What are the submission requirements for this tender (Ref: COR8100/2025/RFP)?

• Submit bids in printed form: 1 original and 1 copy, sealed in clearly marked envelopes/packages indicating 'Original' and 'Copy'. Each must include the bidder’s name, contact details, tender reference number (COR8100/2025/RFP), and tender description. • Submit bids to: Reception, 3rd Floor, Western Precinct, Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng. • Bids must be deposited in the bid box at the specified address. The Tender Deposit Register must be completed and signed by the person depositing the bid documents. • Submit bids during working hours (Monday to Friday). No submissions outside these hours will be accepted. • Late bids will not be accepted. Bids received after 14 August 2026 at 11:00 AM (SA time) will be returned unopened. • Bids submitted via telegraphic, telephonic, telex, facsimile, or email will not be accepted. • Bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document. • Ensure all returnable documents (e.g., Form of Offer, Contract Data, Pricing Schedules) are completed, signed, and returned in full. • Bidders must attend the compulsory briefing session and site inspection at Upington Airport (9 July 2026, 08:30–11:30) to be eligible. Addenda will only be issued to entities on the attendance list. • Bids must remain valid for 12 weeks (84 days) after the closing date. Extensions may be requested by the employer. • No public opening of tenders will occur. The Tender Received Register will be uploaded to the National Treasury e-tenders website. • Non-responsive bids (e.g., incomplete, unsigned, or deviating materially from requirements) will be rejected. • Bidders must not contact ACSA employees other than Patricia Nkambule for queries. All queries must be submitted by 29 July 2026 at 11:00 AM.

How will bids be evaluated?

{ "mandatory": [ "CIDB contractor grading **7ME or higher** (or combined for JVs).", "Attendance at **compulsory briefing and Upington site inspection** (9 July 2026).", "Valid TCS PIN or CSD registration.", "Fully signed Form of Offer (C1.1).", "Compliance with tax obligations (SARS)." ], "functionality": { "minimumThreshold": "70/100 points", "criteria": [ { "name": "Company Experience", "weight": 40, "requirements": "≥6 oil/gas infrastructure refurbishment projects (tanks, pumps, piping) with duration ≥3 months each." }, { "name": "Client References", "weight": 10, "requirements": "≥2 reference letters (aligned with projects listed)." }, { "name": "Lead Engineer(s)", "weight": 25, "requirements": "BTech/Pr Tech Eng (Mechanical/Electrical/Civil) + 6+ years experience in fuel handling equipment refurbishment." }, { "name": "Installation Technician(s)", "weight": 25, "requirements": "Trade Test/Artisan (Electrical/Electronics/Instrumentation) + 6+ years experience." } ] }, "preference": { "system": "90/10 (for bids > R50M)", "B-BBEE": { "Level 1": 5, "Level 2": 4.5, "Level 3": 4, "Level 4": 3, "Level 5": 2, "Level 6": 0.5, "Level 7": 0.3, "Level 8": 0.1 }, "locality": "5 points if entity is located in the province/municipality where services are procured (proof required)." } }

What are the technical specifications?

• **Scope**: Refurbishment of fuel assets (e.g., tanks, pumps, piping) at regional airports for a period of 18 months. • **Eligibility**: Only contractors with a CIDB grading of 7ME or higher (or combined grading of 7ME for joint ventures/consortia) may submit bids. • **Key Requirements**: - Evidence of experience in oil/gas infrastructure refurbishment projects (major repairs or replacement of tanks, pumps, piping) with a minimum duration of 3 months per project. - Compliance with the CIDB Standard Conditions of Tender (Annex C, 2019) and the Standard Conditions of Contract (GCC). - All work must adhere to the scope of work described in Part C3 (Works Information) and Part C4 (Site Information) of the tender document. • **Site-Specific Notes**: - Compulsory briefing and site inspection at Upington Airport to understand requirements. - Non-compulsory site inspections available at Kimberley, Bloemfontein, George, and King Phalo Airports (some require permits). - Bidders must bring ID/driver’s license, safety boots, reflector vest, and hard hat for site inspections. Sobriety is mandatory (12-hour abstinence from intoxicating substances). • **Deliverables**: Completed refurbishment of fuel assets as per the scope, including all testing, commissioning, and handover documentation.

What financial requirements apply to bidders?

• **Pricing**: All rates and prices must be fixed for the 18-month contract duration. No adjustments for Contract Price Adjustments (CPA) or foreign currency fluctuations will be permitted. • **Currency**: Prices must be quoted in South African Rand (ZAR). • **Taxes**: Include all duties, taxes (except VAT), and levies applicable 14 days before the closing date. VAT must be shown separately as an addition to the tendered total. • **Payment Terms**: Not explicitly stated; refer to Contract Data (Part C1.2) and Conditions of Contract for details. • **Securities/Bonds**: If requested, submit securities, bonds, guarantees, policies, and certificates of insurance before contract formation (refer to Part C1.3 and Appendix 2). • **Submission Format**: Pricing must be submitted on the official Pricing/Activity Schedules (Part C2.2) and returned in full. Electronic copies (USB) must match the issued format. • **Cost of Tendering**: The employer will not compensate bidders for costs incurred in preparing or submitting bids.

What compliance and legal requirements must bidders meet?

• **CIDB Grading**: Mandatory CIDB contractor grading of 7ME or higher (or combined 7ME for joint ventures/consortia). • **Tax Compliance**: - Bidders must submit a Tax Compliance Status (TCS) PIN issued by SARS to verify tax status. Apply via e-filing at [www.sars.gov.za](http://www.sars.gov.za). - Alternatively, submit a printed TCS certificate with the bid. - For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. - If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. - Failure to comply with tax requirements may render the bid invalid. • **B-BBEE**: - Preference points awarded based on B-BBEE status (Level 1–8) and location (5 points if entity is located in the provincial/municipal/district where services/assets are procured). - Submit a valid B-BBEE certificate from a SANAS-accredited rating agency (or consolidated certificate for JVs). - For foreign suppliers: If the entity is not a RSA resident, has no branch/permanent establishment in RSA, and no RSA income/tax liability, a TCS PIN is not required. • **Central Supplier Database (CSD)**: Bidders must provide a CSD number if not submitting a TCS PIN. • **Other Compliance**: - Proof of authority to sign the bid (e.g., company resolution). - Conflict of interest declarations must be submitted if applicable. - Compliance with the Preferential Procurement Policy Framework Act (PPPFA), 2000, and its regulations.

What are the important dates and deadlines for this tender?

• **Tender Issue Date**: 02 July 2026. • **Compulsory Briefing Session and Site Inspection (Upington Airport)**: 09 July 2026, 08:30–11:30 (signing attendance register: 08:30–09:00; briefing: 09:00–10:00; site inspection: 10:00–11:30). • **Non-Compulsory Site Inspections**: - Kimberley Airport: 10 July 2026, 09:30–11:30. - Bloemfontein/Bram Fischer Airport: 13 July 2026, 09:00–11:30. - George Airport: 14 July 2026, 10:00–12:30. - King Phalo Airport: 15 July 2026, 09:30–12:00 (permit required; R55 excl. VAT for permit, R30 excl. VAT for parking). • **Query Closure Date**: 29 July 2026 at 11:00 AM. • **Closing Date for Tenders**: 14 August 2026 at 11:00 AM (SA time). • **Tender Validity Period**: 12 weeks (84 days) from closing date.

Who should be contacted for queries about this tender?

• **Bid Submission Address**: Reception, 3rd Floor, Western Precinct, Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng. • **Enquiries Contact**: Patricia Nkambule. - Email: Patricia.Nkambule@airports.co.za. - Note: All communication during the tender period must be directed to ACSA’s Supply Chain Department. No other ACSA employees may be contacted regarding this tender.

ACSA Fuel Asset Refurbishment Tender Northern Cape

DocumentRFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdfReview complete

Important Dates

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

Tender Issue Date: 02 July 2026.
Compulsory Briefing Session and Site Inspection (Upington Airport): 09 July 2026, 08:30–11:30 (signing attendance register: 08:30–09:00; briefing: 09:00–10:00; site inspection: 10:00–11:30).
Non-Compulsory Site Inspections:
Kimberley Airport: 10 July 2026, 09:30–11:30.
Bloemfontein/Bram Fischer Airport: 13 July 2026, 09:00–11:30.
George Airport: 14 July 2026, 10:00–12:30.
King Phalo Airport: 15 July 2026, 09:30–12:00 (permit required; R55 excl. VAT for permit, R30 excl. VAT for parking).
Query Closure Date: 29 July 2026 at 11:00 AM.
Closing Date for Tenders: 14 August 2026 at 11:00 AM (SA time).
Tender Validity Period: 12 weeks (84 days) from closing date.

Contact Information

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

Bid Submission Address: Reception, 3rd Floor, Western Precinct, Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng.
Enquiries Contact: Patricia Nkambule.
Email: [email protected].
Note: All communication during the tender period must be directed to ACSA’s Supply Chain Department. No other ACSA employees may be contacted regarding this tender.

Submission Guidelines

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

Submit bids in printed form: 1 original and 1 copy, sealed in clearly marked envelopes/packages indicating 'Original' and 'Copy'. Each must include the bidder’s name, contact details, tender reference number (COR8100/2025/RFP), and tender description.
Submit bids to: Reception, 3rd Floor, Western Precinct, Aviation Park, OR Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng.
Bids must be deposited in the bid box at the specified address. The Tender Deposit Register must be completed and signed by the person depositing the bid documents.
Submit bids during working hours (Monday to Friday). No submissions outside these hours will be accepted.
Late bids will not be accepted. Bids received after 14 August 2026 at 11:00 AM (SA time) will be returned unopened.
Bids submitted via telegraphic, telephonic, telex, facsimile, or email will not be accepted.
Bids must be submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document.
Ensure all returnable documents (e.g., Form of Offer, Contract Data, Pricing Schedules) are completed, signed, and returned in full.
Bidders must attend the compulsory briefing session and site inspection at Upington Airport (9 July 2026, 08:30–11:30) to be eligible. Addenda will only be issued to entities on the attendance list.
Bids must remain valid for 12 weeks (84 days) after the closing date. Extensions may be requested by the employer.
No public opening of tenders will occur. The Tender Received Register will be uploaded to the National Treasury e-tenders website.
Non-responsive bids (e.g., incomplete, unsigned, or deviating materially from requirements) will be rejected.
Bidders must not contact ACSA employees other than Patricia Nkambule for queries. All queries must be submitted by 29 July 2026 at 11:00 AM.

Evaluation Criteria

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

Mandatory

CIDB contractor grading **7ME or higher** (or combined for JVs).
Attendance at **compulsory briefing and Upington site inspection** (9 July 2026).
Valid TCS PIN or CSD registration.
Fully signed Form of Offer (C1.1).
Compliance with tax obligations (SARS).

Functionality

Minimum Threshold

70/100 points

Criteria

Name
Company Experience

Technical Specifications

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

Scope: Refurbishment of fuel assets (e.g., tanks, pumps, piping) at regional airports for a period of 18 months.
Eligibility: Only contractors with a CIDB grading of 7ME or higher (or combined grading of 7ME for joint ventures/consortia) may submit bids.
Key Requirements:
Evidence of experience in oil/gas infrastructure refurbishment projects (major repairs or replacement of tanks, pumps, piping) with a minimum duration of 3 months per project.
Compliance with the CIDB Standard Conditions of Tender (Annex C, 2019) and the Standard Conditions of Contract (GCC).
All work must adhere to the scope of work described in Part C3 (Works Information) and Part C4 (Site Information) of the tender document.
Site-Specific Notes:
Compulsory briefing and site inspection at Upington Airport to understand requirements.
Non-compulsory site inspections available at Kimberley, Bloemfontein, George, and King Phalo Airports (some require permits).
Bidders must bring ID/driver’s license, safety boots, reflector vest, and hard hat for site inspections. Sobriety is mandatory (12-hour abstinence from intoxicating substances).
Deliverables: Completed refurbishment of fuel assets as per the scope, including all testing, commissioning, and handover documentation.

Financial Requirements

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

Pricing: All rates and prices must be fixed for the 18-month contract duration. No adjustments for Contract Price Adjustments (CPA) or foreign currency fluctuations will be permitted.
Currency: Prices must be quoted in South African Rand (ZAR).
Taxes: Include all duties, taxes (except VAT), and levies applicable 14 days before the closing date. VAT must be shown separately as an addition to the tendered total.
Payment Terms: Not explicitly stated; refer to Contract Data (Part C1.2) and Conditions of Contract for details.
Securities/Bonds: If requested, submit securities, bonds, guarantees, policies, and certificates of insurance before contract formation (refer to Part C1.3 and Appendix 2).
Submission Format: Pricing must be submitted on the official Pricing/Activity Schedules (Part C2.2) and returned in full. Electronic copies (USB) must match the issued format.
Cost of Tendering: The employer will not compensate bidders for costs incurred in preparing or submitting bids.

Compliance Requirements

Source: RFP for the Refurbishment of Fuel Asset COR8100-2026-RFP 02 July 2026 PN.pdf (RFP)

CIDB Grading: Mandatory CIDB contractor grading of 7ME or higher (or combined 7ME for joint ventures/consortia).
Tax Compliance:
Bidders must submit a Tax Compliance Status (TCS) PIN issued by SARS to verify tax status. Apply via e-filing at [www.sars.gov.za](http://www.sars.gov.za).
Alternatively, submit a printed TCS certificate with the bid.
For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number.
Failure to comply with tax requirements may render the bid invalid.
B-bbee:
Preference points awarded based on B-BBEE status (Level 1–8) and location (5 points if entity is located in the provincial/municipal/district where services/assets are procured).
Submit a valid B-BBEE certificate from a SANAS-accredited rating agency (or consolidated certificate for JVs).
For foreign suppliers: If the entity is not a RSA resident, has no branch/permanent establishment in RSA, and no RSA income/tax liability, a TCS PIN is not required.
Central Supplier Database (CSD): Bidders must provide a CSD number if not submitting a TCS PIN.
Other Compliance:
Proof of authority to sign the bid (e.g., company resolution).
Conflict of interest declarations must be submitted if applicable.
Compliance with the Preferential Procurement Policy Framework Act (PPPFA), 2000, and its regulations.

DocumentNEC ECC3 Local Airports Refurbishment Project 2 July 2026.pdfReview complete

Core procurement rules

These rules commonly apply to South African public-sector procurement.