Provision of office accommodation for vredenburg satellite office

1.1 Legal Aid South Africa (Legal Aid SA) is an autonomous statutory body established in terms of the Legal Aid South Africa Act to deliver legal aid in South Africa. The Board is the Accounting Authority of Legal Aid South Africa in terms of the Public Finance Management Act (Act as amended). The Board is responsible for providing strategic direction and leadership, ensuring good corporate governance and ethics, managing risk and materiality limits, financial sustainability and determining policy.

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Non-Compulsory Briefing Session Venue: 1st Floor, Standard Bank Building, 20 Main Street, Vredenburg, 7380 Date: 06 August 2026 Time : 12:00 pm -13:00pm

{"name":"Ms Siyasanga Mbalane","email":"[email protected]","phone":"(022) 482 1784","department":"Bid Enquiries"}

The building should preferably be on the ground floor (or a building with functional lifts), and have secured safe lockable parking for Legal Aid SA’ vehicles. The building should be user friendly for disabled persons. Compliance with all building laws, regulations and bylaws including Health and safety compliance. The building must be zoned by the local authority for office, business or commercial purposes. The bidder must provide Legal Aid SA with title deed and zoning certificate might be required on or before awards. Legal Aid SA branding compliant and allow for the display of Legal Aid SA signboard. Telephone and computer network points and emergency generator as back up. Refurbishment: The bidder should submit the following documents: a) Floorplans of the building or space being offered. b) Commitment letter to refurbish the building as per the tenant specification with a Tenant Installation amount. c) Partitioning as per Legal Aid SA's specification d) Air-conditioning (preferably split units) e) Painting - with corporate colours f) Floor covering - with corporate colours g) Power skirtings - with two power plugs per work station h) Network and telephone points. i) Blinds - with corporate colours. j) Space plan. k) UPS facility integrated into specific plug points (Legal Aid SA responsible for UPS Unit)

Valid Central Supplier Database (CSD) registration showing active, tax-compliant, non-restricted status; submission of original tax clearance certificate or CSD proof; completion of all tender documents in specified format; adherence to tender numbering format; provision of references; compliance with B-BBEE requirements; property must be zoned for office/business/commercial use.

The office accommodation required should be in the proximity to the local court(s), allowing relatively quick and easy access to the courts by both staff members and clients and should be close to public transport interchange facilities, such as taxi ranks, train stations and/or bus terminals. A standalone building in Vredenburg will be most desirable. The office space required should be a minimum of 77.1m2 and maximum 82.1m2 with one (1) parking bay. The office currently has 5 employees. Toilet’s space is as follows: 1 Toilet (1 cubicle and 1 basin for females and males) Note: Only bids with space that fall within the prescribed minimum and maximum space parameters will be considered for evaluation. One (1) parking bay is required. Working space for all staff including management and extra space for public waiting area, consultation rooms and reception area.

17.1 AWARDING OF CONTRACT: Proven relevant experience and success, as well as the ability to deliver a reliable, efficient and effective service will be important considerations.

Any defects, patent or latent, which are attributable to poor workmanship, will be rectified by the bidder at own cost and time and all costs relating to the correction of defects will be expressly and separately noted on billing documentation.

The proposal must remain valid for a period of 150 days. The bidder must complete all documents in full and submit these with the proposal. The bidder must provide proof of registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active supplier, is tax compliant and is not a restricted supplier.

iii Provide an ORIGINAL valid tax clearance certificate or registration with the CSD. iv Support for empowerment as specified by government (refer to form SBD 6.1 as per tender) the 80/20 system will be applicable.

Outcome 2: Respected, high performing and sustainable organisation providing accessible, quality legal services that impact positively on society, the economy and the environment.

After awarding the Tender, this proposal together with its Tender terms, Conditions and Specifications will constitute a binding contract between Legal Aid SA and the successful bidder. The successful bidder will assume total responsibility, regardless of any third party or subcontracting agreements it may enter into. Legal SA has the right not to award the tender.

18.2 EVALUATION CRITERIA AND REFERENCES The bidding companies will be evaluated on the criteria listed in the tender document and must take into account the information listed below: i Provide the names of reference sites that may be contacted by Legal Aid SA to carry out reference checks, and to substantiate claims contained in their proposal.

{"name":"Legal Aid South Africa","email":null,"phone":null,"department":null,"address":"Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017"}

The tenderer must submit the returnable documents as specified. The submission deadline is not specified in the provided text, but it is mentioned that the offer will be valid for a period of four months.

The bidder must be a registered business or individual with a valid VAT registration number and proof of payment for municipal rates and services. The bidder must also have a good credit record and be able to provide three contactable references.

The lease premises include office space and parking bays. The tenant must effect rental payment to the landlord at the specified account. The rental shall escalate annually at the specified escalation rate.

The total lease agreement cost for five years is not specified, but it is mentioned that the rental shall escalate annually. The tenant installation allowance is also not specified.

The service provider's duties and responsibilities include internal maintenance, external maintenance, and other specified tasks. The duties and responsibilities of Legal Aid South Africa are also specified.

The lease agreement includes details such as the lease premises, property, commencement date, expiry date, and escalation rate. The total lease agreement cost for five years is not specified.

PROVISION OF OFFICE ACCOMMODATION FOR A PERIOD OF UP TO FIVE (5) YEARS IN RESPECT OF VREDENBURG SATELLITE OFFICE Tender No.: 40/2026 Closing Date: 25 August 2026 Closing Time: 11H00 AM Optional Briefing Session Date: 06 August 2026 Time: 12:00 PM – 13:00 PM Venue: 1st Floor, Standard Bank Building, 20 Main Street, Vredenburg, 7380 Tender Documents Submission: Legal Aid House 29 De Beer Street Braamfontein Johannesburg 2001 Bid Enquiries: Ms. Siyasanga Mbalane Technical Enquiries: Mr. Renaat Bodart Tel: (022) 482 1784

{"closingDate":"25 August 2026","closingTime":"11H00","briefingSession":"{"date":"06 August 2026","time":"12:00 PM","venue":"e: 06 August 2026","is_compulsory":false}"}

{"name":"Ms. Siyasanga","email":null,"phone":null,"department":"ies making informed choices about their legal","address":null}

All annexures must be completed in full, using the given numbering format. All attachments or references to attachments must be clearly marked and be specific to information required. Any deviations may be ignored. The proposal must remain valid for a period of 150 days. The bidder must provide proof of registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active supplier, is tax compliant and is not a restricted supplier.

Bidder must be registered on National Treasury's Central Supplier Database (CSD) as active and tax-compliant. Must submit a valid Tax Clearance Certificate or PIN. Must complete and sign all mandatory declaration forms (SBD 4, 6.1). Bids from persons in service of the state are prohibited. Proposal must remain valid for 150 days.

Legal Aid South Africa (abbreviated “Legal Aid SA” is national public entity established in terms of section 2 of the Legal Aid South Africa Act (“Act”) read together with its Legal Aid Manual and Regulations. The objective of Legal Aid South Africa is to render or make available legal aid and legal advice, provide legal representation to persons at state expense and provide education and information concerning legal rights and obligations as envisaged in the Constitution and this Act.

The proposal must remain valid for a period of 150 days. OFFER TO BE VALID FOR 150 DAYS FROM THE CLOSING DATE OF BID.

will be refunded in accordance with the Legal Aid SA travel policy as applicable from time to time. The rates payable for the use of private vehicles will be the prevailing rates quoted by the Automobile Association of South Africa

Valid Tax Clearance Certificate will result in the invalidation of the bid. TAX COMPLIANCE OR CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. The bidder must provide proof of registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active supplier, is tax compliant and is not a restricted supplier.

The 80/20 system will be applicable in this tender. The lowest/highest acceptable tender will be used to determine the accurate system once tenders are received. Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals.

All information documents, records and books provided by Legal Aid SA to any bidder, in connection with the request for proposals or otherwise, are strictly private and confidential.

Objective 1: Empowered clients and communities making informed choices about their legal matters, rights and responsibilities. Objective 2: All indigent and vulnerable members of society have equal access to public-funded legal services to protect and defend their rights.