Supply of marketing, promotional, and branding materials for w&rseta

Tender for the supply of Marketing, Promotional, and Branding Materials. Bid validity period: 120 days from submission date. Submission address: 1303 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennops House, Centurion.

Closing date and time: 21 July 2026 at 11:00 AM. Bid validity period: 120 days from bid submission date.

Supply Chain Management (SCM) enquiries: Phone: 012 622 9500, Email: [email protected]. Technical enquiries: Phone: 012 622 9560, Email: [email protected]. Submission address: 1303 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennops House, Centurion.

Submit bids in hardcopy only: one (1) original Compliance and Technical Proposal, plus Price Proposal (if applicable for Local Content). Bids must be deposited in the bid box at: 1303 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennops House, Centurion. Late bids will not be accepted. Bids must be submitted on official forms provided (do not re-type). Amendments to bid documents must be signed by the bidder’s authorised signatory and accompanied by an official letterhead letter. Completion in pencil or erasable ink is not accepted. Bidders may type the document.

Required documents: SBD 1 (Invitation to Bid), Tax Compliance Status PIN or CSD summary report, Price Schedule (in ZAR, including VAT and disbursements), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 7 (Contract Form for successful bidder), CSD registration proof, JV/Consortium Agreement (if applicable), sub-contracting agreement (if applicable), SAQA accreditation (for foreign qualifications), and Certificate of Authority of Signatory. All documents must be submitted in hardcopy. Proof of authority (e.g., company resolution) must accompany the bid.

Scope: Supply of Marketing, Promotional, and Branding Materials. Bidders must comply with the Terms of Reference for Marketing, Promotional, and Branding Materials. No additional technical specifications are explicitly detailed in the provided document.

The W&RSETA reserves the right to negotiate with preferred bidders to improve value-for-money outcomes. Negotiations may cover project methodology, skills transfer methodology, resources, and special contract conditions.

Bidders must disclose any relationships with procuring institution officials or state employees. Failure to disclose may result in disqualification. Bidders must certify that their bid was prepared independently and without collusion. Foreign qualifications must be accompanied by SAQA accreditation and certification.

Goods supplied must conform to standards mentioned in the bidding documents and specifications. The supplier must permit inspections, tests, and analyses of supplies/services during production, execution, or completion. Costs of inspections/tests are borne by the purchaser if supplies comply with contract requirements; otherwise, costs are borne by the supplier. Non-compliant supplies may be rejected and must be replaced at the supplier’s cost and risk.

Price schedule must be in South African Rand (ZAR), include VAT and disbursements where applicable. Arithmetical errors will be corrected as follows: discrepancies between words and figures default to the amount in words; line item totals govern over unit rates; total prices govern over individual item sums. Bidders must revise selected item prices to match the tendered total if required. Failure to correct or accept corrections may result in bid rejection.

Price schedule must be in South African Rand (ZAR) and include VAT and disbursements where applicable. Arithmetical errors in pricing will be corrected as follows: discrepancies between words and figures will default to the amount in words; line item totals govern over unit rates; total prices govern over individual item sums. Bidders must revise selected item prices to match the tendered total if required. Penalties apply for late completion of work if the delay is the supplier’s fault. Performance security may be required within 30 days of contract award.

Mandatory compliance: Register on the Central Supplier Database (CSD) at https://secure.csd.gov.za/ and submit proof of registration. Submit Tax Compliance Status (TCS) PIN or CSD summary report. For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Foreign bidders with no RSA history must submit a completed SBD 1 to SARS for a Confirmation of Tax Obligation letter. Submit SBD 1, SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and SBD 7 (Contract Form if successful). SAQA accreditation required for foreign qualifications. Bidders may not sub-contract more than 25% of the contract value. JV/Consortium Agreements must indicate the lead partner and percentage contributions; submit a joint B-BBEE certificate or affidavit. Prohibited: Bids from persons in the service of the state, or entities with directors/members in the service of the state. Failure to comply with any requirement may invalidate the bid.

B-BBEE requirements: Submit a valid B-BBEE certificate or sworn affidavit. Specific goals for preference points: HDI (max 10 points: 5 for Black People ownership ≥51%, 4 for Women ownership ≥51%, 1 for People with Disability ownership); Promotion of Local Economy & RDP (max 10 points: 5 for Youth ownership, 5 for SMMEs (EME/QSE)). For JVs/Consortia, submit a joint B-BBEE certificate or affidavit; if not submitted, evaluation will be based on the lead partner’s certificate. Non-submission of B-BBEE documentation results in zero points for specific goals.

Contract is subject to the Preferential Procurement Policy Framework Act, 2000, and Preferential Procurement Regulations, 2022. General Conditions of Contract (GCC) apply, including clauses on: definitions, application, standards, patent rights, performance security, inspections/tests, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, restriction from bidding, force majeure, termination for insolvency, settlement of disputes, limitation of liability, governing language, applicable law, notices, and taxes/duties. Special Conditions: Price schedule must be in ZAR, include VAT and disbursements; penalties apply for late completion if the delay is the supplier’s fault. Performance security may be required within 30 days of contract award. Contract may be terminated for default, insolvency, or corrupt/fraudulent practices. Disputes are resolved via mediation or South African courts. Contracts are governed by South African law and must be written in English.

Special Conditions of Contract: Price schedule must be in South African Rand (ZAR) and include VAT and disbursements where applicable. Penalties will be applied for late completion of work if the delay is attributed to the service provider. Contract is subject to the General Conditions of Contract (GCC) and any other special conditions outlined in the bid document.

Mandatory requirements: Register on the Central Supplier Database (CSD) and submit proof. Submit Tax Compliance Status (TCS) PIN or CSD summary report. For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Foreign bidders with no RSA history must submit a completed SBD 1 to SARS for a Confirmation of Tax Obligation letter. Bidders may not sub-contract more than 25% of the contract value. JV/Consortium Agreements must indicate the lead partner and percentage contributions; submit a joint B-BBEE certificate or affidavit. Prohibited: Bids from persons in the service of the state, or entities with directors/members in the service of the state. Failure to comply with any requirement may invalidate the bid.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: HDI (max 10 points: 5 for Black People ownership ≥51%, 4 for Women ownership ≥51%, 1 for People with Disability ownership); Promotion of Local Economy & RDP (max 10 points: 5 for Youth ownership, 5 for SMMEs (EME/QSE)). Submit SBD 6.1 form to claim points. The W&RSETA may conduct interviews, presentations, or proof of functionality sessions with shortlisted bidders. Non-submission of required documentation for specific goals results in zero points for those goals.