This Tender Has Expired

Technical enquiries: Siphumeze Cwayi, (012) 358 5062, [email protected]

Supply‑chain enquiries: Josia Masenya, (012) 358 0658, [email protected]

Submission address (for electronic submission details): City of Tshwane, Supply Chain Management, Tshwane House, 320 Madiba Street, Pretoria 0001, Tel (012) 358 9999.

• Submit the quotation online via the City of Tshwane e‑tender portal – do NOT place a hard copy in the tender box.
• Deadline: 13 February 2026 at 10:00 am (online submission only). Late submissions are rejected.
• All bids must be completed on the official forms provided; no re‑typing or scanning.
• Use a black ball‑point pen for any handwritten entries; pencil or coloured ink is not allowed.
• Corrections on the price schedule must be crossed out in ink and initialed. No correction fluid (Tippex) is permitted – any use will lead to disqualification.
• Required returnable documents (must be attached to the bid):

– Company registration certificate

– Tax clearance certificate or SARS PIN/TCS certificate

– Valid CSD summary report / CSD number

– B‑B‑BEE certificate

– Proof of payment of municipal rates and taxes (or lease agreement/letter from local councillor if exempt)

– Completed MBD forms (MBD 1, 4, 5, 8, 9) signed by an authorised signatory

– Audited financial statements for the last three years (or proof of exemption)

– Joint‑venture agreement (if applicable)

– Evidence of attendance at the compulsory briefing session (mandatory)

• Bids will be considered non‑responsive if any required document is missing, if the price schedule is incomplete, or if the bid is not signed/initialed correctly.

Stage 1 – Administrative responsiveness: compliance with the list of returnable documents (tax compliance/CSD, municipal rates, audited financials, signed MBD forms, briefing attendance, correct price schedule). Failure to meet any item results in disqualification.

Stage 2 – Mandatory criteria:

– Demonstrated experience (minimum three reference letters for similar end‑of‑term assessments).

– Certified copies of qualifications for each team member (not older than 6 months).

– CVs showing required experience and qualifications for each role (team leader, specialists, etc.).

Stage 3 – Price and preference points: 80 % of the total score is awarded for price (lowest acceptable price receives full 80 points, points calculated using the 80/20 formula). 20 % is awarded for specific goals (B‑B‑BEE level, women‑owned, disability‑owned, youth‑owned, local economic participation). Proof of each specific goal must be submitted; otherwise the 20 % is not awarded.

Scope: Desktop assessment and development of an End‑of‑Term Assessment Report for the 2021‑2026 term covering all IDP commitments.

Deliverables:

1. Inception report with detailed methodology and costed project plan.

2. Data‑collection tools, sampling plan and analysis methodology.

3. Interim technical/process reports (e.g., data‑analysis report, stakeholder‑engagement report).

4. Draft assessment report (full version and 1/3/25 format).

5. Final End‑of‑Term Review Report (full report, 1/3/25 summary, hard‑copy and electronic copy) plus PowerPoint presentation.

6. Workshop with City stakeholders to present draft findings.

Key thematic areas to be assessed include governance, legislative compliance, policy & strategy, business operations, financial governance, infrastructure, ICT, service delivery, risk management, and sustainability.

Service levels: Report must be submitted within 7 months of appointment; all reports must meet the formatting requirements (Arial 12 pt, 1.5 line spacing, minimum 25 pages for the main report).

Pricing format: complete the provided pricing schedule; all items must be quoted, signed and initialed. No tip‑ex or correction fluid allowed.

Bid validity: quotations remain valid for 90 days after the closing date.

No performance bond or guarantee is mentioned; however, the City reserves the right to negotiate price after evaluation.

Payment terms: to be defined in the Service Level Agreement to be signed after award.

Financial capacity: submit audited financial statements for the last three years (or proof of exemption) and evidence of no municipal rates/taxes arrears older than 90 days.

• Tax compliance: provide SARS PIN/TCS certificate or valid CSD number.
• Central Supplier Database registration is mandatory.
• Municipal rates/taxes or lease agreement/letter from local councillor confirming no arrears >90 days.
• B‑B‑BEE certificate (level 1 – 8) and supporting affidavit for specific goal points.
• CIPC registration details for all directors/shareholders.
• No persons in the service of the State may be part of the bidding entity; full declaration questionnaire must be completed.
• Professional registrations where required (e.g., ECSA for engineering specialists, SACPLAN for town‑planning specialists).
• Local content: preference points awarded for women‑owned, disability‑owned, youth‑owned, and local economic participation (municipal, Gauteng, national).