Lease of office space in empangeni, newcastle, and westville (KZN) for ntcsa

• To claim B-BBEE preference points, submit: a valid B-BBEE certificate from a SANAS accredited agency, or a sworn/CIPS affidavit; proof of ownership/shareholding (preferably CIPC docs) with breakdown; certified ID copies of shareholders; and proof of disability if applicable.

• The project duration is 60 months.
• There is a CIDB Construction Skills Development Goal (CSDG) requirement. If CIDB compulsory training applies, you must match NTCSA's targets.
• Failure to meet the mandatory CIDB CSDG percentage will render your tender non-responsive.

• For skills development, you may approach SETA-accredited training providers to participate.
• You are fully responsible for the cost of developing skills; NTCSA provides no financial contribution.
• You are advised to approach relevant SETAs and SARS for grants, subsidies, incentives, or tax rebates for skills development.
• A penalty of 2.5% of the invoice amount or contract value applies for failure to meet SDL&I obligations.

• Your tender pricing response must be separated into components as per the Price Schedule included in the tender documents.
• Local procurement content is calculated as total spending minus the imported component.

• Your tender pricing response must be separated into components as per the Price Schedule included in the tender documents.
• Local procurement content is defined as total spending minus the imported component.

• A valid B-BBEE certificate or Sworn Affidavit is a mandatory condition for contract award.
• For Exempted Micro-Enterprises (annual total revenue R10 million or less): submit a Sworn Affidavit.
• For Qualifying Small Enterprises (annual total revenue R50 million or less): must comply with all QSE scorecard elements unless at least 51% Black owned, then submit a Sworn Affidavit.
• For entities with annual total revenue above R50 million: submit a valid B-BBEE certificate.
• You must submit proof of ownership/shareholding (preferably CIPC documentation) including a shareholding breakdown.
• Submit certified ID copies of all shareholders.
• Submit proof of disability where applicable.
• There are designated sector local content requirements. If applicable, SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory returnables.
• You must meet CIDB Construction Skills Development Goal (CSDG) requirements if applicable; failure to meet the mandatory percentage renders the tender non-responsive.
• You are required to submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract, with specific migration milestones based on your B-BBEE level at award.
• You must commit to 100% local procurement content.
• You are encouraged to spend on designated groups: minimum 4.0% on Black Owned, 3.0% on Black Women Owned, 2.0% on Black Youth Owned, and 1.0% on Black Persons with Disability enterprises.
• You must propose jobs to be created and retained in South Africa.
• You must propose skills development for unemployed candidates, including offering a university/technology bursary of R50,000 for every R2.5 million invoiced.
• Sworn affidavits for B-BBEE must include specific details: deponent's name and ID, designation, enterprise name and address, percentage black ownership, total revenue and basis, financial year-end, B-BBEE status level, empowering supplier status, matching dates for signature and commissioner, and the commissioner cannot be an employee.

• B-BBEE points are allocated based on status level: Level 1 (10/20 points), Level 2 (9/18), Level 3 (6/14), Level 4 (5/12), Level 5 (4/8), Level 6 (3/6), Level 7 (2/4), Level 8 (1/2), non-compliant (0).
• Designated sector local content requirements apply. If applicable, submit SBD 6.2 and Annex C as mandatory returnables.
• You must submit a B-BBEE Improvement or Retention Plan within 30 days of contract signing, with specific migration milestones based on your B-BBEE level at award.
• Commit to 100% local procurement content.
• Spend on designated groups: minimum 4.0% Black Owned, 3.0% Black Women Owned, 2.0% Black Youth Owned, 1.0% Black Persons with Disability.
• Propose jobs to be created and retained in South Africa.
• Propose skills development for unemployed candidates, including a bursary of R50,000 for every R2.5 million invoiced.
• Sworn affidavits for B-BBEE must include specific details as listed in the document.

• NTCSA will retain 2.5% of every invoice (excluding VAT) as security for fulfilling SDL&I obligations.
• Retained amounts are only released upon: NTCSA receiving SDL&I progress reports from the contractor; fulfilment of all SDL&I obligations by the contractor; and submission of an approved compliance report by the SDL&I Department.

• Suppliers must submit quarterly SDL&I compliance reports to NTCSA.
• NTCSA reviews reports within 30 days and notifies suppliers in writing if obligations are not met.
• Suppliers must implement corrective measures before the next report if obligations are not met; otherwise, retention clauses are invoked.
• An SDL&I Implementation Schedule must be completed and returned to the SDL&I representative for acceptance within 28 days after contract award.

• Objective criteria are conditions for contract award. Not meeting them may lead to the second-ranked tenderer being recommended.
• If CIDB compulsory training applies, you must match NTCSA's Construction Skills Development Goal (CSDG) targets. Failure to meet the mandatory CSDG percentage renders your tender non-responsive.
• A valid B-BBEE certificate or Sworn Affidavit is a mandatory condition for contract award, with specific requirements based on annual revenue.

• Evaluation uses a preference points system. A maximum of 10/20 points is awarded for B-BBEE status, added to the price score.
• The contract is awarded to the highest total score.
• If B-BBEE documentation is not provided, you score 0 for B-BBEE and are evaluated only on price.

Domicilium for Lessee: Megawatt Park, 1 Maxwell Drive, Sunninghill, 2001. Addresses for service of notices and legal processes are as set out in Lease Schedule. Notices may be delivered by hand, facsimile, or email to addresses provided in Lease Schedule. Change of address requires 14 days' written notice.

Lessee responsibilities: Maintain interior cleanliness, order, and sanitary condition of Leased Premises. Ensure Premises are free from vermin and address infestations at own cost. Prevent blockages in sewers, water pipes, or drains and repair at own cost if exclusive to Premises. Maintain and replace air-conditioning units, door handles, window panes, and damaged glass. Keep flooring in good condition; clean carpets regularly. Do not store items outside Premises. Comply with Lessor’s security and fire protection regulations. Maintain and replace light bulbs, starters, and ballasts. Use Common Areas as intended and prevent misuse by employees or invitees. Procure electrical certificate of compliance upon vacating Premises. Conduct business to avoid strikes, picketing, or boycotts. Do not operate vending machines or similar devices without Lessor’s consent. Do not attach appurtenances that exceed load-bearing restrictions. Do not damage walls, ceilings, or other parts of Premises. Do not cause nuisance or disturbance to Lessor, other lessees, or neighbors. Do not detract from Premises' appearance. Do not accumulate refuse. Comply with Tobacco Products Control Act and indemnify Lessor against penalties for non-compliance. Lessor responsibilities: Maintain structure and exterior of Property, perimeter fence, electric fence, boom gates, geysers, plumbing, gutters, drains, downpipes, gate motors, fire equipment, sprinkler systems, fire detection units, air-conditioning (excluding Lessee’s server room split units), glass doors, access control systems, lifts, exterior paintwork, common area flooring, parking areas, security services, municipal services (electricity, water, sewerage, refuse), back-up power and water, pest control, cleaning, hygiene, refuse maintenance, and garden maintenance. Ensure Property complies with all applicable legislation. Conduct annual air quality and lighting quality assessments. Joint inspection of Leased Premises required before occupation to document defects. Lessor must provide certificate of occupancy, electrical compliance certificate, and structural system certificate prior to Commencement Date. Failure to provide Certificates of Compliance renders agreement null and void.

Lessor carries out Tenant Installation Work on Lessee’s behalf. Lessor contributes up to R0 (excluding VAT) toward Tenant Installation. Quotes must be obtained and provided to Lessee for approval prior to work commencement. Lessee pays any excess costs on invoice for completed work. Work conducted per Lessee’s approved specifications as agreed between Parties.

Pre-occupation joint inspection of Leased Premises required, covering items in Annexure C. Parties prepare list of material defects; Lessor must repair defects before occupation. Failure to provide Certificates of Compliance (Annexure C) renders agreement null and void. Lessee must notify Lessor of any defects within 30 days of Commencement Date; failure to do so waives future claims. Upon termination, Lessee must return Premises in good order and condition (fair wear and tear accepted). Joint inspection required no later than 5 business days prior to termination to document defects; Lessee responsible for repair costs unless defects not caused by Lessee. Final joint inspection within 3 business days after termination. Lessee may choose to undertake repairs or pay agreed costs; if no agreement, Lessee must perform repairs as per final inspection. Lessor must maintain: structure, exterior, perimeter fence, electric fence, boom gates, geysers, plumbing, gutters, drains, downpipes, gate motors, fire equipment, sprinkler systems, fire detection units, air-conditioning (excluding Lessee’s server room split units), glass doors, access control systems, lifts, exterior paintwork, common area flooring, parking areas, security services, municipal services, back-up power/water, pest control, cleaning, hygiene, refuse maintenance, and garden maintenance. Annual air quality and lighting quality assessments required. Lessor must ensure Property complies with all applicable legislation. Independent expert may be appointed for inspections at Lessor’s cost.

Rental: Monthly in advance via EFT into Lessor’s nominated account, due on or before the 7th of each month. First-year rental as per Lease Schedule. Annual escalation on Commencement Date anniversary, percentage as per Lease Schedule. VAT and other taxes due on rental paid in addition. Operating Costs: Pro rata share based on lettable floor area ratio, paid monthly in arrears upon Lessor’s demand. Includes common area cleaning, maintenance, garden services, refuse removal, sanitation, security services, insurance premiums, rates and taxes, water, electricity, and other energy expenses. Municipal Costs: Lessee pays consumption costs for electricity, water, sewerage, gas, and generator fuel. If not separately metered, Lessor installs meter at own cost; pro rata calculation may apply. Parking: Rental as per Annexure A, with annual escalation as per Lease Schedule. No deposit required.

Rental payment: Monthly in advance via EFT into Lessor’s nominated banking account, due on or before the 7th of each month. No deductions or set-offs permitted. VAT or other taxes due on rental must be paid in addition to rental. Rental for the first year is as per Lease Schedule. Annual rental escalation on anniversary of Commencement Date, percentage as per Lease Schedule. Operating Costs: Lessee pays pro rata share based on lettable floor area ratio, monthly in arrears upon Lessor’s demand. Operating Costs include common area cleaning, maintenance, garden services, refuse removal, sanitation, security services, insurance premiums, rates and taxes, water, electricity, and other energy expenses. Municipal Costs: Lessee pays consumption costs for electricity, water, sewerage, gas, and generator fuel. If Premises not separately metered, Lessor will install separate meter at own cost; pro rata calculation may be used. Parking: Rental for parking as per Annexure A, with annual escalation as per Lease Schedule. No deposit required. Lessor must register on Lessee’s vendor management system and Central Supplier Database to receive payments. Lessee will not pay until Lessor is compliant on vendor management system.

Lessor must provide: Valid SARS Tax Clearance Certificate, B-BBEE Certificate, CSD Registration, Letter of Good Standing from Department of Labour, Company Registration Certificate, and Shareholders Certificate. Lessor must register on Lessee’s vendor management system and Central Supplier Database. Lessee will not make payments until Lessor is compliant. Lessor must update vendor management system and CSD if information changes. Failure to comply with these requirements will delay rental payments but will not trigger breach penalties. Lessee must comply with all legislation and requirements of Relevant Authorities. Lessee responsible for obtaining all necessary approvals, licenses, and authorizations for use of Leased Premises. Contravention of applicable laws constitutes a breach and warrants termination. Lessee must provide electrical certificate of compliance for any electrical works installed by Lessee upon Lessor’s request.

Lessee must: Keep interior of Leased Premises clean, orderly, and sanitary. Ensure Premises are free from vermin; pay for fumigation if infested. Prevent blockages in sewers, water pipes, or drains; remove obstructions at own cost if exclusive to Premises. Do not attach appurtenances exceeding load-bearing restrictions. Do not damage walls, ceilings, or other parts of Premises. Do not cause nuisance, disturbance, or inconvenience to Lessor, other lessees, or neighbors. Do not detract from Premises’ appearance. Do not accumulate refuse. Comply with Tobacco Products Control Act; indemnify Lessor against penalties for non-compliance. Maintain and replace air-conditioning units. Maintain and repair door handles, window panes, and damaged glass. Lessor must provide: Electrical compliance certificate for all installations as per Occupational Health and Safety Act regulations. Certificate as per section 14(2A) of National Building Regulations and Building Standards Act for structural system design. Lessee must provide electrical certificate of compliance for own installations upon Lessor’s request.

Lease Period: Commences on Commencement Date, ends on Expiry Date as per Lease Schedule. Lessee may take beneficial occupation two months prior to Commencement Date for fit-out. Lessee has option to renew Lease for further period, must notify Lessor in writing at least one month prior to expiry. Renewal terms (rental, escalation) to be agreed; all other terms remain unless amended in writing. If Lessee remains in occupation after initial period without renewal agreement, Lease continues as monthly tenancy on same terms. Lessee may terminate Lease before expiry with three months’ calendar notice, effective only after third anniversary. Accrued obligations (e.g., rental) survive termination. Termination: Either party may terminate if Leased Premises are destroyed/damaged to extent preventing beneficial occupation, within two months of event. If partial occupation possible, Lease continues; Lessor must repair within reasonable time. Lessee liable for pro rata rental for occupied portion. Disputes on damage extent or rental remission resolved by independent architect or valuer, costs shared equally. Breach: Non-payment of rental or other amounts within 7 days of demand, material breach, or failure to remedy other breaches within 20 days of notice constitutes default. Either party may terminate immediately on written notice. Lessee must continue paying amounts due during disputes. Liability: Lessor not liable for injury, death, or damages unless caused by willful conduct or negligence. Lessee indemnifies Lessor against all claims. Service interruptions do not entitle Lessee to rental reduction, withholding payments, or cancellation unless Lessor is grossly negligent. Alterations: Lessee may not make alterations or additions without Lessor’s prior written consent. Lessee may install fixtures/fittings at own cost with consent, must remove upon termination and repair damage. Non-removed items become Lessor’s property; Lessee liable for removal/reinstatement costs. Disputes on structural vs. non-structural resolved by Architect’s certificate. Sub-leasing: Lessee may not assign rights, sub-let, or allow others to occupy without Lessor’s written consent (not to be unreasonably withheld). Insurance: Both parties must insure against all prudent risks, including liability, loss, theft, destruction, injury, or property damage. Access: Lessor may access Leased Premises on notice for inspections or repairs, without unreasonably interfering with Lessee’s business. Lessor may display notices for letting/sale and show Premises to prospective lessees (3 months prior to termination) or buyers. Costs: Overdue amounts bear interest at ABSA overdraft rate as of due date. Successful party in disputes entitled to attorney and own client scale costs unless dispute resolver determines otherwise. Jurisdiction: Magistrate’s Court for all disputes, without precluding other courts. General: This Lease constitutes entire agreement; variations must be in writing and signed. No waiver binding unless in writing; failure to exercise rights does not constitute waiver. Unenforceable clauses severable; remaining terms remain in effect. Consents/approvals not to be unreasonably withheld.

Lessor must register on Lessee’s vendor management system and Central Supplier Database to receive payments. Lessor must provide: Valid SARS Tax Clearance Certificate, B-BBEE Certificate, CSD Registration, Letter of Good Standing from Department of Labour, Company Registration Certificate, and Shareholders Certificate. Lessee will not pay until Lessor is compliant on vendor management system. Lessor must update vendor management system and CSD if information changes. Failure to comply delays payments but does not trigger breach penalties.

Annual air quality and lighting quality assessments must be conducted.

• Lease premises required in Empangeni or Richards Bay for NTCSA offices.
• Required rentable area: 700-800 m² with ±10% variance (acceptable range approx. 880 m²).
• Parking: 52 bays (covered and open) required.
• Location must be proximate to current Eskom offices in Empangeni or Richards Bay CBD, close to amenities, accessible by public transport, connected to main roads.
• Premises must allow creation of open plan and enclosed workstations.
• Storage availability or possibility to create.
• Feasibility to create workshop or existing workshop space.
• Adequate ablution facilities for females and males, compliant with OHSA and National Building Regulations, including provision for people with disabilities.
• Premises must comply with OHSA and National Building Regulations.
• The building must be an existing structure.
• References include ISO 9001, National Building Regulations, SANS standards for access, public safety, stairways, Eskom Real Estate Standards, Occupational Health and Safety Act.

• Normative references: ISO 9001 Quality Management Systems, National Building Regulations and Building Standards Act, SANS 784, SANS 10400-A, SANS 10400-D, SANS 10400-M.
• Informative references: Eskom Real Estate Standards, Occupational Health and Safety Act, National Building Regulations and Building Standards.

• Premises must comply with Occupational Health and Safety Act (OHSA) and National Building Regulations.
• References include ISO 9001 Quality Management Systems, National Building Regulations and Building Standards Act, SANS 784 (Design for access and mobility), SANS 10400 series.
• Eskom Real Estate Standards apply.
• Universal accessibility required for physically challenged persons and material delivery.
• Security features must be in place or committed to be installed.
• Existing layout must be OH&S compliant with emergency exits, fire extinguishers, adequate ventilation, ablution facilities, and lighting.

• Existing layout must be OH&S compliant with emergency exits, fire extinguishers, adequate ventilation, ablution facilities, lighting. Compliant scores 25%, non-compliant 0%.

• Parking availability within perimeter fence: approx. 52 covered bays & open parking for trucks. No parking or ≤70 bays causes disqualification.
• Location within Empangeni close to Eskom offices or reasonable distance to Richards Bay CBD. Provide property profile with Google Maps.
• Total score 100%, minimum threshold 60% (scores down to 55% may be considered with motivation and approval).

Scope: Lease agreement establishment for Empangeni (5 years), Newcastle (4 years), and Westville Offices (60 months) within East Grid (KZN).

Technical and Environmental Requirements:

• Suppliers must establish and maintain a documented Environmental Management System (EMS), preferably guided by ISO 14001:2015.
• EMS must cover all distinct stages of work, including:
• Site establishment and access control.
• Site construction and installation work (civil, electrical, power lines, etc.).
• Manufacturing (site, factory, temporary workshops).
• Storage areas (plant, equipment, free-issue material).
• Waste Management Plan (including segregation, minimisation, disposal register, and legal compliance).
• Handling of hazardous chemical substances.
• Site management (water, dust, noise, landowner liaison, dispute resolution).
• Rehabilitation and site demobilisation.
• Environmental records to be retained on-site include:
• Environmental Authorisations, permits, and licenses.
• Project-specific Environmental Management Plan/Programme (EMPr/EMP).
• Aspects and Impacts Register (revision-controlled, aligned with ISO 14001:2015).
• Incident, non-conformance, and complaints registers.
• Waste statistics, water use records, hazardous substances registers, and Safety Data Sheets (SDS).
• Audit/inspection reports, findings, action plans, and close-outs.
• ECO reports (where applicable) and Energy Efficiency Checklists.
• Suppliers must conduct a pre-tender site visit under the supervision of the contract custodian and commercial practitioner.
• Environmental planning revisions require Transmission’s approval before implementation.
• Suppliers must inform Transmission of any changes to evaluated environmental requirements prior to implementation.

Quality and Environmental Management:

• Suppliers must maintain a documented EMS (preferably ISO 14001:2015) covering all work stages.
• Environmental planning and revisions require Transmission’s approval.
• Suppliers must define environmental control elements applicable to their scope of work.
• Environmental records must be retained on-site and include:
• Authorisations, permits, and licenses.
• EMPr/EMP and Aspects/Impacts Register.
• Incident, non-conformance, and complaints registers.
• Waste, water, hazardous substances records, and SDS.
• Audit/inspection reports and ECO reports.
• Environmental budgeting must be included in the Bills of Quantities.

Mandatory Compliance:

• Valid and authentic environmental documentation for evaluation.
• Compliance with all applicable environmental legislation and Transmission environmental requirements.
• Suppliers must be conversant with environmental obligations related to the scope of work.
• Site-specific environmental requirements must be met before work commencement.

B-bbee:

• Minimum B-BBEE Level: 2.

Environmental Compliance:

• Environmental Management System (EMS) aligned with ISO 14001:2015 (preferred).
• Organisational structure must include SHEQ representatives with clear lines of responsibility.
• A qualified environmental representative (National Diploma/Degree in Environmental Sciences/Management, Nature Conservation, or relevant Natural Sciences) must be appointed. For low-risk projects, an environmental representative with 2 weeks of training suffices.
• Environmental Aspects and Impacts Register must be maintained and submitted in hard copy to environmental practitioners.
• Non-compliance with environmental requirements may lead to:
• Work stoppage for threats to health or environmental degradation.
• Supplier status reconsideration for:
• Three major environmental non-conformances in one financial year.
• Two or more contraventions of environmental legislation or compliance notices.
• Violation of Eskom Life-Saving Rules.
• Submission of fraudulent environmental documents.
• Suppliers found guilty of major offences will be removed from the Eskom database with no future business prospects. Cleared suppliers may be reinstated.

Exemptions:

• Independent electricity generators and demand response suppliers for rebates.
• Venue and accommodation services without a direct contract with Transmission.
• Municipalities and organisations providing services like water and sanitation.
• Purchasing consumables from established retailers.
• Urgent procurement due to extreme weather or declared emergencies.

SHEQ Requirements:

• Zero Harm culture: No harm to Eskom’s assets, employees, contractors, public, or the environment.
• Suppliers must comply with all SHE policies and procedures.
• Method Statements must detail key environmental activities to mitigate identified hazards.
• Safe work procedures and standards must be included for internal work.
• Environmental Control Officers (ECO) may be required for specific projects.

Work Stoppage Conditions:

• Immediate stoppage for activities posing health risks or environmental degradation.
• No financial compensation for stoppages due to environmental non-compliance.

Contract Duration and Phases:

• Contracts are managed through a six-phase model:

1. Design Phase: Environmental specifications integrated into design.

2. Tender Enquiry, Evaluation, and Award: Environmental requirements included in tender documents.

3. Supplier Registration: Suppliers must meet minimum environmental requirements.

4. Site Mobilisation/Access: Environmental file evaluation completed before work commencement.

5. Contract Execution and Continual Monitoring: Ongoing environmental performance monitoring.

6. Post-Contract Review: Assessment of supplier’s environmental performance.

Termination/Suspension:

• Contracts may be suspended or terminated for environmental non-compliance. The contract custodian must refer cases to the Reconsideration of Supplier Status Committee.
• No Transmission employee may unilaterally terminate or suspend a contractor.

Supplier Reconsideration and Termination:

• Suppliers found guilty of major environmental offences (e.g., three non-conformances in a year, fraudulent documents, or violations of Eskom Life-Saving Rules) will be removed from the Eskom database with no future business prospects.
• Cleared suppliers may be reinstated after investigation.
• No Transmission employee may terminate or suspend a contractor. All cases must be referred to the General Manager Operations and Maintenance (Grids) or the Reconsideration of Supplier Status Committee.

Environmental evaluation is conducted in phases:

• Pre-award: Environmental practitioners review tender returnables and contract-specific requirements. Tenderers must score full points for high-risk contracts (all-or-nothing principle). Non-compliance does not disqualify but is flagged for negotiation.
• Post-award: Environmental file evaluation must be completed before supplier mobilisation. Documents to be submitted within 7 days of contract award include:
• Signed Environmental Requirements Pro-Forma (Appendix E).
• Environmental procedures/method statements.
• EMS documentation and records.
• Applicable permits.
• Corrective actions for non-conformances.
• During Contract Execution: Environmental practitioners conduct inspections/audits to monitor compliance. Reports are submitted to the contract custodian and commercial department.
• Post-Contract: Final environmental inspection and handover of the environmental file to the asset owner. Post-contract reviews assess supplier performance for future reference.

Work Stoppage: Activities may be stopped without compensation for:

• Serious environmental incidents.
• Unauthorised work or lack of required environmental authorisations.
• Non-compliant acts or omissions by the supplier.

Supplier Status Reconsideration: Triggered by:

• Three major environmental non-conformances in one financial year.
• Two or more contraventions of environmental legislation.
• Violation of Eskom Life-Saving Rules.
• Fraudulent environmental documents.

Authorised contacts for this tender:

• Mbuyiselo Ntoi: Officer, Properties
• Fiona Walters: Manager, Properties
• Bronwyn Stolp: Middle Manager, Real Estate

Note: No direct contact details (email/phone) provided in the document. Refer to the official tender listing for submission addresses or queries.

Scope: Lease of additional office space for NTCSA Westville to accommodate staff shortfall.

Requirements for rental premises:

• Location: Westville, Durban, near Eskom Westville office (No. 1 Langford Road).
• Space: 492m²–500m² (20% variance allowed). Multiple buildings may be considered.
• Parking: Approximately 14 secure parking spaces within perimeter fence.
• Accessibility: Close to amenities, public transport, and main roads.
• Layout: Must allow for open-plan and enclosed workstations, storage (existing or creatable), and workshop space.
• Facilities: Adequate ablution facilities (male/female, disability-compliant per OHSA and National Building Regulations).
• Compliance: Premises must comply with OHSA and National Building Regulations.

Purpose: Consolidate NTCSA staff in a single location to meet current and future operational needs.

Normative references for quality and compliance:

• ISO 9001 Quality Management Systems.
• National Building Regulations and Building Standards Act.
• SANS 784 (Design for access and mobility).
• SANS 10400-A (General principles and requirements).
• SANS 10400-D (Public safety).
• SANS 10400-M (Stairways).

Mandatory compliance requirements:

• Occupancy certificate (must be provided before site evaluation if minimum technical threshold is met).
• Property valuation report (minimum "B" grade standard).
• Compliance with National Building Regulations (NBR) and Occupational Health and Safety Act (OHSA), including:
• SANS 784 (Design for access and mobility).
• SANS 10400-A (General principles and requirements).
• SANS 10400-D (Public safety).
• SANS 10400-M (Stairways).
• Condition assessment reports and valid compliance certificates (not older than 3 years) for:
• Electrical and gas systems (where applicable).
• Plumbing.
• Civil and structural (roofs, walls, drainage).
• Mechanical (lifts, aircons, fire equipment).
• Service reports/certificates (not older than Sep 2023) for applicable systems (lifts, pumps, aircons, fire equipment).
• As-built drawings/floor plans for the leased premises.

Note: Eskom Real Estate Standards and ISO 9001 Quality Management Systems are referenced but not explicitly mandated.

OHS and accessibility requirements:

• Adequate ablution facilities (male/female, disability-compliant per OHSA and NBR).
• Emergency exits, fire extinguishers, adequate ventilation, and lighting.
• Universal accessibility: ramps, lifts (for multi-level buildings), wheelchair-friendly bathrooms, double doors for wheelchair/material access.
• Security: perimeter fence (electrified/motion-sensored), gates, outdoor lighting, burglar bars, CCTV, guards, functional alarm system (or commitment to install within 6 months).

Compliance standards:

• Occupational Health and Safety Act (OHSA).
• National Building Regulations (NBR).
• SANS 784 (Design for access and mobility).
• SANS 10400-D (Public safety).

General requirements for rental premises:

• Space: 492m²–500m² (20% variance allowed). Multiple buildings may be considered.
• Parking: ~14 secure spaces within perimeter fence.
• Location: Near Eskom Westville office, close to amenities, public transport, and main roads.
• Layout: Feasible to create open-plan/enclosed workstations, storage, and workshop space.
• Facilities: Disability-compliant ablutions (OHSA/NBR).
• Compliance: OHSA and National Building Regulations.

Technical evaluation criteria (100% total, 70% minimum threshold to proceed to site evaluation):

• Building grade/standard (15%).
• Service reports/certificates (10%).
• Condition assessment reports/certificates (10%).
• Property/building plans (15%).
• Building preference (single/multi-building, roof access) (10%).
• Back-up power availability (10%).
• Parking availability (10%).
• Proximity to Eskom Westville office (15%).
• Backup water storage (10%).

On-site evaluation criteria (100% total, 60% minimum threshold):

• Universal accessibility (25%).
• Visual assessment of premises condition (25%).
• Security features (perimeter fence, gates, lighting, CCTV, guards, alarm) (25%).
• OHS-compliant layout (25%).

• Closing Date: 17 October 2021 (as per document authorisation).
• Note: This date conflicts with the tender record's closing date of 2026-07-29. Bidders must verify the correct closing date from the official tender invitation.

• Department: Supply Chain Management.
• Development Team members listed: Andrew Else, Bongi Tshabalala, Feziwe Mogamisi, Lesego Garegae, Patrick Thwane, Xolani Zuma.
• No specific submission addresses, emails, or phone numbers for tender queries are provided in this specification document.

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001). This is mandatory for all categories.
• Submit quality documentation as per the tender's selected category (1, 2, 3, or 4). Only one category applies per tender.
• Use the List of Tender Returnables document (240-12248652) to determine specific required documents for your category.
• Return all required documents with your tender submission. Failure to submit the correct returnables may lead to disqualification.

• Mandatory returnable: Completed and signed Form A.
• Specific returnables are categorized (1-4) and detailed in the List of Tender Returnables (240-12248652).
• Categories require documents such as ISO 9001 certificates, audit reports, draft CQPs, QMS manuals, quality policies, and method statements.

• This is a generic Supplier Quality Management Specification (Document 240-105658000, Revision 3).
• It applies to all Eskom divisions, subsidiaries, suppliers, and sub-suppliers for the procurement of products and services.
• The core requirement is for suppliers to have a formal QMS based on ISO 9001.
• The document details requirements for Contract Quality Plans (CQP), Quality Control Plans (QCP), and Inspection and Test Plans (ITP).
• It defines critical plant items (Levels 1-3) and special processes (e.g., welding, NDT).
• Suppliers must manage sub-supplier quality and allow Eskom rights of access for audits and inspections.

• Suppliers must develop detailed Contract Quality Plans (CQP) and Quality Control/Inspection & Test Plans (QCP/ITP).
• These plans must spell out the QMS aspects applied, outline resources and communication channels, list documents and records, and define monitoring procedures.
• Plans require Eskom review and acceptance prior to work commencement.

• Personnel performing special processes (e.g., welding, NDT) must be certified competent, with records maintained.
• All personnel affecting quality must have identified training needs and relevant SETA-compliant training certificates.
• Quality auditors and inspectors must be trained, accredited, and experienced.

• Suppliers must have a formal QMS conforming to the latest ISO 9001 standard.
• Depending on the tender category, proof may require a valid ISO 9001 certificate or objective evidence of a developed QMS.
• Suppliers must submit quality plans (CQP, QCP/ITP) specific to the scope of work.
• Personnel performing special processes must be suitably qualified and certified.
• Suppliers must inform Eskom of any changes to their QMS or staff that affect quality.

• Suppliers must comply with Eskom's Supplier Quality Management Specification (240-105658000).
• References are made to the Preferential Procurement Policy Framework Act (PPPFA) and CIDB guidelines, but no specific B-BBEE level or other compliance certificates are detailed in this generic specification.
• The tender-specific List of Tender Returnables (240-12248652) will detail compliance documents required.

• The specification references Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (32-727).
• No specific health and safety plans or requirements are detailed in this extracted text.

• Eskom reserves extensive rights, including access to all quality records, the right to audit suppliers and sub-suppliers at any time, and the right to appoint resident inspectors.
• Suppliers must provide workspace for Eskom inspectors at no cost.
• Suppliers are responsible for preservation of materials and equipment, with detailed programme requirements.
• Eskom may withhold payment for outstanding nonconformities and suspend deliveries for non-compliance.

• Capability and capacity assessments may be conducted prior to award for high-risk work, critical plant, or special processes.
• Critical plant includes Generation Level 1 & 2, Transmission & Distribution Power & Control Plant, and Mega Projects.

• Quality evaluation is based on adherence to ISO 9001 and this specification.
• Key criteria include the supplier's QMS, quality plans (CQP, QCP/ITP), and management of nonconformities.
• The List of Tender Returnables (240-12248652) will specify evaluation requirements for the specific tender.

Closing date for submissions: 29 July 2026 at 10:00 AM (UTC).

Department: Supply Chain Management (SCM). No specific contact details (name, email, phone, or address) are provided in the document.

Submit the following returnable documents as specified in the List of Tender Returnables (240-12248652):

• Completed and signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Additional quality documentation as per the tender category (1, 2, 3, or 4) selected in Form A.
• Ensure all documents are submitted with the bid to avoid disqualification.

Returnable documents must include:

• Completed and signed Form A (240-68099512) for Tender and Contract Quality Requirements.
• Valid ISO 9001 certificate (if applicable per category).
• Draft Contract Quality Plan (CQP) specific to the scope of work, addressing ISO 10005 requirements.
• Example or draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work.
• Documented information for Control of Externally Provided Processes, Products, and Services.
• Roles, responsibilities, and authorities related to the QMS (e.g., organization charts, job descriptions).
• Records of management review meetings (agenda, minutes, reports).
• Latest internal and external audit reports, including nonconformities and corrective actions.
• Quality method statement (for Category 4).
• Additional documents as specified in the List of Tender Returnables (240-12248652).

Scope: Lease agreement establishment for Empangeni (5 years), Newcastle (4 years), and Westville Offices (60 months) within East Grid (KZN) for Eskom.

Quality Requirements:

• Suppliers must develop, implement, maintain, and continually improve a Quality Management System (QMS) based on ISO 9001.
• QMS must include documented information such as quality manuals, procedures, work instructions, and method statements.
• Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP) are mandatory for all stages of work (manufacturing, fabrication, assembly, testing, delivery, installation, and commissioning).
• Special processes (e.g., welding, non-destructive testing, coating) require pre-qualified procedures and certified personnel.
• Preservation programs must be implemented for materials, equipment, and systems to maintain quality during storage, transportation, and commissioning.
• Eskom reserves the right to audit, inspect, and oversee all quality-related activities at any time.

Applicability: Requirements apply to all Eskom suppliers, sub-suppliers, and contracts for procurement of products and services.

Methodology requirements:

• Suppliers must submit a detailed methodology for executing the scope of work, including:
• Clear and unambiguous descriptions of equipment, locations, and facility details.
• Identification of quality verification activities and stages.
• Reference documents, procedures, or method statements, including specific sections and pages.
• Definition of acceptance criteria and listing of certifying documents.
• Identification of intervention points (witness, hold, document review) and sign-off requirements.
• Qualification requirements for quality control inspectors.
• Listing of proposed test procedures and acceptance criteria.
• Quality kick-off meetings must be held at the start of the contract and subsequent phases.
• Suppliers must arrange coordination meetings with Eskom prior to placing orders for items or equipment.
• Supplier inspection personnel must be competent and qualified, with mobilization compliant with the Project Quality Personnel Qualification Specification.

Experience and qualifications requirements:

• Suppliers must demonstrate capability and capacity to provide products and services with high operational risk, work on critical plant, or supply critical components.
• Sub-suppliers involved in critical plant or specialized services must undergo capability and capacity assessments.
• Personnel performing special processes must be certified and qualified in accordance with applicable standards and codes.
• Suppliers must submit evidence of a developed, implemented, and maintained QMS, including:
• Quality manuals, policies, and objectives.
• Internal audit procedures and reports.
• Nonconformity and corrective action procedures.
• Training and competency records compliant with SETA requirements.

Quality management requirements:

• Suppliers and sub-suppliers must develop, implement, maintain, and improve a QMS conforming to ISO 9001 or applicable standards.
• QMS must include documented information such as quality manuals, procedures, work instructions, and method statements.
• Contract Quality Plan (CQP) must outline quality assurance elements for the scope of work, including resources, communication channels, and monitoring procedures.
• Quality Control Plan (QCP)/Inspection and Test Plan (ITP) must address quality control elements, including inspection stages, acceptance criteria, and intervention points.
• Special processes (e.g., welding, NDT, coating) require pre-qualified procedures, certified personnel, and Eskom approval before commencement.
• Preservation programs must be implemented for materials, equipment, and systems to maintain quality during storage, transportation, and commissioning.
• Eskom reserves the right to audit, inspect, and oversee all quality-related activities at any time.
• Suppliers must submit quality documentation as per the tender category (1, 2, 3, or 4) selected in Form A.

Mandatory compliance requirements:

• ISO 9001 certification (latest revision) for Quality Management System (QMS), unless excluded per tender category.
• Submission of Form A (240-68099512) acknowledging Eskom’s Supplier Quality Management Specification (240-105658000).
• Compliance with Eskom’s Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• Adherence to Preferential Procurement Policy Framework Act (PPPFA), 2000.
• CIDB registration and compliance with Best Practice Guideline A4 for evaluating quality in tender submissions.
• Skills Education Training Authorities (SETA) accreditation for training and competency certifications.
• Control of Externally Provided Processes, Products, and Services must be documented.
• Sub-suppliers must meet the same QMS and quality requirements as the main supplier.

Note: B-BBEE Level 1 is mentioned but not explicitly detailed in the provided document.

Health and safety requirements are referenced in the following standards and policies:

• Eskom’s Safety, Health, Environment, and Quality (SHEQ) Policy (32-727).
• IAEA Safety Standard GS-R-3.1 (Application of the Management System for Facilities and Activities).
• Suppliers must ensure compliance with all applicable health and safety regulations, particularly for special processes and critical plant items.
• Personnel involved in special processes (e.g., welding, NDT, radiography) must be certified and registered with statutory bodies where required.

Preservation requirements:

• Suppliers must develop and implement a comprehensive preservation program for materials, equipment, and systems.
• Preservation program must include:
• Engagement of qualified personnel for oversight and implementation.
• Training programs for preservation activities.
• Compliance with Eskom’s online monitoring and asset tracking systems.
• Review and tracking of preservation requirements in engineering and procurement documentation.
• Evaluation of storage sites and transportation providers for compliance.
• Development of preservation work plans and performance evaluations.
• Documentation of preservation processes, procedures, and records management.
• Preservation requirements must address:
• Protection against environmental conditions (e.g., atmospheric, temperature, humidity).
• Application of coatings, coverings, and weatherproofing.
• Electrical grounding or isolation.
• Structural integrity protection (e.g., bracing, padding, chocking).
• Special precautions for valves, motors, rotating equipment, piping, and instrumentation.
• Eskom must have free and unrestricted access to all preservation records for inspection and audit.

Evaluation is based on the following:

• Compliance with ISO 9001 and other applicable QMS standards.
• Quality of submitted documentation, including CQP, QCP, and ITP.
• Capability and capacity assessments for critical plant and high-risk services.
• Adherence to Eskom’s quality, safety, and procedural requirements.
• Performance in audits, nonconformity management, and corrective actions.
• References to standards: ISO 9001, ISO 10005, ISO 10006, PPPFA, CIDB 1004, and SANS 10845-1.

• Non-compulsory clarification meeting: 15 July 2026, 13:00–15:00 via Microsoft Teams.
• Confirm attendance with NTCSA Representative, providing attendee details.

• NTCSA Representative: Thandeka Kunene, Tel: 031 710 5038, Email: [email protected]
• 1st Escalation (Procurement Manager): Ayanda Velani, Email: [email protected]
• 2nd Escalation (Middle Manager): Esther Seshabela, Email: [email protected]
• All queries must be in writing to the NTCSA Representative only.
• Do not contact any other NTCSA employees involved in the tender process.

• Submit electronically via Eskom E-tendering site: https://eTendering.eskom.co.za by 29 July 2026 at 10h00.
• Upload documents under Technical, Commercial, Financial, and other folders.
• Submit all documents in PDF format; price list must be in both PDF and Excel.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• No zip/compressed files; no hard copies accepted.
• Ensure submission status is marked as complete.
• Returnables are categorised:
• Disqualifiable: Must be fully completed, signed if required, and submitted by closing. Missing or incomplete leads to disqualification.
• Non-disqualifiable: If incomplete or missing, you will have 5 working days to rectify after a written request.
• For evaluation only: Missing or incomplete results in zero score but not disqualification.
• Key mandatory returnables include Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration Form, CPA Requirements for Local Goods/Services, SBD 6.1 Preference Points Claim Form, SBD 4 – Bidders Disclosure, and others as listed.

• Returnables categorised as disqualifiable, non-disqualifiable, or for evaluation only.
• Disqualifiable: Must be complete and submitted by closing.
• Non-disqualifiable: 5-day rectification period after request.
• For evaluation only: Missing leads to zero score.
• Mandatory returnables include Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration, CPA Requirements, SBD 6.1, SBD 4, and others.

• Scope: Lease agreement establishment for offices in Empangeni (5 years), Newcastle (4 years), and Westville (60 months) within East Grid, KZN.
• Occupancy certificate is mandatory:
• For Newcastle and Westville: Not required at submission but must be provided before site evaluation if minimum threshold is met.
• For Empangeni: Must be submitted at tender closing or a written undertaking to submit prior to site evaluation.
• Technical evaluation criteria with weightings provided per site; refer to document for detailed percentages.
• Cataloguing may be required post-award; pricing schedule must include a line item for cataloguing.
• Quality, safety, and environmental documents are required as per attached references.

• No specific experience or qualifications detailed beyond mandatory occupancy certificates and financial capacity.

• Pricing Schedule/BOQ attached and required.
• Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies.
• NPV comparison used; unconditional discounts considered; conditional discounts applied at payment.

• Submit Pricing Schedule/BOQ as attached.
• Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies.
• Net Present Value comparison used based on tendered programme and prices.
• Unconditional discounts considered in evaluation; conditional discounts applied at payment.
• Prices scored out of 80 points.
• Audited financial statements for the previous 18 months (or last year) required.
• For joint ventures or SPVs, audited statements for each participant must be submitted.
• Start-up enterprises (formed within last 12 months) exempt from submitting audited statements initially but must furnish after first year if successful.

• Mandatory for all tenderers:
• Valid CSD registration (CSD number/report).
• Tax clearance certificate required for foreign tenderers with South African footprint and local tenderers without SARS e-filing PIN verification.
• Foreign suppliers with no footprint must complete SBD1 but no tax proof required.
• B-BBEE/PPPFA: Submit SBD 6.1 Preference Points Claim Form.
• Specific Goals: Failure to submit proof results in zero score, not disqualification.
• Employment Equity Act: Designated employers must provide proof of compliance (South African tenderers only).
• Safety: COIDA certificate of good standing or proof of application required (South African tenderers only).
• Integrity Declaration Form must be completed; refer to Supplier Integrity Pact at www.ntcsa.co.za.
• Joint venture requirements: Letter of intent/JV agreement, confirmation of single business entity, single designated bank account details.
• Eligibility criteria include restrictions on sanctioned countries, multiple submissions, conflict of interest, unauthorised signatures, National Treasury restrictions, tender defaulters, 100% subcontracting, and flagged suppliers.

• Safety: COIDA certificate of good standing or proof of application required for South African tenderers.
• Quality and other safety/quality documents required as per attached references.

• Tender validity: 90 days, extendable by NTCSA without modification.
• Contract may be awarded per area to one or multiple suppliers.
• Eligibility includes restrictions on sanctioned countries, multiple submissions, conflict of interest, and flagged suppliers.
• Security for performance: Not applicable.

• Eligibility criteria: Tenderers must not be from sanctioned countries, submit multiple tenders, have conflicts of interest, be unauthorised, restricted by National Treasury, on defaulters list, subcontract 100%, or be flagged suppliers.
• Flagged suppliers include those implicated in serious misconduct per Zondo Report, SIU, forensic reports, or PRECCA list.

• Functionality requirements apply with two-phase evaluation per site.
• Minimum thresholds: Westville 70% (desktop), 60% (site); Newcastle 60% (both, with possible 55% consideration); Empangeni 60% (both, with possible 55% consideration).
• Failure to meet thresholds leads to disqualification.
• Price evaluation includes VAT correction, NPV comparison, and discount handling.

Definitions and methodologies from Eskom’s SHEQ Policy:

• Accident: Unplanned event causing injury, ill-health, death, damage, or environmental pollution.
• Consultation: Seeking views before decision-making.
• Continual Improvement: Recurring activity to increase ability to fulfil requirements.
• Contractor: Any employer formally contracted by Eskom (includes consultants, vendors, suppliers, agents, joint ventures, subcontractors).
• Environment: Surroundings including land, water, atmosphere, organisms, and cultural/physical properties affecting health and well-being.
• Incident: Unplanned event causing or with potential to cause harm, injury, or environmental damage.
• Occupational Health and Safety: Prevention of injuries/diseases, promotion of health, and emergency preparedness.
• Zero Defects: Prevention of defects through mistake avoidance.
• Zero Harm: Prevention of harm via leadership and effective controls.
• PDCA Cycle: Plan-Do-Check-Act for continual improvement.
• Roles and Responsibilities:
• Leadership: Accountable for SHEQ risk management.
• Employees: Incorporate SHEQ into daily activities.
• Contractors: Meet SHEQ compliance obligations.
• Monitoring: Policy application is audited per schedule.

Eskom’s SHEQ (Safety, Health, Environment, and Quality) management systems are aligned with international standards, including:

• ISO 9001 (Quality Management Systems)
• ISO 14001 (Environmental Management Systems)
• ISO 45001/OHSAS 18001 (Occupational Health and Safety Management Systems)

Key commitments:

• Implementation of management systems to meet ISO standards.
• Fulfilling legal and compliance obligations.
• Continual improvement through the Plan-Do-Check-Act (PDCA) cycle.
• Setting and measuring SHEQ objectives to achieve intended outcomes.
• Conducting risk-based assessments (hazard identification, fitness for duty, emergency preparedness).
• Providing SHEQ training and awareness for employees.
• Ensuring contractors meet Eskom’s SHEQ requirements.
• Proactively managing environmental footprint (pollution minimisation, energy/water efficiency, low-carbon future).
• Supporting climate change mitigation, biodiversity protection, and pollution prevention.

Eskom’s SHEQ Policy outlines strict health and safety requirements for all employees, contractors, and visitors. Key points:

• Zero Harm principle: No fatalities, injuries, ill-health, environmental incidents, or defects.
• Life-saving Rules (applicable to all):
• Open, isolate, test, earth, bond, and/or insulate before touch.
• Hook up at heights.
• Buckle up.
• Be sober.
• Permit to work.
• No operating condition justifies exposing anyone to negative risks.
• Leadership accountability for SHEQ risks, opportunities, and impacts.
• Employees must incorporate SHEQ into daily work activities.
• Contractors must meet applicable SHEQ compliance obligations.
• Occupational health and safety includes prevention of injuries/diseases, hygiene, safety, medicine, nursing, fire safety, public safety, and emergency preparedness.
• Governance and decision-making are based on SHEQ outcomes and Eskom values.

Eskom’s environmental commitments under its SHEQ Policy include:

• Zero Harm: Preventing harm to people, assets, and the environment through compliance and effective controls.
• Reducing environmental footprint by avoiding incidents and minimising degradation.
• Pursuing a low-carbon future and prioritising energy/water efficiency and conservation.
• Transitioning to a cleaner energy mix.
• Sustainable use of resources.
• Climate change mitigation and adaptation.
• Protection of biodiversity and ecosystems.
• Prevention of pollution and degradation.

• Closing date for tender submissions: 29 July 2026 at 10:00.
• Specification effective date: Date of authorisation (as per document).
• Next review date for this specification: October 2024.

• Department: Supply Chain Management.
• Development team includes Andrew Else, Bongi Tshabalala, Feziwe Mogamisi, Lesego Garegae, Patrick Thwane, Xolani Zuma.
• Specific submission contacts, emails, phones, or addresses are not provided in this specification document.

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit quality documentation as per the tender's selected category (Category 1, 2, 3, or 4) indicated in Form A.
• Use the List of Tender Returnables document (240-12248652) to identify specific required documents for your category.
• Returnables must be submitted with the tender response; failure to include required documents may result in disqualification.
• The main supplier is responsible for ensuring all sub-supplier documentation is also submitted and compliant.

• Suppliers must complete and return Form A with other returnables listed in the List of Tender Returnable document (240-12248652).

• This specification outlines minimum quality requirements for all existing and potential Eskom suppliers.
• Suppliers must have a QMS based on ISO 9001, driving all business processes to meet Eskom's requirements consistently.
• The specification applies to all Eskom divisions, subsidiaries, suppliers, and sub-suppliers, and forms part of all RFI/RFQ/RFP and procurement contracts.
• Key requirements include Supplier and Sub-Supplier QMS, Quality Plans, Contract Quality Plans (CQP), and Quality Control Plans (QCP)/Inspection and Test Plans (ITP).
• Suppliers are categorised (1-4) for pre-contract quality requirements, dictating the level of documentation required (e.g., ISO 9001 certificate, draft CQP, audit reports).
• Post-contract, suppliers must submit approved QCPs/ITPs within 30 days, undergo capability assessments for critical work, and are subject to Eskom monitoring and audits.
• Eskom reserves extensive rights of access, inspection, audit, and oversight over suppliers and sub-suppliers.

• Quality Control Plans/Inspection and Test Plans must clearly describe equipment, locations, verification activities, reference documents, and acceptance criteria.
• The preservation methodology requires tracking compliance, evaluating storage sites, developing work plans, and maintaining comprehensive records.
• Eskom may integrate monitoring systems and requires supplier cooperation for installation and data integration.

• Quality audits and related performance reviews must be carried out by trained, accredited, and experienced personnel.
• Specific experience thresholds for bidders are not defined in this section.

• Suppliers must develop, implement, maintain, and continually improve a formal QMS conforming to the latest ISO 9001.
• Depending on the category (1-4), a valid ISO 9001 certificate or objective evidence of a developed QMS is required.
• Required plans include a Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP), submitted for Eskom review and acceptance.
• Personnel performing special processes (e.g., welding, NDT) must be suitably qualified and certified.
• Suppliers must manage sub-supplier quality, inform Eskom of QMS changes, and develop performance management programmes for sub-suppliers.
• Eskom will conduct pre-contract capability assessments for high-risk work and post-contract quality performance monitoring and audits.

• Suppliers must comply with Eskom's Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034).
• The Preferential Procurement Policy Framework Act (PPPFA) and CIDB 1004 guidelines are referenced for evaluation.
• Specific B-BBEE level requirements are not stated in this quality specification document.
• General compliance with applicable legislation and Eskom's management system requirements is expected.

• The specification references Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (32-727).
• Specific health and safety plan requirements are not detailed in this quality management document.

• Eskom has extensive rights: access to all quality plans, procedures, records, and work locations for review, inspection, and audit.
• Eskom can carry out assessments on new suppliers and sub-suppliers, appoint resident inspectors, and oversee supplier audit programmes.
• Suppliers must support Eskom's monitoring, provide access to sub-supplier information, and ensure these terms flow down to sub-suppliers.
• Eskom can withhold payment for outstanding nonconformities and suspend deliveries for non-compliance.
• A comprehensive preservation programme for materials and equipment is required, covering storage, handling, and transit.

• Quality evaluation is based on ISO 9001 and supporting standards.
• Key evaluated elements include the supplier's QMS, Contract Quality Plans, and adherence to defined quality control points (Hold Points, Intervention Points).
• References include ISO 9001, ISO 10005, PPPFA, CIDB 1004, and Eskom's internal policies.

Submit a signed Environmental Management Declaration form. Required details: full name, designation, signature, date, and contact number of the contractor. The Eskom Project Manager must also sign and date the form.

Environmental compliance requirements:

• Adhere to the project Environmental Management Plan/Programme or Environmental Authorisation.
• Comply with Environmental Requirements for Organizations (Eskom document 240-18100134).
• Follow all applicable environmental legal and other requirements.
• Comply with Eskom’s environmental standards, policies, and procedures.
• Comply with Eskom’s environmental transgressions fine system.
• Inform all staff of their role in managing environmental impacts on site.
• Report environmental incidents within 24 hours of occurrence.
• Implement environmental best practices on site during the contract.
• Address all non-conformances issued promptly.
• Submit the following documentation to the Eskom Project Manager upon project completion:
• Copy of the approved project-specific Environmental File.
• Incident/complaint register.
• Herbicide and pesticide register.
• Hazardous substance (including solvents) register.

Environmental incident reporting: All incidents must be reported within 24 hours of occurrence.

Contractor must sign an Environmental Management Declaration, acknowledging responsibility to comply with all stated environmental requirements. The form requires:

• Full name and designation of the contractor.
• Contractor’s signature and date.
• Contact number of the contractor.
• Eskom Project Manager’s signature and date.

Eskom Representative: Albert Shai

Submit the following returnable documents:

• Completed and signed Form A.
• Proof of previous work done as per the scope of work and/or specification.

Required returnable documents:

• Form A (completed and signed).

Scope: Provision for the lease of a building in Durban Westville for Eskom NTCSA. Additional locations include Empangeni (5-year lease), Newcastle (4-year lease), and Westville Offices (60-month lease) within East Grid (KZN).

Bidder must provide proof of previous work done as per the scope of work and/or specification.

Quality Requirements:

• Supplier Quality Management: Revision 7.
• Compliance with ISO 9001 (documented QMS required, certification not mandatory).

Section E contributes 2 points to the total evaluation score.

Project Manager: Thandeka Kunene

Eskom Representative: Thandeka Kunene

Evaluator: Tshegofatso Nnene

Additional Contact: Geoffrey Small

Submit the following returnable documents as part of the tender:

• Completed and signed Contractor Environmental Requirements Proforma (240-180100129).
• Objective evidence of documented Environmental Management System (EMS) as per ISO 14001:2015, either:
• Option 1: Valid certification of EMS by an ISO-accredited body, or
• Option 2: Documented EMS that conforms with ISO 14001:2015 but is not certified.
• Draft/example Waste Management Plan aligned with the scope of work, including:
• Applicable waste management legislation.
• Waste segregation and minimisation.
• Waste handling and disposal on site.
• Waste reporting template.
• Draft/example Environmental Management Programme (EMPr) or Method Statements, including:
• Environmental Bill of Quantity (relevant to environmental aspects per scope of work).
• Draft/example Aspect and Impact Register, including ratings of aspects and impacts.

Scope: Lease agreement establishment for office spaces in Empangeni (5 years), Newcastle (4 years), and Westville (60 months) within East Grid (KZN).

Environmental Requirements:

• Compliance with ISO 14001:2015 for Environmental Management System (EMS).
• Submission of documented EMS evidence, including:
• EMS Manual or document defining EMS scope (Clause 4.3).
• Environmental Policy approved by top management (Clause 5.2).
• Environmental Objectives approved by top management (Clause 6.2.1).
• Documented roles, responsibilities, and authorities (Clause 5.3).
• Organisational interested parties' needs and expectations (Clause 4.2).
• Support: Resources, competence, awareness, and communication (Clause 7, 7.1, 7.2, 7.3, 7.4).
• Documented information for nonconformity and corrective action (Clause 10.2).
• Environmental emergency preparedness and response (Clause 8.2).
• Performance evaluation (monitoring, measurement, analysis, and evaluation) (Clause 9.1).
• Documented information for internal audit and audit programme (Clause 9.2).
• Records of management review meetings (Clause 9.3).
• Environmental Management Programme (EMPr) or Method Statements must address:
• Handling of hazardous chemical substances.
• Vegetation management (if applicable).
• Site establishment.
• Water management (consumption, uses, sources, stormwater, testing, National Water Act compliance).
• Access control and routes.
• Landowner liaison.
• Environmental noise control.
• Ambient air quality (e.g., dust control).
• Environmental human resources (minimum: N.Diploma or BSc in Environmental Sciences/Management/Nature Conservation or related field).
• Environmental awareness (e.g., induction or toolbox talk material).
• Environmental incident reporting (e.g., oil spills, fire, biodiversity).
• Complaints management.

Mandatory Compliance:

• Environmental Management System (EMS) as per ISO 14001:2015. Bidders must provide objective evidence of either:
• Valid certification by an ISO-accredited body, or
• Documented EMS conforming to ISO 14001:2015 (uncertified).
• Compliance with National Environmental Management: Waste Act (Act No. 59 of 2008).
• Compliance with National Water Act (Act No. 36 of 1998) for water management.
• Submission of completed and signed Contractor Environmental Requirements Proforma (240-180100129).
• Alignment with Eskom’s Environmental Requirements for Contractors and/or Suppliers (Reference: 240-180100134).

Submit the following returnable documents: Form A (completed and signed).

Form A (must be completed and signed).

Scope: Provision for the lease of a building in Empangeni for Eskom NTCSA. Additional locations: Newcastle (4 years) and Westville Offices (60 months).

Quality Requirements (Category 4, Deliverables evaluated with indicator = 1):

Section A (QMS Requirements, ISO 9001):

• Quality Method Statement (use Template-Ref 240-126469599).
• Quality Policy approved by top management.
• Quality Objectives approved by top management.

Section B (Evidence of QMS in operation):

• Documented roles, responsibilities, and authorities (organization chart + responsibility matrix, including quality management function).
• Criteria for evaluation, selection, monitoring, and re-evaluation of external providers.

Section E (Additional Requirements):

• Form A completed and signed.
• Proof of previous work aligned with scope/specification.

Scope of Work: Lease agreement establishment for Empangeni (5 years), Newcastle (4 years), and Westville Offices (60 months) in KwaZulu-Natal. Method statement must outline: scope as per NEC Works Information, 2-3 SMART objectives, customer needs identification/communication, required skills/competencies/training, PPE and tools/equipment, risk mitigation actions, process improvement methods, data collection/analysis for decision-making, and stakeholder management (including outsourcing criteria if applicable).

No specific requirements found

Submit the following returnable documents: Tenderer’s/Supplier’s name, Tender reference number, and signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B). Ensure all forms are completed and signed by the Eskom OHS Representative where required.

Returnable documents: Tenderer’s/Supplier’s name, Tender reference number, and signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B). Recommendation status (Recommended/Not Recommended) with Eskom OHS Representative designation, signature, and date.

Compliance with South African National Standards (SANS) for fire protection and electrical installations.

Accreditation from recognized bodies (e.g., SAQCC Fire, local municipality).

Ability to provide valid service and maintenance records for all OHS-related systems.

Submission of a signed OHS acknowledgement form (Annexure B).

Provision of an occupancy certificate for the building.

Scope: Lease of office buildings in Empangeni, Westville, and Newcastle. Required technical features: Fire Protection System (SANS 10400 Part T & W compliant), including suppression installation, emergency alarm, heat/smoke/fire detection systems interfaced with suppression, and service/maintenance records. Electrical installations must have valid COC from a registered person/entity. Occupancy Certificate must be provided. Building must include: Approved layout drawing indicating fire escape doors (with adjacent locks), fire extinguishers, hose reels, hydrants, and emergency escape routes. Emergency lighting design and records required. Public Address (PA) system or alternative communication means for announcements (preferred but not compulsory).

Quality requirements: Approved building layout drawing must indicate fire escape doors (with adjacent locks), fire extinguishers, hose reels, hydrants, and emergency escape routes. Public Address (PA) system with service records (preferred) or alternative communication means for announcements.

Fire Protection: Technician accreditation records in terms of Part 1 & 2 of SANS 1475 from the local municipality or SAQCC Fire registered serviceman. Electrical: Valid COC from a registered person/entity. OHS: Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B). Building compliance: SANS 10400 Part T & W for fire protection systems.

OHS requirements: Proof of emergency alarm installation. Heat, smoke, and fire detection systems must be connected to the emergency alarm and interfaced with the suppression system (service and maintenance records required). Fire Protection System must comply with SANS 10400 Part T & W. Technician accreditation for fire protection must align with Part 1 & 2 of SANS 1475 (local municipality or SAQCC Fire registered serviceman).

• Comply with the following documents when working with Eskom:
• Eskom Contract and Contractor OHS Management (32-726)
• OHS Specification/Requirements (559-584061975)
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act
• Eskom SHEQ Policy (32-727)
• OHS Incident Management Procedure (32-95)
• After contract award, align company processes with Eskom’s OHS policies, procedures, and standards.
• Penalties apply for non-compliance with Eskom or statutory OHS requirements by the main supplier, contractors, or sub-suppliers.
• Ensure all employees (including contractors/suppliers) complete relevant Eskom induction and company-specific training.
• Main supplier must:
• Demonstrate selection criteria and processes for appointing contractors/suppliers.
• Notify Eskom prior to appointing contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to comply with applicable legal and Eskom requirements.
• Monitor contractors/suppliers via audits/assessments for OHS compliance.
• Provide grounds for termination of contractor/supplier work if required.
• Address all non-conformances by contractors/suppliers directly, following performance and penalty processes.
• Eskom may verify compliance and request copies of testimonials/references and client contact details (including Eskom) for similar past work.

• Supplier/contractor/tenderer must understand and comply with Eskom’s OHS requirements, including:
• Eskom Contract and Contractor OHS Management (32-726)
• OHS Specification/Requirements (559-584061975)
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act
• Eskom SHEQ Policy (32-727)
• OHS Incident Management Procedure (32-95)
• After contract award, align company processes with Eskom’s OHS policies, procedures, and standards.
• Penalties apply for non-compliance with Eskom or statutory OHS requirements.
• Ensure all employees (including contractors/suppliers) complete relevant Eskom induction and company training.

• Main supplier must demonstrate the process and selection criteria for appointing contractors/suppliers.
• Notify Eskom before appointing contractors/suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Accountable for managing contractors/suppliers to comply with legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits/assessments for OHS compliance.
• Provide grounds for termination of contractor/supplier work if non-compliant.
• Address all non-conformances by contractors/suppliers directly, using performance and penalty processes.
• Eskom reserves the right to verify compliance and may request testimonials/references and client contact details for similar past work.

Scope: Lease of buildings for Eskom NTCSA offices in Empangeni (5 years), Newcastle (4 years), and Westville (60 months) within the East Grid (KwaZulu-Natal).

Bidders must provide proof of previous work aligned with the scope of work or specification.

Scope: Leased premises for NTCSA Newcastle office.

• Project duration: 48 months.
• Note: Failure to meet the CIDB Construction Skills Development Goal (CSDG) mandatory percentage will render your tender non-responsive.

Skills development approach:

• You may use SETA-accredited training providers to develop critical and scarce skills.
• Note: Skills development targets exclude NTCSA employees and registered learners.
• You bear full cost for developing these skills; NTCSA provides no financial contribution.
• You are advised to approach relevant SETAs for grants/subsidies and SARS for tax rebates.

SDL&I Penalty and Performance Security:

• NTCSA will apply a penalty of 2.5% of the invoice amount or contract value for failure to meet SDL&I obligations.
• NTCSA will retain 2.5% of every invoice (excluding VAT) as security for fulfilling SDL&I obligations.
• Retained amounts are released only upon:
• NTCSA receiving SDL&I progress reports from you.
• Fulfilment of all SDL&I obligations.
• Submission of an approved compliance report by the SDL&I Department.

Pricing and local content:

• Your tender response must separate components as per the Price Schedule included with the tender documents.
• Local procurement content is defined as total spending minus the imported component.

Mandatory for contract award:

• B-BBEE compliance: You must submit proof of your B-BBEE status.
• Required documents to claim preference points:
• Valid B-BBEE certificate from a SANAS accredited verification agency, OR a sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) including shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (where applicable).
• Objective criteria: Not mandatory for submission, but are a condition for contract award. Failure to meet them may lead to the second-ranked tenderer being recommended.
• Designated Sectors: If applicable, you must achieve the stipulated minimum threshold for Local Production and Content.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory returnables if applicable.
• CIDB Skills Development: If CIDB compulsory training applies, you must match NTCSA's targets for the Construction Skills Development Goal (CSDG). Failure to meet the mandatory CSDG percentage renders your tender non-responsive.
• SDL&I Objectives (B-BBEE Improvement, Local Content, Procurement from Black-owned entities, Job creation, Skills development):
• These do not form part of scoring.
• Commitments become contractual obligations.
• You must submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract.
• Specific B-BBEE level improvement milestones are required over the contract period.
• Validity of Sworn Affidavits: If submitting a B-BBEE sworn affidavit, ensure it includes all required details (deponent info, enterprise details, ownership percentages, revenue, B-BBEE status level, empowering supplier status, proper commissioning).

SDL&I Objectives - Skills Development:

• You must submit proposals for developing skills of unemployed candidates.
• Candidates must be from all provinces, representative of South Africa's population demographics.
• For every R2.5 million invoiced, you must offer a university/technology bursary valued at R50,000.
• You bear full cost; NTCSA provides no financial contribution.
• You are advised to approach SETAs for grants and SARS for tax rebates.

SDL&I Reporting and Monitoring:

• You must submit quarterly SDL&I compliance reports to NTCSA using the Data Collection Template.
• NTCSA will review reports within 30 days and notify you in writing if obligations are not met.
• If notified, you must implement corrective measures before the next report, or retention clauses will be invoked.
• You must complete and return the SDL&I Implementation Schedule to the SDL&I representative within 28 days after contract award. This schedule will be used for monitoring your commitments.

Validity of B-BBEE Sworn Affidavits:

• Ensure the affidavit includes:
• Deponent's name and ID number.
• Deponent's designation (director, owner, member).
• Enterprise name and business address (as per CIPC).
• Percentage of black ownership, black female ownership, and designated group.
• Total revenue for the year and whether based on audited statements or management accounts.
• Financial year end date.
• B-BBEE status level (tick applicable).
• Empowering supplier status (for QSEs, select basis).
• Same date for deponent signature and Commissioner of Oath.
• Commissioner of Oath cannot be an employee or ex officio of your enterprise.

If you fail to provide the required B-BBEE documentation:

• You are not disqualified.
• You will only be scored on price (80 or 90 points).
• You will score 0 points for specific goals.

Authorised contacts:

• Mbuyiselo Ntoi: Property Portfolio Officer
• Fiona Walters: Property Portfolio Manager
• Bronwyn Stolp: Middle Manager Real Estate

Scope: Lease of office accommodation in Newcastle for NTCSA (National Transmission Company of South Africa) to support Grids and Telecoms operations.

Requirements for premises:

• Space: 350m² (±10% variance, i.e., 315m²–385m²). Multiple buildings may be considered.
• Parking: 14 vehicles (covered secure parking preferred).
• Location: Near Eskom Newcastle office, close to amenities, accessible by public transport, connected to main roads.
• Layout: Feasible to create open-plan and enclosed workstations, storage, and workshop space.
• Facilities: Adequate ablution facilities (male/female, OHSA and NBR compliant, including disability access).
• Compliance: Must adhere to OHSA and National Building Regulations.

Context:

• Current staff: 43 employees, projected to increase to 54.
• Purpose: Address accommodation shortfall for operational, office, storage, and workshop needs.

Records: All records must be managed in compliance with Eskom’s records management policy.

Standards and regulations:

• Occupational Health and Safety Act (OHSA).
• National Building Regulations and Building Standards Act.
• SANS 784 (Design for access and mobility).
• SANS 10400-A, D, M (National Building Regulations applications).
• Eskom Real Estate Standards.

Authorised personnel:

• Mbuyiselo Ntoi: Property Portfolio Officer.
• Fiona Walters: Property Portfolio Manager.
• Bronwyn Stolp: Middle Manager Real Estate.

• To claim B-BBEE preference points, provide: valid B-BBEE certificate (SANAS accredited) / sworn affidavit / CIPS affidavit; proof of ownership/shareholding (preferably CIPC); certified ID copies of shareholders; proof of disability if applicable.