Supply of groceries to alexkor rmc jv mine – alexander bay (18-Month contract)

• Compulsory briefing session.
• Meeting ID: 384 026 775 955 12.
• Passcode: iq2J2ph9.
• Address: Alexkor RMC JV Mine, 1 Orange Road, Alexander Bay, Northern Cape.

• Responsible unit: Supply Chain Management (SCM).
• Submission and correspondence address: Alexkor RMC JV Richtersveld Mining Company (RMC) Joint Venture (JV), 1 Orange Road, Alexander Bay.
• Contact person: Mr. Ruan Hein.
• Telephone: (027) 831 8341.
• Email for enquiries: [email protected].
• All enquiries must be in writing and directed to the above email and contact by 24 July 2026 at 12h00.

• Submit one original and two copies of the bid.
• Hand deliver or courier to: Alexkor RMC JV Richtersveld Mining Company (RMC) Joint Venture (JV), 1 Orange Road, Alexander Bay.
• Clearly mark outer envelope: "SUPPLY OF GROCERIES, BID NUMBER: ALEX RFP 04/2027".
• Closing date and time: 03 August 2026 at 12h00.
• Tender box available Monday–Friday, 08h00–16h00.
• Indicate bid closing date, bidder name, and return address on envelope.
• If using a courier, ensure the delivery note indicates the bid description and that documents are placed in the tender box.
• Late submissions will not be considered.
• No email submissions accepted.
• Technical and Financial Proposals must be in separate envelopes inside a single sealed outer envelope.
• All enquiries must be in writing to [email protected], attention Mr. Ruan Hein, by 24 July 2026 at 12h00.

Valid Tax Clearance Certificate and SARS pin; Valid BBBEE Certificate; All SBD forms fully signed; Company registration certificate; Company profile; License to Carry on Business from Local Municipality; Certificate of Acceptability for Food Premise from Local Municipality; CSD registration documents not older than 1 month; JV/Consortium agreement with combined BBBEE certificate if applicable. Must demonstrate financial capacity for 30-60 day payment terms, minimum 1-2 years food supply experience (5+ years for max points), own or outsourced refrigerated transport, and contactable references.

• Scope: Supply groceries to the Alexkor RMC JV mine for 18 months.
• Deliveries: Weekly basis.
• Refer to Annexure A and B for detailed quantity-based items.
• All travelling costs must be included in the tender amount.
• The service provider must have basic facilities, systems, and capital equipment without upfront payment from Alexkor.
• Technical proposal format is flexible but must cover all areas specified in the RFP.
• Bidders must provide proof of having performed similar services.

• Bidders must provide proof of having performed similar grocery supply services.
• Experience scoring (part of technical evaluation): 5+ years (15 points), 3–4 years (10 points), 1–2 years (5 points).
• Financial capacity evidence required (bank statements, financial statements, credit letters).
• Proof of transportation: own vehicle registration (15 points) or letter from outsourced transporter (10 points); a cool truck is required for meat.
• Contactable references on official letterhead: four or more (10 points), three (5 points), less than two (3 points).
• Locality evidence: municipal statement of account not older than 6 months.

• Provide a Pricing Grid or Transaction Fee Schedule.
• Total price must be split over the 18‑month period and remain fixed.
• Total amount must be transferred to SBD 1.
• Deviation from bid pricing only allowed in extreme circumstances.
• Price evaluation uses the 80/20 preference points system: 80 points for price (formula Ps = 80
• (1 – (Pt – Pmin) / Pmin)), 20 points for B‑BBEE specific goals.

• All prices must be in ZAR, inclusive of VAT.
• Provide a Pricing Grid or Transaction Fee Schedule.
• Total price must be split over the 18-month period and remain fixed.
• Total amount must be transferred to SBD 1.
• Price validity: 120 days from submission date.
• Deviation from bid pricing only allowed in extreme circumstances.
• Payment terms: Alexkor undertakes to pay valid tax invoices within 30 days from statement date.
• Bidders must demonstrate financial capacity to supply monthly and accommodate 30–60 day payment terms (part of technical evaluation).

Mandatory documents for administrative compliance:

• Valid Tax Clearance Certificate and SARS pin.
• Valid B-BBEE Certificate.
• Copy of Company registration certificate.
• Central Supplier Database (CSD) registration documents not older than 1 month.
• License to Carry on a Business from Local Municipality.
• Certificate of Acceptability for a Food Premise from Local Municipality.
• Fully signed SBD forms.
• Company profile.
• Joint Venture/Consortium agreement with combined B-BBEE certificate (if applicable).

B-BBEE Specific Goals (20 points):

• Black ownership percentage: 81–100% (10 points), 51–80% (5 points), 31–50% (2 points), <30% (1 point).
• Women ownership percentage: 81–100% (5 points), 51–80% (2.5 points), 31–50% (2 points), <30% (1.5 points).
• Youth ownership percentage: 81–100% (5 points), 51–80% (3 points), 31–50% (1.5 points), <30% (1 point).

Proof required: Valid B-BBEE certificate or sworn affidavit.

Additional disclosures required:

• Bankruptcy/insolvency proceedings.
• Criminal convictions or proceedings, including corruption or professional misconduct.
• Tax compliance failures.
• Any other relevant information.

Disclosure extends to related companies, parent/subsidiary entities, and common shareholders.

• Alexkor applies a preference system compliant with the Preferential Procurement Policy Framework Act (Act 5 of 2011) and the B‑BBEE Act (Act 53 of 2013).
• Specific goals for this tender (20 points total):

– Black ownership percentage: 81–100% (10 points), 51–80% (5 points), 31–50% (2 points), <30% (1 point).

– Women ownership percentage: 81–100% (5 points), 51–80% (2.5 points), 31–50% (2 points), <30% (1.5 points).

– Youth ownership percentage: 81–100% (5 points), 51–80% (3 points), 31–50% (1.5 points), <30% (1 point).

• Proof required: Valid B‑BBEE certificate or sworn affidavit.