Panel of service providers for municipal fleet maintenance and repairs (36-Month contract)

Technical enquiries: Ms CM Ramatsetse, Administration and Corporate Services Department, Tel: 013-973-1101. Procurement enquiries: Mr AV Masilela, Supply Chain Management Unit, Tel: 013-973-1101. Submission address: Tender Box, Main Entrance Reception, Dr JS Moroka Local Municipality, 2601/3 Bongimfundo Street, Siyabuswa, 0472.

Submit bids in black ink, sealed in an envelope endorsed with the tender title, and deposit in the Tender Box at Dr JS Moroka Local Municipality, 2601/3 Bongimfundo Street, Siyabuswa, by 11:00 on 09 July 2026. Late, faxed, emailed, or telephonic submissions are not accepted. Attend the compulsory briefing session on 12 June 2026 at DR JS Moroka GaPhahla Community Hall (12H30-13H00) and sign the attendance register—only attendees’ bids will be considered. Return all returnable documents fully completed. Do not use correction fluid, erasable ink, or alter rates without initialing. Ensure all pages are signed where required. Alternative offers are only considered if a main compliant bid is also submitted.

Scope: Appointment of a panel of service providers for repairs, maintenance, and servicing of municipal plant machinery, trucks, and equipment for Dr JS Moroka Local Municipality over 36 months (as-and-when required). Deliverables: Provide qualified staff with relevant academic qualifications, trade test certificates, and proven experience. Submit documentation of company experience for related projects. Staffing profile and previous experience will be evaluated for functionality. No CIDB grading is required.

Pricing must be in Rand (R) and include all duties, taxes (excluding VAT), and levies applicable 14 days before the closing date. VAT must be shown separately. Rates and prices must be fixed for the contract duration. Submit a completed Bill of Quantities and Schedule of Quantities (including sub-contractors’ schedules). Proof of Public Liability Insurance (minimum R100,000) may be required. The municipality may request financial statements, bonds, or guarantees for verification.

Mandatory: Valid tax clearance certificate (PIN) for the bidder and all joint venture partners. Certified copy of company registration. Complete Central Supplier Database (CSD) report. Valid Department of Labour/COIDA certificate. Proof of municipal rates and taxes not in arrears (>30 days). B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs). CVs and certified copies of qualifications for project key personnel (Director/Leader). Proof of relevant working experience (e.g., appointment letters). Joint Venture/Consortium agreement (if applicable), signed and notarized. Authority for Signatory (duly signed resolution on company letterhead). No conflicts of interest (e.g., state employees, advisors, or bid defaulters).