Collection, transportation and disposal of medical waste services for petrosa

Service: Collection, transportation and disposal of medical waste for PetroSA.

Context:

• Healthcare facilities in South Africa bear legal and financial responsibility for medical waste from 'cradle-to-grave'.
• PetroSA requires an accredited provider for its Mossel Bay GTL Refinery and offshore FA Platform.
• Scope may expand to other business units (e.g., Cape Town, Bloemfontein, Tzaneen, Johannesburg) during pandemics or unexpected situations.

Contact for enquiries:

• Name: Velaphi Gumede
• Role: Tender Office
• Telephone: 044 601 2331
• Email: [email protected]

PetroSA head office details:

• Address: 151 Frans Conradie Road, Parow, 7500
• Postal: Private Bag X 5 Parow, 7499
• Tel: +27 21 929 3000
• Fax: +27 21 929 3266

Accredited medical waste service provider licensed by the Department of Environmental Affairs and Tourism (DEAT), compliant with National Environmental Management: Waste Act, SANS 10248-1, and Occupational Health and Safety Act.

Scope: Collection, transportation and disposal of medical waste for PetroSA.

Key requirements:

• Must be an accredited medical waste service provider.
• Respond to collection requests within 5 working days.
• Collect medical waste from the GTL Refinery in Mossel Bay on an as-and-when-required basis.
• Collect from other PetroSA business units (Cape Town, Bloemfontein, Tzaneen, Johannesburg) when necessary, or subcontract.
• Ensure safe transportation, incineration, destruction and disposal at an authorised facility.
• Issue a certificate of proof of destruction within 7 days after each collection, per facility (e.g., separate for FA Platform and GTLR).
• Provide compliant vehicles with proper SANS hazard decaling, internal spill kits, and validated decontamination tracking.
• Provide or build a temporary, legally compliant storage facility at the GTL Refinery.
• Ensure a Waste Manifest Document (consignment note) is signed by the clinic and transporter for every collection.
• Provide appropriate containers for segregation (e.g., green for expired medication, red bags/boxes for body fluids, sharps containers).
• Vehicles transporting medical waste must display the universal biohazard symbol and are prohibited from carrying non-medical waste.
• Vehicles must be thoroughly disinfected with a mycobactericidal agent.
• Must be available for audit.
• Must have a contingency plan for collection vehicles, and operators must be knowledgeable about it.
• Scope may be expanded to other business units during pandemics or unexpected situations.
• Services may be modified by PetroSA via written notice; supplier must execute changes promptly. Supplementary services will be charged at agreed rates.

Pricing notes:

• Supplementary services due to scope changes will be charged at the consultant's standard or previously agreed rates.

Pricing and charges:

• Any supplementary services arising from changes to the scope will be charged based on the consultant's standard or previously agreed-upon rates.

Legal and regulatory compliance:

• Must be an accredited medical waste service provider.
• Must comply with the National Environmental Management: Waste Act.
• Must comply with SANS 10248-1 standard for Health Care Risk Waste management (colour coding, containerization).
• Must comply with the Occupational Health and Safety Act.
• Must be licensed by the Department of Environmental Affairs and Tourism (DEAT) to collect and transport medical waste.
• Must ensure compliance with all relevant legislation.
• Must be available for audit.

Health and safety requirements:

• Must comply with the Occupational Health and Safety Act regarding exposure to infectious/hazardous substances.
• Transport vehicles must have proper SANS hazard decaling, internal spill kits, and validated decontamination tracking.
• Must provide or build a temporary, legally compliant storage facility at the GTL Refinery.

Environmental compliance:

• Must ensure environmentally safe disposal of medical waste.
• Must comply with the National Environmental Management: Waste Act and SANS 10248-1.
• Must transport waste only to authorised disposal/incineration facilities.
• Must issue certificates of destruction.
• Vehicles must display biohazard symbol and not carry non-medical waste.
• Must have a contingency plan and be licensed by DEAT.
• Vehicles must be disinfected with a mycobactericidal agent.
• Must be available for audit.

Contract changes:

• PetroSA may modify the scope by addition, removal, or alteration via written notice.
• The consultant must promptly execute changes as specified.

PetroSA head office:

• Address: 151 Frans Conradie Road, Parow, 7500
• Postal: Private Bag X 5 Parow, 7499
• Tel: +27 21 929 3000
• Fax: +27 21 929 3266

Tender enquiries:

• Contact: Velaphi Gumede, Tender Office
• Tel: 044 601 2331
• Email: [email protected]

Contact person details are displayed on the top screen of each step in the online tender portal.

Contact person details appear on the top screen of each step in the online portal, but no specific contacts are listed in the document.

Submission is via an online portal. Follow these steps:

• Log in using your username, user code, and password.
• Navigate to 'Tenders and Quotations' (tenders start with CTT, quotations with AHT).
• Select the tender to activate Step 1.
• View line item specifications if needed via 'View Line Item Specification' or 'Print Listing'.
• Proceed through each step (Step 2 to Step 7).
• Accept terms and conditions in Step 2.
• Open all attached documents in Step 3 before proceeding.
• In Step 4, complete the tender questionnaire (the second questionnaire) and submit responses.
• In Step 5, enter your price in 'Response Price' and lead time in 'Lead Time', then save.
• In Step 6, attach required documents by browsing, uploading, and saving.
• In Step 7, submit your tender.
• After submission, you can view a Supplier Submission Report.

Important: If you change your price after submission, you must resubmit the entire tender; otherwise, no tender is recorded.

Required documents must be attached via the online portal:

• In Step 6, click 'Add Attachments'.
• Provide a description and sequence number for each document.
• Browse and select files from your computer, then upload and save.
• Ensure all attachments are correctly uploaded before proceeding to submission.

The document does not specify explicit eligibility criteria (e.g., licenses, experience). Eligibility is implied by the ability to access and comply with the online submission system and, presumably, the requirements detailed in the attached tender documents (which are referenced but not included in this excerpt).

Line item specifications for materials can be viewed before tendering via 'View Line Item Specification' or 'Print Listing' in the online portal.

Pricing must be entered in the 'Response Price' field, and lead time in the 'Lead Time' field during Step 5. Ensure you save using the top 'Save' button. Note: Changing price after submission requires full resubmission.

The online system includes an evaluation criteria questionnaire (first questionnaire) and a tender questionnaire (second questionnaire) that bidders must complete.