The CCT intends to appoint one (1) primary tenderer (“the Winner”) and one (1) secondary tenderer (“the Alternative Tenderer”) per Category for the supply and delivery of Canine Food, Horse Feed and Bedding for the duration of the contract period. Tenderers may submit offers for one or multiple Categories. Each Category shall be evaluated separately and ranked independently based on compliance with the tender requirements, functionality scoring (where applicable), pricing and preference points. The highest ranked acceptable tenderer per Category shall be appointed as the Winner for that Category. The second highest ranked acceptable tenderer per Category shall be appointed as the Alternative Tenderer for that Category. The procurement methodology shall operate on a primary allocation basis whereby:

• orders shall ordinarily first be offered to the Winner for the applicable
• Category; and
• the Alternative Tenderer shall only be utilised where the Winner: o declines an order; o fails to respond within the prescribed timeframe; o fails to meet delivery obligations; o experiences stock unavailability; o fails to maintain required product quality standards; or o is otherwise unable to fulfil the operational requirements Where the Alternative Tenderer is utilised due to non-performance or inability of the Winner to perform, the CCT reserves the right to:
• continue utilising the Alternative Tenderer for such period as may reasonably be required to maintain operational continuity;
• temporarily suspend allocations to the Winner pending resolution of performance concerns; and/or
• apply contractual remedies in terms of the contract documentation. For purposes of operational continuity, emergency requirements and uninterrupted supply of animal feed and bedding, the CCT further reserves the right to:
• allocate orders directly to the Alternative Tenderer where urgent operational circumstances justify such allocation;
• split orders between the Winner and Alternative Tenderer where operationally required;
• bypass the Winner where repeated non-performance, delivery failures or stock shortages occur; and;
• implement temporary allocation arrangements necessary to ensure continuity of supply. The appointment of a tenderer in respect of any Category shall not guarantee any minimum volume of work, minimum order quantity or guaranteed contract value during the contract period. Orders shall be placed on an as-and-when-required basis subject to operational requirements, budget availability and the CCT’s internal operational processes. Award Methodology:
• Category A – Canine Food will be awarded to one tenderer (winner) and in addition, one alternative tenderer. Prices must be submitted for all items in the specific category to be considered responsive 1 x Winner (The winner – the highest ranked responsive tenderer) 1x Alternative Tenderer (The Alternative tenderer– the second ranked responsive tenderer)
• Category B – Horse feed and bedding will be awarded to one tenderer (winner) and in addition, one alternative tenderer. Prices must be submitted for all items in the specific category to be considered responsive 1 x Winner (The winner – the highest ranked responsive tenderer) 1x Alternative Tenderer (The Alternative tenderer– the second ranked responsive tenderer) The contract period shall be for a period of thirty-six (36) months from the commencement date of the contract.

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SITE VISIT/CLARIFICATION MEETING : Time: 09:00 on Date: 21 July 2026 (Not compulsory, but strongly recommended) VENUE FOR SITE VISIT/CLARIFICATION MEETING: Online/Teams – Link Below https://teams.microsoft.com/meet/396547558640 23?p=qgSVUWFSaMzmrD4IYV Meeting ID: 396 547 558 640 23 Passcode: db6f5LB7

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Returnable Documents: Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) ............................................................ 99, Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8) ................................ 102, Schedule F.10: Proposed Deviations And Qualifications By Tenderer ..................................................................... 106

: The Tender Document (which includes the Form of Offer and Acceptance) completed and signed in all respects, plus any additional supporting documents required, must be submitted in a sealed envelope with the name and address of the tenderer, the endorsement “TENDER NO. 013G/2026/27- TENDER DESCRIPTION: Term Tender for the Supply and Delivery of Canine Food, Horse Feed and Bedding for the Safety and Security Directorate on a Category-Based Award Methodology, the tender box number. and the closing date indicated on the envelope. The sealed envelope must be inserted into the appropriate official tender box before closing time. If the tender offer is too large to fit into the abovementioned box or the box is full, please enquire at the public counter (Tender Distribution Office) for alternative instructions. It remains the tenderer’s responsibility to ensure that the tender is placed in either the original box or as alternatively instructed.

• This criterion assesses the Tenderer’s demonstrated experience in Supply and Delivery of Canine

Food and/or Horse Feed and Bedding, with specific reference to the number of years the company

has operated in this field. The objective of this criterion is to mitigate supply risk and ensure that

the appointed bidder possesses sufficient industry exposure and operational capacity.

• Minimum Documentation Required

Tenderers must submit:

• Complete Schedules F.13 A.1, and/or F.13 B.1 for the relevant categories tendered for.

• Clear documentary proof of completed projects, contracts, or orders

• Documentation must clearly indicate:

o Nature of work (Supply and Delivery of Canine Food and/or Horse Feed and Bedding)

o Contract or project start and end dates

o Confirmation that the work was completed

• Only relevant, verifiable, and completed/contracts up until the end of closing date of advert will be

considered for scoring purposes.

Note the below clarifications to the following terms as contained in the functionality criteria under company

• This criterion evaluates the Tenderer’s capacity and reliability to deliver Canine Food, Horse Feed

and Bedding satisfactorily, based on the company’s historical performance and client references.

The purpose of this criterion is to assess past performance as an indicator of future delivery

capability.

Minimum Documentation Required

Tenderers must submit:

• Completed Schedules F13 A2 and/or F13 B2 for the relevant categories tendered for.

• Signed reference letters which:

o Are on the official letterhead of the client

o Are from different clients

o Confirm satisfactory supply and delivery of Canine Food, Horse Feed and Bedding

o Indicate the period and nature of supply

o Provide contact details for verification purposes

• All of the above information needs to be clearly stipulated in the reference letters. Where reference

letters do not meet these above requirements, it will be deemed invalid.

• Evaluation Notes:
• Multiple reference letters submitted from the same client shall be regarded as a single (1)

reference, unless the services were rendered at distinctly different service intervals/periods

Such letters are for different projects/orders or contracts for the same client but relevant to

this tender.

• The Bid Evaluation Committee reserves the right to verify references.
• Submission of false or misleading information will result in disqualification in terms of SCM

prescripts.

General Conditions

• The evaluation will be conducted strictly in accordance with the published criteria.
• No points will be awarded for information not submitted at the time of tender closure.

2.2.1.1.5 Provision of samples

Not Applicable

2.2.2 Cost of tendering

The CCT will not be liable for any costs incurred in the preparation and submission of a tender offer, including

the costs of any testing necessary to demonstrate that aspects of the offer comply with requirements.

2.2.3 Check documents

The documents issued by the CCT for the purpose of a tender offer are listed in the index of this tender

document.

Before submission of any tender, the tenderer should check the number of pages, and if any are found to be

missing or duplicated, or the figures or writing is indistinct, or if the Price Schedule contains any obvious errors,

the tenderer must apply to the CCT at once to have the same rectified.

2.2.4 Confidentiality and copyright of documents

The tenderer shall treat as strictly confidential all matters arising in connection with the tender. Use and copy

the documents issued by the CCT only for the purpose of preparing and submitting a tender offer in response

to the invitation.

2.2.5 Reference documents

The tenderer shall obtain, as necessary for submitting a tender offer, copies of the latest versions of standards,

specifications, Conditions of Contract and other publications, which are not attached but which are

incorporated into the tender document(s) by reference.

2.2.6 Acknowledge and comply with notices

The tenderer shall acknowledge receipt of notices to the tender documents, which the CCT may issue, and

shall fully comply with all instructions issued in the said notices, and if necessary, apply for an extension of the

closing time stated on the front page of the tender document, in order to take the notices into account.

Notwithstanding any requests for confirmation of receipt of the said notices issued, the tenderer shall be

deemed to have received such notices if the CCT can show proof of transmission thereof via electronic mail,

facsimile, or registered post or other lawful means.

2.2.7 Clarification meeting

The tenderer shall attend, where required, a clarification meeting at which tenderers may familiarise

themselves with aspects of the proposed work, services or supply and pose questions. Details of the

meeting(s) are stated in the General Tender Information (i.e., in item T.1 above).

Tenderers should be represented at the site visit/clarification meeting by a duly authorised person who is

suitably qualified and experienced to comprehend the implications of the work involved.

2.2.8 Seek clarification

The tenderer shall request clarification of the tender documents, if necessary, by notifying the CCT at least

one week before the closing time stated in the General Tender Information (i.e., in item T.1 above), where

possible.

2.2.9 Pricing the tender offer

2.2.9.1 The tenderer shall comply with all pricing instructions as stated on the Price Schedule.

2.2.10 Alterations to documents

The tenderer shall not make any alterations or additions to the tender documents, except to comply with

instructions issued by the CCT in writing, or necessary to correct errors made by the tenderer. All signatories

to the tender offer shall initial all such alterations.

2.2.11 Alternative tender offers

2.2.11.1 Unless otherwise stated in the Conditions of Tender, the tenderers may submit alternative tender

offers only if a main tender offer, strictly in accordance with all the requirements of the tender

documents, is also submitted.

If a tenderer wishes to submit an alternative tender offer, he/she/it shall do so as a separate offer on

a complete set of tender documents. The alternative tender offer shall be submitted in a separate

sealed envelope clearly marked “Alternative Tender” in order to distinguish it from the main tender

offer.

Only the alternative of the highest ranked acceptable main tender offer (that is, submitted by the same

tenderer) will be considered, and if appropriate, recommended for award.

Alternative tender offers of any but the highest ranked main tender offer will not be considered.

An alternative tender offer to the highest ranked acceptable main tender offer that is priced higher than

the main tender offer may be recommended for award, provided that the ranking of the alternative

tender offer is higher than the ranking of the next ranked acceptable main tender offer.

The CCT will not be bound to consider alternative tenders and shall have sole discretion in this regard.

In the event that the alternative is accepted, the tenderer warrants that the alternative offer complies

in all respects with the CCT’s standards and requirements as set out in the tender document.

2.2.11.2 Acceptance of an alternative tender offer by the CCT may be based only on the criteria stated in the

Conditions of Tender or applicable criteria otherwise acceptable to the CCT.

2.2.12 Submitting a tender offer

2.2.12.1 The tenderer is required to submit one tender offer only on the original tender documents as issued

by the CCT, either as a single tendering entity or as a member in a joint venture to provide the whole

of the works, services or supply identified in the Conditions of Contract and described in the

Specifications. Only those tenders submitted on the tender documents as issued by the CCT together

with all Tender Returnable Documents duly completed and signed will be declared responsive.

2.2.12.2 The tenderer shall return the entire tender document to the CCT after completing it in its entirety,

either electronically (if they were issued in electronic format) or by writing legibly in non-erasable ink.

2.2.12.3 The tenderer shall sign the original tender offer where required in terms of the Conditions of Tender.

The tender shall be signed by a person duly authorised by the tenderer to do so. Tenders submitted

by joint ventures of two or more firms shall be accompanied by the document of formation / founding

document of the joint venture or any other document signed by all Parties, in which is defined precisely

the conditions under which the joint venture will function, its period of duration, the persons authorised

to represent and obligate it, the participation of the several firms forming the joint venture, and any

other information necessary to permit a full appraisal of its functioning. Signatories for tenderers

proposing to contract as joint ventures shall state which of the signatories is the lead partner.

2.2.12.4 Where a two-envelope system is required in terms of the Conditions of Tender, place and seal the

returnable documents listed in the Conditions of Tender in an envelope marked “financial proposal”

and place the remaining returnable documents in an envelope marked “technical proposal”. Each

envelope shall state on the outside the CCT’s address and identification details stated in the General

Tender Information (i.e., item T.1 above), as well as the tenderer's name and contact address.

2.2.12.5 The tenderer shall seal the original tender offer and copy packages together in an outer package that

states on the outside only the CCT's address and identification details as stated in the General Tender

Information. If it is not possible to submit the original tender and the required copies (see 2.2.12.3) in

a single envelope, then the tenderer must seal the original and each copy of the tender offer as

separate packages marking the packages as “ORIGINAL” and “COPY” in addition to the

aforementioned tender submission details.

2.2.12.6 The CCT shall not assume any responsibility for the misplacement or premature opening of the tender

offer if the outer package is not sealed and marked as stated.

2.2.12.7 Tender offers submitted by facsimile or e-mail will be rejected by the CCT, unless stated otherwise in

the Conditions of Tender.

2.2.12.8 By signing the offer part of the Form of Offer (Section 5, Part A hereto) the tenderer warrants and

agrees that all information provided in the tender submission is true and correct.

2.2.12.9 Tenderers shall properly deposit its bid in the designated tender box (as detailed on the front page

of this tender document) on or before the closing date and before the closing time, in the relevant

tender box at the Tender & Quotation Boxes Office situated on the 2nd floor, Concourse Level, Civic

Centre, 12 Hertzog Boulevard, Cape Town. If the tender submission is too large to fit in the allocated

box, please enquire at the public counter for assistance.

2.2.12.10The tenderer must record and reference all information submitted contained in other documents for

example cover letters, brochures, catalogues, etc. in the Returnable Schedule titled List of Other

Documents Attached by Tenderer.

2.2.13 Information and data to be completed in all respects

Tender offers, which do not provide all the data or information requested completely and, in the form, required,

may be regarded by the CCT as non-responsive.

2.2.14 Closing time

2.2.14.1 The tenderer shall ensure that the CCT receives the tender offer, together with all applicable

documents specified herein, at the address specified in the General Tender Information herein prior

to the closing time stated on the front page of the tender document.

2.2.14.2 If the CCT extends the closing time stated on the front page of the tender document for any reason,

the requirements of these Conditions of Tender apply equally to the extended deadline.

2.2.14.3 The CCT shall not consider tenders that are received after the closing date and time for such a tender

(late tenders).

2.2.15 Tender offer validity and withdrawal of tenders

2.2.15.1 The tenderer shall warrant that the tender offer(s) remains valid, irrevocable and open for acceptance

by the CCT at any time for a period of 120 days after the closing date stated on the front page of the

tender document.

2.2.15.2 Notwithstanding the period stated in clause 2.2.15.1 above, bids shall remain valid for acceptance for

a period of twelve (12) months after the expiry of the original validity period, unless the CCT is notified

in writing of anything to the contrary by the bidder. The validity of bids may be further extended by a

period of not more than six months subject to mutual agreement by the parties, administrative

processes and upon approval by the City Manager, unless the required extension is as a result of an

appeal process or court ruling.

In circumstances where the validity period of a tender has expired, and the tender has not been

awarded, the tender process is considered “completed”, despite there being no decision (award or

cancellation) made. This anomaly does not fall under any of the listed grounds of cancellation and

should be treated as a "non-award". A “non award” is supported as a recommendation to the CCT’s

Bod Adjudication Committee (“BAC”) for noting.

2.2.15.3 A tenderer may request in writing, after the closing date, that its tender offer be withdrawn. Such

withdrawal will be permitted or refused at the sole discretion of the CCT after consideration of the

reasons for the withdrawal, which shall be fully set out by the tenderer in such written request for

withdrawal. Should the tender offer be withdrawn in contravention hereof, the tenderer agrees that:

a) it shall be liable to the CCT for any additional expense incurred or losses suffered by the CCT

in having either to accept another tender or, if new tenders have to be invited, the additional

expenses incurred or losses suffered by the invitation of new tenders and the subsequent

acceptance of any other tender.

b) the CCT shall also have the right to recover such additional expenses or losses by set-off

against monies which may be due or become due to the tenderer under this or any other

tender or contract or against any guarantee or deposit that may have been furnished by the

tenderer or on its behalf for the due fulfilment of this or any other tender or contract. Pending

the ascertainment of the amount of such additional expenses or losses, the CCT shall be

entitled to retain such monies, guarantee or deposit as security for any such expenses or loss,

without prejudice to the CCT’s other rights and/or remedies available to it in accordance with

any applicable laws.

2.2.16 Clarification of tender offer, or additional information, after submission

Tenderer’s shall promptly provide clarification of its tender offer, or additional information, in response to a

written request to do so from the CCT during the evaluation of tender offers within the time period stated in

such request. No change in the competitive position of tenderers or substance of the tender offer is sought,

offered, or permitted.

Note: This clause does not preclude the negotiation of the final terms of the contract with a preferred tenderer

following a competitive selection process, should the CCT elect to do so.

Failure, or refusal, to provide such clarification or additional information within the time for submission stated

in the CCT’s written request may render the tender non-responsive.

2.2.17 Provide other material

2.2.17.1 Tenderer’s shall promptly provide, upon request by the CCT, any other material that has a bearing on

the tender offer, the tenderer’s commercial position (including joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the CCT for the purpose of the

evaluation of the tender. Should the tenderer not provide the material, or a satisfactory reason as to

why it cannot be provided, by the time for submission stated in the CCT’s request, the CCT may regard

the tender offer as non-responsive.

2.2.17.2 The tenderer shall provide, on written request by the CCT, where the transaction value inclusive of

VAT exceeds R 10 million:

a) audited annual financial statement for the past 3 years, or for the period since establishment

if established during the past 3 years, if required by law to prepare annual financial statements

for auditing.

b) a certificate signed by the tenderer certifying that the tenderer has no undisputed

commitments for municipal services towards a municipality or other service provider in respect

of which payment is overdue for more than 30 days.

c) particulars of any contracts awarded to the tenderer by an organ of state during the past five

years, including particulars of any material non-compliance or dispute concerning the

execution of such contract.

d) a statement indicating whether any portion of the goods or services are expected to be

sourced from outside the Republic, and, if so, what portion and whether any portion of payment

from the municipality or municipal entity is expected to be transferred out of the Republic.

Each entity to a Consortium/Joint Venture bid shall submit separate certificates/statements in the

above regard.

2.2.17.3 Tenderers shall be required to undertake to fully cooperate with the CCT’s external service provider

appointed to perform a due diligence review and risk assessment upon receipt of such written

instruction from the CCT.

2.2.18 Samples, Inspections, tests and analysis

Tenderers shall provide access during working hours to premises for inspections, tests and analysis as

provided for in the Conditions of Tender or Specifications.

If the Specifications requires the tenderer to provide samples, these shall be provided strictly in accordance

with the instructions set out in the Specification.

If such samples are not submitted as required in the bid documents or within any further time stipulated by the

CCT in writing, then the bid concerned may be declared non-responsive.

The samples provided by all successful bidders will be retained by the CCT for the duration of any subsequent

contract. Bidders are to note that samples are requested for testing purposes therefore samples submitted to

the CCT may not in all instances be returned in the same state of supply and in other instances may not be

returned at all. Unsuccessful bidders will be advised by the Project Manager or dedicated CCT Official to collect

their samples, save in the aforementioned instances where the samples would not be returned.

2.2.19 Certificates

The tenderer must provide the CCT with all certificates as stated below:

2.2.19.1. Preference Points for Specific Goals

In order to qualify for preference points for Specific Goals, it is the responsibility of the tenderer to submit

sufficient, relevant and verifiable documentary proof in support of any claim for preference points.

Failure to submit adequate and verifiable evidence may result in the non-awarding of preference points

claimed.

Tenderers are further referred to the Preference Schedule for the detailed methodology, scoring criteria, and

conditions applicable to the allocation of preference points for Specific Goals.

2.2.19.2 Evidence of tax compliance

Tenderers shall be registered with the South African Revenue Service (SARS) and their tax affairs must be in

order and they must be tax compliant subject to the requirements of clause 2.2.1.1.2.h. In this regard, it is the

responsibility of the Tenderer to submit evidence in the form of a valid Tax Compliance Status PIN issued by

SARS to the CCT at the Supplier Management Unit located within the Supplier Management / Registration

Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5),

or included with this tender. The tenderer must record its Tax Compliance Status PIN number on the Details

of Tenderer pages of the tender submission.

Each party to a Consortium/Joint Venture shall submit a separate Tax Compliance Status Pin.

Before making an award the CCT must verify the bidder’s tax compliance status. Where the recommended

bidder is not tax compliant, the bidder should be notified of the non-compliant status and be requested to

submit to the CCT, within 7 working days, written proof from SARS that they have made arrangement to meet

their outstanding tax obligations. The proof of tax compliance submitted by the bidder must be verified by the

CCT via CSD or e-Filing. The CCT should reject a bid submitted by the bidder if such bidder fails to provide

proof of tax compliance within the timeframe stated herein.

Only foreign suppliers who have answered “NO” to all the questions contained in the Questionnaire to Bidding

Foreign Suppliers section on the Details of Tenderer pages of the tender submission, are not required to

register for a tax compliance status with SARS.

2.2.20 Compliance with Occupational Health and Safety Act,

Tenderers are to note the requirements of the Occupational Health and Safety Act, . The Tenderer

shall be deemed to have read and fully understood the requirements of the above Act and Regulations and to

have allowed for all costs in compliance therewith.

In this regard the Tenderer shall submit upon written request to do so by the CCT, a Health and Safety Plan

in sufficient detail to demonstrate the necessary competencies and resources to deliver the goods or services

all in accordance with the Act, Regulations and Health and Safety Specification.

2.2.21 Claims arising from submission of tender

By responding to the tender herein, the tenderer warrants that it has:

a) Inspected the Specifications and read and fully understood the Conditions of Contract.

b) Read and fully understood the whole text of the Specifications and Price Schedule and thoroughly

acquainted himself with the nature of the goods or services proposed and generally of all matters

which may influence the Contract.

c) visited the site(s) where delivery of the proposed goods will take place, carefully examined existing

conditions, the means of access to the site(s), the conditions under which the delivery is to be made,

and acquainted himself with any limitations or restrictions that may be imposed by the Municipal or

other Authorities in regard to access and transport of materials, plant and equipment to and from the

site(s) and made the necessary provisions for any additional costs involved thereby.

d) requested the CCT to clarify the actual requirements of anything in the Specifications and Price

Schedule, the exact meaning or interpretation of which is not clearly intelligible to the Tenderer.

e) Received any notices to the tender documents which have been issued in accordance with the CCT’s

Supply Chain Management Policy.

The CCT will therefore not be liable for the payment of any extra costs or claims arising from the submission

of the tender.

2.3 The CCT’s undertakings

2.3.1 Respond to requests from the tenderer

2.3.1.1 Unless otherwise stated in the Conditions of Tender, the CCT shall respond to a request for clarification

received up to one week (where possible) before the tender closing time stated on the front page of

the tender document.

2.3.1.2 The CCT’s duly authorised representative for the purpose of this tender is stated on the General Tender

Information page above.

2.3.2 Issue Notices

If necessary, the CCT may issue addenda in writing that may amend or amplify the tender documents to each

tenderer during the period from the date the tender documents are available until one week before the tender

closing time stated in the Tender Data. The CCT reserves its rights to issue addenda less than one week

before the tender closing time in exceptional circumstances If, as a result a tenderer applies for an extension

to the closing time stated on the front page of the tender document, the CCT may grant such extension and,

shall then notify all tenderers who drew documents.

Notwithstanding any requests for confirmation of receipt of notices issued, the tenderer shall be deemed to

have received such notices if the CCT can show proof of transmission thereof via electronic mail, facsimile or

registered post.

2.3.3 Opening of tender submissions

2.3.3.1 Unless the two-envelope system is to be followed, CCT shall open tender submissions in the presence

of tenderers’ agents who choose to attend at the time and place stated in the Conditions of Tender.

Tenders will be opened immediately after the closing time for receipt of tenders as stated on the front

page of the tender document, or as stated in any Notice extending the closing date and at the closing

venue as stated in the General Tender Information.

2.3.3.2 Announce at the meeting held immediately after the opening of tender submissions, at the closing

venue as stated in the General Tender Information, the name of each tenderer whose tender offer is

opened and, where possible, the prices indicated.

2.3.3.3 Make available a record of the details announced at the tender opening meeting on the CCT’s website

(http://www.capetown.gov.za/en/SupplyChainManagement/Pages/default.aspx.)

2.3.4 two-envelope system

2.3.4.1 Where stated in the Conditions of Tender that a two-envelope system is to be followed, the CCT shall

open only the technical proposal of tenders in the presence of tenderers’ agents who choose to attend

at the time and place stated in the Conditions of Tender and announce the name of each tenderer

whose technical proposal is opened.

2.3.4.2 The CCT shall evaluate the quality of the technical proposals offered by tenderers, then advise

tenderers who have submitted responsive technical proposals of the time and place when the financial

proposals will be opened. The CCT shall open only the financial proposals of tenderers, who have

submitted responsive technical proposals in accordance with the requirements as stated in the

Conditions of Tender, and announce the total price and any preference claimed. Return unopened

financial proposals to tenderers whose technical proposals were non responsive.

2.3.5 Non-disclosure

The CCT shall not disclose to tenderers, or to any other person not officially concerned with such processes,

information relating to the evaluation and comparison of tender offers and recommendations for the award of

a contract, until after the award of the contract to the successful tenderer.

2.3.6 Grounds for rejection and disqualification

The CCT shall determine whether there has been any effort by a tenderer to influence the processing of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or

fraudulent practices.

2.3.7 Test for responsiveness

2.3.7.1 Appoint a Bid Evaluation Committee and determine after opening whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

2.3.7.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender

documents without material deviation or qualification. A material deviation or qualification is one which,

in the CCT's opinion, would:

a) Detrimentally affect the scope, quality, or performance of the goods, services or supply

identified in the Specifications,

b) Significantly change the CCT's or the tenderer's risks and responsibilities under the contract,

or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to

be rectified.

Reject a non-responsive tender offer and not allow it to be subsequently made responsive by correction

or withdrawal of any material deviation or qualification.

The CCT reserves the right to accept a tender offer which does not, in the CCT’s opinion, materially

and/or substantially deviate from the terms, conditions, and specifications of the tender documents.

2.3.8 Arithmetical errors, omissions and discrepancies

2.3.8.1 Check the responsive tenders for:

a) The gross misplacement of the decimal point in any unit rate.

b) Omissions made in completing the Price Schedule; or

c) Arithmetic errors in:

i) line-item totals resulting from the product of a unit rate and a quantity in the Price

Schedule; or

ii) The summation of the prices; or

iii) Calculation of individual rates.

2.3.8.2 The CCT must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the

amount in words shall govern.

b) If pricing schedules apply and there is an error in the line-item total resulting from the product

of the unit rate and the quantity, the line-item total shall govern, and the rate shall be corrected.

Where there is an obviously gross misplacement of the decimal point in the unit rate, the line-

item total as tendered shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall

govern and the tenderer will be asked to revise selected item prices (and their rates if Price

Schedules apply) to achieve the tendered total of the prices.

Consider the rejection of a tender offer if the tenderer does not correct or accept the correction of the

arithmetical error in the manner described above.

2.3.8.3 In the event of tendered rates or lump sums being declared by the CCT to be unacceptable to it

because they are not priced, either excessively low or high, or not in proper balance with other rates

or lump sums, the tenderer may be required to produce evidence and advance arguments in support

of the tendered rates or lump sums objected to. If, after submission of such evidence and any further

evidence requested, the CCT is still not satisfied with the tendered rates or lump sums objected to, it

may request the tenderer to amend these rates and lump sums along the lines indicated by it.

The tenderer will then have the option to alter and/or amend the rates and lump sums objected to and

such other related amounts as are agreed on by the CCT, but this shall be done without altering the

tender offer in accordance with this clause.

Should the tenderer fail to amend his tender in a manner acceptable to and within the time stated by

the CCT, the CCT may declare the tender as non-responsive.

2.3.9 Clarification of a tender offer

The CCT may, after the closing date, request additional information or clarification from tenderers, in writing

on any matter affecting the evaluation of the tender offer or that could give rise to ambiguity in a contract arising

from the tender offer, which written request and related response shall not change or affect their competitive

position or the substance of their offer. Such request may only be made in writing by the Director: Supply Chain

Management using any means as appropriate.

2.3.10 Evaluation of tender offers

2.3.10.1 General

2.3.10.1.1 The CCT may reduce each responsive tender offer to a comparative price and evaluate them using

the tender evaluation methods and associated evaluation criteria and weightings that are specified in

the Conditions of Tender.

2.3.10.1.2 For evaluation purposes only, the effects of the relevant contract price adjustment methods will be

considered in the determination of comparative prices as follows:

a) If the selected method is based on bidders supplying rates or percentages for outer years,

comparative prices would be determined over the entire contract period based on such rates or

percentages.

b) If the selected method is based on a formula, indices, coefficients, etc. that is the same for all

bidders during the contract period, comparative prices would be the prices as tendered for year

one.

c) If the selected method is based on a formula, indices, coefficients, etc. that varies between

bidders, comparative prices would be determined over the entire contract period based on

published indices relevant during the 12 months prior to the closing date of tenders.

d) If the selected method includes an imported content requiring rate of exchange variation,

comparative prices would be determined based on the exchange rates tendered for the prices as

tendered for year one. The rand equivalent of the applicable currency 14 days prior to the closing

date of tender will be used (the CCT will check all quoted rates against those supplied by its own

bank).

e) If the selected method is based on suppliers’ price lists, comparative prices would be the prices

as tendered for year one.

f) If the selected method is based on suppliers’ price lists and / or rate of exchange, comparative

prices would be determined as tendered for year one whilst taking into account the tendered

percentage subject to rate of exchange (see sub clause (d) for details on the calculation of the

rate of exchange).

2.3.10.1.3 Where the scoring of functionality forms part of a bid process, each member of the Bid Evaluation

Committee must individually score functionality. The individual scores must then be interrogated and

calibrated if required where there are significant discrepancies. The individual scores must then be

added together and averaged to determine the final score.

2.3.10.2 Decimal places

Score financial offers, preferences and functionality, as relevant, to two decimal places.

2.3.10.3 Scoring of tenders (price and preference)

[2.3.10.3.1 Points for price will be allocated in accordance with the formula set out in this clause based on the

tender sum / amount as set out in the Price Schedule (Section C.4).]

• Based on the sum of the prices/rates in relation to the estimated quantities.

2.3.10.3.2 Points for preference will be allocated in accordance with the provisions of Preference Schedule

and the table in this clause.

2.3.10.3.3 The terms and conditions of Preference Schedule as it relates to preference shall apply in all

respects to the tender evaluation process and any subsequent contract.

2.3.10.3.4 Applicable formula:

The 80/20 preference point system will apply to this tender

The 80/20 price/preference points system will be applied to the evaluation of responsive tenders up to and

including a Rand value of R50’000’000 (all applicable taxes included), whereby the order(s) will be placed with

the tenderer(s) scoring the highest total number of adjudication points.

Price shall be scored as follows:

Ps = 80 x (1 – (Pt – Pmin))

Pmin

Where: Ps is the number of points scored for price.

Pt is the price of the tender under consideration.

Pmin is the price of the lowest responsive tender.

Preference points shall be based on the Specific Goal as per below:

Table B1: Awards above R750 000 and up to R50 mil (VAT Inclusive)

Specific goals allocated points Preference

Points (80/20)

Reconstruction and Development Programme (RDP) as

publishedinGovernmentGazette

1 PromotionofMicroandSmallEnterprises 8

MicrowithaturnoveruptoR20millionandSmallwithaturnoverupto

R80millionasperNationalSmallEnterpriseAct,1996(ActNo.102of

SMEpartnership,sub-contracting,jointventureorconsortiums

2 Enterprise Supplier Development and Socio-Economic 6

Development

15%oftotalexpenditure=6points

12%upto15%oftotalexpenditure=5points

9%upto12%oftotalexpenditure=4points

6%upto9%oftotalexpenditure=3points

3%upto6%oftotalexpenditure=2points

=1%upto3%totalexpenditure=1points

<1%oftotalexpenditure=0points

3 SkillsDevelopmentOREmployeeShareScheme 6

SkillsDevelopment

5%oftotalprofit=6points

4%upto5%oftotalprofit=5points

3%upto4%oftotalprofit=4points

2%upto3%oftotalprofit=3points

1%upto2%oftotalprofit=2points

=0.5%upto1%oftotalprofit=1points

<0.5%oftotalprofit=0points

OR EmployeeShareScheme

15%employeeownership=6points

12%upto15%employeeownership=5points

9%upto12%employeeownership=4points

6%upto9%employeeownership=3points

3%upto6%employeeownership=2points

=1%to3%employeeownership=1points

<1%employeeownership=0points

Total points 20

2.3.10.5 Risk Analysis

Notwithstanding compliance with regard to any requirements of the tender, the CCT will perform a risk

analysis in respect of the following:

a) reasonableness of the financial offer

b) reasonableness of unit rates and prices

c) the tenderer’s ability to fulfil its obligations in terms of the tender document, that is, that the

tenderer can demonstrate that he/she possesses the necessary professional and technical

qualifications, professional and technical competence, financial resources, equipment and

other physical facilities, managerial capability, reliability, capacity, experience, reputation,

personnel to perform the contract, etc.; the CCT reserves the right to consider a tenderer’s

existing contracts with the CCT in this regard

d) any other matter relating to the submitted bid, the tendering entity, matters of compliance,

verification of submitted information and documents, etc.

The conclusions drawn from this risk analysis will be used by the CCT in determining the acceptability

of the tender offer.

No tenderer will be recommended for an award unless the tenderer has demonstrated to the

satisfaction of the CCT that he/she has the resources and skills required.

2.3.11 Negotiations with preferred tenderers

The CCT may negotiate the final terms of a contract with tenderers identified through a competitive tendering

process as preferred tenderers provided that such negotiation:

a) Does not allow any preferred tenderer a second or unfair opportunity.

b) Is not to the detriment of any other tenderer; and

c) Does not lead to a higher price than the tender as submitted.

If negotiations fail to result in acceptable contract terms, the City Manager (or his delegated authority) may

terminate the negotiations and cancel the tender or invite the next ranked tenderer for negotiations. The original

preferred tenderer should be informed of the reasons for termination of the negotiations. If the decision is to

invite the next highest ranked tenderer for negotiations, the failed earlier negotiations may not be reopened by

the CCT.

Minutes of any such negotiations shall be kept for record purposes.

The provisions of this clause will be equally applicable to any invitation to negotiate with any other tenderers.

In terms of the CCT’s SCM Policy, tenders must be cancelled in the event that negotiations fail to achieve a

market related price with any of the three highest scoring tenderers.

2.3.12 Acceptance of tender offer

Notwithstanding any other provisions contained in the tender document, the CCT reserves the right to:

2.3.12.1 Accept a tender offer(s) which does not, in the CCT’s opinion, materially and/or substantially deviate

from the terms, conditions, and specifications of the tender document.

2.3.12.2 Accept the whole tender or part of a tender or any item or part of any item or items from multiple

manufacturers, or to accept more than one tender (in the event of a number of items being offered),

and the CCT is not obliged to accept the lowest or any tender.

2.3.12.3 Accept the tender offer(s), if in the opinion of the CCT, it does not present any material risk and only

if the tenderer(s):

a) is not under restrictions, has any principals who are under restrictions, or is not currently a

supplier to whom notice has been served for abuse of the supply chain management system,

preventing participation in the CCT’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform the

contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the

Companies Act, 2008, bankrupt or being wound up, has his affairs administered by a court or

a judicial officer, has suspended his business activities, or is subject to legal proceedings in

respect of any of the foregoing, complies with the legal requirements, if any, stated in the

tender data, and

e) is able, in the opinion of the CCT, to perform the contract free of conflicts of interest.

If an award cannot be made in terms of anything contained herein, the CCT reserves the right

to consider the next ranked tenderer(s).

2.3.12.4 The CCT reserves the right not to make an award, or revoke an award already made, where the

implementation of the contract may result in reputational risk or harm to the CCT as a result of

(inter alia):

a) reports of poor governance or unethical behaviour, or both.

b) association with known notorious individuals and family of notorious individuals.

c) poor performance issues, known to the CCT.

d) negative media reports, including negative social media reports.

e) adverse assurance (e.g. due diligence) report outcomes; and

f) circumstances where the relevant vendor has employed, or is directed by, anyone who was

previously employed in the service of the state (as defined in clause 1.53 of the SCM Policy),

where the person is or was negatively implicated in any SCM irregularity.

2.3.12.5 The CCT reserves the right to nominate an Standby Bidder at the time when an award is made and

in the event that a contract is terminated during the execution thereof, the CCT may consider the award

of the contract, or non-award, to the Standby Bidder in terms of the procedures included its SCM

Policy.

2.3.13 Prepare contract documents

2.3.13.1 If necessary, revise documents that shall form part of the contract and that were issued by the CCT

as part of the tender documents to take account of:

a) Notices issued during the tender period,

b) Inclusion of some of the returnable documents, and

c) Other revisions agreed between the CCT and the successful tenderer.

2.3.13.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any.

2.3.14 Notice to successful and unsuccessful tenderers

2.3.14.1 Before accepting the tender of the successful tenderer the CCT shall notify the successful tenderer

in writing of the decision of the CCT’s Bid Adjudication Committee to award the tender to the successful

tenderer. No rights shall accrue to the successful tenderer in terms of this notice

2.3.14.2 The CCT shall, at the same time as notifying the successful tenderer of the Bid Adjudication

Committee’s decision to award the tender to the successful tenderer, also give written notice to the

other tenderers informing them that they have been unsuccessful.

2.3.15 Provide written reasons for actions taken

Provide upon request written reasons to tenderers for any action that is taken in applying these Conditions of

Tender but withhold information which is not in the public interest to be divulged, which is considered to

prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between

tenderers.

Tender document

Goods and services

Supply chain management

SCM - 542 Approved by Branch Manager: February 2024 Version: 10 of 80

Tender NO: 013G/2026/27

TENDER DESCRIPTION: Term Tender for the Supply and Delivery of Canine Food, Horse Feed and

Bedding for the Safety and Security Directorate on a Category-Based Award Methodology.

CONTRACT PERIOD: Thirty-six (36) months from the date of commencement of contract

Order: A once-off purchase order/RFQ order for the supply of Canine Food and/or Horse Feed and Bedding.

Project: A once off project for the supply of Canine Food and/or Horse Feed and Bedding for the same

service/site/client. Where this project is executed over a term/extended timeframe and consists of multiple

requests or orders, this will be considered as separate experience provided that orders were not executed

within the same time period. For orders placed during or in the same period, it will be considered as 1

order/experience.

Contract: A once off contract, for the supply requests for Canine Food and/or Horse Feed to either the same

or different client/sites. Where a contract is a term/framework contract in nature, and consists of multiple/repeat

orders, this will be considered as separate experience provided that orders were not executed within the same

time period. For orders placed during or in the same period, it will be considered as 1 order/experience.

Company’s Ability to Deliver / Track Record

• orders shall ordinarily first be offered to the Winner for the applicable
• Category; and
• the Alternative Tenderer shall only be utilised where the Winner:

o declines an order;

o fails to respond within the prescribed timeframe;

o fails to meet delivery obligations;

o experiences stock unavailability;

o fails to maintain required product quality standards; or

o is otherwise unable to fulfil the operational requirements

0 (zero) orders/contracts/projects 0

completed

Company’s years of experience in

supply and delivery of dog feed. Between 1-5

Orders/contracts/Projects 20

(The Tenderer must list completed

orders/contracts/projects completed,

in Schedule F13 A1). Between 6-10 30

completed

More than 10 50

projects/Orders/projects

completed

Company’s ability to deliver/track record of company.

No reference letters 0

0 (zero) orders/contracts/projects

completed 0

Company’s years of experience in

supply and delivery of horse feed. Between 1-5 20

Company’s ability to deliver/track record of company.

No reference letters 0

Description

• This criterion assesses the Tenderer’s demonstrated experience in Supply and Delivery of Canine

experience:

Order: A once-off purchase order/RFQ order for the supply of Canine Food and/or Horse Feed and Bedding.

Project: A once off project for the supply of Canine Food and/or Horse Feed and Bedding for the same

service/site/client. Where this project is executed over a term/extended timeframe and consists of multiple

requests or orders, this will be considered as separate experience provided that orders were not executed

within the same time period. For orders placed during or in the same period, it will be considered as 1

order/experience.

Contract: A once off contract, for the supply requests for Canine Food and/or Horse Feed to either the same

or different client/sites. Where a contract is a term/framework contract in nature, and consists of multiple/repeat

orders, this will be considered as separate experience provided that orders were not executed within the same

time period. For orders placed during or in the same period, it will be considered as 1 order/experience.

Company’s Ability to Deliver / Track Record

Description

• This criterion evaluates the Tenderer’s capacity and reliability to deliver Canine Food, Horse Feed

and Bedding satisfactorily, based on the company’s historical performance and client references.

suitably qualified and experienced to comprehend the implications of the work involved.

2.2.8 Seek clarification

analysis in respect of the following:

a) reasonableness of the financial offer

b) reasonableness of unit rates and prices

c) the tenderer’s ability to fulfil its obligations in terms of the tender document, that is, that the

tenderer can demonstrate that he/she possesses the necessary professional and technical

qualifications, professional and technical competence, financial resources, equipment and

other physical facilities, managerial capability, reliability, capacity, experience, reputation,

personnel to perform the contract, etc.; the CCT reserves the right to consider a tenderer’s

existing contracts with the CCT in this regard

d) any other matter relating to the submitted bid, the tendering entity, matters of compliance,

verification of submitted information and documents, etc.

2.3.12.1 Accept a tender offer(s) which does not, in the CCT’s opinion, materially and/or substantially deviate

from the terms, conditions, and specifications of the tender document.

2.3.12.2 Accept the whole tender or part of a tender or any item or part of any item or items from multiple

manufacturers, or to accept more than one tender (in the event of a number of items being offered),

and the CCT is not obliged to accept the lowest or any tender.

2.3.12.3 Accept the tender offer(s), if in the opinion of the CCT, it does not present any material risk and only

if the tenderer(s):

a) is not under restrictions, has any principals who are under restrictions, or is not currently a

supplier to whom notice has been served for abuse of the supply chain management system,

preventing participation in the CCT’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform the

contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the

Companies Act, 2008, bankrupt or being wound up, has his affairs administered by a court or

a judicial officer, has suspended his business activities, or is subject to legal proceedings in

respect of any of the foregoing, complies with the legal requirements, if any, stated in the

tender data, and

e) is able, in the opinion of the CCT, to perform the contract free of conflicts of interest.

representatives.

2.1.4 The CCT’s right to accept or reject any tender offer

2.1.4.1 The CCT may accept or reject any tender offer and may cancel the corresponding tender process or

reject all tender offers at any time before the formation of a contract. The CCT may, prior to the award

of the tender, cancel a tender if:

(a) due to changed circumstances, there is no longer a need for the services, works or goods requested;

or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received;

(d) there is a material irregularity in the tender process; or

(e) the Parties are unable to negotiate market related pricing.

separately and ranked independently based on compliance with the tender requirements, functionality

scoring (where applicable), pricing and preference points. The highest ranked acceptable tenderer per

Tenderers who wish to register on the CCT’s Supplier Database may collect registration forms from the

Supplier Management Unit located within the Supplier Management / Registration Office, 2nd Floor (Concourse

Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5). Registration forms and

related information are also available on the CCT’s website www.capetown.gov.za (follow the Supply Chain

Management link to Supplier registration).

It is each tenderer’s responsibility to keep all the information on the CCT Supplier Database updated.

2.1.8 National Treasury Web Based Central Supplier Database (CSD) Registration

Tenderers are required to be registered on the National Treasury Web Based Central Supplier Database (CSD)

as a service provider. Tenderers must register as such upon being requested to do so in writing and within the

period contained in such a request, failing which no orders can be raised or payments processed from the

resulting contract. In the case of Joint Venture partnerships this requirement will apply individually to each

party of the Joint Venture.

Tenderers who wish to register on the National Treasury Web Based Central Supplier Database (CSD) may

do so via the web address https://secure.csd.gov.za.

It is each tenderer’s responsibility to keep all the information on the National Treasury Web Based Central

Supplier Database (CSD) updated.

2.2 Tenderer’s obligations

2.2.1 Eligibility Criteria

2.2.1.1 Tenderers are obligated to submit a tender offer that complies in all aspects to the conditions

as detailed in this tender document and the Conditions of Tender. An ‘acceptable tender must

"COMPLY IN ALL” aspects with the tender, Conditions of Tender, all Specifications (i.e., item

C.5 below, hereinafter the “Specifications”), pricing instructions herein and the Contract

including its conditions.

2.2.1.1.1 Submit a tender offer

one week before the closing time stated in the General Tender Information (i.e., in item T.1 above), where

possible.

2.2.9 Pricing the tender offer

2.2.9.1 The tenderer shall comply with all pricing instructions as stated on the Price Schedule.

2.2.10 Alterations to documents

a) Inspected the Specifications and read and fully understood the Conditions of Contract.

b) Read and fully understood the whole text of the Specifications and Price Schedule and thoroughly

acquainted himself with the nature of the goods or services proposed and generally of all matters

which may influence the Contract.

c) visited the site(s) where delivery of the proposed goods will take place, carefully examined existing

conditions, the means of access to the site(s), the conditions under which the delivery is to be made,

and acquainted himself with any limitations or restrictions that may be imposed by the Municipal or

other Authorities in regard to access and transport of materials, plant and equipment to and from the

site(s) and made the necessary provisions for any additional costs involved thereby.

d) requested the CCT to clarify the actual requirements of anything in the Specifications and Price

or withdrawal of any material deviation or qualification.

The CCT reserves the right to accept a tender offer which does not, in the CCT’s opinion, materially

and/or substantially deviate from the terms, conditions, and specifications of the tender documents.

2.3.8 Arithmetical errors, omissions and discrepancies

2.3.8.1 Check the responsive tenders for:

a) The gross misplacement of the decimal point in any unit rate.

b) Omissions made in completing the Price Schedule; or

c) Arithmetic errors in:

i) line-item totals resulting from the product of a unit rate and a quantity in the Price

Schedule; or

ii) The summation of the prices; or

iii) Calculation of individual rates.

2.3.8.2 The CCT must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the

amount in words shall govern.

b) If pricing schedules apply and there is an error in the line-item total resulting from the product

of the unit rate and the quantity, the line-item total shall govern, and the rate shall be corrected.

item total as tendered shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required

by this checking process or in the tenderer's addition of prices, the total of the prices shall

govern and the tenderer will be asked to revise selected item prices (and their rates if Price

Schedules apply) to achieve the tendered total of the prices.

arithmetical error in the manner described above.

2.3.8.3 In the event of tendered rates or lump sums being declared by the CCT to be unacceptable to it

because they are not priced, either excessively low or high, or not in proper balance with other rates

or lump sums, the tenderer may be required to produce evidence and advance arguments in support

of the tendered rates or lump sums objected to. If, after submission of such evidence and any further

evidence requested, the CCT is still not satisfied with the tendered rates or lump sums objected to, it

may request the tenderer to amend these rates and lump sums along the lines indicated by it.

2.3.10.3 Scoring of tenders (price and preference)

[2.3.10.3.1 Points for price will be allocated in accordance with the formula set out in this clause based on the

tender sum / amount as set out in the Price Schedule (Section C.4).]

• Based on the sum of the prices/rates in relation to the estimated quantities.

2.3.10.3.2 Points for preference will be allocated in accordance with the provisions of Preference Schedule

and the table in this clause.

2.3.10.3.3 The terms and conditions of Preference Schedule as it relates to preference shall apply in all

respects to the tender evaluation process and any subsequent contract.

2.3.10.3.4 Applicable formula:

The 80/20 preference point system will apply to this tender

The 80/20 price/preference points system will be applied to the evaluation of responsive tenders up to and

including a Rand value of R50’000’000 (all applicable taxes included), whereby the order(s) will be placed with

the tenderer(s) scoring the highest total number of adjudication points.

3. confirms that it has satisfied itself as to the correctness and validity of the tender offer; that the

price(s) and rate(s) offered cover all the goods and/or services specified in the tender documents;

that the price(s) and rate(s) cover all its obligations and accepts that any mistakes regarding price(s),

rate(s) and calculations will be at its own risk;

4. offers to supply all or any of the goods and/or render all or any of the services described in the

tender document to the CCT in accordance with the:

4.1 terms and conditions stipulated in this tender document.

4.2 specifications stipulated in this tender document; and

4.3 at the prices as set out in the Price Schedule.

5. accepts full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on it in terms of the Contract.

Signed at _______________ (place) on the _____ (day) of__________________ (month and

Year)

For and on behalf of the Supplier Witness 1 Signature

(Duly Authorised) Name and Surname:

and Bedding for the Safety and Security Directorate

on a Category-Based Award Methodology, the

tender box number. and the closing date indicated

on the envelope. The sealed envelope must be

inserted into the appropriate official tender box

before closing time.

Processing of the latter Personal Information by the CCT’s due diligence assurance provider,

professional advisors and the Appeal Authority as applicable. The CCT’s justification for the

processing of such aforesaid Personal Information is based on section 11(1)(b) of POPIA, i.e., in terms

of which the CCT’s Processing of the said Personal Information is necessary to carry out actions for

the conclusion and/or performance of the contract, to which the applicable data subject (envisaged in

this clause 2.1.6.6 above) is a party.

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X9181, Cape Town, 8000

Via email at: [email protected].

2.1.6.7 Compliance to the CCTs Appeals Policy.

In terms of the CCT’s Appeals Policy, a fixed upfront administration fee will be charged. In addition, a

surcharge may be imposed for vexatious and frivolous or otherwise manifestly inappropriate tender

related appeals.

The current approved administration fee is R300.00 and may be paid at any of the Municipal Offices

or at the Civic Centre in Cape Town using the GL Data Capture Receipt attached as

Annexure F.13: Appeal Application Form. Alternatively, via EFT into the CCT’s NEDBANK Account:

CITY OF CAPE TOWN and using Reference number: 198158966. You are required to send proof of

payment when lodging your appeal.

appeals will be calculated as 1⁄2 (Administrative cost of the tender appeal) + 0.25 % (Appellant’s tender

price).

Should the payment of the administration fee of R300.00 or the surcharge not be received, such fee

or surcharge will be added as a Sundry Tariff to the bidder’s municipal account.

• The evaluation will be conducted strictly in accordance with the published criteria.
• No points will be awarded for information not submitted at the time of tender closure.

2.2.1.1.5 Provision of samples

may be regarded by the CCT as non-responsive.

2.2.14 Closing time

2.2.14.1 The tenderer shall ensure that the CCT receives the tender offer, together with all applicable

documents specified herein, at the address specified in the General Tender Information herein prior

to the closing time stated on the front page of the tender document.

2.2.14.2 If the CCT extends the closing time stated on the front page of the tender document for any reason,

the requirements of these Conditions of Tender apply equally to the extended deadline.

2.2.14.3 The CCT shall not consider tenders that are received after the closing date and time for such a tender

(late tenders).

2.2.15 Tender offer validity and withdrawal of tenders

2.2.15.1 The tenderer shall warrant that the tender offer(s) remains valid, irrevocable and open for acceptance

by the CCT at any time for a period of 120 days after the closing date stated on the front page of the

tender document.

2.2.15.2 Notwithstanding the period stated in clause 2.2.15.1 above, bids shall remain valid for acceptance for

a period of twelve (12) months after the expiry of the original validity period, unless the CCT is notified

in writing of anything to the contrary by the bidder. The validity of bids may be further extended by a

period of not more than six months subject to mutual agreement by the parties, administrative

processes and upon approval by the City Manager, unless the required extension is as a result of an

appeal process or court ruling.

register for a tax compliance status with SARS.

2.2.20 Compliance with Occupational Health and Safety Act,

in sufficient detail to demonstrate the necessary competencies and resources to deliver the goods or services

all in accordance with the Act, Regulations and Health and Safety Specification.

2.2.21 Claims arising from submission of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or

fraudulent practices.

2.3.7 Test for responsiveness

2.3.7.1 Appoint a Bid Evaluation Committee and determine after opening whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

2.3.7.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender

documents without material deviation or qualification. A material deviation or qualification is one which,

in the CCT's opinion, would:

a) Detrimentally affect the scope, quality, or performance of the goods, services or supply

identified in the Specifications,

b) Significantly change the CCT's or the tenderer's risks and responsibilities under the contract,

or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to

be rectified.

Table B1: Awards above R750 000 and up to R50 mil (VAT Inclusive)

Specific goals allocated points Preference

Points (80/20)

Reconstruction and Development Programme (RDP) as

publishedinGovernmentGazette

1 PromotionofMicroandSmallEnterprises 8

MicrowithaturnoveruptoR20millionandSmallwithaturnoverupto

R80millionasperNationalSmallEnterpriseAct,1996(ActNo.102of

satisfaction of the CCT that he/she has the resources and skills required.

2.3.11 Negotiations with preferred tenderers

A metropolitan municipality, established in terms of the Local Government: Municipal Structures Act,

read with the Province of the Western Cape: Provincial Gazette 5588 dated 22 September

2000, as amended (“the Purchaser”) herein represented by

AUTHORISED REPRESENTATIVE Executive Director for Safety and Security: Vincent Botto

The tender................................................................................................................................................................ 3

T.1 General tender information ............................................................................................................................. 3

T.2 Conditions of tender ........................................................................................................................................... 4

2.1 General.................................................................................................................................................................. 4

2.2 Tenderer’s obligations .......................................................................................................................................... 8

2.3 The CCT’s undertakings ....................................................................................................................................... 17

The contract ......................................................................................................................................................... 25

C.1 Details of tenderer/supplier ........................................................................................................................... 26

C.2 Form of offer and acceptance ........................................................................................................................ 27

C.2.1 Offer (to be completed by the tenderer as part of tender submission) .................................................................. 27

C.2.2 Acceptance (to be completed by the cct) .............................................................................................................. 28

C.2.3 Schedule of deviations (to be completed by the cct upon acceptance) .................................................................. 29

C.2.4 Confirmation of receipt (to be completed by supplier upon acceptance)................................................................ 30

C.3 Occupational health and safety agreement ............................................................................................... 31

C.4 Price schedule ..................................................................................................................................................... 32

C.5 Specification(s) .................................................................................................................................................... 34

C.6 Special conditions of contract ...................................................................................................................... 48

C.7 General conditions of contract .................................................................................................................... 59

C.8 Annexures ............................................................................................................................................................ 69

Annexure a – pro forma insurance broker’s warranty ................................................................................................. 69

Annexure b – monthly project labour report ............................................................................................................... 70

Annexure c - pro forma performance security/ guarantee ........................................................................................... 72

Annexure d - pro forma advance payment guarantee ................................................................................................... 73

Annexure f - tender returnable documents ................................................................................................................... 75

Schedule F.1: Contract Price Adjustment .................................................................................................................. 75

Schedule F.2: Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums ............................................. 87

Schedule F.3: Declaration for Procurement above R10 million ................................................................................. 88

Schedule F.4: Preference Points Claim Form In Terms Of the Preferential Procurement Regulations 2022 ............. 89

Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) ............................................................ 99

Schedule F.6: Conflict of Interest Declaration ......................................................................................................... 101

Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8) ................................ 102

Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT ................................... 104

Schedule F.9: Certificate of Independent Tender Determination ............................................................................ 105

Schedule F.10: Proposed Deviations And Qualifications By Tenderer ..................................................................... 106

Schedule F.11: List of Other Documents Attached By Tenderer .............................................................................. 107

Schedule F.12: Record of Addenda to Tender Documents ...................................................................................... 108

Schedule F.13 A.1: Company Experience................................................................................................................. 109

Schedule F.13 A.2: Company’s ability to deliver or track record of ......................................................................... 110

Schedule F.13 B.1: Company Experience ................................................................................................................. 111

Schedule F.13 B.2: Company’s ability to deliver or track record of company ......................................................... 112

Schedule F.14: Appeal Application .......................................................................................................................... 113

work, minimum order quantity or guaranteed contract value during the contract period. Orders shall be

placed on an as-and-when-required basis subject to operational requirements, budget availability and the

CCT’s internal operational processes.

2.1.5.3 Nomination of Standby Bidder

“Standby Bidder” means a bidder, identified by the CCT at the time of awarding a bid that will be

considered for award should the contract be terminated for any reason whatsoever. In the event that

a contract is terminated during the execution thereof, the CCT may consider the award of the contract,

or non-award, to the Standby Bidder in terms of the procedures included its SCM Policy, as amended

from time to time.

2.1.6 Objections, complaints, queries and disputes/ Appeals in terms of Section 62 of the Systems

2.1.6.1 Disputes, objections, complaints and queries

In terms of Regulations 49 and 50 of the Local Government: Municipal Finance Management Act, Municipal Supply Chain Management Regulations (Board Notice ):

a) Persons aggrieved by decisions or actions taken by the CCT in the implementation of its supply chain

management system, may lodge within 14 days of the decision or action, a written objection or

complaint or query or dispute against the decision or action.

2.1.6.2 Appeals

a) In terms of Section 62 of the Local Government: Municipal Systems Act, a person whose

rights are affected by a decision taken by the CCT, may appeal against that decision by giving written

notice of the appeal and reasons to the City Manager within 21 days of the date of the notification of

the decision.

b) An appeal must contain the following:

i. Must be in writing

ii. It must set out the reasons for the appeal

iii. It must state in which way the Appellant’s rights were affected by the decision;

iv. It must state the remedy sought; and

v. It must be accompanied with a copy of the notification advising the person of the decision

c) The relevant CCT appeal authority must consider the consider the appeal and may confirm, vary or

revoke the decision that has been appealed, but no such revocation of a decision may detract from

any rights that may have accrued as a result of the decision.

2.1.6.3 Right to approach the courts and rights in terms of Promotion of Administrative Justice Act, and Promotion of Access to Information Act,

The sub- clauses above do not influence any affected person’s rights to approach the High Court at

any time or its rights in terms of the Promotion of Administrative Justice Act (PAJA) and Promotion of

Access to Information Act (PAIA).

2.1.6.4 All requests referring to sub clauses 2.1.6.1 and 2.1.6.2 must be submitted in writing to:

The City Manager - C/o the Manager: Legal Compliance Unit, Legal Services Department, Office of

the City Manager

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X918, Cape Town, 8000

Via email at: [email protected]

2.1.6.5 All requests referring to clause 2.1.6.3 must be submitted in writing to:

The City Manager - C/o the Manager: Access to Information Unit, Legal Service Department, Office

of the City Manager

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X918, Cape Town, 8000

Via email at: [email protected]

2.1.6.6 The minimum standards regarding accessing and 'processing' of any personal information

belonging to another in terms of Protection of Personal Information Act, 2013 (POPIA).

For purposes of this clause 2.1.6.6, the contract and these Conditions of Tender, the terms “data

subject”, “Personal Information” and “Processing” shall have the meaning as set out in section 1 of

POPIA, and “Process” shall have the corresponding meaning.

practises that renders the tender non-responsive based on the conditions contained thereon

(applicable schedules below to be completed);

f) A completed Certificate of Independent Bid Determination to be provided and which does

not indicate any non-compliance with the requirements of the schedule (applicable schedule

below to be completed);

g) The tenderer (including any of its representatives, directors or members), has not been

restricted in terms of abuse of the Supply Chain Management Policy,

h) The tenderer’s tax matters with SARS are in order, or the tenderer is a foreign supplier that is

not required to be registered for tax compliance with SARS.

i) The tenderer is not an advisor or consultant contracted with the CCT whose prior or current

obligations creates any conflict of interest or unfair advantage.

j) The tenderer is not a person, advisor, corporate entity or a director of such corporate entity,

who is directly or indirectly involved or associated with the bid specification committee.

k) A completed Authorisation for the Deduction of Outstanding Amounts Owed to the CCT

to be provided and which does not indicate any details that renders the tender non-responsive

based on the conditions contained thereon (applicable schedules below to be completed).

l) The tenderer (including any of its representatives, directors or members), has not been found

guilty of contravening the Competition Act , as amended from time to time.

m) The tenderer (including any of its representatives, directors or members), has not been found

guilty on any other basis listed in the Supply Chain Management Policy.

2.2.1.1.3 Compulsory clarification meeting

missing or duplicated, or the figures or writing is indistinct, or if the Price Schedule contains any obvious errors,

the tenderer must apply to the CCT at once to have the same rectified.

2.2.4 Confidentiality and copyright of documents

awarded, the tender process is considered “completed”, despite there being no decision (award or

cancellation) made. This anomaly does not fall under any of the listed grounds of cancellation and

should be treated as a "non-award". A “non award” is supported as a recommendation to the CCT’s

Bod Adjudication Committee (“BAC”) for noting.

2.2.15.3 A tenderer may request in writing, after the closing date, that its tender offer be withdrawn. Such

withdrawal will be permitted or refused at the sole discretion of the CCT after consideration of the

reasons for the withdrawal, which shall be fully set out by the tenderer in such written request for

withdrawal. Should the tender offer be withdrawn in contravention hereof, the tenderer agrees that:

a) it shall be liable to the CCT for any additional expense incurred or losses suffered by the CCT

in having either to accept another tender or, if new tenders have to be invited, the additional

expenses incurred or losses suffered by the invitation of new tenders and the subsequent

acceptance of any other tender.

b) the CCT shall also have the right to recover such additional expenses or losses by set-off

against monies which may be due or become due to the tenderer under this or any other

tender or contract or against any guarantee or deposit that may have been furnished by the

tenderer or on its behalf for the due fulfilment of this or any other tender or contract. Pending

the ascertainment of the amount of such additional expenses or losses, the CCT shall be

entitled to retain such monies, guarantee or deposit as security for any such expenses or loss,

without prejudice to the CCT’s other rights and/or remedies available to it in accordance with

any applicable laws.

2.2.16 Clarification of tender offer, or additional information, after submission

Tenderer’s shall promptly provide clarification of its tender offer, or additional information, in response to a

written request to do so from the CCT during the evaluation of tender offers within the time period stated in

such request. No change in the competitive position of tenderers or substance of the tender offer is sought,

offered, or permitted.

Note: This clause does not preclude the negotiation of the final terms of the contract with a preferred tenderer

following a competitive selection process, should the CCT elect to do so.

in the CCT’s written request may render the tender non-responsive.

2.2.17 Provide other material

2.2.17.1 Tenderer’s shall promptly provide, upon request by the CCT, any other material that has a bearing on

the tender offer, the tenderer’s commercial position (including joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the CCT for the purpose of the

evaluation of the tender. Should the tenderer not provide the material, or a satisfactory reason as to

why it cannot be provided, by the time for submission stated in the CCT’s request, the CCT may regard

the tender offer as non-responsive.

2.2.17.2 The tenderer shall provide, on written request by the CCT, where the transaction value inclusive of

VAT exceeds R 10 million:

a) audited annual financial statement for the past 3 years, or for the period since establishment

if established during the past 3 years, if required by law to prepare annual financial statements

for auditing.

b) a certificate signed by the tenderer certifying that the tenderer has no undisputed

commitments for municipal services towards a municipality or other service provider in respect

of which payment is overdue for more than 30 days.

c) particulars of any contracts awarded to the tenderer by an organ of state during the past five

years, including particulars of any material non-compliance or dispute concerning the

execution of such contract.

d) a statement indicating whether any portion of the goods or services are expected to be

sourced from outside the Republic, and, if so, what portion and whether any portion of payment

from the municipality or municipal entity is expected to be transferred out of the Republic.

2.3.10 Evaluation of tender offers

2.3.10.1 General

2.3.10.1.1 The CCT may reduce each responsive tender offer to a comparative price and evaluate them using

the tender evaluation methods and associated evaluation criteria and weightings that are specified in

the Conditions of Tender.

2.3.10.1.2 For evaluation purposes only, the effects of the relevant contract price adjustment methods will be

considered in the determination of comparative prices as follows:

a) If the selected method is based on bidders supplying rates or percentages for outer years,

comparative prices would be determined over the entire contract period based on such rates or

percentages.

b) If the selected method is based on a formula, indices, coefficients, etc. that is the same for all

bidders during the contract period, comparative prices would be the prices as tendered for year

one.

c) If the selected method is based on a formula, indices, coefficients, etc. that varies between

bidders, comparative prices would be determined over the entire contract period based on

published indices relevant during the 12 months prior to the closing date of tenders.

d) If the selected method includes an imported content requiring rate of exchange variation,

comparative prices would be determined based on the exchange rates tendered for the prices as

tendered for year one. The rand equivalent of the applicable currency 14 days prior to the closing

date of tender will be used (the CCT will check all quoted rates against those supplied by its own

bank).

e) If the selected method is based on suppliers’ price lists, comparative prices would be the prices

as tendered for year one.

f) If the selected method is based on suppliers’ price lists and / or rate of exchange, comparative

prices would be determined as tendered for year one whilst taking into account the tendered

percentage subject to rate of exchange (see sub clause (d) for details on the calculation of the

rate of exchange).

2.3.10.1.3 Where the scoring of functionality forms part of a bid process, each member of the Bid Evaluation

process as preferred tenderers provided that such negotiation:

a) Does not allow any preferred tenderer a second or unfair opportunity.

b) Is not to the detriment of any other tenderer; and

c) Does not lead to a higher price than the tender as submitted.

If negotiations fail to result in acceptable contract terms, the City Manager (or his delegated authority) may

terminate the negotiations and cancel the tender or invite the next ranked tenderer for negotiations. The original

preferred tenderer should be informed of the reasons for termination of the negotiations. If the decision is to

invite the next highest ranked tenderer for negotiations, the failed earlier negotiations may not be reopened by

the CCT.

in the Tender Returnable Documents as well as any changes to the terms of the offer agreed by the tenderer

and the CCT during this process of offer and acceptance, are contained in the Schedule of Deviations attached

to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said

documents are valid unless contained in the Schedule of Deviations. ONLY TO BE

The Supplier shall within 2 (two) weeks after receiving a complete, copy of the Contract, including the Schedule

of Deviations (if any), contact the CCT to arrange the delivery of any securities, bonds, guarantees, proof of

insurance and any other documents to be provided in terms the Special Conditions of Contract. Failure to fulfilany of theseCOMPLETEDobligations in accordance with those terms shall constituteATa repudiation / breach of the

agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the Commencement Date,beingACCEPTANCEthe date upon which the Supplier confirms receipt from the CCTSTAGEof 1 (one) complete, signed copy of the

Contract, including amendments or deviations contained in the Schedule of Deviations (if any).

For and on behalf of the City of Cape Town Witness 1 Signature

(Duly Authorised) Name and Surname:

TENDERER NAME of Company/Close Corporation or Partnership / Joint Venture/ Consortium or Sole Proprietor /Individual (hereinafter the “Tenderer”) TRADING AS (if different from above) Registration number of Tenderer Physical address and chosen domicilium citandi et executandi of Tenderer NATURE OF TENDER OFFER (please indicate below) Main Offer (see clause 2.2.11.1) Alternative Offer (see clause 2.2.11.1)

to as the”Tender” / “Tender Document”), its evaluation and acceptance and any resulting

2.1.2.2 These Conditions of Tender and returnable Documents which are required for CCT’s tender evaluation

separately and ranked independently based on compliance with the tender requirements, functionality

scoring (where applicable), pricing and preference points. The highest ranked acceptable tenderer per

o fails to maintain required product quality standards; or

2.3.10.3.2 Points for preference will be allocated in accordance with the provisions of Preference Schedule

2.3.10.3.3 The terms and conditions of Preference Schedule as it relates to preference shall apply in all

respects to the tender evaluation process and any subsequent contract.

The 80/20 preference point system will apply to this tender

The 80/20 price/preference points system will be applied to the evaluation of responsive tenders up to and

the tenderer(s) scoring the highest total number of adjudication points.

Price shall be scored as follows

Where: Ps is the number of points scored for price.

Preference points shall be based on the Specific Goal as per below

Specific goals allocated points Preference

Points (80/20)

15%oftotalexpenditure=6points 12%upto15%oftotalexpenditure=5points 9%upto12%oftotalexpenditure=4points 6%upto9%oftotalexpenditure=3points 3%upto6%oftotalexpenditure=2points =1%upto3%totalexpenditure=1points

<1%oftotalexpenditure=0points

5%oftotalprofit=6points 4%upto5%oftotalprofit=5points