Five-year landscaping and gardening services tender for atns gqeberha and related sites

ATNS is a State-Owned Company (SOC) providing air traffic management, communication, surveillance, navigation, and training services. Manages 10% of the world’s airspace across 21 South African aerodromes and supports VSAT networks across 33 African states. Vision: Leading provider of air traffic management solutions in Africa and select international markets. Mission: Safe, expeditious, and efficient air traffic management with economic, social, and environmental sustainability. Values: Safety, Customer Centricity, Accountability, Agility, Diversity, Integrity. Business: 90% revenue from regulated activities (air navigation services, service charges, training); 10% from non-regulated operations (regional expansion via ATNS International).

Closing date: 27 July 2026 at 11h00 CAT. Non-compulsory site briefing: 08 July 2026 at 11h00 CAT, ATNS Control Tower, Allister Miller Drive, Walmer, Port Elizabeth (Gqeberha). Clarification deadline: 20 July 2026 at 17h00 CAT. Proposals must remain valid for 120 days from submission.

Technical and bidding enquiries: Andy Ngubane, Email: [email protected] (cc: [email protected]). Phone: 011 607 1000. Physical submission address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. Include tender reference number in subject line for all queries.

Submit bids in three parcels via e-Submission (e-Tender) system or physically. Online: Use e-Submission system (email submissions not accepted). Physical: Submit to ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298. Include one original, one copy, and one PDF version on USB. Parcel A: Administrative & Mandatory (Volume 1A, Phase 1 & 2). Parcel B: Technical Proposal (Phase 3). Parcel C: Price & Specific Goals (SBD 3.3, SBD 6.1, CSD Report, CIPC Documents, Shareholder Certificates, ID copies, B-BBEE Certificate). Bids must be concise, in plain English, and structured as prescribed. Non-compliance may result in rejection.

Scope: Landscaping and gardening services at ATNS Gqeberha station and related locations for 5 years on an as-and-when basis. Sites include FAPE Tower, VHF Receiver/Transmitter, Radar, VOR, VDF, ILS 08/26, Glide Path, Humansdorp, and Remote DME Sites. Services: Cultivation and weeding (keep areas weed-free, avoid plant damage, cultivate to 200mm depth, fertilize with 2:3:2 and Super phosphate at 25g/m2, water new plantings for 2+ months). Pruning (year-round, cut back ground covers, remove dead material, consult ATNS for major pruning, cut tree branches 500mm from road edge). Leaf litter and refuse removal (daily removal, no overnight stockpiles, keep roads/pathways clean, reuse clippings). Machinery and tools (supply, maintain, and replace all equipment). Maintenance (uniforms branded with contractor’s name, PPE for all staff, protective clothing for machine operators). Paving/crusher stone weeding (hand weeding, apply herbicides like Round Up/Rider safely, repair damage at own cost). Additional: Project management, site inspections, annual compliance audits, report to ATNS FAPE Management, ad-hoc requests on quotation basis. Staff must obtain/maintain ACSA permanent permits for airside access. Contractor must create/submit an OHS Safety file.

Functionality evaluation criteria: Reference letters (40 points): 3+ letters=40, 2=30, 1=15, none=0. Letters must be <5 years old, on client letterhead, signed, and contactable. Operational plan (30 points): Must cover general grass cutting (30 points) and maintenance of trees (20 points). Site Supervisor CV (30 points): 5+ years=30, 3-5=20, 1-2=10, <1=0. Minimum 80/100 points required to proceed to price evaluation.

Pricing: Submit completed and signed SBD 3.3. Include all costs: labour, equipment, fuel, transport, herbicides, disposal, permits (ACSA), supervision, overheads. Rates must remain firm per contract year unless specified. Pricing is as-and-when-required. Grand Total used for evaluation. ATNS may set a contract ceiling value at its discretion. Ceiling does not guarantee work or expenditure. Bids without pricing or incomplete pricing are non-responsive.

Submit fair and reasonable pricing in prescribed formats (SBD 3.3). Pricing must include labour, equipment, fuel, transport, herbicides, disposal, permits (ACSA), supervision, and overheads. Rates must remain firm for each contract year unless specified. Pricing is based on as-and-when-required services. Grand Total used for evaluation. ATNS may set a contract ceiling value at its discretion. Bids without a price or incomplete pricing are non-responsive. Contract ceiling does not guarantee work or expenditure.

Mandatory: SARS Valid Tax Compliance Status PIN (valid for 120 days). COIDA Compliance (Letter of Good Standing from Department of Employment and Labour). CIDB Grading: Minimum 3SH or higher for Landscaping, Irrigation, and Horticulture (active status). Locality Footprint: Proof of presence in Gqeberha (e.g., municipal account, lease agreement, MoU with local partner). CSD Registration: Proof of registration or application on National Treasury Central Supplier Database. B-BBEE: Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). CIPC Documents, Shareholder Certificates, ID copies of shareholders. Declaration of Interest (completed and signed). Invitation to Bid (completed and signed). Professional body registrations (if applicable). Non-compliance with any mandatory requirement results in exclusion.

Safety requirements: All staff must be provided with PPE. Machine operators must wear protective clothing (goggles, ear protectors, safety shoes). Herbicide application must follow manufacturer’s specifications and be carried out by competent personnel using protective gear. Contractor must create and submit an OHS Safety file. Staff must obtain and maintain ACSA permanent permits for airside access. Uniforms must be consistent in colour/style and branded with the contractor’s name.

Environmental sustainability: ATNS prioritizes economic, social, and environmental sustainability. Scope includes maintaining garden areas, reusing leaves/grass clippings, and ensuring no plastic/bidem underlay is visible in crusher stone areas. Cultivation must avoid compaction and damage to plants/roots. Replanting must use original plant types where possible. Herbicides must be applied without harming surrounding plantings.

Contract terms: ATNS reserves the right to vary scope/terms and will notify bidders in writing of changes. Successful tenderer must accept standard Terms and Conditions, including retention clauses for non-satisfactory completion, breach of contract, and confidentiality. Professional indemnity insurance required. ATNS may reject, withdraw, or cancel any proposals/tenders. Contract concluded only when formally signed. Negotiations do not constitute an award. ATNS may enter one or multiple contracts. Rejection reasons: Corruption, fraud, SCM abuse, or failure to perform on previous contracts. General Conditions of Contract must be accepted. Additional information may be requested during evaluation (7-day response required). Confidentiality: Bid information must be kept strictly confidential. Intellectual Property: All documentation belongs to ATNS; disclosure requires written approval. Non-compliance with delivery terms must be reported immediately. Warrants: Bidder must guarantee ability to satisfy ATNS. Waivers: No waiver affects other rights. Retention: On termination, all documentation/deliverables must be handed over without retention. Amendments: Must be in writing and signed by both parties.

Four-stage evaluation: Stage 1: Administrative (SARS Tax Compliance PIN, valid 120 days). Stage 2: Mandatory (COIDA, CIDB 3SH+, Locality Footprint). Stage 3: Functionality (80/100 minimum). Criteria: Reference letters (40 points), Operational plan (30 points), Site Supervisor CV (30 points). Stage 4: 80/20 Price (80 points) and Preference Points (20 points). Price formula: Ps = 80(1 - (Pt-Pmin)/Pmin). Preference Points: 51% Black Owned (10 points), 30% Black Woman Owned (10 points). Submit SBD 6.1 for claims. Verification: CSD Report, CIPC documents, Shareholder Certificates, ID copies, B-BBEE Certificate or Sworn Affidavit.