What are the submission requirements for this tender (Ref: ZNTD 03/02/2026)?

Submit bids in a sealed envelope to: 455a King Cetshwayo Highway, Mayville, Durban 4031, Helpdesk (Mrs. M. Ngcobo) by 11:00 on 01 July 2026. Late, posted, faxed, emailed, or telephonic submissions are not accepted. Use official bid forms (SBD 1, SBD 3.1, SBD 4, etc.)—do not retype. Initial every page. Do not use correcting fluid. Bids must include: all returnable documents (certified copies unless noted), pricing schedule with firm prices (VAT inclusive), and signed contract form (SBD 7.2). Failure to comply with administrative rules (e.g., missing bid number on envelope, incorrect forms) leads to immediate disqualification. Compulsory briefing: 15 June 2026, 10:00 AM, Department of Public Works, Mayville (eThekwini Regional Office, Conference Centre). Site visits are the bidder’s responsibility at their own cost.

How will bids be evaluated?

{ "general": [ "Bidders must be registered on the Central Supplier Database (CSD).", "Bidders must provide a valid Tax Compliance Status (TCS) PIN or CSD number.", "Bidders must not be in the service of the state or have directors/members in the service of the state.", "Bidders must submit all required certified documents; failure to do so will result in disqualification." ], "specific": [ "PSIRA Grade A or B certification for the owner/director.", "PSIRA registration for the entity.", "Compliance with COIDA, UIF, and PSSPF requirements.", "Minimum of 5 vehicles owned by the company, including a bakkie for on-site use.", "Proof of at least 3 completed contracts (1 valued at R5 million or more) within the last 5 years.", "Valid ICASA license or lease agreement for radio equipment.", "Public Liability Insurance cover of R10 million." ], "exclusions": [ "Late, emailed, faxed, or posted bids will not be accepted.", "Bids from foreign suppliers not meeting RSA residency or tax compliance requirements will be disqualified.", "Bids with uncertified or outdated documents will be disqualified." ] }

What are the technical specifications?

Scope: Provide security services for 36 months at eThekwini Regional Office. Deliverables: Security guards (grades C and B, male/female) for day (06h00–18h00) and night (18h00–06h00) shifts, 7 days a week including public holidays. Equipment required: 1x base radio, 9x torches, 11x handheld radios, 1x vehicle scanner, 1x handgun, 1x rifle, 1x bakkie (stationed on-site). Pricing must comply with PSIRA rates—non-compliant bids will be disqualified. Contract requires fixed pricing for the full 36-month duration. Site familiarity is the bidder’s responsibility.

What financial requirements apply to bidders?

Submit firm pricing in ZAR (VAT inclusive) on SBD 3.1 or SBD 3.3. Offer must remain valid for 90 days from closing date. Payment terms: within 30 days of invoice receipt. Pricing must cover all costs (guards, equipment, overheads). Public Liability Insurance: Minimum R10,000,000 (certified copy required). Bidders must quote for ALL items; partial quotes will be disqualified. No price adjustments allowed (firm pricing only).

What compliance and legal requirements must bidders meet?

Mandatory: PSIRA registration (Grade A or B for owner/director; certified copy <3 months old). COIDA (Workman’s Compensation) letter of good standing. UIF registration (proof of payment or EMP201 <3 months old). PSSPF registration (letter/certificate + compliance status). Minimum 5 vehicles registered under company name (logbook/license/valid agreement required); 1 bakkie must be stationed on-site. Proof of 3+ completed security contracts (<5 years old), including 1 contract ≥R5M (submit schedule + letters of award/contracts/SLAs with client references). Valid ICASA license for radio equipment or lease agreement with third party (attach license). Tax Compliance: SARS TCS PIN or CSD registration number required (each consortium/joint venture party must submit separately). CSD registration mandatory—non-registration at closing time disqualifies bid. B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (EMEs/QSEs) to qualify for preference points. No bids accepted from state employees or entities with state-employed directors/members.

What are the important dates and deadlines for this tender?

Closing date: 01 July 2026 at 11:00. Compulsory briefing session: 15 June 2026 at 10:00 AM, Venue: Department of Public Works, Mayville (eThekwini Regional Office, Conference Centre).

Who should be contacted for queries about this tender?

Bid procedure enquiries: Mrs. M. Ngcobo, Tel: 066 535 7932, Email: khosi.ngcobo@kznworks.gov.za. Technical enquiries: Mr. M. Mdlalose, Tel: 073 751 5626, Email: musa.mdlalose@kznworks.gov.za. Submission address: 455a King Cetshwayo Highway, Mayville, Durban 4031, Helpdesk (Mrs. M. Ngcobo).

KwaZulu-Natal Public Works Security Services Open Tender

Structured Evaluation Criteria

Preference System: 80/20

Point Allocation Breakdown

BBEE Level Contributor, by ticking the applicable box.100 pts

BBEE procurement recognition level) At least51 pts

BBEE procurement Owned recognition level) Less than51 pts

BBEE Level Contributor, by ticking the applicable box.100 pts

BBEE procurement recognition level) At Least51 pts

Pt−Pmin Ps= 80(1− ) Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system: or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Number of points allocated Applicable or The specific goals allocated points in terms of this tender (80/20 system) Not Applicable (To be completed by the organ of state) 51% Ownership by People who

Core procurement rules

These rules commonly apply to South African public-sector procurement.