What are the submission requirements for this tender (Ref: T 2026/005)?

• Submit your bid in a sealed envelope clearly marked with the tender number T 2026/005 and description. • Place the sealed envelope in the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, by the closing date and time. • Late submissions, telexed, faxed, or emailed bids will not be accepted. • Complete the official tender form in black ink only; corrections must also be in black ink and signed. Documents with correction fluid (Tippex) will be disqualified. • Submit the complete original tender document; missing pages will result in disqualification. • Include a copy of the board resolution authorizing the signatory to submit the bid. • Do not contact the municipality regarding your bid from the opening date until the contract is awarded; any additional information must be submitted in writing. • Ensure you are registered on the CWDM Supplier Database and the Central Supplier Database before the closing date. • Hard copies of the tender document are available from the Supply Chain Management Unit at 29 Du Toit Street, Stellenbosch, for a non-refundable fee of R274.00.

How will bids be evaluated?

{ "mandatory": [ "Registration on **CWDM and Central Supplier Databases**", "Tax compliance (valid SARS pin)", "No arrears on **municipal rates/taxes** (for bidder or directors)", "Valid **COIDA Letter of Good Standing**", "No history of **SCM system abuse, corruption, or fraud**", "Authorised signatory with **Board Resolution** (if applicable)" ], "preferential": [ "B-BBEE Level 1–4 certification (higher levels score more points)", "Locality preference: **Municipal account, lease agreement, or bank letter** confirming business address in the district/province", "EMEs (R≤10M revenue) or QSEs (R10M–R50M) with black ownership may qualify for enhanced B-BBEE points" ], "disqualifiers": [ "Missing or invalid **mandatory documents**", "Use of **correction fluid (Tippex)** on tender forms", "Late submission or **non-attendance at compulsory site meetings**", "Failure to **extend bid validity period** if requested", "Arrears on **municipal rates/taxes** (>3 months without settlement plan)", "No **Tax Compliance Status Pin** or COIDA clearance" ] }

What are the technical specifications?

• Scope: Supply and deliver 3 pre-manufactured pavilions to each of 7 specified rural sites within the Cape Winelands District Municipality (Wellington, Rawsonville, Ceres, Hermon, Worcester areas). • Deliverables: 21 pavilions in total (3 per site). Pavilions must be manufactured as per the drawings provided in Schedule U. • Specifications: All steelwork must be painted with one coat of Universal Undercoat and two coats of pure acrylic paint. All woodwork must be painted with three coats of external varnish. • Contractor Responsibilities: Provide transport for delivery and lifting equipment for loading/unloading at predetermined positions. The municipality's representative will determine the exact placement of pavilions on each site. • Program: The successful contractor must submit a delivery program within 14 days of appointment, with timeframes agreed upon with the municipality. • Inspection: The municipality reserves the right to inspect, test, and analyze goods during and after delivery; non-compliant goods may be rejected at the supplier's cost.

What financial requirements apply to bidders?

• Pricing: Submit your price for three (3) pavilions per site. The Bill of Quantities must include all costs: materials, equipment, transport, insurance, UIF, Workmen's Compensation, skills costs, PPE, and labour. • Payment Terms: No advance payments. The successful tenderer can submit interim accounts payable within 30 days, based on completed work at each site. No retention money will be deducted. • VAT: All fees are inclusive of VAT. You must be registered for VAT with SARS if the contract value exceeds R2.3 million. Clearly show VAT on invoices. • Price Validity: Prices quoted in your bid cannot be varied, except for authorized adjustments during a bid validity extension. • Performance Security: The successful bidder may be required to furnish a performance security (bank guarantee or certified cheque) within 30 days of award, as specified in the Special Conditions of Contract.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate with your bid. If registered on the Central Supplier Database (CSD), provide your CSD number. Foreign suppliers must complete a pre-award questionnaire. • B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. Non-compliant contributors will score zero B-BBEE points. • Proof of Locality: Submit proof of business location (municipal account not older than 90 days, lease agreement, or bank confirmation letter) to qualify for locality preference points. • Central Supplier Database (CSD): You must be registered on the CSD and the CWDM Supplier Database before the closing date. • COIDA: Submit a valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) for Compensation for Occupational Injuries and Diseases Act (COIDA) compliance. • Municipal Accounts: Provide certified copies of your and your directors' municipal rates and service accounts; accounts must not be in arrears for more than three months. • Authorized Signatory: Include a board resolution authorizing the person signing the bid. • Declaration of Interest: Declare any relationship with persons in the service of the state using MBD 4 B. • Independent Bid Determination: Complete Certificate of Independent Bid Determination (MBD 9).

What are the important dates and deadlines for this tender?

• Closing Date: Friday, 24 July 2026. • Closing Time: 11:00 (11 AM). • Tender documents are available free online at www.capewinelands.gov.za or https://etenders.treasury.gov.za. • Hard copies can be obtained from the Supply Chain Management Unit at 29 Du Toit Street, Stellenbosch, upon payment of a non-refundable fee of R274.00. • Tenders will be opened publicly immediately after the closing time.

Who should be contacted for queries about this tender?

• For technical enquiries: Contact Christo Swart at Tel: 023 348 2300, Email: christo@capewinelands.gov.za. • For bidding procedure enquiries: Contact Elmine Niemand at Tel: 021 888 5175, Email: elmine@capewinelands.gov.za. • General Supply Chain Management enquiries: Tel: 086 126 5263. • Submission Address: Place sealed bids in the tender box at Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.

Supply Pre-Manufactured Pavilions - Cape Winelands District Municipality

DocumentT 2026 005 TENDER DOCUMENT FINAL.pdfReview complete

Description

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Scope: Supply and deliver 3 pre-manufactured pavilions to each of 7 specified rural sites within the Cape Winelands District Municipality.
Sites: Soetendal Primary (Wellington), Wysersdrift Primary (Rawsonville), Laastedrift (Bo-Swaarmoed), Hermon, Kweperfontein (Ceres), Tierstel (Rawsonville), Doornrivier (Worcester).
Key Requirements: Pavilions must be manufactured exactly as per the drawings in Schedule U. The contractor must provide transport and lifting equipment for delivery and placement.
Submission: Bids must be deposited in the tender box at 29 Du Toit Street, Stellenbosch.

Important Dates

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

Closing Date: Friday, 24 July 2026.
Closing Time: 11:00 (11 AM).
Tender documents are available free online at www.capewinelands.gov.za or https://etenders.treasury.gov.za.
Hard copies can be obtained from the Supply Chain Management Unit at 29 Du Toit Street, Stellenbosch, upon payment of a non-refundable fee of R274.00.
Tenders will be opened publicly immediately after the closing time.

Contact Information

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

For technical enquiries: Contact Christo Swart at Tel: 023 348 2300, Email: [email protected].
For bidding procedure enquiries: Contact Elmine Niemand at Tel: 021 888 5175, Email: [email protected].
General Supply Chain Management enquiries: Tel: 086 126 5263.
Submission Address: Place sealed bids in the tender box at Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.

Submission Guidelines

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

Submit your bid in a sealed envelope clearly marked with the tender number T 2026/005 and description.
Place the sealed envelope in the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, by the closing date and time.
Late submissions, telexed, faxed, or emailed bids will not be accepted.
Complete the official tender form in black ink only; corrections must also be in black ink and signed. Documents with correction fluid (Tippex) will be disqualified.
Submit the complete original tender document; missing pages will result in disqualification.
Include a copy of the board resolution authorizing the signatory to submit the bid.
Do not contact the municipality regarding your bid from the opening date until the contract is awarded; any additional information must be submitted in writing.
Ensure you are registered on the CWDM Supplier Database and the Central Supplier Database before the closing date.
Hard copies of the tender document are available from the Supply Chain Management Unit at 29 Du Toit Street, Stellenbosch, for a non-refundable fee of R274.00.

Evaluation Criteria

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

Mandatory

Registration on **CWDM and Central Supplier Databases**
Tax compliance (valid SARS pin)
No arrears on **municipal rates/taxes** (for bidder or directors)
Valid **COIDA Letter of Good Standing**
No history of **SCM system abuse, corruption, or fraud**
Authorised signatory with **Board Resolution** (if applicable)

Preferential

B-BBEE Level 1–4 certification (higher levels score more points)
Locality preference: **Municipal account, lease agreement, or bank letter** confirming business address in the district/province
EMEs (R≤10M revenue) or QSEs (R10M–R50M) with black ownership may qualify for enhanced B-BBEE points

Disqualifiers

Missing or invalid **mandatory documents**
Use of **correction fluid (Tippex)** on tender forms

Technical Specifications

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

Scope: Supply and deliver 3 pre-manufactured pavilions to each of 7 specified rural sites within the Cape Winelands District Municipality (Wellington, Rawsonville, Ceres, Hermon, Worcester areas).
Deliverables: 21 pavilions in total (3 per site). Pavilions must be manufactured as per the drawings provided in Schedule U.
Specifications: All steelwork must be painted with one coat of Universal Undercoat and two coats of pure acrylic paint. All woodwork must be painted with three coats of external varnish.
Contractor Responsibilities: Provide transport for delivery and lifting equipment for loading/unloading at predetermined positions. The municipality's representative will determine the exact placement of pavilions on each site.
Program: The successful contractor must submit a delivery program within 14 days of appointment, with timeframes agreed upon with the municipality.
Inspection: The municipality reserves the right to inspect, test, and analyze goods during and after delivery; non-compliant goods may be rejected at the supplier's cost.

Methodology

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Contract Variations: Changes to the contract scope up to 15% of the original value (20% for construction-related works) may be instructed by the purchaser. For measurable quantities, unit price reductions may be accepted provided there is no price escalation.

Experience & Qualifications

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Experience Scoring: Your company's previous experience with similar projects in the last 5 years is scored as follows: More than 5 projects = 20 points (Excellent), 3 to 5 projects = 12 points (Good), Less than 3 projects = 5 points (Poor). You must complete Schedule T (Capability of Bidder) to claim these points.

Quality Management

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Inspections & Testing: The purchaser reserves the right to inspect, test, and analyze goods at any stage, including at the supplier's premises.
Costs: If goods comply, inspection costs are borne by the purchaser. If goods are non-compliant, costs are borne by the supplier.
Rejection: Non-compliant goods may be rejected. The supplier must remove and replace them immediately at their own cost.
Pre-bidding testing is at the bidder's expense.

Pricing Schedule

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Pricing Basis: Submit your price for three (3) pavilions per site. The Bill of Quantities must include all costs: materials, equipment rental, transport, insurance, UIF, Workmen's Compensation, skills development, PPE, and labour.
Payment: No advance payments. Payment is based on work completed at each site, as per the Bill of Quantities, payable within 30 days of invoice. No retention money.
VAT Inclusive: All prices must include VAT.

Financial Requirements

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

Pricing: Submit your price for three (3) pavilions per site. The Bill of Quantities must include all costs: materials, equipment, transport, insurance, UIF, Workmen's Compensation, skills costs, PPE, and labour.
Payment Terms: No advance payments. The successful tenderer can submit interim accounts payable within 30 days, based on completed work at each site. No retention money will be deducted.
VAT: All fees are inclusive of VAT. You must be registered for VAT with SARS if the contract value exceeds R2.3 million. Clearly show VAT on invoices.
Price Validity: Prices quoted in your bid cannot be varied, except for authorized adjustments during a bid validity extension.
Performance Security: The successful bidder may be required to furnish a performance security (bank guarantee or certified cheque) within 30 days of award, as specified in the Special Conditions of Contract.

Compliance Requirements

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf (TENDER)

Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate with your bid. If registered on the Central Supplier Database (CSD), provide your CSD number. Foreign suppliers must complete a pre-award questionnaire.
B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. Non-compliant contributors will score zero B-BBEE points.
Proof of Locality: Submit proof of business location (municipal account not older than 90 days, lease agreement, or bank confirmation letter) to qualify for locality preference points.
Central Supplier Database (CSD): You must be registered on the CSD and the CWDM Supplier Database before the closing date.
COIDA: Submit a valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) for Compensation for Occupational Injuries and Diseases Act (COIDA) compliance.
Municipal Accounts: Provide certified copies of your and your directors' municipal rates and service accounts; accounts must not be in arrears for more than three months.
Authorized Signatory: Include a board resolution authorizing the person signing the bid.
Declaration of Interest: Declare any relationship with persons in the service of the state using MBD 4 B.
Independent Bid Determination: Complete Certificate of Independent Bid Determination (MBD 9).

Contractual Terms

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Warranty: Goods are warranted to be new, unused, and defect-free for 12 months after delivery or 18 months after shipment, whichever is earlier. The supplier must repair or replace defective goods at no cost.
Payment: Invoices payable within 30 days. No advance payments. Prices are fixed unless adjusted per contract.
Variation Orders: Contract variations up to 15% of original value (20% for construction) may be instructed. Unit price reductions may be accepted if no escalation.
Subcontracting: Not permitted without prior written consent. The main contractor remains fully liable.
Delays & Penalties: Delays may incur daily penalties based on prime interest rate. The purchaser may terminate for default or impose restrictions.
Termination: Contract may be terminated for default, insolvency, or corrupt practices. Restrictions may be imposed, barring business with the public sector for up to 10 years.
Dispute Resolution: Attempt amicable resolution, then mediation, then South African courts.
Governing Law: South African law applies. Contract is in English.
Taxes: Supplier responsible for all taxes, duties, and levies. Tax matters must be in order.
Restrictive Practices: Collusive bidding is prohibited and may lead to contract termination and restrictions.

Section

Source: T 2026 005 TENDER DOCUMENT FINAL.pdf

Evaluation Framework: Bids evaluated under Municipal SCM Regulations, PPPFA, and Preferential Procurement Regulations 2022.
Functionality (20 points): Based on company's previous experience with similar projects in the last 5 years. Submit evidence via Schedule T (Capability of Bidder). Scoring: >5 projects = 20 points, 3-5 projects = 12 points, <3 projects = 5 points.
Price Evaluation: Total from Pricing Schedule used for evaluation. Award based on rate for 3 pavilions per site; number of sites depends on budget.
Preference Points: 80/20 system applies. 10 points for B-BBEE status, 10 points for locality. Submit B-BBEE certificate/affidavit and proof of locality.

Supply and delivery of 21 pre-manufactured pavilions to rural sites in cape winelands district municipality

Supply and delivery of 21 pre-manufactured pavilions to rural sites in cape winelands district municipality

Manufacturing & Production Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Cape Winelands District Municipality

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