What are the submission requirements for this tender (Ref: 37/2026)?

• Submit your tender in a sealed envelope clearly marked with Tender Number 37/2026, Closing Date 25 August 2026, Time 11h00 AM, and your Company Name. • Deposit the sealed envelope in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. • The closing date and time is 25 August 2026 at 11h00 AM. Late bids will not be accepted. • All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific to the information required. • Companies failing to adhere to the submission requirements risk disqualification from the evaluation process. • The tender must remain valid for a period of 150 days. • All documents submitted become the property of Legal Aid SA. • Tender forms must be handwritten in BLACK ink, not typed. • No tenders transmitted by telegram, telex, facsimile, or email will be considered.

What are the technical specifications?

• The tender is for the provision of office accommodation for the Skhemelele/Bhambanana Satellite Office for a period of up to five (5) years. • The scope involves delivering a complete solution for office accommodation as required by Legal Aid SA. • The bidder warrants that they are highly skilled, professional, competent, and experienced in the area for which they have bid. • Any work performed will be evaluated against criteria of proven relevant experience and the ability to deliver a reliable, efficient, and effective service. • The service provided must be of a superior standard. • Legal Aid SA may request clarification or additional information within 24 hours, and bidders must comply.

What financial requirements apply to bidders?

• Prices must be quoted in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). • Only firm prices will be accepted; non-firm prices or prices subject to exchange rate variations will not be considered. • All delivery costs must be included in the bid price. • Bidders must clearly state whether prices and delivery periods will remain firm for the duration of the contract. • Authorised travel and subsistence costs will be reimbursed according to Legal Aid SA's travel policy, with private vehicle rates based on Automobile Association of South Africa prevailing rates. Claims require documentary evidence (receipts, logs). • No costs incurred for proposal preparation or presentations will be reimbursed.

What compliance and legal requirements must bidders meet?

• Mandatory: Proof of registration on the National Treasury Central Supplier Database (CSD), showing the bidder is an active, tax-compliant, and non-restricted supplier. • Mandatory: A valid original Tax Clearance Certificate must be submitted with the bid. Certified copies are not accepted. • Bidders must submit their SARS Tax Compliance Status PIN or CSD number. • B-BBEE compliance is required. Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points. • Bidders must complete the SBD 6.1 Preference Points Claim Form. • Bidders must disclose any relationship with persons employed by the state or the procuring institution. • Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

What are the important dates and deadlines for this tender?

• Closing Date and Time: 25 August 2026 at 11h00 AM. • Optional Briefing Session: 05 August 2026 from 10:00 AM to 11:00 AM at Kosibay Hot Chicken Complex, Shop No. 4, Skhemelele Area, Kwangwanase, 3973.

Who should be contacted for queries about this tender?

• Bid Enquiries: Mr. Rudolph Khoza. • Technical Enquiries: Ms. Vuyiswa Mzimkhulu. • Telephone: (035) 792 4949. • Email for Bid Enquiries: RudolfK@legal-aid.co.za. • Email for Technical Enquiries: MzimkhuluV@legal-aid.co.za. • Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Legal Aid SA Office Accommodation Lease Skhemelele/Bhambanana

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

Kosibay Hot Chicken Complex - Skhemelele - Skhemelele - 3973

Organization Type

GOVERNMENT

Published

24 Jul 2026

OCDS Reference

ocds-9t57fa-163353

Summary

Legal aid south africa is seeking to lease office accommodation in the skhemelele/bhambanana area for its satellite office, on an operational lease for up to five years. The building must meet specific workspace norms (70.20–80.20 M²), be available for occupation by 1 april 2027, and comply with detailed functionality, accessibility, and safety requirements. The bid is open to property owners or their authorised agents and will be evaluated across five phases, including functionality (minimum 70 points) and the 80/20 price/b-bbee preference system.

Key Requirements

Property must be offered on an operational lease for up to 5 years, with no deposit payable, and the landlord must undertake refurbishments per CIDB requirements.
Building must fall within the prescribed space range of 70.20 m² (minimum) to 80.20 m² (maximum), accommodate 4 employees, 2 offices, 2 cubicles, and required facilities including disability-accessible toilets.
Must be located in the Skhemelele/Bhambanana target area, ideally within 2 km walking distance of public transport, and be available for occupation by 1 April 2027.
Minimum 3 covered or access-controlled parking bays plus additional free open parking for staff, visitors, and clients.
Mandatory submission documents: signed SBD 1, SBD 3.1, SBD 4, SBD 6.1, valid B-BBEE certificate/affidavit, CSD registration report, municipal/electricity account not older than 2 months, and proof of property ownership (title deed or tribal authority letter).
Bids scoring below 70 points on functionality will not be considered further; qualifying bids are evaluated on the 80/20 PPPFA system (80 price, 20 B-BBEE), with bid value not exceeding R50,000,000.
Building must comply with all occupational requirements (occupancy, zoning, fire safety, electrical compliance, pest control certificates) and include features such as natural ventilation, disability access, emergency generator backup, and IT-ready power and network points.

Back to All Tenders

Next Tender

Section

Source: Annexure A - Property Specification Skhemelele and BhambananaSO June 2026 APPROVAL.pdf

The bid will be evaluated in five (5) phases as outlined below:

2,1 Phase 1: Responsiveness

Bidders must ensure that they complete and sign documents as indicated below, and the documents must be submitted as part of

the bid document by the closing date and time:

i. Signed SBD 1: Invitation to Bid.

ii. Signed SBD 3.1: Pricing schedule – firm prices (Purchases).

iii. Signed SBD 4: Bidder's Declaration.

2.1.1 iv. Signed SBD 6.1: Preference Points claim form in terms of the Preferential Procurement Regulations 2022.

v. Original or certified valid B-BBEE certificate or sworn affidavit. JV must submit a consolidated B-BBEE certificate. The bidder

must be registered on Central Supplier Database (CSD): The bidder must ensure that their company is registered on CSD (attach

the CSD report with the bid document or provide bidder CSD registration number).

vi. Municipal Account Statement and/or electricity account of not older than two (2) months from the tender closing date.

vii. The bid must be submitted with the latest CSD reports of all parties (agent, landlord/JV partners etc.)

2.2. Phase 2: Disqualification Criteria

i) A bidder must submit a copy of the title deed or tribal authority letter for the building as proof of property ownership together with

the bid response.

ii) An agent/entity of the landlord must provide a signed letter or relationship agreement with detailed responsibilities that the owner

2.2.1

of the building has granted to the agent/entity for the leasing of the office building. Bidder must submit a signed confirmation letter/

relationship agreement together with a title deed or tribal authority letter as stated in i) above. The letter must be in the company’s

letterhead signed by a delegated authority of all parties.

NB: Failure to comply with the above will result in the bid not being evaluated for Phase 3, 4 and 5.

Phase 3: Functionality

In this phase, Legal Aid SA will look at the most appropriate property aligned to its operation, compatible with its infrastructure and

feedback from reference checks. These will include site visits of properties and bid documents submitted by the landlords. The

2,3 building will be evaluated on the following functionality criteria:

Functionality Evaluation Criteria Points

Building Documentation 30

i. Building inspection conducted by Legal Aid SA officials and the bidder within five (5) working days upon written/email request by

Legal Aid SA. (2 points) Proof of EMAIL must be retained.

ii. A bidder must submit copies of actual building compliance documents: (28 points)

a) Set of approved floor or proposed floor plans including approved building plan (consisting of all alterations and elevations) or

structural integrity report from a structural engineer or letter of undertaking stating that it will be provided before the date of

occupation (5 points);

b) Occupancy Certificate or letter of undertaking stating that it will be provided within 6 months from the date of occupation (10

points)

2.3.1 c) Zoning Certificate or letter of undertaking stating that it will be provided within 6 months from the date of occupation. (5 points)

d) Fire Protection Plan/Fire Safety Inspection report/Evacuation Plan or letter of undertaking stating that it will be provided before the

date of occupation (2 points)

e) Electrical Compliance Certificate (2 points):

f) Pests Control Certificate (valid in the last 12 months from the date of tender closure) or letter of undertaking stating that it will be

provided before the date of occupation (2 points) and

g) Building Maintenance plan (indicating an annual programme schedule of activities/areas to be maintained, also outlining tenant

and landlord responsibilities) (2 points).

NB Zero points will be allocated for criteria/subcriteria not met or substantiated.

Building location and accessibility: (Targeted area is Skhemelele and Bhambanana) 30

i. Bidder is required to submit proof of locational map indicating kilometres from the property to the public transport. - NB:

If the map is not submitted the Legal Aid SA's official will verify the radius during site inspection.

a) Building must be located in the target area and must be within 2km walking distance from public transport route; (20 points)

b) Building be located in the target area more than 2km up to 2.25km walking distance from public transport route (15 points)

c) Building be located in the target area more than 2.25km up to 2.5km walking distance from public transport route (10 points)

d) Building be located in the target area more than 2.5km up to 3km walking distance from public transport route; (5 points)

e) Building be located in the target area and are more than 3km walking distance from public transport route; (0 points)

2.3.2.

ii. The proposed building entrance must be accessible to people living with disabilities. NB: Site Inspection will be

conducted by Legal Aid SA's official to verify.

a) Building entrance on ground floor, with a ramp (if required), that is fully accessible to people with disabilities ( 8 points).

b)Building entrance not on ground floor but with a lift with braille buttons. ( 8 points)

c) Disability parking with signage. (2 points)

A grace period of 6 months will be allowed for the bidder who in writing undertakes to have these changes implemented.

Building requirements: 30

i. Office space (20 points)

Office building must have the following functioning: [Local Office to test/verify the below]:

a) Existing air-conditioners or commitment letter to install at bidder's cost before occupation = 5 points;

b) electrical plugs per office = 5 points ;

c) ablution facilities as per space norm = 5 points;

d) fire escape routes/emergency exits = 5 points.

2.3.3 NB Zero point will be allocated for criteria/subcriteria not met or substantiated.

ii. Parking Space (10 points)

A building with:

a) availability minimum of 03 covered parking bays in an access controlled premises; (8 points)

b) availability minimum of 03 parking bays behind a access controlled gate on the premises; (6 points);

c) additional free open parking bay for Legal Aid SA's employees, visitors and clients within the premises. (2 points).

d) No information or insufficient parking provided (0 points)

Building Conditions and Availability:

i. The premises must be within a safe and secure office environment zoned for office or business use, as deemed acceptable as

Land Use Management Scheme/Town Planning Scheme. The buildings (including the office offered to the Legal Aid SA) comprising

2.3.4 the bidder’s proposal and that of neighboring properties must have acceptable look, promote Legal Aid SA image and its business 10

objectives. (8 points)

ii. The premises must be made available for occupation by the 01 April 2027 (2 points)

NB Zero point will be allocated for criteria/subcriteria not met or substantiated.

Total 100

Only Bids that score 70 points or more on functionality will be evaluated further.

Phase 4: Compliance Criteria

Qualifying bidders from Phase 3 are subjected to confirmation/verification of the following occupational and building compliance

documents as per below. Failure to submit the documents required as part of the due diligence process, within 7 working

days from request, the bidder may be disqualified from further evaluation:

i) A set of proposed or approved floor plans including approved building plan or commitment letter to submit within 6 months from

the commencement date of lease agreement;

ii) Occupancy Certificate or commitment letter to submit within 6 months from the commencement date of lease agreement;

2.4.1

iii) Zoning certificate;

iv) Fire protection/evacuation plan;

v) Electrical compliance certificate;

vi) Pests Control Certificate (valid in the last 12 months from the date of tender closure) or letter of undertaking stating that it will be

provided before the date of occupation; and

vii) Building Maintenance Plan (Before occupation & post occupation); include but not limited to electrical, plumbing, aircons, garden

service etc.

NB: Bidder agrees to provide the following certificates on completion of Tenant Installation. a) Occupancy Certificate and

b) Electrical Certificate of Compliance within six (6) months from date of occupation.

Phase 5: Price and B-BBEE

ii. PPPFA Points Scoring

Qualifying bidders will be evaluated in terms of the Preferential Procurement Policy Framework Act (PPPFA), Procurement

2.4.2 Regulations 2022. The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included), the 80/20 points

system will apply, where:

Price = 80 points, and B-BBEE level of contribution = 20 points

Pricing - must include VAT, if registered as a VAT Vendor or application made to SARS to register as a VAT Vendor (Proof

must be attached)

Bidder must provide the total costs of accommodation for the proposed duration, with the following details: -

Rental rate per square metre for the proposed office space;
Rate per parking bay;
Annual escalation rate of not greater than CPI, with a motivation if this exceeds CPI;
Tenant installation amount offered by the bidder must be included together with the rental amount over the period of the lease on

the costs to be/incurred;

Tenant's share of proportionate costs with details, if applicable.
Tenant Estimated Installation Cost: Tenant installation costs as per Legal Aid SA space norm will be applied on price evaluation to

determine the best value for money.

3 Implementation

Upon occupation, a snag list shall be drawn within 30 days and be submitted to the service provider, who will attend to the defects

3,1

within 30 days upon receipt thereof.

4 Additional Requirements are as follows.

4,1 Partitioning as per Legal Aid SA's specification

4,2 Air-conditioning (preferably split units)

4,3 Painting - with corporate colours

4,4 Floor covering - with corporate colours

4,5 Power skirtings - with two power plugs per work station - one being specifically for computers

4,6 Network and telephone points

4,7 Blinds - with corporate colours

4,8 Space plan

4.9. UPS facility integrated into specific power points.

Branding requirements: Landlord willing to allow Legal Aid SA sign-board of Size: 1200mm (width) x 800mm (height),

4.10

Weight/thickness 10mm mounted on the outside of the building

Information Technology requirements - Power skirtings accommodating computer and telephone network. Two plug points per desk.

4,11

Between 5 and 6 Network points. UPS facility integrated into specific power points.

4,12 An emergency generator as a backup to electricity supply;

4,13 The building must have natural ventilation and natural light.

4,14 The building must be accessible to disabled persons and include, ramps and/or lifts where necessary.

4,15 Energy saving building will be an additional advantage.

Required facilities at Skhemelele Satellite Office with Legal Aid Space Norms

A b c d e f

Toilet

No. Parking Bays

Specifications No. Offices including No.

Office m2 (Parking Bays not

(Toilets included facilities Employees

included in Column D)

in Column D)

2 Toilets (1

Cubicle and 1

Basin for females, 2 Offices, 2 Cubicles, 6

1 Cubicle and 1 Facilities rooms and 1

Per work space norms/

70,20 basin for males designated open area 4 3

DocumentRequest for Proposals Skhemelele and Bhambanana Satellite Office.pdfReview complete

Description

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf

Legal Aid South Africa is a national public entity providing legal aid and representation.
The tender is for the provision of office accommodation for the Skhemelele/Bhambanana Satellite Office for up to five years.
The organisation's mission is to provide equal access to justice for indigent and vulnerable persons through quality legal services.

Important Dates

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Closing Date and Time: 25 August 2026 at 11h00 AM.
Optional Briefing Session: 05 August 2026 from 10:00 AM to 11:00 AM at Kosibay Hot Chicken Complex, Shop No. 4, Skhemelele Area, Kwangwanase, 3973.

Contact Information

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Bid Enquiries: Mr. Rudolph Khoza.
Technical Enquiries: Ms. Vuyiswa Mzimkhulu.
Telephone: (035) 792 4949.
Email for Bid Enquiries: [email protected].
Email for Technical Enquiries: [email protected].
Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submission Guidelines

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Submit your tender in a sealed envelope clearly marked with Tender Number 37/2026, Closing Date 25 August 2026, Time 11h00 AM, and your Company Name.
Deposit the sealed envelope in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
The closing date and time is 25 August 2026 at 11h00 AM. Late bids will not be accepted.
All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific to the information required.
Companies failing to adhere to the submission requirements risk disqualification from the evaluation process.
The tender must remain valid for a period of 150 days.
All documents submitted become the property of Legal Aid SA.
Tender forms must be handwritten in BLACK ink, not typed.
No tenders transmitted by telegram, telex, facsimile, or email will be considered.

Evaluation Criteria

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Bidders must be registered on National Treasury's Central Supplier Database (CSD) as active, tax-compliant suppliers not restricted from doing business with the state. They must have a valid Tax Clearance Certificate or TCS PIN from SARS. Companies with directors who are persons in the service of the state are excluded. Foreign suppliers must comply with tax requirements if they have a presence in South Africa. Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.

Technical Specifications

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

The tender is for the provision of office accommodation for the Skhemelele/Bhambanana Satellite Office for a period of up to five (5) years.
The scope involves delivering a complete solution for office accommodation as required by Legal Aid SA.
The bidder warrants that they are highly skilled, professional, competent, and experienced in the area for which they have bid.
Any work performed will be evaluated against criteria of proven relevant experience and the ability to deliver a reliable, efficient, and effective service.
The service provided must be of a superior standard.
Legal Aid SA may request clarification or additional information within 24 hours, and bidders must comply.

Quality Management

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf

Any defects attributable to poor workmanship must be rectified by the bidder at their own cost and time.
Costs for correcting defects must be separately noted on billing documentation.

Pricing Schedule

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf

The SBD 3.1 Pricing Schedule requires firm prices only.
Prices must be quoted in South African Rand and include all applicable taxes.
The offer must be valid for 150 days from the closing date.
Bidders must indicate if their offer complies with specifications and note any deviations.
Delivery periods and basis must be specified.

Financial Requirements

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Prices must be quoted in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
Only firm prices will be accepted; non-firm prices or prices subject to exchange rate variations will not be considered.
All delivery costs must be included in the bid price.
Bidders must clearly state whether prices and delivery periods will remain firm for the duration of the contract.
Authorised travel and subsistence costs will be reimbursed according to Legal Aid SA's travel policy, with private vehicle rates based on Automobile Association of South Africa prevailing rates. Claims require documentary evidence (receipts, logs).
No costs incurred for proposal preparation or presentations will be reimbursed.

Compliance Requirements

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Mandatory: Proof of registration on the National Treasury Central Supplier Database (CSD), showing the bidder is an active, tax-compliant, and non-restricted supplier.
Mandatory: A valid original Tax Clearance Certificate must be submitted with the bid. Certified copies are not accepted.
Bidders must submit their SARS Tax Compliance Status PIN or CSD number.
B-BBEE compliance is required. Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Bidders must complete the SBD 6.1 Preference Points Claim Form.
Bidders must disclose any relationship with persons employed by the state or the procuring institution.
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Environmental

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf

Legal Aid SA's objectives include embedding sustainable and agile practices to positively impact society, the economy, and the environment.
The organisation aims for an environmentally responsive supply chain management system.
It seeks to adapt to changing environmental factors to ensure improved access.

Contractual Terms

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf

The successful bidder's proposal, together with the tender terms and specifications, will form a binding contract.
The bidder assumes total responsibility, even if subcontracting is used.
Legal Aid SA has the right not to award the tender.
The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions.
Key contract clauses cover definitions, application, standards, patent rights, performance security, inspections, delivery, warranty, payment, prices, amendments, subcontracting, delays, penalties, termination, force majeure, dispute settlement, and applicable law.
A performance security may be required within 30 days of award.
The supplier must indemnify Legal Aid SA against third-party patent infringement claims.
A standard warranty of 12 months from delivery or 18 months from shipment applies unless otherwise specified.

Section

Source: Request for Proposals Skhemelele and Bhambanana Satellite Office.pdf

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE Specific Goals.
Points for price are calculated using a formula comparing the bid price to the lowest acceptable tender.
Specific goals points are awarded based on the B-BBEE Status Level of Contributor.
Refer to SBD 6.1 for the detailed points table and claim process.

DocumentRFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdfReview complete

Description

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

Legal Aid SA is an autonomous statutory body providing legal aid.
Requires office accommodation for its Skhemelele/Bhambanana Satellite Office for up to five years.

Important Dates

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Closing date and time: 25 August 2026 at 11h00.
Optional briefing session: 05 August 2026, 10:00AM – 11:00AM at Kosibay Hot Chicken Complex, Shop No. 4, Skhemelele Area, Kwangwanase, 3973.

Contact Information

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Bid Enquiries: Rudolf Khoza – Email: [email protected], Tel: (035) 792 4949.
Technical Enquiries: Vuyiswa Mzimkhulu – Email: [email protected], Tel: (035) 792 4949.
Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submission Guidelines

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Submit by 11h00 on 25 August 2026.
Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Seal envelope marked with Tender No. 37/2026, closing date/time, and your company name.
Complete all annexures fully using the prescribed numbering format.
Deviations may be ignored; failure to adhere risks disqualification.
All tender forms must be handwritten in black ink.
Tenders must be submitted in the format and numbering sequence of the tender document.
Do not qualify your tender with your own conditions.
No tenders transmitted by telegram, telex, fax, or email will be considered.

Returnable Documents

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Complete the bidder's company/business information details form.
Complete documents relating to RFP, Schedule 1 (refer to Annexure B).

Evaluation Criteria

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Must be registered on National Treasury's Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Must provide a valid tax clearance certificate or CSD proof. Must comply with B-BBEE requirements. Property must be available for inspection within five days of request. Must provide title deed and zoning certificate if required. Must not qualify proposals with own conditions. Must have proven relevant experience and ability to deliver reliable service.

Technical Specifications

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Provide office accommodation for the Skhemelele/Bhambanana Satellite Office for up to five years.
Office space: minimum 70.20 m², maximum 80.20 m², with three parking bays. Bids outside this range will be disqualified.
Location must be near local courts and public transport (taxi ranks, train/bus terminals). A standalone building is preferred.
Building should preferably be on ground floor or have functional lifts, with secure lockable parking for Legal Aid SA vehicles.
Must be user-friendly for persons with disabilities and comply with all building laws, regulations, and health and safety requirements.
Must be zoned for office, business, or commercial purposes; provide title deed and zoning certificate.
Must allow Legal Aid SA branding and signboard display.
Requires telephone/computer network points and emergency generator backup.
Refurbishment requirements include floorplans, commitment letter, partitioning, air-conditioning, painting, floor covering, power skirtings, network/telephone points, blinds, space plan, and UPS facility integration.

Methodology

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Provide a detailed breakdown of total charges, implementation, and support services.

Quality Management

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

Any defects due to poor workmanship must be rectified by the bidder at own cost and time.
Correction costs must be separately noted on billing documentation.

Pricing Schedule

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

Provide a detailed breakdown of all costs/charges and the total bid amount.
Authorised travel costs reimbursed per Legal Aid SA policy, with claims requiring receipts and logs.

Financial Requirements

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Provide a detailed breakdown of all costs/charges and the total bid amount.
Prices must be quoted in South African Rand.
Bidders must state whether prices and delivery periods remain firm for the contract duration.
Authorised travel and subsistence costs will be reimbursed per Legal Aid SA travel policy, using Automobile Association rates for private vehicles.
All claims for authorised disbursements require documentary evidence (receipts, logs).
No reimbursement for proposal/presentation expenses unless prior written approval is obtained.

Compliance Requirements

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Provide proof of registration on the National Treasury Central Supplier Database (CSD), showing you are an active, tax-compliant, and non-restricted supplier.
Submit an original valid tax clearance certificate or CSD registration.
Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE contribution.
Complete SBD 6.1 form for B-BBEE preferential points.
B-BBEE status level of contribution is scored out of 20 points in the 80/20 evaluation.

Health & Safety

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

The building must comply with all building laws, regulations, and bylaws, including health and safety requirements.

Environmental

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

Legal Aid SA's objectives include operating in an environmentally responsive manner and embracing sustainable practices.

Contractual Terms

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

Proposal validity period: 150 days.
The awarded proposal and its terms become a binding contract.
Legal Aid SA may award the tender in part or in full, to one or more bidders.
Legal Aid SA may request clarification or a demonstration; bidders must respond within 24 hours.
Negotiations for rental/refurbishment reductions will be held with the highest-scoring bidder; failure to participate within five days may result in bid being set aside.
Intellectual property rights in works created vest in Legal Aid SA unless otherwise agreed in writing.

Special Conditions

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf (RFP)

Failure to sign/accept conditions or complete forms may invalidate the tender.
Tenders submitted with the bidder's own conditions may be invalid.
No reimbursement for proposal/presentation expenses unless prior written approval is obtained.

Section

Source: RFP - Property Leasing Skhemelele and Bhambanana Satellite Office.pdf

80/20 scoring system applies: Price (80 points) and B-BBEE status (20 points).
Quality assurance: defects due to poor workmanship must be rectified at bidder's cost.

DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete

Description

Source: Annexure B Request For Proposal Completion of Documents.pdf

This is a lease agreement schedule for office accommodation. The bidder must provide:

Full description of the leased premises including physical address and building name.
Erf number of the property.
Commencement and expiry dates of the lease.
Bank account details for rental payments.
Annual compounded escalation rate.
Basic monthly rental excluding VAT.
Charges payable by tenant: electricity and water as per municipal account.
A five-year pricing schedule detailing office space, parking bays, and other charges.

Contact Information

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

The tenant contact is Legal Aid South Africa.

Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017.
Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.

No specific SCM or technical contact person, email, or phone number is provided in the extracted text.

Submission Guidelines

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

The document requires the submission of a completed Request for Proposal (Annexure B) which includes detailed breakdowns of duties and responsibilities. Key returnables are:

Completed lease agreement details including landlord and tenant information.
Detailed breakdown of service provider's duties and responsibilities covering maintenance, insurance, and utilities.
Detailed breakdown of Legal Aid South Africa's duties and responsibilities.
Three contactable references with names, contact numbers, email addresses, and company names.
Full pricing schedule for five years.
Bank account details for rental payments.
VAT registration number.
Details of the signatory acting on behalf of the service provider.

Evaluation Criteria

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

Open to companies, close corporations, trusts, or individuals with valid registration/ID numbers who own or represent the property. Must provide three contactable references and complete all sections of Schedule 1.

Technical Specifications

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

The lease is for office accommodation and parking.

The leased premises must be described with full physical address and building details.
Property details include the erf number.
The lease has a commencement date and expiry date to be specified.
The tenant (Legal Aid South Africa) is responsible for electricity and water consumption as per municipal accounts.
The landlord must provide a detailed breakdown of other charges, if any, separately.

Experience & Qualifications

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

Provide three contactable references with:

Initial and surname.
Telephone or cell number.
Email address.
Company name (if applicable).

Pricing Schedule

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

Submit a detailed pricing schedule:

Provide landlord's bank account details for rental payments.
Specify annual compounded escalation rate.
State basic monthly rental excluding VAT.
Detail tenant payable charges: electricity and water as per municipal account.
Complete the five-year pricing table with annual breakdowns for office space (M2), parking bays, and other charges, showing lettable area, unit rent, total monthly rent excluding VAT, VAT at 15%, and total monthly rent including VAT.
Provide total lease agreement cost for five years.
Indicate any tenant installation allowance.

Financial Requirements

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

Pricing must be submitted in the specified format:

Provide basic monthly rental excluding VAT.
Specify an annual compounded escalation rate.
Detail all charges payable by the tenant: electricity and water as per municipal account.
Complete the five-year pricing schedule with lettable area, unit rent, VAT, and total monthly payable for:
Office space (in square meters).
Parking bays.
Other charges (with separate detailed breakdown).
Provide total lease agreement cost for five years.
Indicate any tenant installation allowance.
Provide landlord's bank account details for rental payments: account name, number, institution, branch name, branch code, type of account, reference number, and VAT registration number.

Compliance Requirements

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

The bidder (landlord) must provide:

Company/Close Corporation, Trust Name, or full names of individual together with registration number or ID number.
Proof of authority for the signatory to enter into the lease agreement on behalf of the landlord.
VAT registration number.
Three contactable references.
Full domicilia details: physical address, postal address, telephone, fax, email, cell number, and alternative contact number.

No specific mention of CSD, tax clearance, B-BBEE, CIDB, CIPC, or local content requirements.

Contractual Terms

Source: Annexure B Request For Proposal Completion of Documents.pdf

The lease agreement is between the landlord (service provider) and Legal Aid South Africa (tenant). Key terms:

The landlord's duties and responsibilities include: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering normal wear, municipal rates and increases, insurance and all increases, replacement of light bulbs, and fire fighting equipment and services.
Legal Aid South Africa's duties and responsibilities include: water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (brake & pay rule), alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment and appliances.
The contract must be signed by an authorized representative of the service provider, with full names and capacity provided.
Domicilia details for the landlord must be provided: physical address, postal address, telephone, fax, email, cell number, and alternative contact number.
The lease premises and property details must be specified.
Commencement and expiry dates must be stated.
Legal Aid South Africa's address is provided as the tenant.

Special Conditions

Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)

The service provider's duties and responsibilities are:

Internal maintenance (general).
Internal maintenance (normal wear & tear).
External maintenance.
Garden maintenance.
Air conditioning maintenance.
Lift maintenance.
Floor covering-normal wear.
Municipal rates and increases.
Insurance and all increases.
Replacement of light bulbs.
Fire fighting equipment and services.

Legal Aid South Africa's duties and responsibilities are:

Water and electricity consumption.
Sanitary services and refuse removal.
Domestic cleaning services.
Consumables supplier.
Internal maintenance: brake & pay rule.
Alarm/security system maintenance.
Replacement of light bulbs.
Furniture, office equipment and appliances.

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