Catering services for 36 months – ulundi local municipality (bid 19/2025/2026)

• Closing date and time: 11 August 2026 at 12h00.
• Tender validity period: 90 days.
• No other dates (briefings, site visits, clarification deadlines) stated in the document.

• Technical enquiries: Mr T E Khoza, email [email protected], phone 035 874 5100, fax 035 874 5174.
• SCM/procedure enquiries: Mrs N.S. Luzipho, email [email protected], phone 035 874 5100, fax 035 874 5174.
• Submission address: Ulundi Municipality SCMU, Corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838.
• Municipal Manager: Mr S.M. Khomo.

• Submit sealed bid documents in the tender box at Ulundi Municipality SCMU, Corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838.
• Deadline: 11 August 2026 at 12h00. Late bids will not be accepted.
• Write the bid number (19/2025/2026) and closing date on the back of the envelope.
• Bid box open Monday–Thursday 07h30–16h30, Friday 07h30–15h15.
• Use official bid forms only – do not retype.
• Include all required returnable documents, signed and initialed on each page.
• Mandatory documents: CSD summary report, valid tax clearance (PIN), certified municipal account (not in arrears >3 months), ID copies of directors, CIPRO/company registration, relevant business certificates.
• Tender validity period: 90 days.
• Disqualification risks: late submission, incomplete forms, missing mandatory documents, misleading information.

Registered on Central Supplier Database (CSD); Valid tax compliance status (TCS PIN or certificate); Municipal account not in arrears >90 days (or valid lease/affidavit); Not in service of the state; No directors on National Treasury's prohibited database or Register of Tender Defaulters; No fraud/corruption convictions in past 5 years; No terminated contracts for non-performance in past 5 years; Minimum 70/100 functionality score; Ability to cater for large events with suitable enclosed delivery vehicle.

• Scope: Catering services for 36 months.
• Deliverables: Not detailed beyond general catering services.
• Standards: Must comply with food safety regulations; Certificate of Acceptability (COA) for food premises is required.
• Capacity requirements: Demonstrate ability to cater for large events via organogram and team qualifications.
• Service levels: Not specified.
• Additional notes: Tender documents are in English; contract will be interpreted in English.

• Experience: Provide appointment letters/official orders and reference letters for similar catering work to score functionality points.
• Qualifications: Provide organogram with contract team positions, experience, and qualifications.
• Company profile detailing skills, experience, and philosophy required.
• Financial capacity: Bank rating or bank details as proof of financial standing.

• Pricing format: Use official Pricing Break-Down Schedule (part of bid documents).
• Include all pricing details as per the schedule.
• Ensure compliance with tax and financial documentation requirements.

• Pricing format: Submit on official pricing schedule (Pricing Break-Down Schedule).
• Financial capacity: Provide bank rating certified by banker, or if unavailable, provide bank details (account holder, bank name, branch, account number, type, branch code, contact).
• For bids above R10 million inclusive of VAT: submit audited financial statements for past three financial years.
• Payment terms: Not specified.
• Bonds/guarantees: Not required.

• Central Supplier Database (CSD): Registration is mandatory. Submit CSD summary report and CSD number.
• Tax compliance: Submit valid tax clearance certificate or SARS PIN. Foreign suppliers must complete pre-award questionnaire.
• B-BBEE: Specific goals under preferential procurement: Black ownership ≥51% (5 points), women ownership ≥30% (6 points), ownership by persons with disabilities (2 points), local (Ulundi) preference (7 points).
• Company registration: Provide CIPRO/company registration documents.
• Municipal account: Certified copy of most recent municipal account showing not in arrears >3 months, or lease agreement with landlord letter (≤3 months old), or sworn affidavit for rural areas.
• Other: No persons in service of the state may bid; submit declaration of interest (MBD 4), declaration of past SCM practices (MBD 8), certificate of independent bid determination (MBD 9).

• Food safety: Must have valid Certificate of Acceptability (COA) for food premises from municipality.
• No other health and safety requirements specified.

• Contract conditions: Subject to General Conditions of Contract (GCC) 2015 and any special conditions.
• Successful bidder must sign written contract form (MBD 7).
• Standard Conditions of Bid Specifications apply.
• No compensation for tender preparation costs.
• Contract duration: 36 months.

• Functionality evaluation as per main evaluationCriteria section.
• Specific goals for preferential procurement: Black ownership (5 points), women ownership (6 points), ownership by persons with disabilities (2 points), local (Ulundi) preference (7 points).
• Points claimed via MBD 6.1 form.