What are the submission requirements for this tender (Ref: 08/2026)?

• Submit your tender in a sealed envelope clearly marked with the tender number and description. • Deliver to the tender box at UMEDA House, UMEDA Show Grounds, 1 Howick Road, Wembley, Pietermaritzburg. • Deadline: 11 August 2026 at 12h00. Late, faxed, or emailed bids will not be considered. • Tender documents must be properly bound. • Required returnable documents include: Invitation to Bid (MBD 1), Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Proof of Good Standing with Municipal Accounts, Authority for Signatory, Joint Venture Agreement (if applicable), and Experience of Tenderer with reference letters. • Ensure all forms are completed as provided, not retyped. • Failure to submit any required documentation may result in disqualification.

How will bids be evaluated?

1. Submit company registration certificate and certified ID copies of directors. 2. Valid Tax Compliance Status Pin. 3. VAT Registration Certificate (if applicable). 4. Not listed on Register of Tender Defaulters. 5. No history of abusing SCM systems or failing previous contracts. 6. Registered on Central Supplier Database (CSD). 7. Municipal accounts not in arrears >90 days (or >30 days if tender price >R10m). 8. Joint-Venture Agreement if applicable. 9. Proof of Practitioner's MBCHB, Occupational Health qualification, and HPCSA registration. 10. All mandatory schedules fully completed and signed.

What are the technical specifications?

• Scope: Appointment to a panel of wellness specialists (medical doctors, clinical psychologists, counselling psychologists, psychiatrists) to provide Occupational Health Medical Testing services for UMEDA employees for three years. • Services required include: - Periodic Medicals: Occupational history, physical examination (including vital signs, urine test), psychological assessment, vision screening, audiometry, spirometry, biological monitoring, chest X-ray. - Pension Fund Medical testing as per Natal Joint Municipal Pension/Provident Fund requirements. - Medical Evaluation referrals and drug/substance testing. • The service provider’s medical testing and consultation facility must be reasonably situated within the Pietermaritzburg area. • The identified lead healthcare professional must possess: - Proof of Qualification (MBCHB). - Additional qualification in Occupational Health. - Valid HPCSA registration certificate.

What financial requirements apply to bidders?

• Bidders must provide proof of good standing with municipal accounts: not in arrears for more than 90 days (30 days if tender price exceeds R10 million). Submit the latest municipal account or a lease agreement with tax invoice/statement. • Statements, letters, and affidavits must not be older than three months from the tender closing date. • Joint ventures/consortiums must submit bank ratings and letters of good standing from financial institutions for all parties. • No specific pricing format, bonds, or payment terms are detailed in the extracted text.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD). • Submit a valid Tax Compliance Status PIN or CSD number. • Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. • Company registration certificate with certified ID copies of directors. • VAT Registration Certificate (if applicable). • Declaration that the bidder/directors are not listed on the National Treasury’s database of restricted suppliers, the Register for Tender Defaulters, or have been convicted for fraud/corruption in the past five years. • Proof of good standing with municipal accounts (as per financial requirements). • For joint ventures/consortiums, all parties must submit separate compliance documents.

What are the important dates and deadlines for this tender?

• Closing date for submissions: 11 August 2026. • Closing time: 12h00. • Written queries must be submitted at least two weeks before the closing date for a timely response. • Tender validity period: 90 days from the closing date.

Who should be contacted for queries about this tender?

• For technical information/bid procedure enquiries: Ms. Lethiwe Zondi, Department Finance (SCM). - Email: Lethiwe.Zondi@umeda.co.za - Telephone: (033) 342 3396. • For bidding procedure enquiries: Ms. Sharne Rothwell, Office of the CEO. - Email: Sharne.Rothwell@umeda.co.za - Telephone: (033) 342 3396. • Tender documents can be downloaded from www.umeda.co.za or https://www.etenders.gov.za. • Submission address: UMEDA House, UMEDA Show Grounds, 1 Howick Road, Wembley, Pietermaritzburg, 3201.

Panel of Wellness Specialists for UMEDA

DocumentTender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdfReview complete

Description

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf

Purpose: To establish a panel of qualified wellness specialists (medical doctors, clinical psychologists, counselling psychologists, psychiatrists) to provide professional support services for employee well-being and Occupational Health Medical Testing.
Services target all UMEDA employees, including contract employees.
Services extend to Medical Evaluation referrals and Pension Fund Medical testing.
The service provider’s medical testing and consultation facility must be reasonably situated within the Pietermaritzburg area.

Important Dates

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

Closing date for submissions: 11 August 2026.
Closing time: 12h00.
Written queries must be submitted at least two weeks before the closing date for a timely response.
Tender validity period: 90 days from the closing date.

Contact Information

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

For technical information/bid procedure enquiries: Ms. Lethiwe Zondi, Department Finance (SCM).

Email: [email protected]
Telephone: (033) 342 3396.

For bidding procedure enquiries: Ms. Sharne Rothwell, Office of the CEO.

Email: [email protected]
Telephone: (033) 342 3396.

Tender documents can be downloaded from www.umeda.co.za or https://www.etenders.gov.za.
Submission address: UMEDA House, UMEDA Show Grounds, 1 Howick Road, Wembley, Pietermaritzburg, 3201.

Submission Guidelines

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

Submit your tender in a sealed envelope clearly marked with the tender number and description.
Deliver to the tender box at UMEDA House, UMEDA Show Grounds, 1 Howick Road, Wembley, Pietermaritzburg.
Deadline: 11 August 2026 at 12h00. Late, faxed, or emailed bids will not be considered.
Tender documents must be properly bound.
Required returnable documents include: Invitation to Bid (MBD 1), Declaration of Interest (MBD 4), Preference Points Claim Form (MBD 6.1), Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Proof of Good Standing with Municipal Accounts, Authority for Signatory, Joint Venture Agreement (if applicable), and Experience of Tenderer with reference letters.
Ensure all forms are completed as provided, not retyped.
Failure to submit any required documentation may result in disqualification.

Evaluation Criteria

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

Submit company registration certificate and certified ID copies of directors. 2. Valid Tax Compliance Status Pin. 3. VAT Registration Certificate (if applicable). 4. Not listed on Register of Tender Defaulters. 5. No history of abusing SCM systems or failing previous contracts. 6. Registered on Central Supplier Database (CSD). 7. Municipal accounts not in arrears >90 days (or >30 days if tender price >R10m). 8. Joint-Venture Agreement if applicable. 9. Proof of Practitioner's MBCHB, Occupational Health qualification, and HPCSA registration. 10. All mandatory schedules fully completed and signed.

Technical Specifications

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

Scope: Appointment to a panel of wellness specialists (medical doctors, clinical psychologists, counselling psychologists, psychiatrists) to provide Occupational Health Medical Testing services for UMEDA employees for three years.
Services required include:

Periodic Medicals: Occupational history, physical examination (including vital signs, urine test), psychological assessment, vision screening, audiometry, spirometry, biological monitoring, chest X-ray.
Pension Fund Medical testing as per Natal Joint Municipal Pension/Provident Fund requirements.
Medical Evaluation referrals and drug/substance testing.

The service provider’s medical testing and consultation facility must be reasonably situated within the Pietermaritzburg area.
The identified lead healthcare professional must possess:

Proof of Qualification (MBCHB).
Additional qualification in Occupational Health.
Valid HPCSA registration certificate.

Experience & Qualifications

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf

Experience requirement: Minimum of 3 written references from clients/organizations for Occupational Health Medical Testing Services within the past 5 years, each project involving a minimum of 10 individuals and a minimum value of R150,000.
References must be on organization letterhead, include contact person, nature of service, contract amount, dates, and be signed and dated.
Functionality scoring for experience:

Excellent (50 points): 3 or more projects.
Good (30 points): 2 projects.
Acceptable (15 points): 1 project.
Non-responsive (0 points): No projects.

Capacity and Expertise scoring based on years of experience of the lead healthcare professional:

Excellent (50 points): 7-10+ years.
Good (40 points): 3-7 years.
Poor (10 points): 1-3 years.

Financial Requirements

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

Bidders must provide proof of good standing with municipal accounts: not in arrears for more than 90 days (30 days if tender price exceeds R10 million). Submit the latest municipal account or a lease agreement with tax invoice/statement.
Statements, letters, and affidavits must not be older than three months from the tender closing date.
Joint ventures/consortiums must submit bank ratings and letters of good standing from financial institutions for all parties.
No specific pricing format, bonds, or payment terms are detailed in the extracted text.

Compliance Requirements

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf (TENDER)

Mandatory registration on the Central Supplier Database (CSD).
Submit a valid Tax Compliance Status PIN or CSD number.
Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Company registration certificate with certified ID copies of directors.
VAT Registration Certificate (if applicable).
Declaration that the bidder/directors are not listed on the National Treasury’s database of restricted suppliers, the Register for Tender Defaulters, or have been convicted for fraud/corruption in the past five years.
Proof of good standing with municipal accounts (as per financial requirements).
For joint ventures/consortiums, all parties must submit separate compliance documents.

Health & Safety

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf

The identified lead healthcare professional must provide proof of qualification (MBCHB) and an additional qualification in Occupational Health.
A valid registration certificate from the Health Professions Council of South Africa (HPCSA) is required.

Contractual Terms

Source: Tender 08 - 2026 - PANEL OF WELLNESS SPECIALISTS FOR UMEDA FOR A PERIOD OF THREE YEARS.pdf

The successful bidder will be required to fill in and sign a written contract form (MBD7).
Tender is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any Special Conditions of Contract.
The agency’s procurement policy applies; the agency does not bind itself to accept the lowest or any tender and reserves the right to accept the whole or part.
Tenders are valid for 90 days from the closing date.
Bidders must complete and submit mandatory declarations and certificates (MBD 1, 4, 6.1, 8, 9, etc.).
For joint ventures/consortiums, a joint venture agreement and additional documentation (tax certificates, B-BBEE certificate, bank ratings, etc.) are required.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

National Health Act

Act 61 of 2003

high

Relevant to healthcare services, public health facilities and health-sector procurement.

Relevant because this tender appears to involve health services, public health facilities, clinical services, or medical procurement.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Panel of wellness specialists (occupational health medical testing) for umeda - 3 year appointment

Panel of wellness specialists (occupational health medical testing) for umeda - 3 year appointment

Social Work Tenders: SACSSP Registration and Compliance

Provincial Hospital Tenders for Medical Equipment and Maintenance: Winning Contracts with SA Health Departments

Vital Signs: A Guide to Winning Provincial Healthcare Tenders

Pharmaceutical Supply Chain and Medicine Distribution Tenders in South Africa: The Complete Guide

Social Work & Community Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

National Health Act

Occupational Health and Safety Act (OHS Act)

Umgungundlovu Economic Development Agency SOC

Similar Tenders

IATS 2025/2026/13: APPOINTMENT OF A PANEL OF ELECTRICAL ENGINEERING CONSULTANTS TO UNDERTAKE DESIGN AND OVERSEE CONSTRUCTION OF ELECTRICAL PROJECTS FOR A PERIOD OF THREE YEARS

IATS 2025/2026/12: APPOINTMENT OF A PANEL OF CONTRACTORS (CIDB GRADE 3EP TO 9EP) TO PROVIDE CONSTRUCTION SERVICES (ELECTRIFICATION, PUBLIC LIGHTING AND CAPITAL PROJECTS) TO ALFREDDUMA LOCAL MUNICIPALITY FOR A PERIOD OF THREE YEARS

DF 02/2026: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF BRUSHCUTTERS AND OTHER ACCESSORIES FOR A PERIOD OF TWO YEARS

THE APPOINTMENT OF A FULLY INDEPENDENT SUITABLY REGISTERED LABORATORY TO TEST SEA WATER SAMPLES FOR A PERIOD OF THREE (3) YEARS

DF 03/2026: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF CLEANING DETERGENTS FOR A PERIOD OF TWO YEARS

PS 08/2026: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, INSTALL AND MAINTENANCE OF A WORKSHOP MANAGEMENT SYSTEM FOR A PERIOD OF THREE YEARS

Housing Act

Social Housing Act

IATS 2025/2026/13: APPOINTMENT OF A PANEL OF ELECTRICAL ENGINEERING CONSULTANTS TO UNDERTAKE DESIGN AND OVERSEE CONSTRUCTION OF ELECTRICAL PROJECTS FOR A PERIOD OF THREE YEARS

IATS 2025/2026/12: APPOINTMENT OF A PANEL OF CONTRACTORS (CIDB GRADE 3EP TO 9EP) TO PROVIDE CONSTRUCTION SERVICES (ELECTRIFICATION, PUBLIC LIGHTING AND CAPITAL PROJECTS) TO ALFREDDUMA LOCAL MUNICIPALITY FOR A PERIOD OF THREE YEARS

DF 02/2026: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF BRUSHCUTTERS AND OTHER ACCESSORIES FOR A PERIOD OF TWO YEARS

THE APPOINTMENT OF A FULLY INDEPENDENT SUITABLY REGISTERED LABORATORY TO TEST SEA WATER SAMPLES FOR A PERIOD OF THREE (3) YEARS

DF 03/2026: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF CLEANING DETERGENTS FOR A PERIOD OF TWO YEARS

PS 08/2026: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, INSTALL AND MAINTENANCE OF A WORKSHOP MANAGEMENT SYSTEM FOR A PERIOD OF THREE YEARS