What are the submission requirements for this tender (Ref: ARIALOPTICFIBRE/INSTALLATION/OHSE/10371968)?

• Submit bid by hand delivery to: Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg. • Closing date and time: 10 July 2026 at 12:00 (noon). Late submissions will not be accepted. • Ensure you sign the submission register upon delivery. • All bids must be submitted on the official forms provided (not to be re-typed). • Proposals must be enclosed in a sealed envelope. • Do not include documents or references relating to any other quotation. • Any additional conditions must be in an accompanying letter. • There are mandatory returnable documents; failure to provide them will result in disqualification. • Bid validity period is 60 working days from the closing date; you may be requested to extend it. • Do not canvass any SCM Officer or PRASA employee between closing date and award; this will lead to disqualification.

How will bids be evaluated?

{ "general": [ "Must be a registered supplier on the National Treasury’s Central Supplier Database (CSD).", "Foreign suppliers without a local registered entity are exempt from CSD registration.", "Must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.", "Must comply with tax obligations (valid SARS PIN or CSD number)." ], "professional": [ "Must provide qualified OHSE staff (PrCHSA and PrCHSO) meeting the specified qualifications, experience, and registration requirements.", "50% of directors/owners must have SHE training and SACPCMP registration." ], "experience": [ "Must have completed at least one OHSE project valued over R350,000 with valid reference letters and proof of award (PO/Award letter).", "CVs of key personnel must demonstrate a minimum of 3 years of relevant experience." ], "attendance": [ "Must attend the compulsory briefing session and site visit on 07 July 2026 (failure to attend results in disqualification)." ] }

What are the technical specifications?

• Scope: Occupational Health, Safety and Environmental (OHSE) Agent services for the supply, installation, and rehabilitation of aerial optic fibre network in Gauteng region. • Locations: All signalling equipment rooms, depots, electrical substations, ticket offices, and PRASA buildings. • Service basis: On an as and when required basis. • Key personnel requirements: - Construction Health and Safety Agent (PrCHSA) with minimum qualifications (National Diploma/B Tech or NEBOSH) and 3 years construction experience. - Construction Health and Safety Officers (PrCHSO) with minimum qualifications (National Diploma/Degree or NEBOSH) and 3 years construction safety officer experience. - Both must be professionally registered with SACPCMP. • Company must have proven experience in construction-related OHSE projects (minimum project value R350k).

What financial requirements apply to bidders?

• Prices must be quoted in South African Rand, inclusive of all applicable taxes, on a fixed price basis. • Complete the attached Pricing Schedule Annexure and Bill of Quantities (Annexure B). • Submit pricing strictly in accordance with the provided schedule; deviation could result in a non-responsive bid. • Cost breakdown and price escalation basis/formula must be indicated. • Discounted prices will only be considered in the final evaluation on an unconditional basis. • PRASA may negotiate a market-related price if the highest scoring bidder's price is not market related.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Bidders must submit a valid SARS Pin or TCS certificate. If no Pin, provide CSD number. • Central Supplier Database (CSD): Registration on the CSD is mandatory for local suppliers; foreign suppliers without a local entity are exempt. • B-BBEE: Points allocated for specific goals under the 80/20 preference point system (e.g., EME/QSE at least 51% Black owned, B-BBEE Level 1 or 2). • Professional Registrations: Key personnel must be registered with SACPCMP. • Qualifications: Must be SAQA approved for appropriate NQF level. • Legal Compliance: Bidders must comply with all applicable national and local laws. • Disclosure: Bidders must complete SBD4 disclosure form; persons in the service of the state are disqualified. • Subcontracting: Requires prior approval from PRASA.

What are the important dates and deadlines for this tender?

• Closing date and time: 10 July 2026 at 12:00 (noon). • Compulsory briefing session and site visit: 07 July 2026 at 12:00pm (midday). • Venue: Centurion PRASA Station, Lyttelton Manor, Centurion, 0157. • Note: The site visit after the briefing is compulsory; all attendees must wear PPE. • Bid validity period: 60 working days from the closing date.

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: - Contact Person: Buyie Rose. - Telephone: 011 013 0157. - Email: Rose.Buyie@prasa.com. • Submission address: Hand deliver bid documents to Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg. • For complaints regarding the bid process: - Email: SCM.Complaints@prasa.co.za. - Include bid description, reference number, closing date, supplier name, contact details, and detailed complaint.

PRASA OHSE Agent Services RFQ Gauteng

DocumentDRAFT CONTRACT - OHSE SERVICES_.pdfReview complete

Description

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf

This is a consultancy agreement for the provision of Occupational Health, Safety and Environmental (OHSE) Agent services.
The services are for the supply, installation, rehabilitation of aerial optic fibre network in Gauteng region at PRASA facilities on an as-and-when-required basis.
The Agreement includes standard clauses on interpretation, warranties, co-operation, services, payment, invoicing, joint liability, insurance, intellectual property, place of service, breach, termination, force majeure, notices, confidentiality, dispute resolution, governing law, costs, variations, severability, counterparts, entire agreement, limitation of liability, cession/subcontracting, public relations, penalties, independent status, and POPIA compliance.

Contact Information

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf (unknown)

PRASA contact for legal matters: Head of the Legal Department.
PRASA contact for operational matters: Project Manager.
Physical address: PRASA Umjantshi House, 30 Wolmarans Street, Braamfontein, 2017.
Postal address: Private Bag X101, Braamfontein, 2017.
Facsimile: +27 11 013 1600.
Telephone: +27 11 774 6001.
Email address not provided.

Evaluation Criteria

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf (unknown)

Legal Status

Must be a company duly registered under the Companies Act of 2008 (South Africa).

BBBEE

Must comply with Broad-Based Black Economic Empowerment (BBBEE) requirements; changes in BBBEE status require PRASA's approval.

Insurance

Must have Professional Indemnity Insurance with a minimum cover of R5 million or twice the contract fee.

Restrictions

Must not be a Restricted Enterprise (e.g., listed on the tender defaulters register under the Prevention and Combating of Corrupt Activities Act).

Experience

Must demonstrate experience in OHSE services for similar infrastructure projects (implied by the requirement for Good Industry Practice).

Technical Specifications

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf (unknown)

Scope: Provision of Occupational Health, Safety and Environmental (OHSE) Agent services for the supply, installation, rehabilitation of aerial optic fibre network in Gauteng region at signalling equipment rooms, depots, electrical, ticket office and PRASA buildings on an as-and-when-required basis.
Detailed scope of services and timelines are in Annexure A (Scope of Services).
Services include: Drafting site-specific Safety Health and Environmental Specifications, Construction Work Permit applications, assessing Contractor Health and Safety Plans, conducting inductions, audit Contractor work monthly, ensure compliance with Construction Regulations 2014, OHS Act, NEMA.
The Consultant must provide services in accordance with Good Industry Practice and the Agreement.
The Consultant will perform services at locations of their discretion, via telephone, and other places as necessary.

Experience & Qualifications

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf

Main Experts proposed in the offer cannot be replaced without written agreement of the Client Representative.
Replacement experts must have at least the same qualifications and experience. If equivalent not found, PRASA may cancel contract or accept replacement with conditions.
First replacement of a Main Expert results in a 10% deduction of the rate for that position. Further rate reductions apply if replacement's CV is inferior.

Pricing Schedule

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf

Contract value is as per rates in Annexure B (Bill of Quantities), inclusive of VAT.
Payment schedule is linked to Annexure B.
Invoices must be issued per the payment schedule, include VAT number, Consultant details, bank account, be a valid tax invoice, and show PRASA vendor number.
Payment is made 30 days after invoice receipt.

Financial Requirements

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf (unknown)

Contract price is as per rates in Annexure B (Bill of Quantities), inclusive of VAT.
Payment terms: PRASA will effect payment 30 days after receipt of a valid invoice.
Invoices must include: VAT number, full details of Consultant and bank account, be a valid tax invoice per SARS requirements, and indicate the vendor number provided by PRASA.
Payments will be made into the Consultant's nominated bank account.
Contract duration: 24 months from commencement date.
Variations to scope are limited cumulatively to 15% of the Contract Price.

Compliance Requirements

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf (unknown)

The Consultant must be a limited liability company duly incorporated under South African law.
The Consultant warrants it is not a Restricted Enterprise (listed on tender defaulters register).
The Consultant must have all insurances required in its sector, including Professional Indemnity Insurance with cover of at least twice the contract fee and not less than R5 million, maintained for 1 year after Project Term.
B-BBEE compliance is referenced; changes to the BBBEE component of the Consultant require PRASA's prior written consent unless the change does not impact BBBEE status.
The Consultant must comply with all applicable laws including POPIA, Labour Relations Act, Basic Conditions of Employment Act, Employment Equity Act, OHS Act.
The Consultant must ensure compliance with Construction Regulations 2014, OHS Act, NEMA and its Regulations.

Health & Safety

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf

The Consultant must provide OHSE Agent services including: One Pr Construction Health and Safety Agent (PrCHSA) and one full-time Pr Construction Health and Safety Officer (PrCHSO).
Key duties: Draft site-specific Safety Health and Environmental Specifications; apply for Construction Work Permits; draft/review Risk Registers; ensure Section 37(2) OHS Act agreement; assess Contractor Health and Safety Plans for compliance and hazard mitigation; conduct inductions; manage Occupations and Permits including High Voltage Lock-out Procedures; audit Contractor work monthly; attend project meetings; ensure sub-contractor SHE Files approved; ensure compliance with Construction Regulations 2014, OHS Act, NEMA; ensure Method Statements, Risk Assessments, Toolbox Talks, DSTIs are conducted; evaluate Contractor SHE File before handover; ensure site clearance and rehabilitation; submit Close-Out Report.
The Agent must be familiar with SPK 7/1 specification for works near railway lines and high voltage equipment.
In event of fatality/permanent injury, ensure compliance with OHS Act Section 24 and Regulations 8 and 9 of General Administrative Regulations 2014.

Environmental

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf

The Consultant must ensure compliance with Environmental Management Plan (EMP), Construction Regulations, NEMA and all its Regulations.
The scope includes ensuring the Principal Contractor's EMP complies with specifications and addresses hazards.

Contractual Terms

Source: DRAFT CONTRACT - OHSE SERVICES_.pdf

Duration: 24 months from commencement date (Effective Date).
Termination: Either party may terminate following a default by the other. If PRASA defaults, Consultant entitled to payment for approved services up to termination date. If Consultant defaults, Consultant must pay damages and PRASA may give 30 days' notice or terminate immediately for specified breaches.
Force Majeure: Includes acts of God, war, civil commotion, etc. Parties must notify within 5 days and mitigate. If event persists over 20 days, either party may terminate.
Notices: To PRASA at Umjantshi House address; to Consultant at address to be provided. Notices by registered post, hand delivery, or fax.
Confidentiality: Parties must keep confidential information confidential for 7 years after termination.
Dispute Resolution: Negotiation within 10 business days, then arbitration in Johannesburg under AFSA rules.
Governing Law: South African law, with jurisdiction of North Gauteng High Court.
Variations: PRASA may propose variations; must be approved by PRASA Group CEO and in writing. Consultant must provide cost and timeline impact within 5 business days.
Liability: No liability for indirect/consequential damages. Consultant indemnifies PRASA for losses from property damage, breach of statutory duty, death/injury, breach of warranties, and claims from sub-consultants.
Subcontracting: Requires prior written consent from PRASA. Consultant remains sole point of contact and liable.
Change in ownership/BBBEE: Requires prior written consent from PRASA's Chief Procurement Officer and Group CEO, unless change does not impact BBBEE status.
Penalties: 0.5% of Contract Price per day delay, max 10% of Contract Price. Penalties for replacing Main Experts: 10% rate deduction for first replacement, further reductions if replacement has inferior qualifications.
Independent Status: No partnership created. Consultant must comply with all employment legislation.
POPIA Compliance: Consultant must comply with POPIA and protect personal information, report breaches.

DocumentANNEXURE A.pdfReview complete

DocumentANNEXURE B.pdfReview complete

RFQRFQ - OHSE CENTURION.pdfReview complete

Core procurement rules

These rules commonly apply to South African public-sector procurement.