What are the submission requirements for this tender (Ref: DPWFS (T) 006/2026)?

- Submit bids in hard copy only to: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, by 24 August 2026 at 11:00. Late, emailed, faxed, or telephonic submissions will not be accepted. - Bid documents must be properly indexed, neatly bound, and originally signed. No photocopied signatures or digitally completed returnable documents are permitted. - All returnable documents (e.g., SBD forms, declarations, schedules) must be fully completed in black pen and signed. Incomplete submissions will lead to disqualification. - Attend the mandatory clarification meeting on 29 July 2026 at 12:30 PM, Mokhali Boardroom, 23rd Floor, Fidel Castro Building, Bloemfontein. Sign the attendance register. - Collect tender documents from: • e-Tender Portal (www.etenders.gov.za) or Departmental website (www.publicworks.fs.gov.za/?page_id=2601) at no cost. • SCM Offices, Room 101B, 1st Floor, OR Tambo House, Bloemfontein (09h00–14h30), with a non-refundable R342.00 cash deposit (payable at Room 102). - Bid validity period: 90 days from closing date. - Disqualification risks: Tax non-compliance, incomplete/unsigned documents, fraudulent information, suspended CIDB grading, or failure to meet mandatory requirements.

How will bids be evaluated?

{ "general": [ "Suitably qualified contractor, joint venture, or consortium.", "No restrictions to do business with the Free State Department of Public Works and Infrastructure.", "Compliance with all mandatory requirements (see above)." ], "jointVentures": [ "All partners must be individually registered with CIDB.", "Lead partner must have CIDB grading not lower than one level below required (e.g., 3EP for 4EP tender).", "Combined CIDB grading must equal or exceed 4EP." ], "disqualification": [ "Tax non-compliance (SARS/CSD).", "Incomplete or fraudulent submissions.", "Suspended/cancelled CIDB grading.", "Failure to meet mandatory requirements.", "Late, emailed, or faxed submissions.", "Non-attendance at mandatory clarification meeting.", "Digitally completed documents." ] }

What are the technical specifications?

- **Scope**: Maintenance of indoor 11kV switchgear at Fidel Castro Provincial Government Building, Bloemfontein, for 3 years. - **Deliverables**: • Monthly planned maintenance (inspections, lubrication, cleaning). • Regulatory inspections as scheduled. • Emergency/breakdown response and repairs. • Part replacement for worn-out components. • Documentation and record-keeping of all maintenance activities, tests, and recommendations. - **Standards/Compliance**: • Must comply with Health and Safety Act (emphasis on indoor 11kV switchgear maintenance). • ORHVS (Operating Regulation for High Voltage Systems) certification required for operators/supervisors. • All work must align with manufacturer specifications for multi-brand switchgear. - **Service Levels**: • Response times for emergencies must be specified in the bid. • Maintenance schedules must be detailed in a Gantt chart and checklist format. • Risk management and financial plans must support the technical approach.

What financial requirements apply to bidders?

- **Pricing Format**: • Submit total price inclusive of VAT. VAT must be shown separately. • Prices must be fixed for the 3-year contract duration. • Bill of Quantities (BOQ) must be completed in full; failure results in disqualification. - **Payment Terms**: Not explicitly stated; assume standard government payment terms (e.g., 30 days post-invoice). - **Financial Capacity**: • Submit Annual Financial Statements Declaration for the preceding financial year (e.g., ended 28 February 2026) with income statement and balance sheet. • Provide proof of cash flow availability for the first 3 months (bank rating letter or 3-month bank statement). • Non-refundable tender document fee: R342.00 (cash only, exact amount). - **Bonds/Guarantees**: Not explicitly mentioned in the document.

What compliance and legal requirements must bidders meet?

- **Mandatory Compliance**: • **Tax Compliance**: Valid SARS PIN and CSD MAAA number. Tax status verified at award; non-compliance may allow a 7-day rectification period. • **CSD Registration**: Full CSD Registration Report (not Summary) for all parties, <3 months old. JVs/consortia must register within 15 days of award. • **CIDB Grading**: 4EP or higher (active on closing date). JVs must meet combined grading requirements. • **COIDA**: Valid Letter of Good Standing from Department of Employment and Labour. • **CIPC Registration**: Certified company registration documents for all parties. • **ORHVS Certification**: Required for switching operators/supervisors. • **UIF Compliance**: Proof required before appointment (submitted upon request). • **B-BBEE**: Preference points awarded for specific goals (see evaluation criteria). No minimum B-BBEE level stated, but points allocated for transformation goals. - **Local Content**: Free State-based companies receive preference points (4 pts for 100% local ownership). - **Professional Registrations**: • Electrical Technician/Technologist/Engineer: Valid ECSA registration. • Foreign qualifications: SAQA Certificate of Evaluation (SCoE) required. - **Other**: • Municipal clearance certificate or proof of no arrears (<90 days) for services (water, sanitation, rates, electricity) or valid lease agreement. • Sworn affidavits for key staff consenting to use of personal data.

What are the important dates and deadlines for this tender?

- Advertising date: 17 July 2026. - Compulsory clarification meeting: 29 July 2026 at 12:30 PM, Mokhali Boardroom, 23rd Floor, Fidel Castro Building, Bloemfontein. - Closing date and time: 24 August 2026 at 11:00. - Bid validity period: 90 days from closing date.

Who should be contacted for queries about this tender?

- **Supply Chain Management (SCM) Contact**: • Name: Mr. Mosiuoa Kolobe • Telephone: 051 492 1750 / 3886 • Email: kolobem@fsworks.gov.za • Address: OR Tambo House, Cnr St Andrews Street and Markgraaff Street, Bloemfontein, 9301. - **Technical Contact**: • Name: Mr. Mokoena Tsietsi • Telephone: 051 403 7833 • Email: mokoenatt@fsworks.gov.za • Address: Same as above. - **Fraud/Phishing Reporting**: • SAPS: 08600 10111 • National Anti-Corruption Hotline: 0800 701 701 (toll-free) • Email: integrity@publicservicecorruptionhotline.org.za

Free State Public Works 11kV Switchgear Maintenance Tender

CIDB Grading 4EP or higher (active on closing date); JVs must meet combined grading requirements.
Valid SARS PIN/CSD MAAA number and CSD Registration Report (<3 months old) for all parties.
ORHVS Certificate for switching operators/supervisors and COIDA Letter of Good Standing.
Proof of 1–3 completed 11kV indoor switchgear maintenance projects (R495,000+ each) between 2019–2026.
Key staff must include an ECSA-registered Electrical Technician/Engineer (NQF Level 6+) and a Red Seal Trade Tested Tradesman, with supporting documentation.
Submit a detailed methodology (Gantt chart, maintenance checklists, emergency response plan, risk management, and financial plan).
Attend mandatory clarification meeting on 29 July 2026; bids must be handwritten in black pen, originally signed, and submitted by 24 August 2026 at 11:00.

Appointment of a suitably qualified contractor, joint venture or consortium for the maintenance of indoor 11kv switchgear at fidel castro provincial government building in bloemfontein on behalf of the free state department of public works and infrastructure for the period of three (3) years.

Advertising date: 17 July 2026.
Compulsory clarification meeting: 29 July 2026 at 12:30 PM, Mokhali Boardroom, 23rd Floor, Fidel Castro Building, Bloemfontein.
Closing date and time: 24 August 2026 at 11:00.
Bid validity period: 90 days from closing date.

Supply Chain Management (SCM) Contact:

Name: Mr. Mosiuoa Kolobe
Telephone: 051 492 1750 / 3886
Email: [email protected]
Address: OR Tambo House, Cnr St Andrews Street and Markgraaff Street, Bloemfontein, 9301.

Technical Contact:

Name: Mr. Mokoena Tsietsi
Telephone: 051 403 7833
Email: [email protected]
Address: Same as above.

Fraud/Phishing Reporting:

Saps: 08600 10111
National Anti-Corruption Hotline: 0800 701 701 (toll-free)
Email: [email protected]

Submit bids in hard copy only to: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, by 24 August 2026 at 11:00. Late, emailed, faxed, or telephonic submissions will not be accepted.
Bid documents must be properly indexed, neatly bound, and originally signed. No photocopied signatures or digitally completed returnable documents are permitted.
All returnable documents (e.g., SBD forms, declarations, schedules) must be fully completed in black pen and signed. Incomplete submissions will lead to disqualification.
Attend the mandatory clarification meeting on 29 July 2026 at 12:30 PM, Mokhali Boardroom, 23rd Floor, Fidel Castro Building, Bloemfontein. Sign the attendance register.
Collect tender documents from:

e-Tender Portal (www.etenders.gov.za) or Departmental website (www.publicworks.fs.gov.za/?page_id=2601) at no cost.
SCM Offices, Room 101B, 1st Floor, OR Tambo House, Bloemfontein (09h00–14h30), with a non-refundable R342.00 cash deposit (payable at Room 102).

Bid validity period: 90 days from closing date.
Disqualification risks: Tax non-compliance, incomplete/unsigned documents, fraudulent information, suspended CIDB grading, or failure to meet mandatory requirements.

Scope: Maintenance of indoor 11kV switchgear at Fidel Castro Provincial Government Building, Bloemfontein, for 3 years.
Deliverables:

Monthly planned maintenance (inspections, lubrication, cleaning).
Regulatory inspections as scheduled.
Emergency/breakdown response and repairs.
Part replacement for worn-out components.
Documentation and record-keeping of all maintenance activities, tests, and recommendations.

Standards/Compliance:

Must comply with Health and Safety Act (emphasis on indoor 11kV switchgear maintenance).
ORHVS (Operating Regulation for High Voltage Systems) certification required for operators/supervisors.
All work must align with manufacturer specifications for multi-brand switchgear.

Service Levels:

Response times for emergencies must be specified in the bid.
Maintenance schedules must be detailed in a Gantt chart and checklist format.
Risk management and financial plans must support the technical approach.

Pricing Format:

Submit total price inclusive of VAT. VAT must be shown separately.
Prices must be fixed for the 3-year contract duration.
Bill of Quantities (BOQ) must be completed in full; failure results in disqualification.

Payment Terms: Not explicitly stated; assume standard government payment terms (e.g., 30 days post-invoice).
Financial Capacity:

Submit Annual Financial Statements Declaration for the preceding financial year (e.g., ended 28 February 2026) with income statement and balance sheet.
Provide proof of cash flow availability for the first 3 months (bank rating letter or 3-month bank statement).
Non-refundable tender document fee: R342.00 (cash only, exact amount).

Bonds/Guarantees: Not explicitly mentioned in the document.

Mandatory Compliance:

Tax Compliance: Valid SARS PIN and CSD MAAA number. Tax status verified at award; non-compliance may allow a 7-day rectification period.
CSD Registration: Full CSD Registration Report (not Summary) for all parties, <3 months old. JVs/consortia must register within 15 days of award.
CIDB Grading: 4EP or higher (active on closing date). JVs must meet combined grading requirements.
COIDA: Valid Letter of Good Standing from Department of Employment and Labour.
CIPC Registration: Certified company registration documents for all parties.
ORHVS Certification: Required for switching operators/supervisors.
UIF Compliance: Proof required before appointment (submitted upon request).
B-BBEE: Preference points awarded for specific goals (see evaluation criteria). No minimum B-BBEE level stated, but points allocated for transformation goals.

Local Content: Free State-based companies receive preference points (4 pts for 100% local ownership).
Professional Registrations:

Electrical Technician/Technologist/Engineer: Valid ECSA registration.
Foreign qualifications: SAQA Certificate of Evaluation (SCoE) required.

Other:

Municipal clearance certificate or proof of no arrears (<90 days) for services (water, sanitation, rates, electricity) or valid lease agreement.
Sworn affidavits for key staff consenting to use of personal data.

Three-year maintenance contract for indoor 11kv switchgear at fidel castro building, bloemfontein

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