Provision of office accommodation for a period of up to five (5) years in respect of humansdorp satellite office

• Closing date and time: 03 August 2026 at 11h00.
• Non-compulsory briefing session: 17 July 2026 from 12:00 PM to 13:00 PM.
• Briefing venue: Tredalux Building, 23 Main Street (at the rear), Humansdorp, 6300.
• Proposal validity period: 150 days.

• Non-compulsory briefing session: 17 July 2026, 12:00 PM – 13:00 PM at Tredalux Building, 23 Main Street (at the rear), Humansdorp, 6300.

• Bid enquiries: Tabo Nombutuma – Email: [email protected], Tel: 078 786 7699.
• Technical enquiries: Lynette Franklin – Email: [email protected], Tel: 078 421 2056.
• Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

• Submit your proposal by 11h00 on 03 August 2026.
• Deposit the sealed tender envelope in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
• The envelope must be marked with: Tender Number: No. 22/2026, Closing Date: 03 August 2026, Time: 11h00, and your Company Name.
• All annexures must be completed in full using the given numbering format. Attachments must be clearly marked and specific.
• Failure to adhere to submission requirements may lead to disqualification.
• Tenders must be handwritten in BLACK ink; mechanical devices are not allowed.
• Ensure all pages are present and not duplicated.
• No tenders transmitted by telegram, telex, facsimile, email, or similar apparatus will be considered.

• Submit by 11h00 on 03 August 2026 at Legal Aid House.
• Complete all annexures in full using the given numbering format; clearly mark attachments.
• Envelope must be marked with tender number, closing date, time, and company name.
• Follow tender numbering format; indicate compliance/non-compliance per paragraph.
• Submit separate proposals for alternative options with complete schedules.
• Tenders should not be qualified by the bidder's own conditions; failure to renounce them may invalidate the tender.

Bidder must be registered on National Treasury's Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Must provide original tax clearance certificate or CSD proof. Must comply with B-BBEE requirements (scored in evaluation). Property must be available for inspection within five days of request. All tender documents must be completed fully per specified numbering format.

• Required office accommodation in Humansdorp, preferably a standalone building.
• Location must be near local courts and public transport interchange facilities (taxi ranks, train stations, bus terminals).
• Office space: minimum 103.2 m², maximum 113.2 m², with two parking bays.
• Building should preferably be on the ground floor (or have functional lifts) and have secured lockable parking for Legal Aid SA vehicles.
• Must be user-friendly for disabled persons.
• Must comply with all building laws, regulations, bylaws, and health and safety requirements.
• Building must be zoned for office, business, or commercial purposes; provide title deed and zoning certificate if required.
• Must allow Legal Aid SA branding and signboard display.
• Requires telephone and computer network points and emergency generator backup.
• Refurbishment requirements include submission of floorplans, commitment letter for tenant installation, partitioning, air-conditioning (preferably split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds in corporate colours, space plan, and UPS facility integration.

• Provide company/business details: name, contact numbers, address, indicate if primary contractor or joint venture, number of personnel, turnover and growth over last three years, and valid tax clearance/CSD proof.
• Legal Aid SA is a high-performing public entity with strong governance and a track record of timely payments.

• Defects due to poor workmanship must be rectified by the bidder at own cost; costs must be separately noted on billing.
• Intellectual property rights in works created transfer to Legal Aid SA unless a separate written agreement states otherwise.
• Authorised disbursements, travel, and subsistence are refundable subject to prior written approval and documentary evidence.
• Proposal and presentation expenses are the bidder's responsibility and will not be reimbursed.

• Provide a detailed breakdown of all costs/charges and a total bid amount.
• Authorised travel costs will be refunded according to Legal Aid SA travel policy, using Automobile Association rates for private vehicles, supported by receipts.

• Provide a detailed breakdown of all costs/charges and a total bid amount.
• Prices must be quoted in South African Rand.
• Bidders must clearly state whether prices and delivery periods remain firm for the contract duration.
• Authorised disbursements, travel, and subsistence will be refunded at reasonable actual cost determined by Legal Aid SA, subject to prior written approval and substantiated by receipts.
• Expenses for proposal preparation and presentations are the bidder's responsibility and will not be reimbursed.

• Provide proof of registration on National Treasury’s Central Supplier Database (CSD), reflecting you as an active, tax-compliant, non-restricted supplier.
• Submit an ORIGINAL valid tax clearance certificate or CSD registration.
• Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE contribution.
• Support empowerment as specified by government (refer to form SBD 6.1).
• All information provided by Legal Aid SA is confidential and must not be disclosed to third parties without written consent.

• Compliance with all building laws, regulations, bylaws, and health and safety requirements is mandatory.

• Legal Aid SA aims to be an environmentally responsive organisation, embedding sustainable practices.

• Proposal validity: 150 days.
• After award, the proposal, terms, conditions, and specifications form a binding contract; the successful bidder assumes total responsibility.
• Legal Aid SA may award the tender in part or in full, to one or more concerns on a non-exclusive basis.
• Legal Aid SA may request clarification or additional information; bidders must respond within 24 hours or risk disqualification.
• Intellectual property rights in works created vest in Legal Aid SA unless otherwise agreed in writing.
• All tender documents become the property of Legal Aid SA.

• Provide proof of CSD registration showing active, tax-compliant, non-restricted status.
• Failure to sign/accept conditions or complete forms may invalidate the tender.
• Indicate whether items offered are to specification ('as specified') or detail deviations.
• Provide title deed and zoning certificate for the building if required.
• Submit refurbishment documents: floorplans, commitment letter, partitioning specs, air-conditioning, painting and flooring in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds in corporate colours, space plan, UPS integration.

• Evaluation criteria include the 80/20 preferential points system (Price 80 points, B-BBEE 20 points).
• Quality assurance requires rectification of defects at the bidder's own cost.

• Tenant (Legal Aid SA) contact for service of legal documents:
• Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017.
• Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.

Open to companies, close corporations, trusts, or individuals with valid registration/ID numbers. The landlord must be duly authorized to enter into the lease. No explicit industry certifications are mandated, but proven capability as a property landlord is implied.

• The proposal must detail the leased premises, including:
• Full physical address and description of the premises.
• Erf number of the property.
• Proposed lease commencement and expiry dates.
• The proposal must specify the landlord's banking details for rental payments.
• The proposal must state the proposed basic monthly rental (excluding VAT).
• The proposal must state the proposed annual rental escalation rate (compounded).
• The tenant (Legal Aid SA) will be responsible for electricity and water charges as per the municipal account.
• The proposal must provide a detailed pricing schedule for Years 1 to 5, covering:
• Office space (lettable area in m²).
• Parking bays.
• Any other charges (a detailed breakdown letter must be submitted separately).

• Provide a detailed pricing schedule for Years 1 to 5.
• For each year, specify: Description (Office, Parking Bays, Other charges), Lettable Area, Unit Rent (R), Total Monthly Rent (ex VAT), VAT (15%), and Total Monthly Rent (incl VAT).
• Submit a separate, detailed breakdown letter for any 'other charges'.
• State the total lease cost for 5 years.
• Optional: You may provide total costs and detailed schedules for 7-year and 9-year 11-month lease options.
• You may propose a tenant installation allowance.
• Note: Legal Aid SA reserves the right not to enter into a lease longer than 5 years.

• Pricing must be submitted in the specified schedule format for a 5-year lease.
• The schedule must show for each year: Description, Lettable Area, Unit Rent, Total Monthly Rent (ex VAT), VAT (15%), and Total Monthly Rent (incl VAT).
• Items to price include office space (m²), parking bays, and other charges.
• A separate, detailed breakdown letter is required for any 'other charges'.
• The proposal must state the total lease cost for 5 years.
• Optional costs for 7-year and 9-year 11-month leases may be included, with detailed schedules for the additional periods.
• A tenant installation allowance may be proposed.
• Legal Aid SA reserves the right not to enter a lease longer than 5 years.

• The bidder (landlord) must provide three contactable references.
• The bidder must specify who will sign the contract on their behalf and in what capacity.
• The bidder must detail their proposed duties and responsibilities, which include:
• Internal maintenance (general and normal wear & tear).
• External maintenance.
• Garden maintenance.
• Air conditioning maintenance.
• Lift maintenance.
• Floor covering maintenance for normal wear.
• Payment of municipal rates and increases.
• Insurance and all increases.
• Replacement of light bulbs.
• Maintenance of fire fighting equipment and services.
• The bidder's offer must remain valid for a period of five months.

• The bidder (Service Provider/Landlord) must define their proposed duties, which include maintenance (internal, external, garden, air conditioning, lift, floor covering), payment of municipal rates and insurance, and upkeep of fire equipment and light bulbs.
• Legal Aid SA's (Tenant) responsibilities will include water and electricity consumption, sanitary services, refuse removal, domestic cleaning, consumables, internal maintenance under a 'brake & pay' rule, alarm/security maintenance, replacement of light bulbs, and providing furniture and office equipment.
• The bidder must specify the full name and capacity of the person who will sign the contract on behalf of the Service Provider.
• The submitted offer must remain valid for five months.

• Legal Aid South Africa's address for service of legal documents:
• Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017.
• Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.

• Bid Enquiries: Ms. Tabo Nombutuma. Mobile: 078 786 7699. Email: [email protected]
• Technical Enquiries: Ms. Lynette Franklin. Mobile: 078 421 2056. Email: [email protected]
• Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

• Submit by 11h00 AM on 03 August 2026. Late submissions will not be accepted.
• Deposit the bid in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg.
• Seal the tender in an envelope clearly marked with Tender Number 22/2026, closing date and time, and your company name.
• Complete all annexures in full, using the given numbering format. Clearly mark all attachments.
• Tenders must be submitted on the official forms provided (not retyped) and must follow the prescribed format.
• All tender forms must be handwritten in BLACK ink.
• The proposal must remain valid for 150 days.
• Failure to adhere to these requirements may lead to disqualification.

Must be registered on National Treasury's Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Must submit a valid Tax Clearance Certificate or PIN. Must comply with B-BBEE requirements and submit verification certificate or sworn affidavit. Bidders must not be in the service of the state or have directors who are.

• Scope: Provision of office accommodation for the Humansdorp Satellite Office for a period of up to five (5) years.
• The service provider must be highly skilled, professional, competent, and experienced.
• The successful bidder warrants that the service will be of a superior standard.
• Legal Aid SA may request clarification or additional information; bidders must respond within 24 hours.
• Legal Aid SA may request a demonstration; bidders must comply within 24 hours.

• Any defects attributable to poor workmanship must be rectified by the bidder at their own cost and time.
• Costs for correcting defects must be separately noted on billing documentation.

• Use the SBD 3.1 Pricing Schedule form.
• Quote firm prices in South African Rand, inclusive of all applicable taxes.
• Indicate if the offer complies with specifications, and detail any deviations.
• State the required delivery period and whether prices/delivery are firm for the contract duration.
• All delivery costs must be included in the bid price.

• Prices must be quoted in South African Rand (ZAR).
• Only firm prices will be accepted. Non-firm prices, including those subject to exchange rate variations, will not be considered.
• All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.
• All delivery costs must be included in the bid price.
• Authorised travel and subsistence costs will be reimbursed according to Legal Aid SA's travel policy, at AA rates for private vehicles, and must be substantiated with receipts.
• The offer must be valid for 150 days from the closing date.

• Mandatory: Provide proof of registration on the National Treasury Central Supplier Database (CSD). The CSD record must show the bidder as an active supplier, tax compliant, and not a restricted supplier.
• Mandatory: Submit a valid, original Tax Clearance Certificate. Certified copies are not accepted.
• For consortia/joint ventures/sub-contractors, each party must submit a separate Tax Clearance Certificate and CSD number.
• Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to claim preference points.
• Complete the SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).
• Persons in the service of the state, or companies with directors who are, are not eligible to bid.

• Legal Aid SA aims to be an environmentally responsive organisation.
• Objectives include embedding sustainable and agile practices and having an environmentally responsive supply chain.

• The successful bidder's proposal, together with the tender terms and conditions, will form a binding contract.
• The bidder assumes total responsibility, regardless of subcontracting agreements.
• Legal Aid SA has the right not to award the tender.
• The General Conditions of Contract (GCC) apply and form part of the bid documents.
• The supplier must furnish a performance security within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque.
• The supplier indemnifies Legal Aid SA against third-party patent, trademark, or design infringement claims.
• Contract supplies are subject to inspection, testing, and rejection if non-compliant, at the supplier's cost.
• The contract is governed by South African law.

• The 80/20 preference point system applies.
• Price is scored out of 80 points.
• Specific Goals (B-BBEE) are scored out of 20 points.
• Points for Specific Goals are awarded based on the B-BBEE Status Level of Contributor as per the table in SBD 6.1.