Supply and installation of high-security clearview fencing for dawid kruiper municipal head office – upington

Closing date and time: 26 June 2026 at 14:00. Compulsory site meeting: 19 June 2026 at 10:00 in the Council Chambers, Municipal Offices, Mutual Street, Upington. Late arrivals will not be permitted.

Compulsory site meeting on 19 June 2026 at 10:00 in the Council Chambers, Municipal Offices, Mutual Street, Upington. Attendance is mandatory for the bidder (in person), who must be listed on the attendance register. The meeting starts strictly at 10:00; late arrivals will not be permitted.

Submission address: Dawid Kruiper Municipality, Corner of Scott & Mutual Street, Upington, Northern Cape. No specific contact details provided in the document.

Submit sealed bids marked "TN024/2026: CONSTRUCTION OF CLEARVIEW SECURITY FENCING AROUND MUNICIPAL HEAD OFFICE – UPINGTON" to the Municipal tender box by 14:00 on 26 June 2026. Only original signed documents are accepted; fax or email submissions are invalid. Complete all required forms: Summary of items and bid price, MBD 1, MBD 4, MBD 6.1, MDB 7.1, MBD 8, and MBD 9. Ensure the bid document is unaltered. Non-compliance with documentation or submission method will disqualify the bid.

Mandatory requirements: Registration on National Treasury’s Central Supplier Database (CSD) with proof. Valid CIDB grading of 2 SQ (active, not expired). Tax compliance (SARS certification). Municipal rates/taxes and service charges not in arrears (or valid exemption via sworn affidavit or lease agreement). Attendance at the compulsory site meeting on 19 June 2026. Exclusions: Bidders with tax or municipal arrears. Bidders involved in corrupt, fraudulent, or collusive practices (may face 5–10 year public sector restriction). Non-compliance with compulsory documentation results in non-responsive bid status.

Scope: Supply, delivery, installation, and commissioning of Clearview security fencing (~445 meters) around the Municipal Head Office in Upington. Purpose: Enhance safety and security of municipal employees, assets, and infrastructure. Fencing specifications: High-security pre-galvanized wire fence panels (2400mm height x 3350mm width), aperture size ≤77mm x 13mm, vertical wire diameter ≥3.00mm, horizontal wire diameter ≥4.00mm. Posts: Square or I-beam (70mm x 44mm x 2mm x 1800mm), galvanized, bolted at 4 points per panel, with anti-tamper screws and clamps. Gates: 1x motorized vehicle gate (7000mm width), 2x emergency exit gates (1000mm width each), 2x pedestrian gates (2000mm width each), 1x manual sliding substation gate (6000mm width). Gate posts: Reinforced SHS steel (200mm x 200mm x 6mm for motorized gate, 150mm x 150mm x 5mm for pedestrian gates, etc.). Electrical works: Power supply, cabling, conduit, isolation switches, backup battery, COC required. Civil works: Excavation, concrete foundations, drainage, reinstatement. Quality: All materials new, defect-free, installation neat, structurally sound, compliant with SA standards. Proof of fence (manufacturer brochure) must be submitted.

Site establishment: Set up construction site, provide temporary storage, implement health and safety measures, protect municipal property, erect barricading and signage. Setting out and survey: Verify measurements, set out fence alignment, identify/protect underground and overhead services, notify Municipality of discrepancies. Fencing installation: Use galvanized anti-tamper screws, shear-off nuts/bolts, high-security pre-galvanized wire panels (500mpa+), heavily galvanized posts/panels/wires, bolt panels at 4 points to poles. Civil works: Excavation, concrete foundations, rubble removal, ground leveling, reinstatement, drainage, infrastructure protection. Electrical works: Power supply connections, cabling, conduit, isolation switches, backup battery, testing, commissioning, COC. Quality: Ensure materials are new/defect-free, installation is neat/structurally sound, welds are smooth/corrosion-protected, alignment is straight, gates operate safely. Handover: Provide completion report, warranty certificates, COC, operating manuals, as-built drawings, final site clean-up.

Pre-bidding testing is for the bidder’s account. Inspections/tests may be conducted at the bidder’s premises during reasonable hours. If goods/services comply, the purchaser covers inspection costs; if non-compliant, the supplier covers costs. Non-compliant goods may be rejected and must be replaced at the supplier’s cost. The Municipality reserves the right to inspect materials and workmanship at any stage. All materials must be new, defect-free, and installation must meet SA standards. Welds must be smooth and corrosion-protected. Fence alignment must be straight and professional. Gates must operate correctly and safely. Testing and commissioning of all gates and moving components are required before practical completion.

Bill of Quantities includes: Preliminaries (site establishment, health/safety compliance, barricading, site cleaning). Clearview fencing (supply/install 2.4m high fencing, excavation, concrete foundations, powder coating). Motor vehicle access gate (supply/install gates, gate motor, concrete foundations, electrical cabling, testing). Pedestrian access gates (supply/install, locking mechanisms, foundations). Emergency exit gates (supply/install, panic-release mechanisms, signage, foundations). Electrical works (supply connections, cabling, switches, testing, COC). Finalization (inspection, warranties, manuals, clean-up). VAT is 15% on the subtotal.

Quote prices according to the provided price schedules and specifications. Prices must be valid for 120 days from bid closing date, firm, and inclusive of VAT. Payment terms: Invoices accompanied by delivery notes, payment within 30 days. Performance security: Required within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Pricing structure includes Bill of Quantities (BOQ) with items such as fencing, gates, electrical works, and finalization.

Mandatory compliance: Registered on National Treasury’s Central Supplier Database (CSD) with proof. Valid CIDB registration certificate (grading 2 SQ, active, not expired) with proof of class of works. Tax matters in order (SARS certification). Municipal rates/taxes and service charges not in arrears (or valid exemption via sworn affidavit or lease agreement). Comply with Occupational Health and Safety Act (Health and Safety Plan required). Electrical work must be done by a qualified and registered electrician with a Certificate of Compliance (COC). All work must comply with applicable legislation, regulations, and municipal standards. No deviations from specifications without prior written approval.

Comply with the Occupational Health and Safety Act. Provide a Health and Safety Plan before commencement. Appoint a competent Safety Officer where required. Ensure all workers wear appropriate PPE. Maintain a safe working environment. Secure the construction area against unauthorized access.

Keep the site clean and orderly. Prevent pollution and environmental damage. Dispose of waste legally and responsibly. Minimize dust and noise pollution. Minimize damage to existing vegetation and infrastructure; excessive damage must be recovered.

Completion period: 12 weeks after appointment notification. Guarantee and defect liability: Minimum 12-month workmanship guarantee; defects repaired at contractor’s cost. Testing and commissioning: Test all gates/moving components, demonstrate motorized gate operation, ensure proper alignment, rectify defects. Handover: Provide completion report, warranty certificates, electrical COC, operating manuals, as-built drawings, final site clean-up. General conditions: Municipality reserves the right to inspect materials/workmanship. No deviations from specifications without prior written approval. Contractor responsible for security of materials/equipment until handover. All work/materials carry a 12-month guarantee.

Bid document must be completed in full without alteration, modification, deletion, editing, or formatting. Only original signed documents are accepted. Complete all required forms: Summary of items and bid price, MBD 1, MBD 4, MBD 6.1, MDB 7.1, MBD 8, and MBD 9. Bids will be evaluated using the Preferential Point Scoring System per the Council’s Supply Chain Management Policy. Lowest or only bid will not necessarily be accepted.