Rental of 30 enterprise-grade laptops for mict seta (6-Month contract)

RFQ issued: 11 June 2026. Closing date and time: 18 June 2026 at 11:00 AM SAST. No briefing session.

For queries, contact Supply Chain Management via email: [email protected] or phone: +27 11 207 2600. Submission address: [email protected]. Physical address: MICT SETA Head Office, Supply Chain Management, 19 Richards Drive, Gallagher Convention Centre, Gallagher House, Level 3 West Wing, Midrand, Gauteng.

Submit one soft copy of the completed and signed RFQ document via email to [email protected] by 18 June 2026 at 11:00 AM SAST. Late or incomplete submissions will be disqualified. Required returnable documents: CSD Registration Report, Pricing Schedule, Valid Tax Clearance Certificate (or SARS proof of application/verification PIN), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim Form), Certified copies of director(s) IDs (not older than 6 months), CIPC Document, Shareholding Certificate, and Form A (Bidder’s Eligibility). All forms must be fully completed and signed by an authorised company representative.

Evaluation occurs in two stages: Stage 1 (Mandatory Criteria) and Stage 2 (Price and Specific Goals). Stage 1: Bidders must fully comply with technical specifications, provide proof of 5+ years experience via three reference letters, demonstrate ability to deliver 30 configured laptops within 3 working days, and ensure directors are not listed on the Register for Tender Defaulters or List of Restricted Suppliers. Failure to meet any mandatory criterion results in elimination. Stage 2: Only qualifying bidders proceed to the 80/20 preference point system, where 80 points are allocated for price (lowest acceptable bid scores highest) and 20 points for Specific Goals. Specific Goals: 10 points for 51%+ HDI ownership, 5 points for 51%+ HDI women ownership, 5 points for 51%+ HDI youth ownership. Submit CIPC documents, valid share certificate, and certified director IDs (≤6 months old) to claim points. Non-HDI-owned enterprises receive 0 points for Specific Goals.

Supply, configure, and deliver 30 new or like-new enterprise-grade laptops (e.g., Dell Latitude, HP ProBook/EliteBook, Lenovo ThinkPad) meeting minimum specifications: Intel Core i5 (11th Gen or newer) or equivalent AMD processor, 16GB RAM, 250GB SSD storage, 14” or 15.6” display, integrated webcam and microphone, Wi-Fi and Bluetooth capability, Windows 11 Professional (licensed), minimum 3 USB ports and HDMI output, built-in battery with minimum 6-hour performance, embedded SIM card slot, and laptop bags. Deliver to MICT SETA premises within 3 working days of appointment. Provide full maintenance support, 24–48 hour device replacement, business-hours phone/email support, warranty coverage, and insurance for the 6-month rental period. At contract end: collect devices, provide secure data wipe certification, and ensure no residual data. Support includes Tier 2 and Tier 3, Microsoft escalation, SLA-driven response and resolution times, and licensing incident management. Deliverables: configured laptops, bags, delivery and setup confirmation report, asset register (with serial numbers), support and escalation framework, fault logging procedure, device replacement turnaround commitment, and secure data wipe certificate.

Provide Tier 2 and Tier 3 support, escalate to Microsoft where necessary, adhere to SLA-driven response and resolution times, and assist with incident management relating to licensing.

Provide a pricing schedule with cost breakdown per line item (laptop rental, laptop bags), subtotals, VAT@15%, and total price (incl. VAT). Quote must remain valid for 90 days from closing date. Indicate delivery period, whether it is fixed, if prices are fixed, and if the quote strictly adheres to specifications. Delivery address: MICT SETA Head Office, Level 3 West Wing, Gallagher House, 19 Richards Drive, Halfway House, Midrand. All costs (e.g., maintenance, repairs, insurance) must be covered at no additional charge during the rental period.

Mandatory: Register on National Treasury Central Supplier Database (CSD) per Circular 4A of 2016/17 prior to submission. Submit CSD Registration Report, Valid Tax Clearance Certificate (or SARS proof of application/verification PIN), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim Form), Certified copies of director(s) IDs (≤6 months old), CIPC Document, Shareholding Certificate, and Form A (Bidder’s Eligibility). Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Declare no state employment, bankruptcy, corruption, fraud, or conflicts of interest via SBD 4. Non-compliance with any mandatory document or declaration will disqualify the bid.

B-BBEE preference points are awarded under the 80/20 system: 80 points for price, 20 points for Specific Goals. Points for Specific Goals: 10 for 51%+ HDI ownership, 5 for 51%+ HDI women ownership, 5 for 51%+ HDI youth ownership. Submit CIPC documents, valid share certificate, and certified director IDs (≤6 months old) to claim points. Non-HDI-owned enterprises receive 0 points. Failure to submit proof results in 0 points for Specific Goals. Preference points claimed must be substantiated if requested by MICT SETA.

Complete SBD 4 (Bidder’s Disclosure) to declare: no state employment for bidder/directors/controlling interests, no relationships with procuring institution personnel, and no interests in other related enterprises bidding for this contract. Automatic disqualification if listed on the Register for Tender Defaulters or List of Restricted Suppliers. Certify truthfulness and completeness of information; false declarations may lead to bid rejection or further action under PFMA SCM Instruction 22/2022.