Lease of 322m² office space with 17 covered parking bays in sasolburg cbd

Lease of 322m² office accommodation with 17 covered parking bays onsite or in close proximity within Sasolburg CBD, Metsimaholo Local Municipality. The Department of Public Works and Infrastructure invites priced offers for this lease.

• Advertising Date: 05 June 2026.
• Compulsory Clarification Meeting: 19 June 2026 at 11:00 AM, Mora Building, Fichardt Street, Sasolburg.
• Closing Date: 06 July 2026 at 11:00.
• Bid Validity Period: 120 calendar days.

• Bidding Procedure Enquiries: Mr. M. Kolobe, Telephone: 051 492 3886 / 1750, Email: [email protected].
• Technical Enquiries: Mr. Marius Sauls, Telephone: 051 410 7543, Email: [email protected].
• Submission Address: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
• Fraud/Phishing Reports: South African Police Service (08600 10111) or National Anti-Corruption Hotline (0800 701 701, [email protected]).

• Submit bids by 06 July 2026 at 11:00.
• Delivery address: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
• Late, emailed, faxed, telephonic or telegraphic bids will not be accepted.
• Bids must be originally signed (no digital signatures or photocopies).
• All documents must be completed in black pen by hand.
• Bids must be properly indexed and neatly bound.
• No alterations to the tender document or annexures are allowed.
• Mandatory attendance at the Compulsory Clarification Meeting on 19 June 2026 at 11:00 AM, Mora Building, Fichardt Street, Sasolburg.
• Required returnable documents: Annexure A (Record of Addenda), Annexure B (Proposed Amendments), Annual Financial Statements Declaration, Resolution of Board of Directors, Resolution for Consortia/Joint Ventures (if applicable), Special Resolution of Consortia/Joint Ventures (if applicable), SBD 1, SBD 4, SBD 6.1, and all supporting documents for mandatory and non-mandatory requirements.
• Bid documents available from 05 June 2026: download from www.etenders.gov.za or collect from SCM Offices, Room 101B, 1st Floor, OR Tambo House (R427.00 cash deposit required for physical copies).

• Evaluation is a three-stage process:

Stage 1: Mandatory Compliance (Pass/Fail).

Stage 2: Functionality (Minimum score 79 out of 105 points).

• Space Requirements (35 points): Based on layout plan alignment with needs analysis.
• Parking Requirements (30 points): For 17 covered bays (onsite/offsite).
• Maintenance Plan (35 points): For past 3 years (or future 3 years for new buildings).
• Accessibility (5 points): For people with disabilities.

Stage 3: Price and Preference using 80/20 system.

• Price: 80 points.
• Preference: 20 points allocated for:
• Free State-Based Companies (100% local): 8 points.
• 51%-100% Women-Owned: 4 points.
• 100% Black Ownership: 6 points.
• 51%-100% owned by People with Disabilities: 2 points.
• Proof required for all preference claims.
• Bidders failing Stage 1 or scoring below 79 in Stage 2 are disqualified.

• Lease of 322m² office accommodation with 17 covered parking bays onsite or in close proximity within Sasolburg CBD, Metsimaholo Local Municipality.
• Property must be zoned for office use (zoning certificate required).
• Minimum SAPOA Grade C required at submission (certificate not older than 12 months).
• Building must be upgraded to SAPOA Grade B before occupation (proof required post-appointment). If not Grade B, submit a detailed project costing and implementation plan signed by a Professional Quantity Surveyor with proof of funding.
• Submit sample layout plans showing internal floor areas, building envelope, and isolation if shared with other tenants (separate entrance/exit).
• Attach SAPOA area certificate for 322m² minimum.
• Submit sample parking layout plans with valid proof.
• Valid Energy Performance Certificate (SANS 10400-XA) required for buildings >1000m² upon occupation.
• Municipal services clearance certificate (or current bill/lease agreement not owing >90 days) required.
• Area certificate from a SACAP-registered architect required within 6 months post-appointment.
• Property must meet accessibility requirements for people with disabilities (reflected in layout plans).

• Submit sample layout plans (space and parking) with valid proof.
• Submit maintenance plan for preceding 3 years (or next 3 years for new buildings) showing execution of planned maintenance and % of deferred/unplanned items.
• Submit a maintenance plan for the lease period with categories and dates.
• Approach and methodology will be scored (0-25 points) based on alignment with project objectives, flexibility, and innovation.

• No explicit experience or key personnel qualifications required beyond compliance with mandatory documents (e.g., CIPC registration, CSD, tax compliance).
• Consortia/joint ventures must submit separate documents for each party.
• Board resolutions and special resolutions required for joint ventures.

• Submit a duly completed and signed Annual Financial Statements Declaration for the preceding financial year (e.g., ended 28 February 2026), including income statement and balance sheet.
• Attach proof of financial capability: audited Annual Financial Statements OR bank statement OR confirmation letter from a registered funding institution.
• For consortia/joint ventures, each party must submit separate financial documents.
• Include pricing in the bid offer as per required format.
• Non-refundable tender document deposit: R427.00 (cash only, exact amount) for physical copies collected from the SCM office.

• Mandatory Requirements:
• Valid SARS Tax Compliance Status PIN or CSD MAAA number (verified at award).
• Valid CSD Registration Report (not a summary, not older than 3 months) for each party in consortia/joint ventures.
• Proof of property ownership (Deeds Registration) or valid Sales Agreement (valid through bid validity period) with certified ID copies of directors.
• CIPC company registration documents (certified).
• SBD 1 and SBD 4 duly completed and signed.
• Letter of Good Standing from Department of Employment and Labour (COIDA).
• All documents must be originally signed (no digital signatures) and fully certified where required.
• Non-mandatory (for evaluation):
• SAPOA Grade B certificate (post-appointment).
• SACAP-registered architect’s area certificate (within 6 months post-appointment).
• Energy Performance Certificate (upon occupation, for buildings >1000m²).
• Disqualification risks: tax non-compliance, incomplete/incorrect/fraudulent documents, digital signatures, altered documents, or late submissions.

• Valid Letter of Good Standing from Department of Employment and Labour (COIDA) is mandatory.
• Property must meet accessibility requirements for people with disabilities, including ablution facilities, as reflected in layout plans.
• Compliance with OHS standards implied through COIDA registration.

• Joint and several liability applies for consortia/joint ventures.
• Contract awarded to the most technically responsive bidder offering best value for money.
• Successful bidder must submit SAPOA Grade B certificate before occupation if building is not already Grade B.
• Post-appointment submissions required: SACAP area certificate (within 6 months), Energy Performance Certificate (upon occupation, if applicable).
• Contract duration aligned with lease terms.
• Termination requires 30 days written notice for consortia/joint ventures, but liability remains until obligations are fulfilled.

Three-stage evaluation: Stage 1: Mandatory compliance (pass/fail). Stage 2: Functionality (minimum 79/105 points). Criteria: Space Requirements (0-35 points), Parking Requirements (0-30 points), Maintenance Plan (0-35 points), Accessibility (0-5 points). Stage 3: Price (80 points) and Preference (20 points) using 80/20 system. Preference points: Free State-Based Companies (8), 51%-100% Women-Owned (4), 100% Black Ownership (6), 51%-100% Disability-Owned (2). Proof required for all claims.