Lease of office accommodation for legal aid SA klerksdorp local office

Bid Enquiries: Kegomodice Leeto, Tel: 018 464 3022. Technical Enquiries: Melinda de Kock, Tel: 018 464 3022. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein 2017.

Submit sealed bids in person or via Klerksdorp Local Office by 14 June 2021 (for forwarding) or directly to Legal Aid House, 29 De Beer Street, Braamfontein 2017 by 23 June 2021 at 11h00. Envelopes must be marked with Bid Number: 06/2021 and company name. All annexures must be completed in full, with clear numbering and attachments. Non-compliance risks disqualification. Handwritten in black ink only; no mechanical devices. Tenders transmitted by email, fax, or similar will not be considered. Legal Aid SA disclaims liability for postal/courier delays.

Evaluation uses an 80/20 scoring system: 80 points for price, 20 points for B-BBEE Level of Contribution. Bidders must provide reference sites for verification, demonstrate affirmative action and B-BBEE compliance, and submit an original valid tax clearance certificate or CSD registration. Properties must be available for inspection within 5 days of request; failure results in disqualification. Highest-scoring bidder may enter negotiations for further rental/refurbishment reductions. Proposals qualified by bidder’s own conditions may be rejected.

Office accommodation for Klerksdorp Local Office with minimum 465.002 sqm space, 5 parking bays, and 4 toilets for 24 employees. Must be near Satellite courts and public transport (taxi ranks, train stations, bus terminals). Preferences: standalone building, ground floor or with functional lifts, disabled-friendly, secured lockable parking. Compliance: all building laws, health/safety regulations, and zoning for office/business/commercial use (title deed and zoning certificate required). Must allow Legal Aid SA branding/signboard. Required infrastructure: telephone/computer network points, emergency generator backup. Refurbishment requirements: floorplans, commitment letter with tenant installation amount, partitioning, air-conditioning (split units preferred), painting/floor covering in corporate colours, power skirtings (2 plugs per workstation), network/telephone points, blinds in corporate colours, space plan, UPS facility integration (Legal Aid SA provides UPS unit).

Provide a detailed breakdown of total charges, implementation, and support services costs. Prices must be quoted in South African Rand. Firm tender prices and delivery periods are preferred. Clearly state if prices remain fixed for the contract duration. Payment terms: Legal Aid SA approves project plans/costs; no delivery before official order. Defects from poor workmanship must be rectified at bidder’s cost. All costs for corrections must be separately noted on billing.

Proof of registration on National Treasury’s Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Original valid tax clearance certificate or CSD registration required. B-BBEE compliance: demonstrate affirmative action employment practices and procurement programmes. Submit SBD 6 form for empowerment support. Properties must comply with all building laws, health/safety regulations, and zoning requirements. Title deed and zoning certificate may be required before award.