Supplier registration for petrosa tenders

• Contact person details are displayed on the top screen of each step in the online portal.

• Submit via the online tender portal. You must log in with username, user code, and password.
• Navigate to 'Tenders and Quotations'. Tenders have reference numbers starting with CTT; quotations start with AHT.
• You must view all attached documents in Step 3 before proceeding.
• Complete the tender questionnaire in Step 4 and submit your responses.
• In Step 5, enter your price in the 'Response Price' field and lead time in the 'Lead Time' field, then save.
• Attach supporting documents in Step 6 by browsing, uploading, and saving files.
• Finally, submit your tender in Step 7.
• Important: After submission, any price change requires resubmission, which cancels the original tender. If not resubmitted, no tender is on record.
• You can generate a submission report and export it to Word, Excel, or PDF.

• No specific returnable documents are listed; the process focuses on online steps.
• You must complete the tender questionnaire and attach any supporting files during submission.

The document does not explicitly list standard eligibility criteria (e.g., company registration, B-BBEE status, financial standing). Eligibility is implied through the submission system's structure, particularly the mandatory completion of the tender questionnaire (Step 4) and adherence to the submission process. Specific eligibility details are likely contained within the tender's attached documents, which must be opened in Step 3.

• Line item specifications for materials can be viewed before tendering via the 'View Line Item Specification' button.
• A detailed report can be printed and exported to Word, Excel, or PDF.

• The system uses an evaluation criteria questionnaire.
• Bidders must complete a separate tender questionnaire.

• Enquiry Reference: CTT26923
• Service: Provision of civil services at PetroSA's Mossel Bay GTL Refinery for six months.
• Detailed scope includes earth works, civil works, road repairs, structural works, paving, fencing, carpentry, environmental remediation, plumbing, fireproofing, and minor refractory works.
• All work must comply with SABS/SANS standards and specific PetroSA work practices.
• Contractor requires CIDB 4CE grading, access to a Professional Civil Engineer (ECSA), and must adhere to construction and engineering profession regulations.
• Supplier is responsible for personnel training; PetroSA provides specific safety training.
• Sub-contracting requires prior PetroSA approval.
• Supplier must supply all labour, materials, equipment, and transport, and establish a site presence.
• PetroSA provides a yard, facilities, and certain utilities free of charge; others are at a cost.
• Scope changes are possible via PetroSA written instruction, with extra work charged at agreed rates.
• Quality, Safety, and Environmental plans are required submissions.

• General Enquiries Phone: +27 21 929 3000
• General Enquiries Fax: +27 21 929 3266
• eProcurement System Support: Call 012 663 8815 or email [email protected] for login issues.

• All tenders must be submitted via PetroSA's eProcurement system.
• You must be registered on the Central Supplier Database (CSD) to access full tender documentation.
• If you have a MAAA CSD registration number and receive PetroSA Procurement email notifications, you are already registered. Use provided login credentials.
• If you are not registered, click 'Not Registered Yet' on the portal and follow the supplier self-registration guide.
• For login issues, contact the call center at 012 663 8815 or email [email protected].
• Returnable documents are required; ensure all specified forms are completed and submitted.

• Tender submission is via eProcurement system only.
• CSD registration is mandatory for document access.
• Registered users will have login credentials (Username, User Code, Password).
• For login problems, contact support at 012 663 8815 or [email protected].
• Non-registered suppliers must use the 'Not Registered Yet' function and follow the supplier self-registration guide available online.

Mandatory: Valid CIDB grading of 4CE or higher with a valid CRS number. Must have access to a Registered Professional Civil Engineer (ECSA). Must be registered on the Central Supplier Database (CSD) and PetroSA's eProcurement system to access full documentation and submit a bid. Must demonstrate the technical expertise, reserve capacity, and resources to perform all listed services.

• Scope: Provision of comprehensive civil labour and engineering services at the PetroSA Mossel Bay GTL Refinery for a period of six months.
• Key Services Include: Earth works (excavations, backfilling), civil works (concrete, formwork), road repairs, structural works (concrete structures), paving, fencing, carpentry, environmental remediation (soil/groundwater), plumbing, fireproofing, and minor refractory works.
• Standards: All work must comply with the latest SABS/SANS standards and specific PetroSA Work Practices and Policies (e.g., WFS/WP/CNT/009, SP/DZ010S009).
• Expertise: The contractor must have a CIDB grading of 4CE or higher with a valid CRS number and have access to a Registered Professional Civil Engineer (ECSA).
• Training: The supplier is responsible for training its personnel. PetroSA will provide free onsite regulatory training for confined space entry, working at heights, permit to work, and specific plant safety (Oxygen/HF).
• Sub-contracting: Requires prior written approval from PetroSA.
• Work Performance: Supplier must plan and execute work independently, report delays immediately, and keep detailed delay records.
• Supplier Responsibilities: Must supply all labour, materials, equipment, tools, transport, and establish/maintain a clean site facility.
• PetroSA Supply: Will provide a contractor's yard, ablution facilities, crane/rigging support, and utilities (water, power) free of charge. Telephone/fax and fuel may be available at a charge.
• Changes: Scope can be changed by PetroSA via written notification; extra services will be charged at agreed rates.
• Safety & Environment: Supplier must submit specific Safety and Environmental Regulation Plans detailing compliance with PetroSA's SHEQ requirements.

• The supplier must plan and execute work independently of the PetroSA Service Coordinator/Project Engineer.
• Must inform PetroSA promptly if the scope cannot be completed as scheduled.
• Must establish itself on site, supplying adequate resources (labour, materials, equipment, transport).
• Responsible for maintaining supplied infrastructure and returning it in an acceptable state.
• Must carry sufficient material stock to avoid delays.
• Responsible for loss or damage to its own materials, plant, tools, and equipment.
• Must have reserve workforce and equipment capacity available if required by PetroSA.
• Chargeable utilities (telephone/fax, fuel) are available subject to PetroSA procedures and charges.

• The supplier must have access to a Registered Professional Civil Engineer (ECSA) when required.
• The competent civil contractor must hold a CIDB grading of 4CE or above and a valid CRS number.
• The supplier must have the technical expertise to provide professional advice and design/approve special requirements.
• Work must be performed in accordance with the Construction Regulations 2014 and the Engineering Profession Act, 2000.

• PetroSA provides free utilities/facilities: contractor's yard, ablution facilities, crane/rigging support, water, steam, compressed air, and electricity.
• Chargeable utilities: telephone/fax lines and fuel (subject to specific procedures).
• Quality Assurance: All workmanship, materials, and equipment must comply with PetroSA Standard Document Ref. EP/SHE/PR/015.
• Quality Control Plan (QCP) must cover major tasks with witness hold points and include details of the QC system, test packs, and sign-off procedures.
• Specific method statements are required for: Concrete, Structural, Pavement, Roads, Pipelines, Excavation and backfilling, and Fencing.
• PetroSA will review and classify submitted documents within 5 working days as Approved, Approved with Comments, Rejected, or Information Only. Documents with comments must be resubmitted.

• Pricing and material costs must be market-related. PetroSA may seek alternative suppliers if costs are totally out of line with market rates.

• Pricing must be market-related. PetroSA reserves the right to source alternative suppliers if rates or material costs are totally out of line with market rates.

• Mandatory Central Supplier Database (CSD) registration is required to access tender documents and submit bids.
• The competent civil contractor must have a valid CIDB grading of 4CE or above and a valid CRS number.
• All personnel must be suitably qualified and experienced. PetroSA reserves the right to evaluate, test, and interview personnel and can reject any deemed incompetent or unsuitable.
• Supplier must comply with Construction Regulations 2014 and the Engineering Profession Act, 2000 for identified engineering work.
• Supplier must train all personnel to a minimum competency level.
• Supplier must give preference to suitable labour from the Mossel Bay/George and surrounding areas.

• Scope of work includes activities requiring strict safety measures: excavations, working at heights, confined spaces, and handling hazardous materials.
• Sub-contractor workforce must be competent and approved by PetroSA.
• Site establishment must be clean and comply with PetroSA safety policy; random safety inspections will be conducted.
• PetroSA can object to and demand removal of any personnel deemed incompetent, negligent, or unsuitable.
• A specific Safety Plan must be submitted, detailing: Safety standards and procedures (including confined space entry), accountability of key personnel, safety officer roles, induction and meeting schedules, hazard identification and risk assessment processes, emergency procedures, housekeeping, PPE compliance, and accident reporting.
• An Environmental Regulation Plan must describe how the supplier will comply with PetroSA's environmental regulations.
• General safety responsibilities include proper barricading, obtaining work permits, and planning for job-specific conditions.

• Supplier must keep abreast of new technologies and share information with PetroSA.
• Supplier is responsible for training its personnel.
• Delays must be reported to the PetroSA responsible person within 15 minutes and approved in writing daily.
• Scope changes can be made by PetroSA via written notification, with extra services charged at agreed rates.

• All work must comply with the latest SABS/SANS standards.
• Specific PetroSA Work Practices and Policies (WFS/WP/CNT/009 and SP/DZ010S009) must be followed for excavations.
• The supplier is responsible for familiarising itself with these procedures and ensuring compliance.
• Labour preference must be given to local candidates from Mossel Bay/George and surrounding areas.
• PetroSA reserves the right to evaluate, test, and interview all designated personnel and to object to any deemed unsuitable.

• Quality Assurance compliance is a key evaluation factor.
• Submission and approval of a detailed Quality Control Plan (QCP) and Quality Control Manual are required.
• Documents will be classified by PetroSA (Approved, Approved with Comments, etc.), and resubmission may be necessary.