Working at heights training services for PRASA in gauteng (36-Month contract)

Request for Quotation (RFQ) for Working at Heights Training for Gauteng Province on an 'as and when' basis for a period of 36 months. Training must align with Unit Standard 229998.

Closing date: 07 July 2026 at 10:00. Issue date: 29 June 2026. Bid validity period: 90 working days from closing date (may be extended if requested).

Submission and enquiries: Contact person: Makgwale Tshehla or Elizabeth Tshehla. Tel: 011 085 7084. Email: [email protected], [email protected]. Complaints: Email [email protected] (include bid reference, closing date, supplier name, contact details, and complaint description).

Submit bids by hand-delivery only to: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, on or before 07 July 2026 at 10:00. No late, emailed, or faxed submissions accepted. Use official forms provided; do not re-type. Enclose all returnable documents in a sealed envelope. Incomplete bids or failure to submit mandatory documents (e.g., SBD forms, pricing schedule, BOQ) will result in disqualification. PRASA reserves the right to reject non-conforming or late submissions. Ensure all additional conditions are included in an accompanying letter.

16 RETURNABLE DOCUMENTS these documents are returned with the quotation based on the consequences of non-submission as indicated below: 16.1. Mandatory Returnable Documents a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their

Scope: Provide Working at Heights Training (Unit Standard 229998) for Gauteng Province on an 'as and when' basis for 36 months. Course must cover: legislation/regulations for work-at-height safety, fall arrest equipment use/limitations, hazard identification/risk assessment, inspecting/assembling/storing fall arrest equipment, selecting suitable anchors, risk assessment methods, using fall arrest systems with double lanyard, pre-installed vertical/horizontal lifelines, and relevant PPE. Supplier requirements: Maximum 2-day course (including practical). Must be accredited with ETQA/Relevant SETA. Issue hardcopy certificates of competency and course manuals to each candidate. Supply own resources (projector, pens, markers, flip charts). Manage attendance registers and provide them to PRASA. Handle all course administration.

Bidder must demonstrate experience via similar projects completed. Scoring: 0 projects = 0 points, 1 = 20, 2 = 40, 3 = 60, 4 = 80, 5+ = 100. Submit proof for each project: appointment letters (on company letterhead), purchase orders, client name/contact (email/office number), project start/end dates, extensions (if applicable), and contract value (incl. VAT). Include completion certificates or client letters confirming successful project delivery.

Supplier must be accredited with ETQA/Relevant SETA for Unit Standard 229998. Issue hardcopy certificates of competency and course manuals to each candidate. Supply own training resources (projector, pens, markers, flip charts). Manage attendance registers and provide them to PRASA post-training. Handle all administrative tasks for the course duration.

Submit completed Pricing Schedule (Section 4) and BOQ (Section 10) as provided. Prices must be in ZAR, inclusive of all taxes. Include cost breakdown, price escalation basis/formula, and delivery period (working days from order date). Use the official format; deviations may disqualify the bid. Discounts are considered only in the final evaluation stage. PRASA may negotiate market-related prices with top bidders if the highest price is not market-related.

Pricing must be in South African Rand, inclusive of all taxes. Submit completed Pricing Schedule (Section 4) and BOQ (Section 10) strictly as provided; deviations may disqualify the bid. Include cost breakdown, price escalation basis/formula, and delivery period (in working days from order date). Discounts are considered only in the final evaluation stage. PRASA may negotiate market-related prices with top bidders if the highest price is not market-related. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

Mandatory compliance: Register on National Treasury’s Central Supplier Database (CSD) (https://secure.csd.gov.za/). Foreign suppliers without a local entity are exempt. Submit valid Tax Compliance Status (TCS) PIN (via SARS e-filing: www.sars.gov.za) or CSD number. If no TCS PIN, provide CSD number. For consortia/joint ventures/subcontractors, each party must submit separate TCS/CSD proof. Submit COIDA Letter of Good Standing. No bids accepted from state employees, companies with state-employed directors, or close corporations with state-employed members. Disclose any Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) in your organisation. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are disqualified. Complete all declarations (e.g., SBD4, PEP/PIP disclosure).

Preference points for specific goals (20 points total): 10 points for Black Women Owned (submit certified copy of ID documents of owners). 10 points for EME or QSE 51% Black Owned (submit audited annual financial statements/B-BBEE certificate/affidavit). Bidder must indicate how points are claimed for each goal and provide supporting evidence.

Contract terms: Supplier warrants items meet PRASA requirements and are fit for purpose, remaining defect-free for 1 year from acceptance. Supplier indemnifies PRASA against claims arising from negligence, intellectual/legal rights infringement, or defective design/materials/workmanship. Subcontracting requires PRASA’s prior approval; the successful bidder remains liable for performance. Governing law: Republic of South Africa. Validity period: 90 working days from closing date (may be extended). PRASA may split awards, appoint non-highest scorers under specific conditions, or cancel the RFQ if no market-related price is agreed. Contract may be terminated if information provided is incorrect. PRASA reserves the right to reject non-conforming bids or those submitted late/at incorrect venues.

Evaluation follows a 3-stage process: Stage 1 (Compliance): Mandatory (1A) and other mandatory (1B) requirements. Stage 2 (Technical/Functionality): Minimum 60% threshold. Scoring based on similar projects (0=0, 1=20, 2=40, 3=60, 4=80, 5+=100 points). Stage 3 (Price and Specific Goals): 80 points for price (80/20 system: Ps = 80(1 - (Pt-Pmin)/Pmin)), 20 points for B-BBEE goals (10 for Black Women Owned, 10 for EME/QSE 51% Black Owned). PRASA may apply objective criteria to award to non-highest scorers under specific conditions.