Provision of gym group trainers, gym equipment maintenance & cleaning

Returnable Documents: You must submit all required returnable documents with your bid. Failure to include these will likely result in disqualification.

Insufficient searchable text - AI extraction recommended

{

"general": [

"Applicants must be legally registered entities capable of operating nationally in South Africa.",

"Proof of compliance with OHS regulations and Eskom’s procedural requirements."

],

"technical": [

"Experience in providing gym services (trainers, maintenance, cleaning) in corporate or industrial environments.",

"Demonstrated capability to manage OHS incidents, including emergency response and reporting.",

"Familiarity with SAP EH&S or similar systems for incident recording and management.",

"Certifications or accreditations in OHS (e.g., ISO 45001, OHSAS 18001) may be advantageous."

],

"legal": [

"Valid certifications for gym equipment maintenance (if applicable).",

"Compliance with labour laws (e.g., Basic Conditions of Employment Act).",

"Insurance coverage for liabilities related to gym operations and OHS incidents."

]

}

This is an Eskom Occupational Health and Safety Incident Management Procedure document, not a tender specification for gym services. The content describes internal procedures for managing workplace incidents, including definitions, reporting, investigation, and corrective actions. There is no information about the scope, deliverables, or service levels for the advertised tender 'Provision of Gym Group Trainers, Gym Equipment Maintenance & Cleaning'.

1. Must be registered with the Compensation Commissioner and provide a valid Letter of Good Standing. 2. Must demonstrate the ability to comply with the Occupational Health and Safety Act (No. 85 of 1993) and all other listed legislation. 3. Must have a documented SHEQ policy signed by the CEO/equivalent. 4. Must have the organizational structure and competent personnel to manage high-risk work. 5. Must not employ child labour. Eligibility is contingent on meeting all specified OHS legislative and Eskom requirements.

Scope: Provision of gym group trainers, gym equipment maintenance, and cleaning services for Eskom. Contractors must develop and submit an Occupational Health and Safety (OHS) plan aligned with Eskom’s SHEQ Policy and applicable legislation. The OHS plan must address all identified hazards, risks, and control measures for the duration of the contract. Contractors are accountable for the quality and execution of their health and safety programs for their employees and any appointed subcontractors. Eskom’s OHS specification sets minimum requirements and does not replace organizational OHS obligations. Contractors must comply with all legislative, regulatory, and Eskom-specific OHS requirements, including risk assessments, safe work procedures, and statutory appointments (e.g., Health and Safety Representatives, First Aiders). Additional requirements include adherence to Eskom’s Life-Saving Rules (e.g., zero tolerance for substance abuse, permit-to-work systems, working at heights protocols). Contractors must provide organizational organograms, SHEQ policies, and COVID-19 policies signed by senior management. All employees must undergo Eskom OHS induction training and pre-employment medical examinations. Contractors must ensure proper housekeeping, stacking, storage, and vehicle management on-site, including compliance with fire safety and flammable liquid storage regulations.

{

"legal": [

"Must be a registered legal entity (supplier, vendor, contractor, or consultant) in South Africa.",

"Compliance with all relevant South African legislation, including OHS Act, NEMA, and MHS Act (if applicable).",

"Proof of statutory appointments (e.g., health and safety officers) where required by law."

],

"technical": [

"Demonstrated experience in gym equipment maintenance, group training, and facility cleaning.",

"Certifications or accreditations for SHE management systems (e.g., ISO 45001, OHSAS 18001).",

"Ability to provide training and supervision for staff and subcontractors."

],

"financial": [

"Financial stability to fulfill contract obligations (may require submission of financial statements)."

],

"She": [

"Existing SHE management system aligned with Eskom’s standards.",

"History of zero or minimal incidents in past projects (may require references).",

"Capacity to implement Eskom’s Life-Saving Rules and SHE specifications."

]

}

Scope: Provision of gym group trainers, gym equipment maintenance, and cleaning services for Eskom.

Key Requirements:

• Contractors must ensure health, safety, and environmental (SHE) compliance for all activities, including gym operations and maintenance.
• Contractors are responsible for the on-site safety of employees, public, and the environment during service delivery.
• All employees and subcontractors must comply with Eskom’s SHE policies, procedures, and applicable South African legislation (e.g., OHS Act, Construction Regulations).
• Contractors must develop and implement project-specific SHE plans, including risk assessments, safe work procedures, and emergency preparedness.
• Equipment and materials used must meet manufacturer and legislative safety standards.
• Maintenance of gym equipment must adhere to safety protocols to prevent hazards (e.g., mechanical failures, electrical risks).
• Cleaning services must follow hygiene and safety standards to avoid environmental or health risks.
• Contractors must provide adequate training (e.g., induction, site-specific, toolbox talks) for all staff on SHE requirements and task-specific risks.
• Personal Protective Equipment (PPE) must be provided and used where necessary.
• Contractors must maintain SHE files, including records of risk assessments, incidents, audits, and training, for the duration of the project.
• Compliance with Eskom’s Life-Saving Rules (e.g., isolation before work, fall protection, substance abuse policies) is mandatory.
• Public safety must be ensured, particularly in shared or high-traffic areas.
• Housekeeping standards must be upheld to prevent hazards (e.g., slips, trips, fire risks).
• Contractors must appoint competent health and safety officers if required by the scope of work or legislation (e.g., OHS Act Construction Regulation 8(5)).
• Statutory appointments (e.g., construction supervisors, health and safety representatives) must comply with legal and Eskom requirements.
• Work stoppages may be initiated for imminent SHE risks, with non-conformance reports raised as needed.

Submit a signed Annexure B Acknowledgement Form confirming understanding of Eskom SHE (Safety, Health, Environment) requirements. The form must be completed by an authorised person (CEO/Director/Managing Director) and include signatures, dates, and witness details.

{

"Legal_Compliance": "Must comply with all statutory SHE regulations (e.g., OHSA, NEMA).",

"Eskom_SHE_Alignment": "Must align company processes with Eskom’s SHE policies, procedures, and standards post-award.",

"Contractor_Management_Capability": "Must have processes to manage, audit, and ensure compliance of sub-contractors/suppliers.",

"Induction_Capacity": "Must be able to conduct and verify inductions for all employees.",

"Financial_Accountability": "Must accept financial penalties for non-compliance and forfeit claims for SHE-related work stoppages."

}

Returnable Documents: Submit a completed Declaration of Shareholding or Beneficiaries (T2.2a No 8) form. This must include: full names of all shareholders/beneficiaries, registration number of the company/trust, number/percentage of shares held, and disclosure of any shareholders/beneficiaries employed by or related to Eskom Holdings or its subsidiaries. The form must be signed and dated by an authorised representative.

Companies must transparently disclose ownership structure. Any undisclosed connections to Eskom employees may disqualify applicants. The declaration form must be properly completed and signed by authorized representative.

Returnable Documents: The tender document indicates that returnable documents are required, but the specific forms or schedules are not listed in the extracted text. Bidders must consult the full tender document to identify and complete all mandatory returnables to avoid disqualification.

Insufficient searchable text - AI extraction recommended. The document suggests compliance requirements exist but are not detailed here. Bidders must review the full tender document for mandatory items such as CSD registration, tax clearance, B-BBEE status, and any other industry-specific certifications.

{

"legalCapacity": "Applicants must have the legal capacity to enter into a binding agreement.",

"compliance": "Must comply with all South African laws and Eskom's internal policies.",

"authorization": "Signatories must be authorized representatives of their respective organizations."

}

Returnable Documents: The following documents are required to claim preference points:

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS affidavit.
• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (where applicable).
• In a case of a trust, consortium or joint venture (including incorporated consortia and joint ventures), a consolidated B-BBEE status level verification certificate.

Disqualification Risks:

• Tenderer failing to provide documentation for the allocation of preference points will not be disqualified, but:
• May only score points out of 90/80 for price.
• Scores 0 points out of 10/20 for specific goals.
• Failure to meet CIDB CSDG mandatory % will render the tender non-responsive.
• Objective criteria are a condition for contract award; not meeting them may lead to the second-ranked tenderer being recommended.

{

"B-BBEE": "Must have a valid B-BBEE status (Level 1–8 or non-compliant). EMEs (revenue ≤ R10M) and QSEs (revenue ≤ R50M, 51%+ Black-owned) may submit sworn affidavits.",

"legal": "Must be a registered entity (CIPC documentation required).",

"compliance": "Must meet all mandatory SDL&I obligations (though non-compliance does not disqualify the bid).",

"financial": "No explicit financial thresholds, but revenue determines B-BBEE documentation type."

}

• Submission details (address, deadline, required forms) are not specified in the extracted document.
• The document references 'Returnable Schedules' but does not list them.
• The tenderer must sign the 'Form of Offer and Acceptance' (C1.1).
• Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of contract acceptance constitutes repudiation.

Contractor must be a legally constituted entity capable of entering into a contract under South African law. No specific CIDB registration required (marked N/A). Joint ventures are permitted but members are jointly and severally liable. Contractor must maintain and notify Eskom of any change in B-BBEE status. Contractor must provide proof of insurance as per the contract's Insurance Table A.

• Scope: Provision of Gym Training, Maintenance & Cleaning Service at Majuba Power Station for 36 months.
• Specific deliverables include: Personal Training Sessions (morning, midday, evening), Transport, Routine Maintenance of Gym Machinery by a Technician, and Cleaning Service by a Cleaner.
• The Contractor must provide a first plan for acceptance within 4 weeks of the Contract Date.
• The Service Information is contained in Part 3: Scope of Work.

Returnable Documents: Not specified in the extracted text. Submission method, address, and deadline are not detailed in the provided scope. Refer to the main tender invitation for submission instructions.

1) Technical Capability: Proven experience in gym equipment maintenance and fitness service provision. 2) Personnel Qualifications: Trainers must have verified, registered qualifications for their disciplines. The Service Technician must have a minimum of 1 year of relevant experience. 3) Compliance: Must comply with Eskom's Health & Safety (Annexure C3 OHS), Environmental Management (ENV/GEN/SPEC/01), and Quality (QM 58) specifications referenced in the document. 4) Operational Compliance: Ability to work within Majuba Power Station's strict access hours and safety rules ('Life Saving Rules'). 5) Financial & Administrative: Ability to handle the invoicing and documentation requirements as specified.

Returnable documents include:

• Signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B).
• OHS plan for high-risk work.
• Detailed costing breakdown for SHE management.
• Baseline Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD.
• SHE competency CVs and certificates.

{

"mandatory": [

"Submission of all required SHE-related documents.",

"Valid COIDA (or equivalent) certification.",

"Compliance with Eskom’s SHE policies and legal standards (OHS Act/OSHAS 18001).",

"Demonstrated competency in SHE management (e.g., certified personnel)."

],

"evaluation": [

"Documents are scored as 0 (not submitted or inadequate) or 1 (submitted and meets requirements).",

"Failure to meet any mandatory SHE requirement may result in disqualification."

]

}

All instructors must have necessary qualifying certifications. Minimum 80% technical evaluation score required. Evidence of previous corporate gym service experience (minimum 1 year). Malpractice insurance confirmation required. Maintenance technician must have Metal and Engineering Industries Qualification. References and recommendations for previous work required.

Scope: Provision of Qualified Training Instructors for the Majuba Gym, Maintenance Technician and Cleaners.

• Instructors must have necessary qualifying certifications for classes (e.g., Personal/Group Training Certificate, Fitness and Conditioning, National Certificate in Fitness).
• At least one female instructor must be part of the team.
• Malpractice insurance must be taken out and maintained during the contract term.
• Instructors should be registered with RESPSA (Register of Exercise Professionals South Africa).
• Sport Science qualification required.
• Service Technician qualification in Metal and Engineering Industries required.
• Instructor first aid competency required.
• Yoga Certificate required.
• Previous experience providing same scope to corporate facilities for at least 1 year required.
• Previous gym equipment maintenance log experience with brands for at least 1 year required.
• Fitness industry or facility cleaning experience required for cleaners.

Submit a completed and signed Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements per 240-105658000 and ISO 9001 Standard. Only one category may be selected (Category 3 is marked as applicable in the document). Indicate whether a site assessment is applicable.

{

"general": [

"Must be a registered supplier (implied by Eskom’s procurement policies).",

"Must demonstrate capability to meet ISO 9001 and Eskom’s quality standards.",

"Must have capacity to provide services nationally (with focus on Majuba Power Station)."

],

"technical": [

"Experience in providing gym training, equipment maintenance, and cleaning services.",

"Ability to undergo and pass Eskom’s supplier quality assessments (pre- and post-contract).",

"Compliance with all applicable clauses in Eskom’s quality requirements document."

],

"legal": [

"Must agree to Eskom’s rights of access, information, and audits.",

"Must handle nonconformities as per Eskom’s specified processes."

]

}

While direct financial or operational eligibility criteria are not in this procedural document, compliance with its mandates is a fundamental eligibility condition for working with Eskom. Contractors must demonstrate: A thorough understanding and implementation capability of Eskom's OHS risk assessment processes; Competent personnel (e.g., for OH HIRA, personnel require specific experience and Eskom Academy of Learning training); A proven system for developing, documenting, and updating risk registers and treatment plans; and Adherence to all applicable laws and standards referenced (OHS Act, Construction Regulations, ISO standards).

• The service provider must comply with Eskom's Occupational Health and Safety Risk Assessment Procedure (document 32-520).
• The contractor must develop a Contractor Baseline Risk Assessment (CBRA) for all planned activities, forming part of the OHS plan submitted to Eskom.
• The CBRA must cover all planned project elements/activities/tasks, regardless of frequency or duration.
• The CBRA must be periodically reviewed based on changes to scope, work methods, equipment, organisational changes, incident trends, or new technology.
• The CBRA should include occupational/environmental stressors and hazards affecting employee health, and an occupational hygiene and medical surveillance programme should be included in the SHE plan.
• The contractor must conduct issue-based risk assessments (including pre-task/daily assessments) before every activity, informed by the baseline assessment.
• The contractor must submit issue-based risk assessments to the client before work commencement.
• The contractor must ensure all employees are competent to perform continuous risk assessments (e.g., toolbox talks, behavioural observations).
• For Occupational Hygiene Hazard Identification and Risk Assessment (OH HIRA), the assessor must have at least two years' experience, completed Eskom training via EAL, knowledge of OSH Act regulations, and comprehensive knowledge of Work Instruction 240-114036246.
• The contractor must follow the hierarchy of controls: elimination, substitution, engineering controls, administrative controls, and PPE (least effective).

Submit the following returnable documents as part of your bid: QMS Manual or equivalent, Quality Policy, Quality Objectives, documented procedures for control of documented information (Clause 7.5 ISO 9001:2015), nonconforming outputs (Clause 8.7 ISO 9001:2015), nonconformity and corrective action (Clause 10.2 ISO 9001:2015), internal audit (Clause 9.2 ISO 9001:2015), organization chart and responsibility matrix, criteria for evaluation/selection/monitoring of external providers (Clause 8.4 ISO 9001:2015), Draft Contract Quality Plan (ISO 10005), Draft/Example Inspection and Test Plan (ITP) or Quality Control Plan (QCP), completed and signed Form A.

{

"qmsCompliance": "Must demonstrate compliance with ISO 9001:2015 through documented evidence, even if not certified.",

"documentation": "Must submit all required documented information as outlined in Sections A, B, C, D, and E.",

"contractQualityPlan": "Must provide a Draft Contract Quality Plan per ISO 10005.",

"qualityControlPlan": "Must provide a QCP or ITP aligned with the scope of work.",

"formA": "Form A must be completed and signed.",

"technicalCapability": "Must demonstrate capability to provide gym group trainers, equipment maintenance, and cleaning services as per the scope."

}

Submit tender electronically via the Eskom E-tendering site by the closing date and time (25 June 2026 at 10:00 am). Late submissions will not be accepted.

Mandatory submission requirements:

• Original tender in paper form + one complete copy (both in paper form). Failure to submit either will result in disqualification.
• All mandatory returnables (Annexures A-J, SBD forms, etc.) must be fully completed, signed (where required), and submitted by the deadline. Missing or incomplete disqualifiable returnables will result in disqualification.
• Non-disqualifiable returnables: If not submitted by the deadline, the Procurement Practitioner will request submission within 5 working days. Failure to comply will result in disqualification.

Clarification queries must be submitted in writing to the Eskom Representative at least 7 working days before the closing date.

Alternative tenders are not allowed.

Note: Tender validity period is 52 weeks from the closing date.

{

"general": [

"No restrictions to do business with Eskom/State-Owned Companies.",

"Not on international sanctions lists or Eskom’s Tender Defaulters list.",

"No conflict of interest (e.g., shared majority shareholders, access to competitor info).",

"Tenders must be signed by authorized persons (Annexure A required).",

"Cannot submit multiple tenders (individually or via JV/consortium).",

"Cannot subcontract 100% of the scope."

],

"jointVentures": [

"JV/consortium agreements must explicitly state joint/several liability.",

"Lead member must be designated; profit-sharing ratios defined.",

"Single designated bank account for the JV."

],

"foreignTenderers": [

"Tax compliance: Certified tax clearance certificate if operating in SA (or SBD1 for no footprint).",

"No CIDB requirement (not applicable for services)."

]

}