Provision of security guarding services to the department of human settlements, ugu district office, 2 station drive, port shepstone for a period of thirty-six (36) months.

{"name":"DR PIXLEY","email":"[email protected]","phone":"031 336 5165","department":"OF HUMAN SETTLEMENTS","address":"E, PORT SHEPSTONE FOR A PERIOD OF THIRTY-SIX (36) MONTHS."}

Returnable Documents: VALID LETTER OF GOOD STANDING FOR COMPENSATION, (COIDA – SECURITY GUARDING), OWNER (COPY OF A LOGBOOK MUST BE ATTACHED OR, LEASE AGREEMENT MUST BE ATTACHED), ICASA IN THE FORM OF A LEASE AGREEMENT WITH THE, 2.1.2. All suppliers submitting their bids must be registered with the Central Suppliers Database. Non-registration, 2.1.3. Each party to a Joint Venture/Consortium submitting a bid must be registered on the Central Suppliers, 2.1.4. Joint Venture agreement should detail percentage to the project and must be signed by both parties., 2.1.6. Each party to a Joint venture must complete SBD 4 (Bidder’s Disclosure).

PART A INVITATION TO BID (SBD 1) PART B TERMS AND CONDITIONS FOR BIDDING (SBD 1) VALID COPY OF PROOF OF DIRECTOR(S) REGISTRATION MINIMUM OF R1 MILLION (PROVIDE PROOF). (COIDA – SECURITY GUARDING) COMPANY MUST HAVE A MINIMUM OF 0NE (01) VEHICLE OWNER (COPY OF A LOGBOOK MUST BE ATTACHED OR LEASE AGREEMENT MUST BE ATTACHED) SOUTH AFRICA (ICASA) LICENCE FOR TWO-WAY RADIO THIRD PARTY THE RELATIONSHIP AGREEMENT (ATTACH LICENCE FOR THE SERVICE PROVIDER) SECURITY SECTOR PROVIDENT FUND (PSSPF) IN THE FORM OF (A) A CERTIFICATE OR (B) CONFIRMATION OF the bid invalid.

District office, 2 station drive, port shepstone for a period of thirty-six (36) months.

Bid response documents may be deposited in the bid box situated at (street address)

The successful bidder will be required to fill in and sign a written contract form.

Bid response documents may be deposited in bid box number 03 situated in the foyer, 12th floor,

Department of human settlements, eagle building, 353 – 356 dr pixley ka isaka seme street, durban, 4001

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

S biyase / s mkhize / v.

Mr e. Ndaba

Contact person mkhwanazi contact person

Telephone number 031 336 5165 / 5241 / 5420 telephone number 031 336 5102

Facsimile number n/a facsimile number n/a

[email protected]

[email protected] [email protected]

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT

Registration

Number

Supplier compliance tax central

Status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

Are you the

Are you a foreign

ACCREDITED Yes No Yes No BASED SUPPLIER FOR

Representative in the goods /services

South africa for the [if yes enclose proof] [if yes, answer the

/Works offered?GOODS /Services questionnaire below]

/Works offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

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Sbd1

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will

Not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in

The manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and

The preferential procurement regulations, 2022, the general conditions of contract

(Gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax

Status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the

SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party

Must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid

Invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ....................................................

Initials__________ 4

Notice to bidders

Potential Service Providers Declaration and Privacy Notice

1. I declare that all the personal information furnished by me on this form is true and correct, and I undertake to inform the

Kwa-Zulu Natal Department of Human Settlements (KZN DHS) of any changes in my personal information.

2. I undertake to comply with all the rules, regulations, and decisions of KZN DHS and any amendments thereto and I have

taken note of advice which may be applicable to potential service providers in general.

3. I, as a potential service provider of KZN DHS, hereby consent that KZN DHS may collect, use, distribute, process my

personal information for its business purposes, which may include, but is not limited to,

3.1. internal administrative processes pertaining to offering goods and/or service to the KZN DHS; and

3.2. conducting service provider vetting; and

3.3. rendering services or providing goods to KZN DHS.

4. I also consent that KZN DHS may share my personal information with the South African Revenue Service, Companies

and Intellectual Property Commission, Department of Trade and Industry, Black Economic Empowerment Commission,

Competition Commission, South African Police Service, Banks, External Auditors, Suppliers Vetting Agencies and legal

entities which may lawfully require such information for legal obligations and/or investigations.

5. I understand that in terms of the POPIA and other laws of the country, there are instances where my express consent is

not necessary to permit the processing of personal information, which may be related to investigations, litigation,

compliance with legislative requirements or when personal information is publicly available.

6. I will not hold KZN DHS responsible for any improper or unauthorised use of personal information that is beyond its

reasonable control.

7. I confirm that I have read the notice and understand the contents.

Scam alert

The KZN DHS would like to warn all prospective suppliers / bidders about an alarming scam which is currently circulating which

seeks to request suppliers to submit quotations to the Department or charge a non-refundable fee for quotation or tender

documents. The KZN DHS does not charge any fees for quotation or tender documentation; therefore, all prospective suppliers

/ bidders are cautioned to contact the KZN DHS when they suspect any scam as well as when fictitious purchase orders placed

for goods or services and KZN DHS’s name is being used.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .....................................

Initials__________ 5

Section a

Special instructions and notices to bidders regarding the completion of bidding forms

Please note that this bid is subject to treasury regulations 16a issued in terms of the public

Finance management act, 1999, the kwazulu-natal supply chain management policy

Framework.

1. Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural and

visa versa and with words importing the masculine gender shall include the feminine and the neuter.

2. Under no circumstances whatsoever may the bid forms be retyped or redrafted. Photocopies of the original bid

documentation may be used, but an original signature must appear on such photocopies.

3. The bidder is advised to check the number of pages and to satisfy himself that none are missing or duplicated.

4. Bids submitted must be accurately completed. Bidders must ensure that all questions are answered. If

questions are “not applicable”, bidders must ensure that “NA” is indicated in the relevant space. It is not

permissible to leave blank spaces or unanswered questions. Bidders will only be considered if the bid

document is accurately completed and accompanied by all relevant certificates and other necessary and

applicable information. Original signature must appear on all relevant Sections of the bid document.

Failure to comply with same will invalidate your bid.

5. Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in

accordance with the directives in the bid documents.

6. A contract may be awarded to a tenderer that did not score the highest points only in accordance with section

2(1)(f) of the Act.

7. A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other

enterprise that does not have an equal or higher B-BBEE status level of contribution than the person concerned,

unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

8. A person awarded a contract may only enter into a subcontracting arrangement with the approval of the organ of

state.

9. A person awarded a contract in relation to a designated sector, may not subcontract in such a manner that the

local production and content of the overall value of the contract is reduced to below the stipulated minimum

threshold.

10. Each bid shall be addressed in accordance with the directives in the bid documents and shall be lodged

in a separate sealed envelope, with the name and address of the bidder, the bid number and closing date

indicated on the envelope. The envelope shall not contain documents relating to any bid other than that

shown on the envelope. An electronic storage device containing only a scanned copy, in PDF format, of

the bid shall be submitted together with the bid inside the sealed envelope. If this provision is not

complied with, such bids may be rejected as being invalid.

11. All bids received in sealed envelopes with the relevant bid numbers on the envelopes are kept unopened in safe

custody until the closing time of the bids. Where, however, a bid is received open, it shall be sealed. If it is received

without a bid number on the envelope, it shall be opened, the bid number ascertained, the envelope sealed and

the bid number written on the envelope.

12. A specific box is provided for the receipt of bids, and no bid found in any other box or elsewhere subsequent to

the closing date and time of bid will be considered.

13. No bid sent through the post will be considered if it is received after the closing date and time stipulated in the bid

documentation, and proof of posting will not be accepted as proof of delivery.

14. No bid submitted by telefax, telegraphic or other electronic means will be considered.

15. Bidding documents must not be included in packages containing samples. Such bids may be rejected as being

invalid.

16. Any alteration made by the bidder must be initial.

17. Use of correcting fluid/ erasable pen is prohibited.

18. Bids will be opened in public as soon as practicable after the closing time of bid.

19. Where practical, prices are made public at the time of opening bids.

20. If it is desired to make more than one offer against any individual item, such offers should be given on a photocopy

of the page in question. Clear indication thereof must be stated on the schedules attached.

21. Bidder must initial each and every page of the bid document.

22. The bid document can only be downloaded at no cost from the departmental website.

www.kzndhs.gov.za/tenders/advertisments or www.etenders.gov.za/browese opportunities/currently advertised

Initials__________ 6

23. No bid document will be issued by the Department.

24. Nb: any false information that is submitted by the bidder will lead to disqualification.

25. Bidders must furnish original bid documents at the briefing session venue, as Section D will be endorsed

by the Departmental official. Bidders who fail to furnish original bid document at the compulsory briefing session

may be disqualified.

Compulsory briefing session details:

Date: 25 – 06 - 2026

Time: 11:00am

Venue: department of human settlements

Ugu district office

2 station drive

Port shepstone

Initials__________ 7

Section b

Registration on the central suppliers database

1. In terms of the National Treasury Instruction Note, all suppliers of goods and services to the State are required to

register on the Central Suppliers Database.

2. Prospective suppliers should self-register on the CSD website www.csd.gov.za

3. If a business is registered on the Database and it is found subsequently that false or incorrect information has been

supplied, then the Department may, without prejudice to any other legal rights or remedies it may have;

3.1 cancel a bid or a contract awarded to such supplier, and the supplier would become liable for any damages

if a less favourable bid is accepted or less favourable arrangements are made.

4. The same principles as set out in paragraph 3 above are applicable should the supplier fail to request

updating of its information on the Central Suppliers Database, relating to changed particulars or

circumstances.

5. If the supplier is not registered at the closing time of bid, the supplier will be

Disqualified at the bid evaluation process.

Initials__________ 8

Section c

Declaration that information on central supplier database is correct and up to

Date

(To be completed by bidder)

THIS IS TO CERTIFY THAT I (name of bidder/authorized representative) ..................................................................,

WHO REPRESENTS (state name of bidder) .........................................................................................................

Registration CSD Number MAAA.................................................

AM aware of the contents of the central supplier database with respect to the bidder’s

Details and registration information, and that the said information is correct and up to

Date as on the date of submitting this bid.

And i AM aware that incorrect or outdated information may be a cause for disqualification

Of this bid from the bidding process, and/or possible cancellation of the contract that may

Be awarded on the basis of this bid.

............................................................................................................

Signature of bidder or authorised representative

Date: ....................................................

Initials__________ 9

Section d

Official briefing session/site inspection certificate

Site/Building/Institution Involved: KWAZULU-NATAL DEPARTMENT OF HUMAN SETTLEMENTS

Bid Reference No: ZNB152/2026/27HSE

Goods/Service/Work: PROVISION OF SECURITY GUARDING SERVICES TO THE DEPARTMENT OF HUMAN

Settlements, ugu district office, 2 station drive, port shepstone for a period of thirty-six

(36) months.

• ************

This is to certify that (bidder’s representative name) _____________________________________________________

On behalf of (company name) _______________________________________________________________________

Visited and inspected the site on 25 – 06 - 2026 and is therefore familiar with the circumstances and the scope of the

service to be rendered.

________________________________________________

Signature of Bidder or Authorized Representative

(Print name)

Date: ___/___/_________

________________________________________________

Name of Departmental or Public Entity Representative

(Print name)

Departmental Stamp with Signature

Initials__________ 10

Section e sbd 3.1

Pricing schedule – non-firm prices

Note: rates must be in accordance with psira rates

Bid number: ZNB152/2026/27HSE

Name of bidder..........................................

Closing date: 14 – 07 - 2026

Closing Time 11:00

Offer to be valid for 120 days from the closing date of bid.

Description: provision of security guarding services to the department of human

Settlements, ugu district office, 2 station drive, port shepstone for a period of thirty-six

(36) months.

DISCRIPTION “B” Day Shift “C” Day Shift “B” Night Shift “C” Night Shift

Ordinary time (Primary Sec Officer) R R R

R

Relief Sec Officer) R R R

R

Sunday pay premium R R R

R

Public holiday premium R R R

R

Leave provision R R R

R

Sick Leave R R R R

Study leave

Family responsibility leave R R R R

Night shift allowance R R

Long service bonus (5-year average)

Statutory annual bonus R R R

R

Uif r r r

R

Hospital cover R R R

R

Provident fund R R R

R

Coida/wca r r r

R

Bargaining Council Levy R R R

R

PSIRA “per SO fee” R R R

R

Sets of uniform R R R

R

Training (Skills Development Levy) R R R

R

Cleaning allowance R R R

R

Total Monthly Direct Cost R R R R

Initials__________ 11

Description price per month over thirtysix months

Total direct cost for day and night r r

TOTAL OVERHEADS ( % of direct cost) R R

TOTAL PROFIT ( % mark up) R R

GATE ACCESS CONTROL SCANNER x1

R r

Sub total cost excluding VAT r r

VAT @ 15% r r

Grand total inclusive of VAT r r

NOTE: Study leave fees will be addressed when security personnel are deployed in the Department’s

premises as registered to study in a recognized institution.

Grand total amount in words (inclusive of VAT)

...............................................................................................................................................................

...............................................................................................................................................................

...............................................................................................................................................................

NOTE: WAGE INCREASE WILL BE CONSIDERED AS PER PSIRA’s STATUTORY WAGE INCREASE.

(The above increase is only related to remuneration of security guards).

• Required by KZN DEPARTMENT OF HUMAN SETTLEMENTS
• At: UGU DISTRICT OFFICE, 2 STATION DRIVE, PORT SHEPSTONE.
• Period required for the commencement of the project after acceptance of bid: TWO WEEKS
• Duration of contract: 36 MONTHS
• Rates quoted should be inclusive of all costs, including disbursements.

Signature ...............................................

Date ........................................................

Initials__________ 12

Sbd 4

Section f

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise, employed by the state? YES/NO

2.1.1. If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person

having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2. Do you, or any person connected with the bidder, have a relationship with any person who is employed by

the procuring institution? YES/NO

2.2.1. If so, furnish particulars:

................................................................................................

................................................................................................

2.3. Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having

a controlling interest in the enterprise have any interest in any other related enterprise whether or not they

are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having

the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Initials__________ 13

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the

purchaser in connection therewith, to any person other than a person employed by the supplier in the

performance of the contract. Disclosure to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or

information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the

Initials__________ 20

purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the

supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser.

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during

production or execution or on completion be subject to inspection, the premises of the bidder or contractor

shall be open, at all reasonable hours, for inspection by a representative of the Department or an

organization acting on behalf of the Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the

contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall

itself make the necessary arrangements, including payment arrangements with the testing authority

concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed

by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the cost in connection

with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract

requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if found

not to comply with the requirements of the contract. Such rejected supplies shall be held at the cost and risk

of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith

substitute them with supplies which do comply with the requirements of the contract. Failing such removal

Initials__________ 21

the rejected supplies shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the supplier further opportunity to substitute

the rejected supplies, purchase such supplies as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on

account of a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

Section e pricing schedule (sbd 3.1)

Section f bidders disclosure (sbd 4)

Section g preference points claim form (sbd 6.1)

Initials__________ 10

Section e sbd 3.1

Pricing schedule – non-firm prices

Note: rates must be in accordance with psira rates

Bid number: ZNB152/2026/27HSE

Certificate

Section e pricing schedule (sbd 3)

Section f declaration of interest (sbd 4)

Section g preference points claim form (sbd 6.1)

SECTION E PRICING SCHEDULE (SBD 3) SECTION F DECLARATION OF INTEREST (SBD 4) SECTION G PREFERENCE POINTS CLAIM FORM (SBD 6.1) SECTION H GENERAL CONDITIONS OF CONTRACT SECTION I SPECIAL CONDITIONS OF CONTRACT SECTION J AUTHORITY TO SIGN THE BID SECTION K TERMS OF REFERENCE PROOF OF VALID COMPANY REGISTRATION WITH PSIRA. COPY OF VALID LETTER OF GOOD STANDING FROM PSIRA VALID COPY OF PROOF OF DIRECTOR(S) REGISTRATION WITH PSIRA COMPANY TO BE INSURED AGAINST PUBLIC LIABILITY, MINIMUM OF R1 MILLION (PROVIDE PROOF). VALID LETTER OF GOOD STANDING FOR COMPENSATION OF OCCUPATIONAL INJURIES AND DISEASES. (COIDA – SECURITY GUARDING) CERTIFIED ID COPIES OF DIRECTORS. COMPANY MUST HAVE A MINIMUM OF 0NE (01) VEHICLE REGISTERED UNDER THE COMPANY/ DIRECTOR OR OWNER (COPY OF A LOGBOOK MUST BE ATTACHED OR LEASE AGREEMENT MUST BE ATTACHED) Initials__________ 28 VALID INDEPENDENT COMMUNICATION AUTHORITY SOUTH AFRICA (ICASA) LICENCE FOR TWO-WAY RADIO EQUIPMENT OR VALID PROOF OF REGISTRATION WITH ICASA IN THE FORM OF A LEASE AGREEMENT WITH THE THIRD PARTY THE RELATIONSHIP AGREEMENT (ATTACH LICENCE FOR THE SERVICE PROVIDER) PROVIDE PROOF OF REGISTRATION WITH PRIVATE SECURITY SECTOR PROVIDENT FUND (PSSPF) IN THE FORM OF (A) A CERTIFICATE OR (B) CONFIRMATION OF COMPLIANCE STATUS OF EMPLOYER FROM PSSPF COMPANY RESOLUTION LETTER ON THE LETTER HEAD OF THE SERVICE PROVIDER/COMPANY 2.1.1. This bid is invited by the KwaZulu-Natal Department of Human Settlements and is open to all potential service providers who have the capacity and wish to participate in this bid which entails the provision of 24-hour security guarding services to the department of Human Settlements, Ugu District office, 2 Station Drive, Port Shepstone, for a period of thirty-six (36) months. 2.1.2. All suppliers submitting their bids must be registered with the Central Suppliers Database. Non-registration of a bidder at time of closing of the bid will render the bid invalid. 2.1.3. Each party to a Joint Venture/Consortium submitting a bid must be registered on the Central Suppliers Database. Non-registration of any party to such a Joint Venture/Consortium on closing of the bid will render the bid invalid. 2.1.4. Joint Venture agreement should detail percentage to the project and must be signed by both parties. 2.1.5. A nominated bank account must be opened for Joint Ventures. 2.1.6. Each party to a Joint venture must complete SBD 4 (Bidder’s Disclosure). 2.1.7. The Department reserves the right in accepting and awarding of the bid. The Department is not obliged to accept the lowest or any bid. 2.1.8. The service must be executed by the successful bidder to whom the bid is awarded. 2.1.9. Service providers to ensure full compliance with all aspects of the specifications. The closing date for receipt of bid is 14 – 07 - 2026 at 11h00. The bids should be submitted in a sealed envelope marked “Bid – ZNB152/2026/27HSE”, an electronic storage device containing only a scanned copy, in PDF format, of the bid shall be submitted together with the bid inside the sealed envelope. The bid box marked Box No. 03 is located at the foyer area of the Department of Human Settlements, 12th floor, 353-356 Dr. Pixley Ka Seme Street, Durban. Initials__________ 29 2.2 Stage 2 – Eligibility Criteria A COMPREHENSIVE COMPANY PROFILE / PROPOSAL MUST BE ATTACHED DETAILING ALL INFORMATION REQUIRED AS PER EVALUATION CRITERIA. THE PROFILE / PROPOSAL MUST HAVE TRACEABLE REFERENCES WITH A PROVEN TRACK RECORD. DOCUMENTARY PROOF OF COMPLETED PROJECTS MUST BE ATTACHED. IN CASES WHERE THERE ARE TEAMS, DETAILED CURRICULAM VITAE OF ALL KEY PERSONNEL IS REQUIRED. A MINIMUM OF 60% IS REQUIRED IN ORDER TO QUALIFY. Key BASIS FOR POINT ALLOCATION Score Max aspect of Points Response Provide a plan detailing what the company will do in the event of 40 Plan the following

SECURITY BREACH in terms of relevant legislations/ 10 points prescripts (MISS/ MPSS) etc. = (1point per activity)

LABOUR UNREST AND PICKETING in terms of 06 points relevant legislations/ prescripts (Labour Relations Act, BCEA) etc. = (1point per activity)

FIRE AND BOMB SCARE in terms of relevant 06 points legislations/ prescripts (Disaster Management Act/ OHS, Hazardous Substance Act) etc. = (1point per activity)

THE ROLE OF THE OFFICE ADMINISTERED OR 06 points SATELLITE OFFICE OPERATOR DURING NATURAL DISASTERS in terms of relevant legislations/ prescripts (Disaster Management, OHS, PFMA) etc. = (1point per activity)

THREAT AND RISK ASSESSMENTS by the service 06 points provider (Disaster Management Act/ OHS) etc. = (1point per activity) 06 points

• STANDING OPERATING PROCEDURES (standing orders) in terms of relevant legislations/ prescripts (PSIRA Act, PSIRA Code of Conduct for Security) etc. = (1point per activity) Provide a detailed response plan covering all the above aspects. Initials__________ 30

Points Allocation: 3 points

B-BBEE Details: ion. Original signature must appear on all relevant Sections of the bid document.

Failure to comply with same will invalidate your bid.

5. Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in

accordance with the directives in the bid documents.

6. A contract may be awarded to a tenderer that did not score the highest points only in accordance with section

2(1)(f) of the Act.

7. A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other

enterprise that does not have an equal or higher B-BBEE status level of contribution than the person concerned,

unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

8. A person awarded a contract may only enter into a subcontracting arrangement with the approval of the organ of

state.

9. A person awarded a contract in relation to a designated sector, may not subcontract in such a manner that the

local production and content of the overall value of the contract is reduced to below the stipulated minimum

threshold.

10. Each bid shall be addressed in accordance with the directives in the bid documents and shall be lodged

in a separate sealed envelope, with the name and address of the bidder, the bid number and closing date

indicated on the envelope. The envelope shall not contain documents relating to any bid other than that

shown on the envelope. An electronic storage device containing only a scanned copy, in PDF format, of

the bid shall be submitted together with the bid inside the sealed envelope. If this provision is not

complied with, such bids may be rejected as being invalid.

11. All bids received in sealed envelopes with the relevant bid numbers on the enve

Table 1: Specific goals for the tender and points claimed are indicated per the table below. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) The specific goals allocated points in allocated (80/20 system) terms of this tender (80/20 system) (To be completed by the tenderer) 100% Black Ownership 2 - Attach CIPC Certificate, BBBEE Minimum 51% Woman Ownership 8 - Attach share certificate and identity Minimum 51% Youth Ownership 6 - Attach share certificate and identity Minimum 51% Owned by person living 2 with Disabilities - Attach share certificate and proof of disability from medical practitioner Enterprise located in a specific municipal 2 area for work to be done or services to be rendered - Attach utility bill or lease agreement or ward councilor letter

Human settlements, ugu district office, 2 station drive, port

Shepstone for a period of thirty-six (36) months.

ZNB152/2026/27HSE

Bid document can be downloaded to the departmental website: www.kzndhs.gov.za or www.etenders.gov.za

2 station drive 4001

PORT SHEPSTONE 12th FLOOR, BID BOX NUMBER: 03

Description

District office, 2 station drive, port shepstone for a period of thirty-six (36) months.

Bid response documents may be deposited in the bid box situated at (street address)

documentation may be used, but an original signature must appear on such photocopies.

questions are “not applicable”, bidders must ensure that “NA” is indicated in the relevant space. It is not

permissible to leave blank spaces or unanswered questions. Bidders will only be considered if the bid

document is accurately completed and accompanied by all relevant certificates and other necessary and

applicable information. Original signature must appear on all relevant Sections of the bid document.

Site/Building/Institution Involved: KWAZULU-NATAL DEPARTMENT OF HUMAN SETTLEMENTS

Bid Reference No: ZNB152/2026/27HSE

Goods/Service/Work: PROVISION OF SECURITY GUARDING SERVICES TO THE DEPARTMENT OF HUMAN

Settlements, ugu district office, 2 station drive, port shepstone for a period of thirty-six

(36) months.

• ************

This is to certify that (bidder’s representative name) _____________________________________________________

On behalf of (company name) _______________________________________________________________________

Visited and inspected the site on 25 – 06 - 2026 and is therefore familiar with the circumstances and the scope of the

service to be rendered.

________________________________________________

Closing date: 14 – 07 - 2026

Closing Time 11:00

Offer to be valid for 120 days from the closing date of bid.

Description: provision of security guarding services to the department of human

Settlements, ugu district office, 2 station drive, port shepstone for a period of thirty-six

(36) months.

DISCRIPTION “B” Day Shift “C” Day Shift “B” Night Shift “C” Night Shift

Ordinary time (Primary Sec Officer) R R R

R

Relief Sec Officer) R R R

NOTE: Study leave fees will be addressed when security personnel are deployed in the Department’s

premises as registered to study in a recognized institution.

Grand total amount in words (inclusive of VAT)

...............................................................................................................................................................

...............................................................................................................................................................

...............................................................................................................................................................

NOTE: WAGE INCREASE WILL BE CONSIDERED AS PER PSIRA’s STATUTORY WAGE INCREASE.

(The above increase is only related to remuneration of security guards).

• Required by KZN DEPARTMENT OF HUMAN SETTLEMENTS
• At: UGU DISTRICT OFFICE, 2 STATION DRIVE, PORT SHEPSTONE.
• Period required for the commencement of the project after acceptance of bid: TWO WEEKS
• Duration of contract: 36 MONTHS
• Rates quoted should be inclusive of all costs, including disbursements.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply chain

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense

incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents

may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The

Government Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in

respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a provisional payment is no longer

required or any such anti-dumping or countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable difference shall on demand be paid

forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which

may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered, or

is to deliver or render in terms of the contract or any other contract or any other amount which may be due

to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail

and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the

address notified later by him in writing and such posting shall be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been

given, shall be reckoned from the date of posting of such notice.

2.1.1. This bid is invited by the KwaZulu-Natal Department of Human Settlements and is open to all potential

service providers who have the capacity and wish to participate in this bid which entails the provision of

24-hour security guarding services to the department of Human Settlements, Ugu District office, 2

Station Drive, Port Shepstone, for a period of thirty-six (36) months.

2.1.2. All suppliers submitting their bids must be registered with the Central Suppliers Database. Non-registration

of a bidder at time of closing of the bid will render the bid invalid.

2.1.3. Each party to a Joint Venture/Consortium submitting a bid must be registered on the Central Suppliers

(Disaster Management, OHS, PFMA) etc. = (1point per

activity)

• THREAT AND RISK ASSESSMENTS by the service 06 points

provider (Disaster Management Act/ OHS) etc. = (1point

per activity)

06 points

• STANDING OPERATING PROCEDURES (standing

orders) in terms of relevant legislations/ prescripts

(PSIRA Act, PSIRA Code of Conduct for Security) etc. =

(1point per activity)

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or

current models, and that they incorporate all recent improvements in design and materials unless provided

otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have

no defect, arising from design, materials, or workmanship (except when the design and/or material is

required by the purchaser’s specifications) or from any act or omission of the supplier, that may develop

under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case

may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen

(18) months after the date of shipment from the port or place of loading in the source country, whichever

period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable

speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the

purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser may have against the supplier under

the contract.

16 Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in

Scc.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and

upon fulfillment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after

submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17 Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary

from the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized in

SCC or in the purchaser’s request for bid validity extension, as the case may be.

18 Contract amendments

18.1 No variation in or modification of the terms of the contract shall be made except by written amendment

signed by the parties concerned.

19 Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with

the purchaser’s prior written consent.

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20 Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from

any liability or obligation under the contract.

21 Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the

time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter

conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his

discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national

department, provincial department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services

executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where the

supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery

obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless

an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract and to return any goods delivered later

at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to

complete the contract and without prejudice to his other rights, be entitled to claim damages from the

supplier.

22 Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services

within the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of

the delayed goods or unperformed services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

23 Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent

to the supplier, may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the

contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause

21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices

in competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such

terms and in such manner as it deems appropriate, goods, works or services similar to those undelivered,

and the supplier shall be liable to the purchaser for any excess costs for such similar goods, works or

services. However, the supplier shall continue performance of the contract to the extent not terminated.

Initials__________ 24

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a

restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector for

a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the

supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated

fourteen (14) days the purchaser may regard the intended penalty as not objected against and may impose

it on the supplier.

23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the

Accounting Officer / Authority, also be applicable to any other enterprise or any partner, manager, director

or other person who wholly or partly exercises or exercised or may exercise control over the enterprise of

the first-mentioned person, and with which enterprise or person the first-mentioned person, is or was in the

opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the

National Treasury, with the following information:

(i) the name and address of the supplier and / or person restricted by the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

23.6.1 These details will be loaded in the National Treasury’s central database of suppliers or persons

prohibited from doing business with the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and

Combating of Corrupt Activities Act, No. , the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name has been endorsed on the Register,

the person will be prohibited from doing business with the public sector for a period not less than five years

and not more than 10 years. The National Treasury is empowered to determine the period of restriction and

each case will be dealt with on its own merits. According to section 32 of the Act the Register must be open

to the public. The Register can be perused on the National Treasury website.

24 Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or antidumping or countervailing duties are

imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in

respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a provisional payment is no longer

required or any such anti-dumping or countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable difference shall on demand be paid

forthwith by the contractor to the State or the State may deduct such amounts from moneys (if any) which

may otherwise be due to the contractor in regard to supplies or services which he delivered or rendered, or

is to deliver or render in terms of the contract or any other contract or any other amount which may be due

to him.

25 Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of

its performance security, damages, or termination for default if and to the extent that his delay in performance

or other failure to perform his obligations under the contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition

and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to

perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

26 Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier

Initials__________ 25

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the

supplier, provided that such termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the purchaser.

27 Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in

connection with or arising out of the contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may be commenced unless such notice is

given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court

of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless they otherwise

agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28 Limitation of liability

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to

Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or

consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided

that this exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall

not exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or

replacing defective equipment.

29 Governing language

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract

that is exchanged by the parties shall also be written in English.

30 Applicable law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.

31 Notices

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail

and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the

address notified later by him in writing and such posting shall be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been

given, shall be reckoned from the date of posting of such notice.

32 Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies

imposed outside the purchaser’s country.

Initials__________ 26

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of

the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a

bid the Department must be in possession of a tax clearance certificate, submitted by the bidder. This

certificate must be an original issued by the South African Revenue Services.

33 National Industrial Participation (NIP) Programme

33.1 The NIP Programme administered by the Department of Trade and Industry shall be applicable to all

contracts that are subject to the NIP obligation.

34 Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between,

or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties

in a horizontal relationship and if a bidder (s) is / are or a contractor(s) was / were involved in collusive

bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by the purchaser, has /

have engaged in the restrictive practice referred to above, the purchaser may refer the matter to the

Competition Commission for investigation and possible imposition of administrative penalties as

contemplated in the Competition Act No. .

Initials__________ 27

Section i

Special conditions of contract

This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations,

2022; the General Conditions of Contract (GCC) and the following applicable other Special Conditions of Contract.

The offers must remain valid for a period of 120 days from the closing date of the submission of bids.

1. Contract period

1.1. 36 Months

1.2. The KwaZulu-Natal Department of Human Settlements reserves the right to vary/amend/reduce the scope of

work awarded to the successful bidders should it become necessary to relocate its offices to an alternative

address on 3 (three) months’ notice of such relocation by the Department.

1.3. Any variation / amendment will be subject to mutual consent and will remain in place for the remainder of the

36-month period.

and Intellectual Property Commission, Department of Trade and Industry, Black Economic Empowerment Commission,

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

Initials__________ 17

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear

the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Initials__________ 18

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded

in the contract form signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government

and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the

services are supplied. Goods are produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new product results that is substantially different

in basic characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot

or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all

risks and charges involved until the supplies are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower

prices than that of the country of origin and which have the potential to harm the local industries in the RSA.

1.12 “Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or

negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in

its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the

execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior

to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive

the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply

to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or

materials which have been or are still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing

costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as

well as transportation and handling charges to the factory in the Republic where the supplies covered by the

bid will be manufactured.

Initials__________ 19

1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided

that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and

machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and

any other incidental services, such as installation, commissioning, provision of technical assistance, training,

catering, gardening, security, maintenance and other such obligations of the supplier covered under the

contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark,

or industrial design rights arising from use of the goods or any part thereof by the purchaser.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to

the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss

resulting from the supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract or in a freely convertible

currency acceptable to the purchaser and shall be in one of the following forms:

i) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s

country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or another

form acceptable to the purchaser; or

ii) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than

thirty (30) days following the date of completion of the supplier’s performance obligations under the contract,

including any warranty obligations, unless otherwise specified in SCC.

13.1 The supplier may be required to provide any or all of the following services, including additional services, if

any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied

goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time

agreed by the parties, provided that this service shall not relieve the supplier of any warranty

obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up,

operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,

shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other

parties by the supplier for similar services.

14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the supplier:

Initials__________ 22

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election

shall not relieve the supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit

the purchaser to procure needed requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings,

and specifications of the spare parts, if requested.

15 Warranty

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or

current models, and that they incorporate all recent improvements in design and materials unless provided

otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have

no defect, arising from design, materials, or workmanship (except when the design and/or material is

required by the purchaser’s specifications) or from any act or omission of the supplier, that may develop

under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case

may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen

(18) months after the date of shipment from the port or place of loading in the source country, whichever

period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable

speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the

purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the purchaser may have against the supplier under

the contract.

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not

already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier from

any liability or obligation under the contract.

21 Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the

time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter

conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly

notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and may at his

discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national

department, provincial department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services

executed if an emergency arises, the supplier’s point of supply is not situated at or near the place where the

supplies are required, or the supplier’s services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery

obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless

an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without

cancelling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in

substitution of the goods not supplied in conformity with the contract and to return any goods delivered later

at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be required to

complete the contract and without prejudice to his other rights, be entitled to claim damages from the

supplier.

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services

within the period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of

the delayed goods or unperformed services using the current prime interest rate calculated for each day of

the delay until actual delivery or performance. The purchaser may also consider termination of the contract

pursuant to GCC Clause 23.

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent

to the supplier, may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the

contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause

21.2;

(b) if the Supplier fails to perform any other obligation(s) under the contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices

in competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such

terms and in such manner as it deems appropriate, goods, works or services similar to those undelivered,

and the supplier shall be liable to the purchaser for any excess costs for such similar goods, works or

services. However, the supplier shall continue performance of the contract to the extent not terminated.

Initials__________ 24

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a

restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector for

a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the

supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated

fourteen (14) days the purchaser may regard the intended penalty as not objected against and may impose

it on the supplier.

23.5 Any restriction imposed on any person by the Accounting Officer / Authority will, at the discretion of the

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of

its performance security, damages, or termination for default if and to the extent that his delay in performance

or other failure to perform his obligations under the contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition

and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall continue to

perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier

Initials__________ 25

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the

supplier, provided that such termination will not prejudice or affect any right of action or remedy which has

accrued or will accrue thereafter to the purchaser.

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in

connection with or arising out of the contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual

consultation, then either the purchaser or the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter may be commenced unless such notice is

given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African court

of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract unless they otherwise

agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to

Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or

consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided

that this exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the

purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise, shall

not exceed the total contract price, provided that this limitation shall not apply to the cost of repairing or

replacing defective equipment.

• SECURITY BREACH in terms of relevant legislations/ 10 points

prescripts (MISS/ MPSS) etc. = (1point per activity)

• LABOUR UNREST AND PICKETING in terms of 06 points

relevant legislations/ prescripts (Labour Relations Act,

BCEA) etc. = (1point per activity)

• FIRE AND BOMB SCARE in terms of relevant 06 points

legislations/ prescripts (Disaster Management Act/ OHS,

Hazardous Substance Act) etc. = (1point per activity)

• The role of the office administered or

06 points SATELLITE OFFICE OPERATOR DURING NATURAL

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, PROCUREMENT REGULATIONS, 2022 1.1 The following preference point systems are applicable to invitations to tender: - the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and - the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 The maximum points for this tender are allocated as follows: PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.