RFQ: pre-assessment, dismantling, relocation, and reassembly of lithographic printing equipment for city of johannesburg

The project involves the pre-assessment, dismantling, moving, and re-assembling of lithographic printing equipment from Metro Centre to Newtown Junction. Key equipment includes: High-Speed Guillotine (Polar N 92 Pro), Heidelberg Speed Master 74 with alcohol dampening system, Screen Computer to Plate (CTP), Heidelberg GTO 52 74 with alcohol dampening system, Stitching Machines, Drilling Machine, Platen, and Heidelberg Kord. The process requires thorough operational checks, documentation, site surveys, safe dismantling, transport, and reassembly with alignment and calibration. No call-out fee will be paid.

Closing date: 18 June 2026 at 10:30. Compulsory briefing session: 12 June 2026 at 12:00, starting at 158 Civic Boulevard Private Road, Metro Centre, moving to Newtown Junction. Late arrivals will not be allowed.

Contact person: Sithokozo Mbutho. Email: [email protected]. Phone: 075 443 1224. Department: Printing. Submission address: Quotation box at SAPPI Building (Reception), 48 Ameshroff Street, Braamfontein, Johannesburg.

Submit your quotation in a sealed envelope to the quotation box at SAPPI Building (Reception), 48 Ameshroff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem) by 18 June 2026 at 10:30. Envelopes must display the RFQ number (COJ0117-25/26), description, closing date, and time. All forms must be signed; unsigned submissions will be disqualified. Required forms: Conditions of Quotation (Form A), Specification (Form B), RFQ Checklist, Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Annexure G), Declaration on State of Municipal Account (Form H), Article of Agreement for OHS Act (Form I), and Preference Points Claim Form (Form J). Additional requirements: Certified copy of company registration, proof of business address (rates invoice, lease agreement, or certified affidavit), B-BBEE certificate or sworn affidavit, valid Tax Clearance Certificate or SARS PIN, and CSD number. All pages must be initialed, and all price alterations must be signed (no correction fluid allowed). Quotations must be in ZAR, VAT-exclusive, and remain valid for 30 days. No price increases will be considered after submission.

Unable to extract eligibility criteria

Scope: Pre-assessment, dismantling, moving, and re-assembling of lithographic printing equipment. Equipment includes: High-Speed Guillotine (Polar N 92 Pro), Heidelberg Speed Master 74 with alcohol dampening system, Screen Computer to Plate (CTP), Heidelberg GTO 52 74 with alcohol dampening system, Stitching Machines, Drilling Machine, Platen, and Heidelberg Kord. Required activities: Conduct operational checks and document all equipment before dismantling. Identify critical electrical and mechanical components. Perform a detailed site survey of the Newtown facility, including measurements, access routes, and equipment positioning. Isolate and remove safety-related electrical components, sensors, and control devices. Dismantle equipment into manageable sections, label and catalogue all parts, and prepare for safe transport. Offload, position, and reassemble equipment at Newtown per the approved floor plan. Reconnect all safety systems, sensors, and control devices. Perform alignment, calibration, and operational setup. Required certifications: Rigging Certificate and Truck Mounted Crane Certificate. Required equipment for handling/transport: Low-lift forklift, machine jacks, steering skates and crawlers, heavy-duty rear-mounted crane, 20-ton lifting slings, guillotine gantry system, and crane-equipped transport truck. Costing: Include replacement of parts. Provide a 3-month warranty for every item/machine dismantled and reassembled. Note: No call-out fee will be paid. Failure to meet certification, reference (minimum 3 verifiable on client letterhead), or compulsory briefing attendance requirements will deem bids non-responsive.

Bidders must provide a minimum of three (3) verifiable references on client letterhead. Required certifications: Rigging Certificate and Truck Mounted Crane Certificate. Attendance at the compulsory briefing session on 12 June 2026 at 12:00 is mandatory. Failure to meet these requirements will deem bids non-responsive.

Pricing must be provided for all listed items in ZAR, VAT-exclusive. The pricing schedule must include unit prices and total prices for each item. Quotations must remain firm for 30 days. All price alterations must be signed and initialed; correction fluid is not permitted. Prices must be all-inclusive of delivery charges. The grand total price (VAT-exclusive) must be clearly stated. Replacement of parts must be included in the pricing, and a 3-month warranty is required for every item/machine dismantled and reassembled.

Pricing must be in South African Rand (ZAR), VAT-exclusive. All prices must be firm for 30 days and include delivery charges. No price increases will be considered after submission. Prices must be legible and all-inclusive. Payment will be via official purchase order; no goods or services may be delivered before receipt of a purchase order. If prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of order placement, with proof submitted to the City of Johannesburg. Failure to provide proof may result in contract cancellation. Suppliers must be registered on the City of Johannesburg Supplier Database. VAT-registered suppliers must provide their VAT number; non-VAT suppliers will be treated as non-VAT vendors.

Mandatory documents: Certified copy of company registration, proof of business address (rates invoice, lease agreement, or certified affidavit), Declaration on State of Municipal Account (Form H), MBD 4 (Declaration of Interest, Form E), MBD 8 (Declaration of Tenderer’s Past SCM Practices, Form F), MBD 9 (Certificate of Independent Bid Determination, Annexure G), Conditions of Quotation (Form A), Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), Article of Agreement for OHS Act (Form I), and Preference Points Claim Form (Form J). Tax compliance: Valid Tax Clearance Certificate or SARS PIN must be submitted. If not submitted, the Municipality may request it within 7 days of notification. No contract will be awarded without valid tax compliance. B-BBEE: Certified copy of B-BBEE certificate or sworn affidavit required. The City of Johannesburg will only conduct business with entities complying with the Codes of Good Practice on B-BBEE. Additional requirements: All forms must be signed. False declarations on Municipal Bidding Documents (MBD) may lead to automatic disqualification. Suppliers must be registered on the Central Supplier Database (CSD) and the City of Johannesburg Supplier Database.

The successful tenderer must comply with the Occupational Health and Safety Act, 1993, and its regulations. This includes: isolating and removing safety-related electrical components, sensors, and control devices during dismantling; ensuring safe handling and transport of equipment; and reconnecting all safety systems, sensors, and control devices during reassembly. The contractor must acquaint all relevant personnel with OHS Act provisions and ensure full compliance with duties, obligations, and prohibitions. The City of Johannesburg may inspect sites or records to verify compliance, at the contractor’s cost.

Contract terms include: 30-day validity period for quotations. The City of Johannesburg reserves the right to accept the whole or any portion of a quotation and to cancel and re-issue the quotation. Orders must be executed strictly per the accepted specification and within the quoted delivery period. The successful tenderer must comply with the Occupational Health and Safety Act and regulations. Copyright and patent rights for any documents or designs produced during the contract vest with the Municipality. The contractor is solely liable for OHS compliance and must allow Municipality officials to inspect sites, premises, or records to verify compliance. Contracts may be cancelled if the tenderer commits fraud or corrupt acts during bidding or execution. Forward exchange rate cover is required if prices are exchange-rate-based, with proof due within 14 days of order placement.

Evaluation uses the 80/20-point system as per the Preferential Procurement Policy Framework Act and Regulations 2022. Price (80 points): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price. Preferential goals (20 points): 10 points for enterprises located within the City of Johannesburg Metropolitan Municipality, and 10 points for businesses owned by 51% or more Black Youth. Proof of eligibility must be submitted; failure to do so results in zero points for that category.