Supply, installation, commissioning and repair of 12 kv indoor switchgear and ancillary equipment for new internal arc rated installations

• Scope: Supply, installation, commissioning, and repair of 12 kV indoor switchgear and ancillary equipment for new internal arc rated installations.
• The tenderer must fully complete Schedule F.13 and its sub-schedules to demonstrate compliance with all technical specifications.
• Key technical schedules include details on manufacturer information, technical data, installation history, experience, quality systems, after-sales facilities, departures from spec, certifications, type tests, switchgear disposal, drawings, method statements, readiness dates, sub-contractors, and construction equipment.
• Material non-compliance with specifications will lead to the tender being declared non-responsive for affected items.

• Closing Date: 12 August 2026.
• Closing Time: 10:00.
• Clarification Meeting: 21 July 2026 at 11:00. Venue: Microsoft Teams (link provided). Attendance is not compulsory but strongly recommended.
• Tender Advertised: 10 July 2026.
• Requests for clarification of the tender documents should be submitted to the CCT at least one week before the closing time.

• Tender Representative (SCM): Email: [email protected].
• Clarification Meeting Venue: Online via Microsoft Teams at the provided link.
• Tender Submission Address: Tender Box 199, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
• For appeals (relating to decisions/actions): Submit to the City Manager, c/o Manager: Legal Compliance Unit. Address: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001. Email: [email protected].
• For POPIA/data protection requests: Submit to the City Manager, c/o Information Officer. Email: [email protected].
• Supplier Registration/Management: Supplier Management Unit, 2nd Floor, Civic Centre, 12 Hertzog Boulevard, Cape Town. Tel: 021 400 9242/3/4/5.

• Submit the tender offer in a sealed envelope with the tender number, title, tender box number, and closing date clearly indicated on the outside.
• Deposit the sealed envelope in Tender Box 199 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, by 10:00 on 12 August 2026.
• If the submission is too large for the box, enquire at the public counter for alternative instructions.
• Submit one tender offer only on the original tender documents issued by the CCT. All Tender Returnable Documents must be fully completed and signed.
• For alternative offers, submit a separate sealed envelope clearly marked “Alternative Tender”. Only the alternative of the highest-ranked acceptable main offer will be considered.
• Do not submit by fax or email; these will be rejected.
• Ensure all information is complete. Incomplete submissions may be declared non-responsive.
• Tenders received after the closing time will not be considered.
• The tender offer must remain valid for acceptance for 120 days after the closing date, extendable under certain conditions.
• Provide all required certificates, including a valid Tax Compliance Status PIN from SARS and documentary proof for preference points (e.g., company registration, CSD report, B-BBEE certificate).
• Joint venture/consortium partners must each submit separate tax compliance proofs.
• The CCT may request clarification or additional information after submission; failure to respond may render the tender non-responsive.

Tenderers must be registered on the CCT Supplier Database and the National Treasury CSD. Tax compliance with SARS is required (or proof of exemption for foreign suppliers). Tenderers must not be restricted due to abuse of the SCM Policy, found guilty of contravening the Competition Act, or have conflicts of interest (e.g., being an advisor to the CCT or involved in the bid specification committee). They must submit all mandatory declarations and certificates. Technical compliance with specifications is critical, including adherence to sections on key personnel, type tests, OEM requirements, and completion of all technical schedules (F.13 series).

• Scope: Supply, installation, commissioning, and repair of 12 kV indoor switchgear and ancillary equipment for new internal arc rated installations.
• The tenderer must demonstrate full compliance with the technical specifications. Key referenced sections include:

• Section 20: Key Personnel & Competency.
• Section 40: Technical Documentation, Drawings, Operating and Maintenance Instructions.
• Section 50.2: Type Tests.
• Section 53: Original Equipment Manufacturers (OEM) and their Authorised Reseller/Distributor.

• Mandatory completion of Schedule F.13 and its sub-schedules is required for evaluation:

• F.13 A: Manufacturer Information.
• F.13 B: Technical Data.
• F.13 C: Tenderer Installations History, Track Record of Equipment & Key Personnel Information.
• F.13 D: Details of Experience, Quality Systems and After Sales Facilities in South Africa.
• F.13 E: Departures from the Requirements of the Specification.
• F.13 F: OEM, Quality and Environmental Certification.
• F.13 G: Schedule of Type Tests or SABS certification.
• F.13 H: Details of Switchgear Disposal.
• F.13 I: Drawing Summary Sheet.
• F.13 J: Method Statement of Previous Installations.
• F.13 K: Commencement Date and Dates of Readiness for Inspection, Testing and Delivery.
• F.13 L: Schedule of Sub-Contractors.
• F.13 M: Schedule of Construction Equipment.

• Material non-compliance with specifications will result in the tender being declared non-responsive for the affected items.
• Provision of samples is not applicable for this tender.

• The tenderer must demonstrate key personnel competency and provide a detailed installations history, track record, and key personnel information (per Schedule F.13 D).
• The CCT will assess the tenderer's ability to fulfil obligations, including professional/technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, and personnel.
• The tenderer must have the legal capacity to contract, must not be insolvent or in business rescue, and must be free of conflicts of interest.

• The tenderer must comply with all specifications and testing requirements at their own cost.
• The CCT may request samples for testing; samples may not be returned or may be returned in a different state.
• Tenderers must cooperate with any due diligence review or risk assessment conducted by an external service provider appointed by the CCT.

• Tenderers must comply strictly with pricing instructions on the Price Schedule (Section C.4).
• Prices must cover all specified goods/services. The tenderer accepts risk for any pricing errors.
• The CCT will check for and correct arithmetical errors according to set rules.
• The evaluation uses a 90/10 price/preference points system for high-value tenders (>R50 million).
• The offer must include a signed declaration confirming examination of documents, incorporation of notices, correctness of prices, and acceptance of contract obligations.

• Tenderers must comply with all pricing instructions as stated on the Price Schedule (Section C.4).
• Prices/rates must cover all goods and services specified. The tenderer accepts full risk for any mistakes in pricing or calculations.
• The CCT will check for arithmetical errors (e.g., decimal point misplacement, omissions, incorrect totals). Corrections will be made according to set rules (amounts in words govern, line item totals govern unit rates).
• The CCT may question rates deemed excessively low or high and request supporting evidence or amendments.
• The evaluation uses a 90/10 price/preference points system for tenders above R50 million (VAT inclusive).
• Tenderers must warrant that their offer remains valid for acceptance for 120 days after the closing date.
• Financial documentation (e.g., audited annual financial statements for the past 3 years) may be requested by the CCT if the transaction value exceeds R10 million.

• Mandatory Registrations:

• Central Supplier Database (CSD): Tenderers must be registered on the National Treasury CSD (https://secure.csd.gov.za). Registration is required for orders and payments. Each joint venture party must register.
• CCT Supplier Database: Tenderers must register on the CCT's database. Forms are available from the Supplier Management Unit or online.

• Tax Compliance: Tenderers must be registered with SARS and be tax compliant. Submit a valid Tax Compliance Status PIN with the tender. Each joint venture party must submit a separate PIN. Foreign suppliers not required to register with SARS must declare this.
• B-BBEE: Submit documentary proof (e.g., B-BBEE certificate) to support claims for preference points.
• Other Mandatory Documents: Include completed declarations for: Interest (State Employees), Conflict of Interest, Independent Bid Determination, and Authorisation for Deduction of Outstanding Amounts Owed to the CCT.
• General Compliance: The tenderer must not be restricted from CCT procurement, must have tax affairs in order, and must not be implicated in corrupt or fraudulent practices.
• Occupational Health and Safety: The tenderer must comply with the Occupational Health and Safety Act and may be required to submit a detailed Health and Safety Plan upon request.

• Compliance with the Occupational Health and Safety Act is required. The tenderer is deemed to have read the Act and allowed for all compliance costs.
• Upon written request, the tenderer must submit a detailed Health and Safety Plan demonstrating competency and resources to deliver the goods/services in accordance with the Act and regulations.

• Standby Bidder: The CCT may nominate a standby bidder at award. If the contract is terminated, the standby bidder may be considered for award.
• Disputes and Appeals: Objections/complaints must be lodged within 14 days of the decision. Appeals against CCT decisions must be submitted in writing to the City Manager within 21 days, with reasons and remedy sought.
• General Rights: Parties retain rights to approach the High Court or use PAJA/PAIA.
• Tender Validity: The offer must remain valid for 120 days post-closing, extendable under certain conditions.
• Withdrawal: A tenderer may request withdrawal after closing, subject to CCT discretion and potential liability for costs.
• Negotiation: The CCT may negotiate final contract terms with preferred tenderers, provided it doesn't allow unfair advantage or lead to a higher price.
• Contract Acceptance: The CCT reserves the right to accept offers that do not materially deviate from requirements, to accept part of a tender, and to reject offers if the tenderer lacks capacity, is insolvent, or poses a reputational risk.

• Evaluation uses a 90/10 price/preference points system for tenders above R50 million (VAT inclusive).
• Price Score (90 points): Formula: Ps = 90 x (1 – (Pt – Pmin)) / Pmin.
• Preference Score (10 points): Based on Specific Goals:

• Promotion of Micro and Small Enterprises: 4 points.
• Enterprise Supplier Development and Socio-Economic Development: 3 points (scored on % of total expenditure).
• Skills Development OR Employee Share Scheme: 3 points (scored on % of total profit or % employee ownership).

• The highest total scorer wins the contract.