2nd Floor, Old Mutual Building, Hoorwood Street, Secunda Complex - Secunda - Secunda - 2302
Organization Type
GOVERNMENT
Published
10 Jul 2026
OCDS Reference
ocds-9t57fa-162046
Summary
Legal aid south africa invites bids for the provision of office accommodation for its secunda satellite office for a period of up to five years. Tender 35/2026 closes on 12 august 2026 at 11:00, with proposals to be submitted in a sealed envelope to legal aid house, johannesburg. Evaluation will use an 80/20 preference point system (price and b‑bbee), and bidders must provide csd registration, a valid tax clearance certificate, and a b‑bbee verification certificate or sworn affidavit.
Key Requirements
Submit a sealed tender by 11:00 on 12 August 2026 to the tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg.
Provide proof of active registration on the National Treasury Central Supplier Database (CSD) showing tax compliance and non‑restricted status.
Include a valid original Tax Clearance Certificate (certified copies not accepted) and, for consortia, a separate certificate for each party.
Complete all mandatory forms (SBD 1, SBD 2, SBD 3.1, SBD 4, SBD 6.1) handwritten in black ink; proposals must remain valid for 150 days.
Quote firm prices in South African Rand inclusive of all applicable taxes using the SBD 3.1 pricing schedule; indicate whether prices and delivery periods remain firm for the contract duration.
Demonstrate proven relevant experience and capability to deliver office accommodation services of a superior standard.
Submit a B‑BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points under the 80/20 system.
Tender Description
Provision of office accommodation for a period of up to five (5) years in respect of secunda satellite office
Briefing Session
Date & Time
Wednesday, 12 August 2026 - 11:00
Venue
2nd Floor, Old Mutual Building, Hoorwood Street, Secunda Complex, Secunda, 2302
Review in progress · 0 of 4 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAnnexure A Property Specification Secunda SO 18.06.2026.pdfReview complete
Important Dates
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure B Request For Proposal Completion of Documents.pdf
Legal Aid South Africa is seeking office accommodation for their Secunda Satellite Office in Mpumalanga for up to 5 years. The tender requires landlords to submit a completed lease proposal (Annexure B, Schedule 1) detailing premises specifications, rental costs, escalation rates, maintenance responsibilities, and banking details.
RFP - Property Leasing Secunda Satellite Office.pdf
Legal Aid South Africa seeks office accommodation for its Secunda Satellite Office for up to 5 years. The tender (No. 35/2026) requires a standalone building in Secunda with 114-129m² office space, 3 parking bays, proximity to courts and public transport, disabled access, and full refurbishment to Legal Aid SA specifications including corporate branding, air-conditioning, network points, and backup power. Evaluation uses 80/20 price/B-BBEE scoring. Closing date: 12 August 2026 at 11:00. Submission at Legal Aid House, Braamfontein, Johannesburg.
Legal Aid South Africa invites proposals for office accommodation for its Secunda Satellite Office in Mpumalanga for up to 5 years (Tender No. 35/2026). The tender closes on 12 August 2026 at 11:00 AM. Submissions must be delivered to Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg. An optional briefing session is scheduled for 27 July 2026 at the Old Mutual Building in Secunda. Evaluation uses the 80/20 preference point system (80 points for price, 20 points for B-BBEE status).
Annexure A Property Specification Secunda SO 18.06.2026.pdf
Legal Aid South Africa seeks office accommodation in Secunda for up to 5 years (extendable to 7-9 years). The tender involves a multi-phase evaluation focusing on compliance, functionality (location, accessibility, building condition), and price. The office must accommodate 8 employees with specific workspace norms totaling approximately 114 m².
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing date for bid submission: 12 August 2026 at 11:00.
Premises must be available for occupation by: 01 April 2027.
No other dates (briefings, site visits, clarification deadlines) are specified in the document.
Contact Information
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Department: Supply Chain Management.
No specific contact name, email, phone, or submission address provided in the extracted content.
Submission Guidelines
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Submit all required documents by the closing date and time.
Include original or certified valid B-BBEE certificate or sworn affidavit; joint ventures must submit a consolidated certificate.
Provide proof of Central Supplier Database (CSD) registration: attach CSD report or provide registration number.
Submit Municipal Account Statement and/or electricity account not older than two months from tender closing date.
Include latest CSD reports for all parties (agent, landlord/JV partners).
Submit proof of property ownership: copy of title deed or letter from tribal authority.
If acting as an agent, provide a signed letter or relationship agreement with the building owner, detailing responsibilities and confirming authority to lease.
Failure to comply with these requirements will result in disqualification from further evaluation phases.
Evaluation Criteria
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Valid proof of property ownership (title deed/tribal authority letter); registration on Central Supplier Database (CSD); submission of all required SBD documents and compliance certificates; building must be in target area, structurally sound (no damp/cracks >5mm), and zoned for office use; B-BBEE compliance required for scoring.
Technical Specifications
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Scope: Provision of office accommodation in Secunda for up to five years.
Key specifications:
Lease Type: Operational lease for a minimum of 5 years, extendable to 7 or 9 years.
Building Condition: Must be habitable for office use; no rising damp, structural defects, or wall cracks exceeding 5mm.
Refurbishment: Landlord must undertake refurbishments per CIDB requirements; Legal Aid SA will reimburse costs exceeding the Tenant Installation Allowance, subject to prior consent.
Utilities: Separate water and electricity meters managed by municipality/Eskom.
Maintenance: Landlord responsible for exterior and common area maintenance.
Right of First Refusal: Clause required if building is offered for sale.
Lease Agreement: Legal Aid SA's standard lease agreement applies; no levies or drafting costs payable by Legal Aid SA.
Space Norms: Minimum required office space is 114 m², maximum 129 m². Layout must accommodate 8 employees, specific offices, cubicles, consultation room, reception, storeroom, kitchen, toilets (including unisex accessible), and server room.
Additional Requirements: Partitioning, air-conditioning (preferably split units), painting and flooring in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds, space plan, UPS integrated into power points, external signage allowance, IT requirements (5–6 network points), emergency generator backup, natural ventilation and light, accessibility for disabled persons (ramps/lifts). Energy-saving features are an advantage.
Snag List: Upon occupation, a snag list will be drawn within 30 days for the landlord to address defects within 30 days of receipt.
Quality Management
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf
Building must comply with documented quality and maintenance standards.
Submit building compliance documents or letters of undertaking: approved building plan/structural integrity report, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pest control certificate (valid last 12 months), and a building maintenance plan.
Building inspection must be conducted within five working days upon Legal Aid SA's written/email request.
Zero points awarded for unmet or unsubstantiated criteria.
Pricing Schedule
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf
Submit signed SBD 3.1 Pricing Schedule with firm prices.
Include all required pricing details: rental rate per square metre, parking bay rate, annual escalation, tenant installation allowance, and proportionate costs.
Pricing must include VAT; attach proof of VAT vendor registration or application.
Financial Requirements
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Submit signed SBD 3.1 Pricing Schedule with firm prices.
Pricing must include VAT; provide proof of VAT vendor registration or application to SARS.
Provide total accommodation costs for the lease duration, detailing:
Rental rate per square metre.
Rate per parking bay.
Annual escalation rate (not to exceed CPI; motivation required if higher).
Tenant Installation Allowance offered, included with rental costs.
Tenant's share of proportionate costs, if applicable.
Tenant installation costs as per Legal Aid SA space norms will be used in price evaluation for best value for money.
No deposit is required for rental.
Legal Aid SA reserves the right to negotiate rental and refurbishment costs.
Compliance Requirements
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf (TENDER)
Mandatory registrations and certificates:
Central Supplier Database (CSD): Bidder must be registered; attach CSD report or provide registration number. Latest CSD reports required for all parties (agent, landlord/JV partners).
B-BBEE: Submit original or certified valid B-BBEE certificate or sworn affidavit. Joint ventures require a consolidated certificate.
Tax: Proof of VAT vendor status or application to SARS.
Property Ownership: Submit copy of title deed or letter from tribal authority as proof.
Agent Authority: If applicable, provide signed letter/agreement from building owner authorising the agent to lease.
Municipal Accounts: Submit Municipal Account Statement and/or electricity account not older than two months.
Building Compliance: Various certificates required (approved building plan, occupancy certificate, zoning certificate, fire safety plan, electrical compliance, pest control, building maintenance plan) or letters of undertaking provided within specified timeframes.
CIDB: Landlord must undertake refurbishments per CIDB requirements.
Disability Access: Building must be accessible to disabled persons; grace period of 6 months for compliance if undertaken in writing.
Health & Safety
Source: Annexure A Property Specification Secunda SO 18.06.2026.pdf
Building must have fire escape routes/emergency exits.
Provide a Fire Protection Plan/Fire Safety Inspection report/Evacuation Plan or letter of undertaking before occupation.
Ensure natural ventilation and light.
Accessibility for disabled persons including ramps and/or lifts.
Emergency generator backup for electricity supply.
Electrical plugs and points must meet specified safety and functionality standards.
DocumentRequest for Proposals Secunda Satellie Office.pdfReview complete
Description
Source: Request for Proposals Secunda Satellie Office.pdf
Legal Aid SA is a national public entity providing legal aid, advice, and representation to indigent and vulnerable persons, funded by the government.
The organisation’s vision is a just society where constitutional rights are realised for all.
Its mission is to provide equal access to justice through quality legal services.
Core values include Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, and People and Planet Focus.
The tender involves providing office accommodation in Secunda for up to five years to support these objectives.
Important Dates
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
Closing date and time: 12 August 2026 at 11h00 AM.
Optional briefing session: 27 July 2026 from 15:00 to 16:00 at 2nd Floor, Old Mutual Building, Hoorwood Street, Secunda Complex, Secunda, 2302.
Proposal validity period: 150 days from the closing date.
Contact Information
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
For technical enquiries: Mr. Evans Mabitsela, email [email protected], telephone (013) 656 5290.
Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
Submit your tender by 11h00 AM on 12 August 2026. Late bids will not be considered.
Deliver the sealed tender to the locked tender box in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg.
The envelope must be clearly marked with: Tender Number 35/2026, Closing Date 12 August 2026, Time 11h00 AM, and your company name.
Complete all annexures and attachments in full, using the given numbering format. Deviations may be ignored.
All tender forms must be handwritten in BLACK ink; no mechanical devices (e.g., typewriters) are allowed.
Ensure your proposal remains valid for 150 days.
Failure to comply with submission requirements may lead to disqualification.
Evaluation Criteria
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
Bidders must be registered on the National Treasury Central Supplier Database (CSD) as active, tax-compliant, and non-restricted suppliers. Must have valid Tax Clearance Certificate or TCS PIN. Must submit B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. Cannot be persons in service of the state, companies with directors in state service, or close corporations with members in state service. Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. Foreign suppliers must answer residency questions and may need SARS registration. Joint ventures/consortia require separate tax compliance for each party.
Technical Specifications
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
Scope: Provision of office accommodation for the Secunda Satellite Office for up to five years.
The bidder must demonstrate proven relevant experience, reliability, efficiency, and effectiveness in service delivery.
You warrant that you are highly skilled, professional, competent, and experienced in this area.
Service must be of a superior standard and unlikely to cause undue difficulties.
Legal Aid SA may request clarification or additional information within 24 hours, or a demonstration within 24 hours.
The tender may be awarded in part or in full, to one or more bidders on a non-exclusive basis.
Quality Management
Source: Request for Proposals Secunda Satellie Office.pdf
Any defects due to poor workmanship must be rectified by the bidder at their own cost and time.
Costs for correcting defects must be separately noted on billing documentation.
Pricing Schedule
Source: Request for Proposals Secunda Satellie Office.pdf
Only firm prices are accepted; non-firm prices or those subject to exchange rate variations will not be considered.
Use the SBD 3.1 form to provide itemised pricing, including all applicable taxes.
Indicate delivery periods and whether they are firm.
All delivery costs must be included in the bid price.
Financial Requirements
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
Prices must be firm and quoted in South African Rand, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
All delivery costs must be included in the bid price.
Use the SBD 3.1 Pricing Schedule form to detail itemised costs.
Indicate whether delivery periods and prices remain firm for the contract duration.
Authorised travel and subsistence costs will be reimbursed according to Legal Aid SA travel policy, substantiated by receipts and logs.
No costs incurred during proposal preparation will be reimbursed.
Compliance Requirements
Source: Request for Proposals Secunda Satellie Office.pdf (RFP)
Mandatory: Provide proof of registration on the National Treasury Central Supplier Database (CSD) showing you are an active supplier, tax compliant, and not restricted.
Submit a valid original Tax Clearance Certificate (TCC) with your bid; certified copies are not accepted.
For consortia/joint ventures, each party must submit a separate TCC/CSD number.
Complete and submit SBD 6.1 Preference Points Claim Form with a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Demonstrate affirmative action employment practices and procurement programmes empowering SMMEs and historically disadvantaged groups.
Foreign suppliers must complete the questionnaire in SBD 1; tax compliance may not be required if no RSA presence/income.
Environmental
Source: Request for Proposals Secunda Satellie Office.pdf
Legal Aid SA aims to embed sustainable and agile practices to positively impact society, the economy, and the environment.
Objectives include maintaining an environmentally responsive supply chain and adapting to technological and environmental factors.
Contractual Terms
Source: Request for Proposals Secunda Satellie Office.pdf
General Conditions of Contract (GCC) apply and form part of the bid; special conditions prevail in case of conflict.
The successful bidder must provide a performance security (e.g., bank guarantee) within 30 days of award.
The supplier indemnifies Legal Aid SA against patent/trademark infringement claims.
A warranty period of 12 months applies to goods/services unless otherwise specified.
Payment terms: Legal Aid SA approves project plans and costs; delivery only after an official order is issued.
Intellectual property rights in works created vest in Legal Aid SA unless otherwise agreed in writing.
Force majeure clauses cover events beyond the supplier’s control.
The contract may be terminated for default, insolvency, or fraudulent practices.
Section
Source: Request for Proposals Secunda Satellie Office.pdf
The 80/20 preference point system is applicable.
Price accounts for 80 points, calculated relative to the lowest acceptable tender.
Specific Goals (B-BBEE) account for 20 points, based on your B-BBEE Status Level.
Refer to SBD 6.1 for detailed scoring of B-BBEE levels.
The organ of state may require substantiation of any preference claims.
DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete
Contact Information
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Landlord contact details must be provided in Section 2.10 (Domicilia Citandi et Executandi) including physical address, postal address, telephone, fax, email, cell, and alternative contact number. Tenant (Legal Aid South Africa) address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017. Postal: Private Bag X 76, Braamfontein, 2017.
Submission Guidelines
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Returnable Documents: The bidder must complete and submit Annexure B (Schedule 1) of the Request for Proposal. This includes providing detailed lease information, financial details, and contactable references.
Evaluation Criteria
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Property owners/landlords (companies, close corporations, trusts, or individuals) with valid registration/ID numbers who can provide office accommodation in Secunda, Mpumalanga. Must be VAT registered, able to provide banking details, and have three contactable references. Must accept the lease terms including maintenance responsibility allocation and rental escalation structure. Signatory must be duly authorized to enter into lease agreement on behalf of landlord.
Technical Specifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The lease premises require full physical address and description. Property erf number must be stated. Commencement and expiry dates to be specified. The bidder must provide details of the leased premises, including office area (M²), parking bays, and other charges. Three contactable references are required with names, contact numbers, email addresses, and company names.
Experience & Qualifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide three contactable references with initials and surname, telephone/cell number, email address, and company name if applicable.
Financial Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide bank account details for rental payments: account name, number, institution, branch name, branch code, type of account, reference number (if applicable), and VAT registration number. Specify annual escalation rate (compounded). State basic monthly rental excluding VAT. Tenant pays electricity and water as per municipal account. Submit a detailed pricing schedule for Years 1-5 showing office area, parking bays, other charges, unit rent, monthly rent excluding VAT, VAT (15%), and total monthly rent including VAT. A separate letter detailing other charges must be submitted. Total lease costs for 5, 7, and 9 years 11 months to be provided. Tenant installation allowance amount to be stated. Legal Aid SA reserves the right not to enter a lease longer than 5 years.
Compliance Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The bidder must specify duties and responsibilities as landlord, including: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering normal wear, municipal rates and increases, insurance and increases, replacement of light bulbs, and fire fighting equipment and services. Legal Aid SA responsibilities include: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment and appliances. Provide full names and capacity of person signing the contract on behalf of the service provider.
Section
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Landlord contact details must be provided including physical address, postal address, telephone number, telefax number, email address, cell number, and alternative contact number. Tenant (Legal Aid South Africa) address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017. Postal: Private Bag X 76, Braamfontein, 2017.
DocumentRFP - Property Leasing Secunda Satellite Office.pdfReview complete
Description
Source: RFP - Property Leasing Secunda Satellite Office.pdf
Legal Aid South Africa is an autonomous statutory body providing legal aid.
Seeks office accommodation in Secunda for its satellite office for up to five years.
The organisation has a national network of 128 offices and emphasises professionalism, integrity, and accessibility.
Important Dates
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Closing date and time: 12 August 2026 at 11h00.
Optional briefing session: 27 July 2026, 15:00PM – 16:00PM at 2nd Floor, Old Mutual Building, Hoorwood Street, Secunda Complex, Secunda, 2302.
Proposal validity period: 150 days.
Contact Information
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Submit by 11h00 on 12 August 2026.
Deposit sealed tender in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Envelope must be marked with: Tender Number: No. 35/2026, Closing Date: 12 August 2026, Time: 11h00, and your Company Name.
Complete all annexures in full using the given numbering format. Clearly mark all attachments.
Deviations may be ignored and can lead to disqualification.
All tender forms must be handwritten in BLACK ink (no mechanical devices).
Tenders must be submitted in the format and numbering sequence similar to the tender document.
Do not qualify your tender with your own conditions; renounce them if called upon.
No tenders transmitted by telegram, telex, facsimile, or email will be considered unless specifically provided for.
The proposal must remain valid for 150 days.
Evaluation Criteria
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Eligible bidders must: be registered on National Treasury's Central Supplier Database as active, tax-compliant, and non-restricted suppliers; provide original valid tax clearance certificate or CSD proof; demonstrate affirmative action employment practices and B-BBEE procurement programmes; have relevant property ownership/management experience with contactable references; offer property meeting all spatial (114-129m²), location (Secunda, near courts/transport), zoning (office/business/commercial), and accessibility (ground floor/lifts, disabled-friendly) requirements; commit to full refurbishment per Legal Aid SA specifications; and accept 80/20 evaluation methodology with potential price negotiations.
Technical Specifications
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Office accommodation required for Secunda Satellite Office for up to five years.
Space: minimum 114m², maximum 129m², with three parking bays. Bids outside this range will be disqualified.
Building should be standalone in Secunda, preferably ground floor or with functional lifts.
Proximity to local courts and public transport interchange facilities (taxi ranks, train stations, bus terminals) is required.
Must be user-friendly for disabled persons.
Must comply with all building laws, regulations, bylaws, and health and safety requirements.
Building must be zoned for office, business, or commercial purposes; title deed and zoning certificate may be required before award.
Must allow Legal Aid SA branding and signboard display.
Requires telephone and computer network points, emergency generator backup.
Refurbishment requirements include submission of floorplans, commitment letter for tenant installation, partitioning, air-conditioning (preferably split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds in corporate colours, space plan, and UPS facility integration.
Toilet facilities: 3 toilets (1 female cubicle and basin, 1 male cubicle, urinal and basin), plus 1 unisex toilet for people with disabilities.
Working space for 8 employees, plus public waiting area, consultation rooms, and reception area.
Secured safe lockable parking for Legal Aid SA vehicles.
Quality Management
Source: RFP - Property Leasing Secunda Satellite Office.pdf
Defects due to poor workmanship must be rectified by bidder at own cost and time; costs noted separately on billing.
Intellectual property rights in works created vest in Legal Aid SA unless otherwise agreed in writing.
Authorised disbursements refunded at reasonable actual cost; travel costs refunded per Legal Aid SA policy.
Proposal preparation expenses are bidder's responsibility.
Pricing Schedule
Source: RFP - Property Leasing Secunda Satellite Office.pdf
Provide a detailed breakdown of costs/charges and total bid amount.
Tender prices in South African Rand.
Authorised travel costs refunded per Legal Aid SA policy and Automobile Association rates.
Financial Requirements
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Tender prices must be quoted in South African Rand.
Bidders must clearly state whether prices and delivery periods will remain firm for the duration of the contract.
Legal Aid SA will approve all project plans and projected activity costs.
No project activity will be delivered before an official order is issued.
Authorised disbursements (travel and subsistence) will be refunded at reasonable actual cost determined by Legal Aid SA, substantiated by receipts and logs.
Travel refunds follow Legal Aid SA travel policy; private vehicle rates are per Automobile Association of South Africa prevailing rates.
Expenses for proposal preparation and presentations are the bidder's responsibility and will not be reimbursed.
Compliance Requirements
Source: RFP - Property Leasing Secunda Satellite Office.pdf (RFP)
Provide proof of registration on National Treasury’s Central Supplier Database (CSD) reflecting you as an active supplier, tax compliant, and not restricted.
Provide an ORIGINAL valid tax clearance certificate or CSD registration.
2nd Floor, Old Mutual Building, Hoorwood Street, Secunda Complex - Secunda - Secunda - 2302
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