Supply and deliver of protective clothing: programme 2: department of public works and infrastructure: zululand sub-district: nongoma

• The tender is for the supply and delivery of protective clothing for Programme 2 of the Department of Public Works and Infrastructure, Zululand Sub-District, Nongoma.
• The requirement covers various workwear and safety gear for multiple operational departments within the sub-district.

• Closing Date and Time: 07 July 2026 at 11:00.
• Briefing Session: Not applicable. No site visit or briefing is scheduled.
• Clarification Deadline: Not specified. Direct queries to the contact persons before submission.

• No briefing session, site inspection, or visit is applicable for this tender.

• For bidding procedure enquiries: Contact Ms W.P Khathini. Telephone: 066 083 9710. Email: [email protected].
• For technical enquiries: Contact Mr Z Moyana. Telephone: 063 436 5597 / 066 083 9710. Email: [email protected].
• Physical address for document collection/submission: KZN Department of Public Works and Infrastructure, Zululand Sub-District: Nongoma, Lot 95 Main Street, Nongoma, 3950. Documents can be collected during working hours (08:00 to 15:30).

• Submit your bid in a sealed envelope with the bidder's name, address, bid number (ZNQ11(N)26), and closing date clearly marked on the outside.
• Deposit the bid in the designated bid box at: KZN Department of Public Works and Infrastructure, Zululand Sub-District: Nongoma, Lot 95 Main Street, Nongoma, 3950.
• The closing time is 11:00. Late bids, or those submitted by telegraphic, telephone, telephonic, telex, facsimile, or e-mail will not be accepted.
• You must use the official bid forms provided (SBD series). Do not retype or redraft them; photocopies are acceptable with original signatures.
• Ensure all required returnable documents are completed and included: SBD 1 (Parts A & B), SBD 3 (Pricing Schedule), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 7 (Contract Form), and declarations for CSD and tax compliance.
• Bids must be complete. Incomplete submissions or those including samples may be rejected.
• Initial every page of your bid document and any alterations. Do not use correcting fluid.
• If you are not registered on the Central Supplier Database (CSD) by the closing time, you will be disqualified.

• Key returnable documents include: SBD 1 (Invitation to Bid & Terms), SBD 3 (Pricing Schedule), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), SBD 7 (Contract Form), CSD registration declaration, and tax compliance proof.
• Tender documents can be downloaded from www.kznworks.gov.za or collected from the physical address provided.

Phase 1: Administrative compliance - correct bid documents, compliance with bid regulations, CSD registration. Phase 2: Evaluation based on 80/20 preference point system (80 points for price, 20 points for specific goals including Black ownership). Must not be persons in service of the state. Foreign suppliers must answer specific questionnaire. Must provide sworn affidavit for Black ownership claims.

• Scope: Supply and delivery of protective clothing for various departments (Building, Plumbing, Electrical, Refrigeration, Inspectorate, Painting) within the Zululand Sub-District: Nongoma.
• Deliverables include specific quantities of:
• Work trousers, jackets, safety boots, gum boots, T-shirts, gloves (PVC, nitrile, leather), respirator masks, and anklet socks.
• Detailed specifications are provided for each item, including fabric composition (e.g., 80/20 polycotton, 65% polyester/35% cotton), weight, colours, safety features (steel toe caps, heat resistance), and required logos.
• Items are categorised by department (e.g., Building: Olive; Plumbing: Bottle Green; Electrical: Orange/Navy) with precise size and quantity breakdowns.
• Bidders must confirm if their offer complies with the specifications and indicate any deviations.

• You must complete the firm pricing schedule (SBD 3.1) with line-item details: item description, quantity, unit price, and total amount.
• The schedule is extensive, covering multiple categories (Building, Plumbing, Electrical, Refrigeration, Inspectorate, Painting) with specific sizes and quantities.
• A summary section requires the total bid price including VAT, amount in words, and delivery details.
• You must indicate if the offer complies with specifications and note any deviations.
• The offer validity period is 90 days.

• Only firm prices will be accepted. Non-firm prices or prices subject to exchange rate variations will not be considered.
• Your offer must be valid for 90 days from the closing date.
• The total bid price must include VAT and all delivery costs to the prescribed destination.
• Complete the detailed pricing schedule (SBD 3.1) with unit prices and totals for each line item.
• You must provide a total bid price in figures and words.
• For foreign suppliers, if applicable, provide details on exchange rate variations and portions of price subject to them.
• The bid is subject to the Preferential Procurement Policy Framework Act and Regulations.

• Mandatory Central Supplier Database (CSD) Registration: You must be registered on the CSD (www.csd.gov.za) by the closing time. Failure to register leads to disqualification.
• Tax Compliance: Submit your SARS Tax Compliance Status PIN or a printed TCS certificate. If no PIN is available but registered on CSD, provide your CSD number.
• B-BBEE Compliance: Submit a B-BBEE Status Level Verification Certificate or a Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
• Declaration Forms: Complete SBD 4 (Bidder's Disclosure) declaring any state employment, conflicts of interest, and adherence to ethical bidding practices.
• Foreign Suppliers: If not a resident, branch, or taxpayer in South Africa, you may not need a SARS PIN, but must complete the foreign supplier questionnaire.
• Persons in the service of the state are not eligible to bid.
• Proof of authority to sign (e.g., company resolution) must be submitted.

• A specific goal for Black Ownership carries 20 points under the 80/20 preference point system.
• Documentary proof required: A Sworn Affidavit signed and dated by a Commissioner of Oaths.
• A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for these preference points.

• The protective clothing specified includes safety-critical items: safety boots with steel toe caps (200J rating), heat resistance up to 300°C, steel midsoles for penetration protection, and reflective tape for visibility.
• Specific gloves are required for different tasks (e.g., PVC knit wrist gloves, nitrile dipped gloves, leather weld-lined gloves).
• Respirator masks (single and combination cartridge) are required for certain roles.
• All items must meet the detailed material and construction specifications provided to ensure worker safety and durability.

• One item (Inspectorate anklet socks) is noted as 'environmentally friendly' and harmless to normal skin flora.
• No other specific environmental or sustainability requirements are stated.

• The successful bidder will be required to fill in and sign a written contract form (SBD 7).
• The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract.
• All delivery costs must be included in the bid price.
• The term 'all applicable taxes' includes VAT, PAYE, income tax, UIF contributions, and skills development levies.

• Administrative compliance is the first evaluation phase, requiring correct bid documents and adherence to CSD registration and other prescripts.
• Bids must be submitted on the official forms, not retyped.
• The bid is subject to Treasury Regulations 16A, the Public Finance Management Act, and the KZN Supply Chain Management Policy.
• Detailed submission instructions cover envelope labelling, use of the bid box, prohibition of electronic submissions, and page initialing.
• Bidders must complete a disclosure form (SBD 4) regarding state employment, conflicts of interest, and collusion.

• The 80/20 preference point system is applicable. The specific goal for Black Ownership is allocated 20 points.
• The tenderer must indicate how they claim points for the preference point system.