Construction of chief road in ward 4 – government tender in kwazulu-natal

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MUNICIPAL NOTICE No.:

Tender NO: 8/2/RNM 0651

The construction of chief road in ward 4

CIDB classification 6ce or higher

Name of Tenderer: .......................................................................................

..................................................................................................................

This tender closes at 12h00 on Monday 24 AUGUST 2026 at the offices of the Ray Nkonyeni Municipality

located at 10 Connor Street, Port Shepstone

NO late submissions will be considered

Bid amount r_________________________________________________

Issued by: Prepared By:

RAY NKONYENI MUNICIPALITY Vangisa Consulting Engineers & Project

Managers

No.10 Conner Street

Marburg Ridge Park Offices

Port Shepstone 45 Ridge Road

4240 Hillcrest

3610

Tel: 039 688 2000

Fax: 039 682 0327 Tel: 031 822 3861

Fax: 086 522 2152

i

Mbd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the ray nkonyeni municipality

Bid number: 8/2/RNM0651 closing date: 24 august 2026 closing time: 12h00

Description the construction of chief road in ward 4

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at (street address)

10 Connor Street

Port Shepstone

4240

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

ARE YOU THE ACCREDITED ARE YOU A FOREIGN Yes No

REPRESENTATIVE IN SOUTH Yes No BASED SUPPLIER FOR

Africa for the goods the goods /services [if yes, answer part

/Services /works [if yes enclose proof] /works offered? B:3 ]

Offered?

Total number of items

Offered total bid price r

Signature of bidder

................................................... Date

Capacity under which

This bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT SUPPLYCHAIN MANAGEMENT CONTACT PERSON Amanda Goqo

CONTACT PERSON Bongani Mfenqa TELEPHONE NUMBER 039 688 2155

Telephone number 039 312 8304 facsimile number 039 688 2156

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

ii

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if

Applicable, any other special conditions of contract.

1.4. The bid offer must be signed by a person aurthorized to sign on behalf of the bidder.

1.5. A bidder who submitted a bid as a joint venture has included an acceptable joint venture

Agreement with his/her bid.

1.6. A bidder, who is a joint venture, has included mbd 4,8 & 9 for each entity in the joint venture

/Consortium with his /her bid

1.7. The bidder or a competent authorised representative of the contractor who submitted the

Bid has a compulsory clarification meeting or site inspection if applicable.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-

Filing. In order to use this provision, taxpayers will need to register with SARS as e-filers

Through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA) yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder......................................................................................................

Capacity under which this bid is signed.........................................................................

Date........................................................................................................................................

iii

Tender

General Tender Information

Ray nkonyeni municipality

Notice NO:

Tender NO: 8/2/RNM0651

General tender information

TENDER ADVERTISED : Thursday, 23 July 2026

ESTIMATED CIDB CONTRACTOR GRADING : 6CE or Higher

CLARIFICATION MEETING : Compulsory site briefing meeting

Wednesday, 12 August 2026 AT 10H00

VENUE FOR CLARIFICATION MEETING : No1 protea road Marburg, and processed to site

CLOSING DATE : Monday,24 August 2026

Closing time : 12h00

CLOSING VENUE : Bid Box at Municipal Offices at 10 Connor

Street, Port Shepstone

INSTRUCTIONS : Fully completed Bid Documents, with one (1)

copy of the original document in a sealed

envelope clearly marked “Bid name and Bid

number” containing the Tender Documents

(completed in all respects including C.1.1 Form of

Offer) plus any additional supporting documentation,

must be deposited into the bid box.

iv

The construction of chief road in ward 4

Tender

Contents

Ray nkonyeni municipality

Notice NO:

Tender NO: 8/2/RNM0651

Contents

Number Heading Pages

The Tender

Part T1: Tendering Procedures

T1.1 Tender Notice And Invitation To Tender 2-3

T1.2 Tender Data 4-24

Part T2: Returnable Documents

T2.1 List Of Returnable Documents 25-26

T2.2 Returnable Schedules 27

T2.2 Authority to sign documents 28

T2.2 Letter of good standing with the worken’s compensation 29

Commissioner

T2.2 Certificate of authority for joint ventures 30

T2.2 Schedule of work carried out by the tenderer 31-32

T2.2 Current and recent projects rnm/mbd 5.2 33

Project approach method statement 34

T2.2 Schedule of estimated monthly expenditure 35

T2.2 Schedule contract form -past experience (RNM/MBD5.1) 36

T2.2 Details of key personnel 37-38

T2.2 Proof of company address 39

T2.2 Pricing schedule-firm prices (purchases) rnm/mbd 3.1 40

T2.2 Schedule of daywork rate 41-42

T2.2 Record of addenda to tender documents 43

T2.2 Company registration documents &sworn affidavit 44

T2.2 Identity document of shareholder/director/members 45

T2.2 Joint venture disclosure form 46-53

T2.2 Declaration of interest rnm/mbd 4 54-56

Declaration for procerement above r10 million 57-58

T2.2 Declaration of bidder’s past supply management rnm/mbd 8 59-60

T2.2 Certificate of independent tender determination rnm/mbd 61-63

T2.2 Form concerning fulfilment of the constuction 64-65

Regulations

T2.2 Central supplier database registration 66

v

The construction of chief road in ward 4

Tender

Contents

T2.2 Certificate of attendance at clarification meeting 67

T2.2 Preference points claim form rnm /mbd6.1 68-71

T2.2 CIDB contractor registration certificate 72

T2.2 Tax pin requirements rnm/ mbd 2 73

The Contract

Part C1: Agreements and Contract Data

C1.2 Contract Data 80-85

C1.3 Performance Guarantee 86-88

C1.4 Occupational Health And Safety Agreement 89-90

C3.1.7 Contract Data – Conditions of Contract 168-170

Part C2: Pricing Data

0 91 C2.2 Pricing Instructions

C2.1 Bill Of Quantities 92-164

Part C3: Scope of Work

C3.1 Standard Specifications 166-173

C3.2 Project Specifications 174-181

C3.3 Management 182-184

C3.4 Particular specifications 185-209

Part C4: Site Information

C4.1 Geotechnical investigation Report (available on request) 211

C4.2 Environmental Management Plan Report (available on request)

Part C5: Drawings

C5.1 Drawings

vi

The construction of chief road in ward 4

Tender Part T1

Part T1: Tendering Procedures Tendering Procedures

Part T1: Tendering Procedures

Page

T1.1 Tender Notice And Invitation To Tender 2

T1.2 Tender Data 4 - 13

T1.2.1 Standard Conditions of Tender 4

T1.2.2 Variations to the Standard Conditions of Tender 13

T1.2.3 Additional Conditions of Tender 22

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

Notice NO:

Tender NO: 8/2/RNM0651

T1.1 Tender notice and invitation to tender

Bids are hereby invited to tender for THE CONSTRUCTION OF CHIEF ROAD IN WARD 4 within Ray Nkonyeni

Municipality as specified in the under-mentioned bid document. Tenderers who are registered with the

Construction Industry Development Board (CIDB) with a classification grading of 6CE OR HIGHER, are eligible

to submit a tender and will be considered for award.

Bid documents can be downloaded for free from the e-tenders portal https://www.etenders.gov.za/ or

downloaded from Ray Nkonyeni Municipality website http://www.rnm.gov.za/ , as from Friday 24 July 2026.

A compulsory site clarification meeting will be held by the Department of Technical Services no 1 Protea

Road Marburg, on Wednesday 12 August 2026 at 10h00 and will be processed to site Chief Road in Ward

4, Oshabeni.

Bidders to submit one (01) copy of the bid document together with the original bid document, bidders that fail to

submit copy will be disqualified. Fully completed Bid documents, with one (01) copy of the original document in a

sealed envelope, must be clearly marked with the relevant Bid Number as follows: - TENDER NO: 8/2/RNM0651

– The construction of chief road in ward 4.

The completed Bids (Original and 1 copy) must be deposited in the bid box, situated in the Bid Box of the

Municipal Offices at 10 Connor Street, Port Shepstone, no later than Monday, 24 August 2026 at 12h00. After

closure, the tender will be opened to the public.

The 80/20 preference point system shall be applicable during the evaluation and adjudication of this Bid proposal.

SPECIFIC GOALS POINTS Verification Documents

Local companies 10 CSD Report

An EME or QSE which is

at least 100% owned by 10 CIPC: Shareholders certificate and Sworn Affidavit

black people

Total points 20

Functionality

Functionality will comprise of the following based on the criteria indicated in the respective tender returnable:

Attach all supporting documentation for the following table.

Criterion Possible Full Points

Relevant Qualifications and experience of company 20 director (s)

Relevant previous Experience of the bidder on surfaced 30 road and /or bridges

Experience of a Foreman 20

Total Possible Points 70

Functionality will comprise of the following based on the criteria indicated in the respective tender returnable:

Attach all supporting documentation for the following table.

Bidders must score a minimum of 60% to pass functionality evaluation.

Technical enquiries may be addressed to Miss. Amanda Goqo of Ray Nkonyeni Municipality by no later than three

days before tender closure on 039 688 2155 and Email Address: [email protected] Procurement

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

enquiries may be addressed to Bongani Mfenqa of Ray Nkonyeni Municipality by no later than three days before

tender closure on Tel No.: 039 312 8304 or Email: [email protected]

Note to bidders on bid conditions:

 The Supply Chain Management Policy of Ray Nkonyeni Municipality will apply. The Council reserves the right

not to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid, or to reject

all bids and cancel the notice to bid.

 Service providers are required to download bid documents before the clarification meeting and present them in

meeting on a specified date if any.

 A compulsory site clarification meeting will held as per details provided on tender notice..

 Bids that are submitted late, incomplete, unsigned or by facsimile, electronically or not completed in black ink

will be rejected and not accepted for further evaluation.

 Only service providers registered in the Central Supplier Database (CSD) will be considered, attach proof of

registration failure to attach will result in your bid not evaluated further.

 Members or Directors of Companies or Service Providers who are state employees are not allowed to bid or

quote.

 Unsuccessful bidders will be informed of the tender outcome through Municipal website. Aggrieved unsuccessful

bidders will be allowed to lodge, within fourteen (14) days of the decision or action, a written objection or complaint

to the Office of the Municipal Manager through email, [email protected] or fax number 086 529 7195. Complaints

or objections received after fourteen (14) days of the date of the notice will not be entertained.

 The original bid document plus one extra (01) copy must be submitted, failure to submit one copy will result in

disqualification.

 Bids submitted are to be valid for a period of 120 days.

K J ZULU Ray Nkonyeni Municipality

MUNICIPAL MANAGER 10 Connor Street

P O Box 5

Port shepstone

4240

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

Ray nkonyeni municipality

Notice NO:

Tender NO: 8/2/RNM0651

T1.2 Tender data

T1.2.1 Standard Conditions of Tender

The conditions of tender are the Standard Conditions of Tender as contained in of Board Notice

in Government Gazette No July 2016, Construction Industry Development Board (CIDB)

Standard for Uniformity in Construction Procurement. (see www.cidb.org.za ). Annexure F and Table G1 of

that notice are reproduced without amendment or alteration for the convenience of tenderers in the following

pages:

Standard Conditions of Tender

Note: 1 These Standard Conditions of Tender are identical to that contained in Annex F of SANS 294: 2004,

Construction Procurement Processes, Procedures and Methods.

2. Annex E of SANS 294, Construction Procurement Processes, Procedures and Methods, and SAICE’s

Practice Manual #1, The use of South African National Standards in Construction Procurement, provides

guidance on referencing these Standard Conditions of Tender in procurement documents.

F.1 General

F.1.1. Actions

F.1.1.1. The employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In

their dealings with each other, they shall discharge their duties and obligations as set out in F.2 and F.3,

timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal

obligations and not engage in anticompetitive practices.

F.1.1.2. The employer and the tenderer and all their agents and employees involved in the tender process shall avoid

conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of

interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in

their tender submissions. Employees, agents and advisors of the employer shall declare any conflict of

interest to whoever is responsible for overseeing the procurement process at the start of any deliberations

relating to the procurement process or as soon as they become aware of such conflict, and abstain from any

decisions where such conflict exists or recuse themselves from the procurement process, as appropriate.

Note:

1. A conflict of interest may arise due to a conflict of roles which might provide an incentive for improper

acts in some circumstances. A conflict of interest can create an appearance of impropriety that can

undermine confidence in the ability of that person to act properly in his or her position even if no improper

acts result.

2. Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or

family interests in the tender or outcome of the procurement process and any personal bias, inclination,

obligation, allegiance or loyalty which would in any way affect any decisions taken.

F.1.1.3. The employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the

capacity to proceed with the contract.

F.1.2. Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender data.

F.1.3. Interpretation

F.1.3.1. The tender data and additional requirements contained in the tender schedules that are included in the

returnable documents are deemed to be part of these conditions of tender.

F.1.3.2. These conditions of tender, the tender data and tender schedules which are only required for tender

evaluation purposes, shall not form part of any contract arising from the invitation to tender.

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

F.1.3.3. For the purposes of these conditions of tender, the following definitions apply:

a) conflict of interest means any situation in which:

i) someone in a position of trust has competing professional or personal interests which make it difficult

to fulfil his or her duties impartially;

ii) an individual or organisation is in a position to exploit a professional or official capacity in some way

for their personal or corporate benefit; or

iii) incompatibility or contradictory interests exist between an employee and the organisation which

employs that employee.

b) comparative offer means the tenderer’s financial offer after all tendered parameters that will affect the

value of the financial offer have been taken into consideration in order to enable comparisons to be made

between offers on a comparative basis

c) corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the

action of the employer or his staff or agents in the tender process; and

d) fraudulent practice means the misrepresentation of the facts in order to influence the tender process

or the award of a contract arising from a tender offer to the detriment of the employer, including collusive

practices intended to establish prices at artificial levels

e) organization means a company, firm, enterprise, association or other legal entity, whether incorporated

or not, or a public body

f) quality (functionality) means the totality of features and characteristics of a product or service that bear

on its ability to satisfy stated or implied needs.

F.1.4. Communication and Employer’s Agent

Each communication between the employer and a tenderer shall be to or from the employer's agent only,

and in a form that can be readily read, copied and recorded. Communications shall be in the English

language. The employer shall not take any responsibility for non-receipt of communications from or by a

tenderer. The name and contact details of the employer’s agent are stated in the tender data.

F.1.5. The Employer’s Right to Accept or Reject Any Tender Offer

F.1.5.1. The employer may accept or reject any variation, deviation, tender offer, or alternative tender offer, and may

cancel the tender process and reject all tender offers at any time before the formation of a contract. The

employer shall not accept or incur any liability to a tenderer for such cancellation and rejection, but will give

written reasons for such action upon written request to do so.

F.1.5.2. The employer may not subsequent to the cancellation or abandonment of a tender process or the rejection

of all responsive tender offers re-issue a tender covering substantially the same scope of work within a period

of six months unless only one tender was received and such tender was returned unopened to the tenderer.

F.1.6. Procurement Procedures

F.1.6.1. General

Unless otherwise stated in the tender data, a contract will, subject to F.3.12, be concluded with the tenderer

who in terms of F.3.10 is the highest ranked or the tenderer scoring the highest number of tender evaluation

points, as relevant, based on the tender submissions that are received at the closing time for

.

F.2 Tenderer’sobligations

F.2.1. Eligibility

F.2.1.1. Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the tenderer, or

any of his principals, is not under any restriction to do business with the employer.

F.2.1.2. Notify the employer of any proposed material change in the capabilities or formation of the tendering entity

(or both) or any other criteria which formed part of the qualifying requirements used by the employer as the

basis in a prior process to invite the tenderer to submit a tender offer and obtain the employer’s written

approval to do so prior to the closing time for tenders.

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

F.2.2. Cost of Tendering

Accept that, unless otherwise stated in the tender data, the employer will not compensate the tenderer for

any costs incurred in the preparation and submission of a tender offer, including the costs of any testing

necessary to demonstrate that aspects of the offer complies with requirements.

F.2.3. Check Documents

Check the tender documents on receipt for completeness and notify the employer of any discrepancy or

omission.

F.2.4. Confidentiality and Copyright of Documents

Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued

by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation.

F.2.5. Reference Documents

Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications,

conditions of contract and other publications, which are not attached but which are incorporated into the

tender documents by reference.

F.2.6. Acknowledge Addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if necessary,

apply for an extension to the closing time stated in the tender data, in order to take the addenda into account.

F.2.7. Clarification Meeting

Attend, where required, a clarification meeting at which tenderers may familiarise themselves with aspects

of the proposed work, services or supply and raise questions. Details of the meeting(s) are stated in the

tender data.

F.2.8. Seek Clarification

Request clarification of the tender documents, if necessary, by notifying the employer at least five working

days before the closing time stated in the tender data.

F.2.9. Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full cover

required in terms of the conditions of contract identified in the Contract Data. The tenderer is advised to

seek qualified advice regarding insurance.

F.2.10. Pricing the Tender Offer

F.2.10.1. Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except Value Added

Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and levies being those

applicable 14 days before the closing time stated in the tender data.

F.2.10.2. Show VAT payable by the employer separately as an addition to the tendered total of the prices.

F.2.10.3. Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except

as provided for in the conditions of contract identified in the Contract Data.

F.2.10.4. State the rates and prices in Rand unless instructed otherwise in the tender data. The conditions of contract

identified in the Contract Data may provide for part payment in other currencies.

F.2.11. Alterations to Documents

Do not make any alterations or additions to the tender documents, except to comply with instructions issued

by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer

shall initial all such alterations. Erasures and the use of masking fluid are prohibited.

F.2.12. Alternative Tender Offers

F.2.12.1. Unless otherwise stated in the tender data, submit alternative tender offers only if a main tender offer, strictly

in accordance with all the requirements of the tender documents, is also submitted as well as a schedule

that compares the requirements of the tender documents with the alternative requirements that are

proposed.

F.2.12.2. Accept that an alternative tender offer may be based only on the criteria stated in the tender data or criteria

otherwise acceptable to the employer.

F.2.13. Submitting a Tender Offer

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

F.2.13.1. Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to provide

the whole of the works, services or supply identified in the Contract Data and described in the Scope of

Works, unless stated otherwise in the tender data.

F.2.13.2. Return all returnable documents to the employer after completing them in their entirety, either electronically

(if they were issued in electronic format) or by writing legibly in non-erasable ink.

F.2.13.3. Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated

in the tender data, with an English translation of any documentation in a language other than English, and

the parts communicated electronically in the same format as they were issued by the employer.

F.2.13.4. Sign the original and all copies of the tender offer where required in terms of the tender data. The employer

will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers proposing to

contract as joint ventures shall state which of the signatories is the lead partner whom the employer shall

hold liable for the purpose of the tender offer.

F.2.13.5. Seal the original and each copy of the tender offer as separate packages marking the packages as

"ORIGINAL" and "COPY". Each package shall state on the outside the employer's address and identification

details stated in the tender data, as well as the tenderer's name and contact address.

F.2.13.6. Where a two-envelope system is required in terms of the tender data, place and seal the returnable

documents listed in the tender data in an envelope marked “financial proposal” and place the remaining

returnable documents in an envelope marked “technical proposal”. Each envelope shall state on the outside

the employer’s address and identification details stated in the tender data, as well as the tenderer's name

and contact address.

F.2.13.7. Seal the original tender offer and copy packages together in an outer package that states on the outside

only the employer's address and identification details as stated in the tender data.

F.2.13.8. Accept that the employer shall not assume any responsibility for the misplacement or premature opening of

the tender offer if the outer package is not sealed and marked as stated.

F.2.13.9. Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer, unless stated

otherwise in the tender data.

F.2.14. Information and Data to be Completed in all Respects

Accept that tender offers, which do not provide all the data or information requested completely and in the

form required, may be regarded by the employer as non-responsive.

F.2.15. Closing Time

F.2.15.1. Ensure that the employer receives the tender offer at the address specified in the tender data not later than

the closing time stated in the tender data. Accept that proof of posting shall not be accepted as proof of

delivery.

F.2.15.2. Accept that, if the employer extends the closing time stated in the tender data for any reason, the

requirements of these conditions of tender apply equally to the extended deadline.

F.2.16. Tender Offer Validity

F.2.16.1. Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period stated in

the tender data after the closing time stated in the tender data.

F.2.16.2. If requested by the employer, consider extending the validity period stated in the tender data for an agreed

additional period, with or without any conditions attached to such extension.

F.2.16.3. Accept that a tender submission that has been submitted to the employer may only be withdrawn or

substituted by giving the employer’s agent written notice before the closing time for tenders that a tender is

to be withdrawn or substituted.

F.2.16.4. Where a tender submission is to be substituted, submit a substitute tender in accordance with the

requirements of F.2.13 with the packages clearly marked as “SUBSTITUTE”.

F.2.17. Clarification of Tender Offer after Submission

Provide clarification of a tender offer in response to a request to do so from the employer during the

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of

arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the competitive

position of tenderers or substance of the tender offer is sought, offered, or permitted.

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a preferred

tenderer following a competitive selection process, should the Employer elect to do so.

F.2.18. Provide other Material

F.2.18.1. Provide, on request by the employer, any other material that has a bearing on the tender offer, the tenderer’s

commercial position (including notarised joint venture agreements), preferencing arrangements, or samples

of materials, considered necessary by the employer for the purpose of a full and fair risk assessment. Should

the tenderer not provide the material, or a satisfactory reason as to why it cannot be provided, by the time

for submission stated in the employer’s request, the employer may regard the tender offer as non-

responsive.

F.2.18.2. Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19. Inspections, Tests and Analysis

Provide access during working hours to premises for inspections, tests and analysis as provided for in the

tender data.

F.2.20. Submit Securities, Bonds, Policies, etc.

If requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds,

guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in

the Contract Data.

F.2.21. Check Final Draft

Check the final draft of the contract provided by the employer within the time available for the employer to

issue the contract.

F.2.22. Return of Other Tender Documents

If so instructed by the employer, return all retained tender documents within 28 days after the expiry of the

validity period stated in the tender data.

F.2.23. Certificates

Include in the tender submission or provide the employer with any certificates as stated in the tender data.

F.3 Theemployer’sundertakings

F.3.1. Respond to Requests from the Tenderer

F.3.1.1. Unless otherwise stated in the Tender Data, respond to a request for clarification received up to five working

days before the tender closing time stated in the Tender Data and notify all tenderers who drew procurement

documents.

F.3.1.2. Consider any request to make a material change in the capabilities or formation of the tendering entity (or

both) or any other criteria which formed part of the qualifying requirements used to pre-qualify a tenderer to

submit a tender offer in terms of a previous procurement process and deny any such request if as a

consequence:

a) an individual firm, or a joint venture as a whole, or any individual member of the joint venture fails to meet

any of the collective or individual qualifying requirements;

b) the new partners to a joint venture were not pre-qualified in the first instance, either as individual firms

or as another joint venture; or

c) in the opinion of the Employer, acceptance or the material change would compromise the outcome of

the prequalification process.

F.3.2. Issue Addenda

If necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the

period from the date that tender documents are available until three days before the tender closing time

stated in the Tender Data. If, as a result a tenderer applies for an extension to the closing time stated in the

Tender Data, the Employer may grant such extension and, shall then notify all tenderers who drew

documents.

F.3.3. Return Late Tender Offers

Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it is

necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned.

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

F.3.4. Opening of Tender Submissions

F.3.4.1. Unless the two-envelope system is to be followed, open valid tender submissions in the presence of

tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender submissions

for which acceptable reasons for withdrawal have been submitted will not be opened.

F.3.4.2. Announce at the meeting held immediately after the opening of tender submissions, at a venue indicated in

the tender data, the name of each tenderer whose tender offer is opened and, where applicable, the total of

his prices, preferences claimed and time for completion for the main tender offer only.

F.3.4.3. Make available the record outlined in F.3.4.2 to all interested persons upon request.

F.3.5. Non-Disclosure

Not disclose to tenderers, or to any other person not officially concerned with such processes, information

relating to the evaluation and comparison of tender offers, the final evaluation price and recommendations

for the award of a contract, until after the award of the contract to the successful tenderer.

F.3.6. Grounds for Rejection and Disqualification

Determine whether there has been any effort by a tenderer to influence the processing of tender offers and

instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or fraudulent

practices.

F.3.7. Test for Responsiveness

F.3.7.1. Determine, after opening and before detailed evaluation, whether each tender offer properly received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

F.3.7.2. A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender

documents without material deviation or qualification. A material deviation or qualification is one which, in

the Employer's opinion, would:

a) detrimentally affect the scope, quality, or performance of the works, services or supply identified in the

Scope of Work,

b) significantly change the Employer's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by correction or

withdrawal of the non-conforming deviation or reservation.

F.3.8. Arithmetical Errors, Omissions and Discrepancies

F.3.8.1. Check responsive tenders for discrepancies between amounts in words and amounts in figures. Where

there is a discrepancy between the amounts in figures and the amount in words, the amount in words shall

govern.

F.3.8.2. Check the highest ranked tender or tenderer with the highest number of tender evaluation points after the

evaluation of tender offers in accordance with F.3.10 for:

a) the gross misplacement of the decimal point in any unit rate;

b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities or schedules

of prices; or

ii) the summation of the prices.

F.3.8.3. Notify the tenderer of all errors or omissions that are identified in the tender offer and either confirm the

tender offer as tendered or accept the corrected total of prices.

F.3.8.4. Where the tenderer elects to confirm the tender offer as tendered, correct the errors as follows:

a) If bills of quantities or pricing schedules apply and there is an error in the line item total resulting from

the product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected.

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total

as quoted shall govern, and the unit rate shall be corrected.

b) Where there is an error in the total of the prices either as a result of other corrections required by this

checking process or in the tenderer's addition of prices, the total of the prices shall govern and the

tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply) to achieve

the tendered total of the prices.

F.3.9. Clarification of a Tender Offer

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising from

the tender offer.

F.3.10. Evaluation of Tender Offers

F.3.10.1. General

Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to a

comparative offer and evaluate them using the tender evaluation methods and associated evaluation criteria

and weightings that are specified in the tender data.

F.3.11.5 Method 4: Financial Offer, Quality and Preferences

In the case of a Financial Offer, Quality and Preferences:

a) Score quality, rejecting all Tender Offers that fail to score the minimum number of points for

quality stated in the Tender Data, if any.

b) Score tender evaluation points for each financial offer.

c) Confirm that Tenderers are eligible for the preferences claimed and, if so, score tender

evaluation points for preferencing.

d) Calculate total number of tender evaluation points (TEV) in accordance with the following

formula:

Tev = nfo + np + nq

where:

 NFO is the number of tender evaluation points awarded for the financial offer made in

accordance with F.3.11.6.1;

 NP is the number of tender evaluation points awarded for preferences claimed in accordance

with F.3.11.6.2.

 NQ is the number of tender evaluation points awarded for quality offered in accordance with

F.3.11.6.3.

e) Rank Tender Offers from the highest number of tender evaluation points to the lowest.

f) Recommend the Tenderer with the highest number of tender evaluation points

for the award of the contract, unless there are compelling and justifiable

The 80/20 preference point system for acquisition of services, works or goods up to Rand

value of R50 million.

1. (a)(i) The following formula must be used to calculate the points for price in respect of tenders with a

rand value equal to, or above R 30 000 and up to Rand value of

R 50 000 000 (all applicable taxes included):

Ps= 80(1 −Pt−Pmin )

Pmin

Where:

Ps = Points scored for price of tender or offer under consideration;

Pt = Price of tender or offer under consideration; and

Pmin = Price of lowest acceptable tender or offer

2. The following table must be used to calculate the score out of 20 for Specific Goals:

SPECIFIC GOALS POINTS Verification Documents

CSD Report

Local companies 10

An EME or QSE which is

at least 100% owned by 10 CIPC: Shareholders certificate and Sworn Affidavit

black people

Total points 20

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

3. The points scored by a tenderer of Specific Goals in terms of sub regulation (2) must be added to the

points scored for price under sub regulation (1).

4. The points scored must be rounded off to the nearest two decimal places.
5. Subject to sub regulation (9) and regulation (11), the contract must be awarded to the tenderer scoring

the highest points.

6. (a)If the price offered by a tenderer scoring the highest points is not market related, the organ of state

may not award the contract to that tenderer.

(b)The organ of state may –

(i) negotiate a market related price with the tender scoring the highest points or cancel the tender;

(ii) if the tenderer does not agree to a market related price, negotiate a market related price with the

tenderer scoring the second highest points or cancel the tender.

(iii) if the tenderer scoring the second highest points does not agree to a market related price, negotiate

a market related price with the tenderer scoring the third highest points or cancel the tender.

(c) If a market related price is not agreed as envisaged in paragraph (b)(iii), the organ of state must

cancel the tender.

The 90/10 preference points system for acquisition of services, works or goods with a Rand

value above R 50 million

1. a)(i) The following formula must be used to calculate the points for price in respect of tenders with a

rand value above R 50 000 000 (all applicable taxes included):

Ps= 90(1 −Pt−Pmin )

Pmin

Where:

Ps = Points scored for price of tender or offer under consideration;

Pt = Price of tender or offer under consideration; and

Pmin = Price of lowest acceptable tender or offer

2. The points for Specific Goals out of 10 shall be calculated as specified in the Tender Data.
3. The points scored by a tenderer of Specific Goals in terms of sub regulation (2) must be added to the

points scored for price under sub regulation (1).

4. The points scored must be rounded off to the nearest two decimal places.
5. Subject to sub regulation (9) and regulation (11), the contract must be awarded to the tenderer scoring

the highest points.

6. (a)If the price offered by a tenderer scoring the highest points is not market related, the organ of state

may not award the contract to that tenderer.

(b)The organ of state may –

(i) negotiate a market related price with the tender scoring the highest points or cancel the tender;

(ii) if the tenderer does not agree to a market related price, negotiate a market related price with the

tenderer scoring the second highest points or cancel the tender.

(iii) if the tenderer scoring the second highest points does not agree to a market related price, negotiate

a market related price with the tenderer scoring the third highest points or cancel the tender.

(c) If a market related price is not agreed as envisaged in paragraph (b)(iii), the organ of state must

cancel the tender.

F3.11.6 Decimal Places

Score financial offers, preferences and quality, as relevant, to two decimal places.

F.3.11.7 Scoring Price

Score the financial offers of remaining responsive tender offers using the following formula:

NFO = W1 x A

where:

 NFO is the number of tender evaluation points awarded for the financial offer.

 W1 is the maximum possible number of tender evaluation points awarded for the financial offer as stated

in the Tender Data.

 A is a number calculated using the formula and option described in Table F.1 as stated in the Tender

Data.

Table F.1: Formulae for calculating the value of A

Formula Comparison aimed at achieving Option 1a Option 2a

( P  P ) m 1 Highest price or discount A = (1  ) A = P/Pm

P m

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

( P  Pm ) 2 Lowest price or percentage commission / fee A = (1  ) A = Pm/P

Pm

a Pm is the comparative offer of the most favourable comparative offer

P is the comparative offer of the tender offer under consideration

F.11.8 Scoring Preferences

Confirm that tenderers are eligible for the preferences claimed in accordance with the provisions of the t

ender data and reject all claims for preferences where tenderers are not eligible for such preferences.

Calculate the total number of tender evaluation points for preferences claimed in accordance with the

provisions of the tender data.

F.3.11.9 Scoring Functionality

Score each of the criteria and sub criteria for quality in accordance with the provisions of the Tender Data.

Calculate the total number of tender evaluation points for quality using the following formula:

NQ = W2 x So/Ms

where:

 So is the score for quality allocated to the submission under consideration;

 Ms is the maximum possible score for quality in respect of a submission; and

 W2 is the maximum possible number of tender evaluation points awarded for the quality as stated in the

tender data

F.3.11. Insurance Provided by the Employer

If requested by the proposed successful tenderer, submit for the tenderer's information the policies and / or

certificates of insurance which the conditions of contract identified in the Contract Data, require the employer

to provide.

F.3.12. Acceptance of Tender Offer

Accept the tender offer, if in the opinion of the employer, it does not present any unacceptable commercial

risk and only if the tenderer:

a) is not under restrictions, or has principals who are under restrictions, preventing participation in the

employer’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she possesses the

professional and technical qualifications, professional and technical competence, financial resources,

equipment and other physical facilities, managerial capability, reliability, experience and reputation,

expertise and the personnel, to perform the contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, bankrupt or being wound up, has his affairs administered by a court or

a judicial officer, has suspended his business activities, or is subject to legal proceedings in respect of

any of the foregoing,

e) complies with the legal requirements, if any, stated in the tender data, and

f) is able, in the opinion of the employer, to perform the contract free of conflicts of interest.

F.3.13. Prepare Contract Documents

F.3.13.1. If necessary, revise documents that shall form part of the contract and that were issued by the employer as

part of the tender documents to take account of:

a) addenda issued during the tender period,

b) inclusion of some of the returnable documents, and

c) other revisions agreed between the employer and the successful tenderer.

F.3.13.2. Complete the Schedule of Deviations attached to the Form of Offer and Acceptance, if any.

F.3.14. Complete Adjudicator's Contract

Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for

both parties to complete formalities for appointing the selected adjudicator at the same time as the main

contract is signed.

F.3.14.1. After the successful tenderer has been notified of the employer’s acceptance of the tender, notify other

tenderers that their tender offers have not been accepted.

The construction of chief road in ward 4

Tender T1.2

Part T1: Tendering Procedures TENDER DATA

F.3.15. Provide Copies of the Contracts

Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of the

contract as soon as possible after completion and signing of the Form of Offer and Acceptance.

F.3.16. Provide Written Reasons for Actions Taken

Provide upon request written reasons to tenderers for any action that is taken in applying these conditions

of tender, but withhold information which is not in the public interest to be divulged, which is considered to

prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between

tenderers.

Alpha-numerics associated with the Contractor Grading Designations

Table g1: contractor grading designations and associated parameters

Maximum Value of Contract that a

Tender Value

Contractor Grading Designation Contractor is considered capable of

Range designation

performing (R)

1 (class of construction works) 1 500 000

2 (class of construction works) 2 1 000 000

3 (class of construction works) 3 3 000 000

4 (class of construction works) 4 6 000 000

5 (class of construction works) 5 10 000 000

6 (class of construction works) 6 20 000 000

7 (class of construction works) 7 60 000 000

8 (class of construction works) 8 200 000 000

9 (class of construction works) 9 No limit

TABLE G2: CLASSES OF CONSTRUCTION WORK, sets out detailed description of the various Designations (types) of

construction work.

CIDB Class of Construction

CE Civil Engineeri