What are the important dates and deadlines for this tender?

{"closingDate":"28 July 2026","closingTime":"11:00 am","briefingSession":"{\"date\":\"29 July 2026\",\"time\":\"10:00am\",\"venue\":\"e: 29 July 2026\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":"Ms. T. Makhathini","email":"acquisition@kzntreasury.gov.za","phone":"033 897 4440","department":"Supply Chain Management","address":"ID), B-BBEE (Broad-Based"}

APPOINTMENT OF A PANEL OF LEGAL SERVICE PROVIDERS TO RENDER SPECIALISED SERVICES FOR A PERIOD OF THREE (3) YEARS FOR THE KWAZULU-NATAL PROVINCIAL TREASURY

Evaluation Criteria

Source: BID DOCUMENT FOR 1263.2026 LEGAL SERVICES PANEL FOR A PERIOD OF 3 YEARS.pdf (TENDER)

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2 Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1 Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

4.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the

applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10

and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points allocated Number of points

The specific goals allocated points in (80/20 system) claimed (80/20 system)

terms of this tender (To be completed by the (To be completed by

organ of state) the tenderer)

Declaration with regard to company/firm

4.3 Name of company/firm...............................................................................

4.4 Company registration number: .....................................................................

4.5 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

Calculation of equity for specific goals

(a) Preference points stipulated in respect of a tender must include preference points for

equity ownership by HDPs.

(b) The equity ownership contemplated in sub-paragraph (a) must be equated to the

percentage of an enterprise or business owned by individuals or, in respect of a

company, the percentage of a company’s shares that are owned by individuals, who

are actively involved in the management of the enterprise or business and exercise

control over the enterprise, commensurate with their degree of ownership at the closing

date of the tender.

changes after the closing date of the tender, the tenderer must notify the relevant organ

of state and such tenderer will not be eligible for any preference points.

(d) Preference points may not be claimed in respect of individuals who are not actively

involved in the management of an enterprise or business and who do not exercise

control over an enterprise or business commensurate with their degree of ownership.

(e) Subject to sub-paragraphs (a), (b), (c) and (d), all claims made for equity ownership by

an HDP must be considered according to the following criteria:

(i) Equity within private companies must be based on the percentage of equity

ownership;

(ii) Preference points may not be awarded to public companies and tertiary institutions;

(iii) The following formula must be applied to calculate the number of points for equity

ownership by an HDP:

Nep= nop×

Where:

NEP = Points awarded for equity ownership by an HDP

NOP = The maximum number of points awarded for equity ownership by an

Hdp

EP = The percentage of equity ownership by an HDP within the enterprise

or business, determined in accordance with sub-regulations (a), (b), (c)

and (d).

(f) Equity claims for a Trust may only be allowed in respect of those persons who are both

trustees and beneficiaries and who are actively involved in the management of the

Trust.

(g) Documentation to substantiate the validity of the credentials of the trustees

contemplated in sub-paragraph (f) must be submitted to the relevant organ of state.

(h) A Consortium or Joint Venture may, based on the percentage of the contract value

managed or executed by their HDP members, be entitled to equity ownership in respect

of an HDP.

(i) The number of points scored for a Consortium or Joint Venture must be added to the

number of points scored for achieving specified goals.

(j) The points contemplated in sub- paragraph (i) must be added to the points scored for

price, in order to establish the total number of points scored.

(k) The contract must be awarded to the tender which scores the highest points.

(l) A person awarded a contract as a result of preference for contracting with, or providing

equity ownership to, an HDP, may not subcontract more than 25% of the value of the

contract to a person who is not an HDP or does not qualify for such preference.

Section i

General conditions of contract

Definitions

The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the

supplier, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and

proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidised by

its government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or

from which the services are supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognised

new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the

specified store or depot or on the specified site in compliance with the conditions of the

contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad markets its goods on own initiative in

the RSA at lower prices than that of the country of origin and which have the potential to

harm the local industries in the RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the

supplier’s fault or negligence and not foreseeable. Such events may include, but is not

restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires,

floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder and

includes collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier

is required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by

the supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus

freight and other direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of entry as well as

transportation and handling charges to the factory in the Republic where the supplies

covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported

content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the

rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organisation purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

Application

2.1 These general conditions are applicable to all bids, contracts and orders including bids for

functional and professional services, sales, hiring, letting and the granting or acquiring of

rights, but excluding immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific

supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these general conditions, the

special conditions shall apply.

General

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

any expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender

Bulletin. The Government Tender Bulletin may be obtained directly from the Government

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from

www.treasury.gov.za

Standards

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents

and specifications.

Use of contract documents and information; inspection.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract,

or any provision thereof, or any specification, plan, drawing, pattern, sample, or

information furnished by or on behalf of the purchaser in connection therewith, to any

person other than a person employed by the supplier in the performance of the contract.

Disclosure to any such employed person shall be made in confidence and shall extend

only so far as may be necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing

the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain

the property of the purchaser and shall be returned (all copies) to the purchaser on

completion of the supplier’s performance under the contract if so required by the

purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the

purchaser, if so required by the purchaser.

Patent rights

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part

thereof by the purchaser.

Performance security

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his obligations

under the contract.

7.3 The performance security shall be denominated in the currency of the contract or in a

freely convertible currency acceptable to the purchaser and shall be in one of the following

forms:

7.3.1 a bank guarantee or an irrevocable letter of credit issued by a reputable bank located

in the purchaser’s country or abroad, acceptable to the purchaser, in the form

provided in the bidding documents or another form acceptable to the purchaser; or

7.3.2 a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier

not later than thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise

specified in SCC.

Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be rendered should at

any stage during production or execution or on completion be subject to inspection, the

premises of the bidder or contractor shall be open, at all reasonable hours, for inspection

by a representative of the Department or an organisation acting on behalf of the

Department.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention

is made in the contract, but during the contract period it is decided that inspections shall

be carried out, the purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies

to be in accordance with the contract requirements, the cost of the inspections, tests and

analyses shall be defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such supplies or services are accepted or

not, the cost in connection with these inspections, tests or analyses shall be defrayed by

the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not

comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or analysed and may

be rejected if found not to comply with the requirements of the contract. Such rejected

supplies shall be held at the cost and risk of the supplier who shall, when called upon,

remove them immediately at his own cost and forthwith substitute them with supplies

which do comply with the requirements of the contract. Failing such removal, the rejected

supplies shall be returned at the suppliers cost and risk. Should the supplier fail to provide

the substitute supplies forthwith, the purchaser may, without giving the supplier further

opportunity to substitute the rejected supplies, purchase such supplies as may be

necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel

the contract on account of a breach of the conditions thereof, or to act in terms of Clause

23 of GCC.

Packing

9.1 The supplier shall provide such packing of the goods as is required to prevent their

damage or deterioration during transit to their final destination, as indicated in the contract.

The packing shall be sufficient to withstand, without limitation, rough handling during

transit and exposure to extreme temperatures, salt and precipitation during transit, and

open storage. Packing, case size and weights shall take into consideration, where

appropriate, the remoteness of the goods’ final destination and the absence of heavy

handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the contract,

including additional requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10 Delivery and documents

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified

in the contract. The details of shipping and/or other documents to be furnished by the

supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11 Insurance

11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency

against loss or damage incidental to manufacture or acquisition, transportation, storage

and delivery in the manner specified in the SCC.

12 Transportation

12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified

in the SCC.

13 Incidental Services

13.1 The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for

a period of time agreed by the parties, provided that this service shall not relieve the

supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price

for the goods, shall be agreed upon in advance by the parties and shall not exceed the

prevailing rates charged to other parties by the supplier for similar services.

14 Spare parts

14.1 As specified in SCC, the supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or

distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided

that this election shall not relieve the supplier of any warranty obligations under the

contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

Technical Specifications

Source: BID DOCUMENT FOR 1263.2026 LEGAL SERVICES PANEL FOR A PERIOD OF 3 YEARS.pdf (TENDER)

The National Industrial Participation (NIP) Programme, which is applicable to all government

procurement contracts that have an imported content, became effective on the 1 September 1996.

The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet

decision, all state and parastatal purchases / lease contracts (for goods, works and services) entered

into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be

complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry

(DTI) is charged with the responsibility of administering the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any contract

having an imported content equal to or exceeding US$ 10 million or other currency

equivalent to US$ 10 million will have a NIP obligation. This threshold of US$ 10 million

can be reached as follows:

(b) Any single contract with imported content exceeding US$10 million.

exceeding US$3 million awarded to one seller over a 2-year period which in total

exceeds US$10 million.

(d) A contract with a renewable option clause, where should the option be exercised the

total value of the imported content will exceed US$10 million.

(e) Multiple suppliers of the same goods, works or services under the same contract,

where the value of the imported content of each allocation is equal to or exceeds

US$ 3 million worth of goods, works or services to the same government institution,

which in total over a two (2) year period exceeds US$10 million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c)

above will amount to 30 % of the imported content whilst suppliers in respect of paragraph

1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as

investments, joint ventures, sub-contracting, licensee production, export promotion,

sourcing arrangements and research and development (R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to discharge

the obligation.

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful bidders

(contractors) are required to, immediately after the award of a contract that is in excess of

R10 million (ten million Rands), submit details of such a contract to the DTI for reporting

purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10 million (ten

million Rands) is to cater for multiple contracts for the same goods, works or services;

renewable contracts and multiple suppliers for the same goods, works or services under

the same contract as provided for in paragraphs 1.1. (b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of bidders and

Successful bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5)

together with the bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or services;

renewable contracts and multiple suppliers for the same goods, works or services under

the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1 (d) above and to enable

the DTI in determining the NIP obligation, successful bidders (contractors) are required,

immediately after being officially notified about any successful bid with a value in excess

of R10 million (ten million Rands), to contact and furnish the DTI with the following

information:

Bid / contract number.
Description of the goods, works or services.
Date on which the contract was accepted.
Name, address and contact details of the government institution.
Value of the contract.
Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade

and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr Elias Malapane within

five (5) working days after award of the contract. Mr Malapane may be contacted on

telephone (012) 394 1401, facsimile (012) 394 2401 or e-mail at [email protected] for

further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the DTI with

the information required, the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;

b. the contractor and the DTI will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by the

DTI;

e. upon approval of the business concept by the DTI, the contractor will submit detailed

business plans outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder (contractor)

and, therefore, does not involve the purchasing institution.

Bid number ...................................... Closing date: ....................................

Name of bidder.......................................................................................

Postal address .......................................................................................

.......................................................................................

Signature...................................... Name (in print) ...................................

Date..................................................

Sbdsbd 6.16.1

Section h

(Shall be applicable on projects/assignments basis)

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

General conditions

1.1 The following preference point systems are applicable to invitations to tender:

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) 80/20 preference point system will be applicable in this tender. The lowest acceptable

tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in

any manner required by the organ of state.

Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an

invitation to provide goods or services through price quotations, competitive tendering process

or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by

an organ of state in response to an invitation for the origination of income-generating contracts

through any method envisaged in legislation that will result in a legal agreement between the

organ of state and a third party that produces revenue for the organ of state, and includes, but

is not limited to, leasing and disposal of assets and concession contracts, excluding direct

sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

Formulae for procurement of goods and services

3.1 Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

Compliance Requirements

Source: BID DOCUMENT FOR 1263.2026 LEGAL SERVICES PANEL FOR A PERIOD OF 3 YEARS.pdf (TENDER)

Tax compliance status system pin code from the south african revenue service

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the

Tcs pin is available but the bidder is registered on the central supplier

Csd number

Csd number must be provided

CSD Registration

Central supplier database is correct and up to date

Central Supplier Database is up to 12

Central supplier database (csd), a csd number must be provided

Central supplier database is correct and

Central supplier database with respect to

Section c declaration that information on central supplier

Section f bidder’s disclosure (sbd 4)

Phase 2: experience of the firm and experience of the key personnel

Procurement Regulation (PPR), 2022, when proposals/curriculum vitaes (CV) are invited from the

The KZNPT reserves the right to select the following specific goals when offers (CVs)

evidence such as a copy of the identity document (ID), B-BBEE (Broad-Based

Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

A tax compliance status system pin code from the south african revenue service

Points Allocation: 90 points

B-BBEE Details: 0 000 threshold (all applicable taxes included),

then 90 points shall be allocated for price:

Preference point system

Price 80

Rates to be used in the contract shall be in line with the rates gazetted by the

Department of Justice and Constitutional Development.

Specific Goals 20

The KZNPT reserves the right to select the following specific goals when offers (CVs)

are invited:

Historical Disadvantage Person (HDP) - Black Owned Enterprise, Women Owned

Enterprises and Enterprises Owned by People with Disability (Supporting

evidence such as a copy of the identity document (ID), B-BBEE (Broad-Based

Black Economic Empowerment) certificate or sworn affidavit, doctor’s note

confirming disability, proof of address, and CIPC registration documents will be

required to substantiate the points claimed).

Reconstruction and Development Programme (RDP) - Enterprise within KZN and

Youth Owned Enterprises (Supporting evidence, such as a copy of the identity

document (ID), B-BBEE certificate or sworn affidavit, proof of address, and CIPC

registration documents will be required to substantiate the points claimed).

The bid will be issued with full points for specific goals.
Should the service provider meet the functionality requirements they will receive full

points subject to the submission of the evidence required.

It will be compulsory for the bidder to substantiate that they meet the above specific

goal/s and will be required to submit evidence, which will be indicated on request for

CVs.

It will also be mandatory for service providers to complete SBD 6.1 to claim points for

specific goals, failure to complete SBD 6.1 shall be interpreted to mean that the points

for specific goals are not claimed.

Total 100

Contact person for SCM and te

Health & Safety

Source: BID DOCUMENT FOR 1263.2026 LEGAL SERVICES PANEL FOR A PERIOD OF 3 YEARS.pdf

(Completed and signed)

Section D Virtual Compulsory Briefing Session 13

(attendance is compulsory, however form not to be

completed)

Section E Pricing Schedule 14

(Not applicable)

Section F Bidder’s Disclosure (SBD 4) 15 – 16

(Completed and signed)

Section G The National Industrial Participation Programme (SBD 5) 17 – 19

(Not applicable)

Section H Preference Points Claim Form (SBD 6.1) 20 – 23

(Shall be applicable on assignment basis)

Calculation of Equity for Specific Goals 24

Section I General Conditions of the Contract 25 – 35

Section J Special Conditions of Contract 36 – 43

Section K Terms of Reference /Specification 44 – 50

Appendix 1 Declaration Form

Appendix 2 Checklists (Phase 1 & Phase 2)

“Acceptable bid” means any bid which, in all respects, complies with the specifications and

conditions of bid as set out in the bid document under bid numbers BID 1263/2026-F

“Bid” means a written offer in a prescribed or stipulated form in response to the invitation by

the KZNPT for the provision of goods, works or services under bid number BID 1263/2026-F

“Comparative price” means the price after the factors of a non-firm price and all unconditional

discounts that can be utilised have been taken into consideration.

“Consortium or joint venture” means an association of persons for the purpose of combining

their expertise, property, capital, efforts, skills and knowledge in an activity for the execution of

a contract.

“Contract” means the agreement that results from the acceptance of the bid by the KZNPT.
“Control” means the possession by a person, of a permanent authority and power to manage

the assets, goodwill and daily operations of a business and the active and continuous exercise

of appropriate managerial authority and power in determining the policies and directing the

operations of the business.

“Equity Ownership” means the percentage of ownership and control, exercised by individuals

within an enterprise.

“Specific goals” means the inclusion of the following:

(i) contracting with persons or categories of persons, historically disadvantaged by

unfair discrimination on the basis of race, gender, or disability.

(ii) implementing the programme of the Reconstruction and Development Programme as

published in the Government Gazette No. 16085 dated 23 November 1994

“VAT” means Value-Added Tax
“KZNPT” means KwaZulu-Natal Provincial Treasury
“Material” means failure to disclose crucial information, facts, or data that if known would

change the KZNPT's decision.

Sbd1

of the original bid documentation may be used, but an original signature must appear on such

photocopies.

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS