Five-year maintenance contract for boiler burner fire protection system (unit outages) – ESKOM gauteng

Submit via Eskom eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required). 2) Verify email and OTP sent to phone/email. 3) Select tender reference number. 4) Click 'Create New Submission' and upload documents under correct categories (Technical, Commercial, Finance). 5) File size limit: 50MB per file, total 900MB. 6) Finalize submission and save confirmation email with submission ID. Disqualification risk: Incomplete or incorrectly categorized uploads.

Evaluation criteria not explicitly stated in the document. General requirements: 1) Suppliers must register on the eTendering system with a valid CSD number, email, and cellphone number. 2) Access requires OTP verification sent to both email and cellphone. 3) Compliance with Eskom’s tendering policies and system requirements (e.g., browser compatibility).

CSD number required to access the eTendering system. Suppliers must ensure their CSD registration is valid and up-to-date.

Submit the following returnable documents: 1) Completed Authorisation Form with the appropriate certificate for your organisation type (Company, Close Corporation, Partnership, Joint Venture, Sole Proprietor, or Trust). 2) Certified copy of the resolution or agreement proving the authority of the signatory (e.g., board resolution for companies, members’ resolution for close corporations, power of attorney for joint ventures, or trustees’ resolution for trusts). 3) Fully completed and signed table at the end of the Authorisation Form, including: name of tenderer, full names of authorised signatory, designation, capacity, signature, and date. For Joint Ventures: Attach a certified copy of the Joint Venture Agreement, including: a statement of joint and several liability, designation of the lead member, and work/payment division ratios.

Evaluation focuses on: 1) Legal status: Tenderer must be a legally recognised entity (company, close corporation, partnership, joint venture, sole proprietor, or trust). 2) Authority: Proof of authority for the designated signatory to act on behalf of the tenderer is mandatory. 3) Compliance: Adherence to Eskom’s document control and copyright requirements is required.

Suppliers must be registered on Eskom’s Vendor Database. Must sign and adhere to the Supplier Integrity Pact and its obligations. Must be a legal entity (natural or juristic person) capable of entering into a contract. Must demonstrate technical competence and experience in maintaining fire protection systems for boiler burners. Must provide proof of financial stability to fulfill a five-year contract. Must not be listed on National Treasury’s List of Restricted Suppliers.

Suppliers must: Read and understand the Eskom Supplier Integrity Pact. Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process. Complete a Non-Disclosure Agreement (NDA) if accessing confidential information. Disclose any financial, personal, or private interest with Eskom employees/directors via the Integrity Declaration Form. Avoid conflicts of interest or relationships that may compromise fairness, transparency, or competitiveness. Report dishonest or fraudulent behavior by Eskom employees/directors to [email protected], [email protected], or the hotline 0800 11 27 22. Refrain from offering gifts, bribes, or inducements exceeding R1500 to Eskom employees/directors involved in evaluation or adjudication. Not engage in collusion, bid-rigging, or dishonest agreements with other tenderers. Submit a Declaration of Fair Tendering Practices with the Integrity Declaration Form.

Returnable Documents: Not specified in the provided text.

Evaluation is based on tax classification tests from the Income Tax Act. Points of guidance:

• For Companies/CCs/Trusts: Must pass residency, employee count (3+ full-time, non-connected), connected persons, income concentration (≤80% from one client), and place/control tests. Failure triggers PAYE withholding or affidavit requirements (Appendices 1-4, 7-8).
• For Individuals: Must pass service vs. people test, residence, employee count, place/control, and dominant impression tests. Failure triggers PAYE withholding or affidavit requirements (Appendices 3-9).
• Labour Brokers: Must provide valid IRP30 exemption certificate (Appendix 6) to avoid PAYE withholding.
• Non-residents: Must sign Appendix 9 and submit to Eskom’s Group Tax Department.
• Dominant Impression Test (Questions 6(i)-(xi)): Answers determine Independent vs. PSP/Employee status. Specific thresholds apply (e.g., >50% 'PSP' or 'Employee' answers trigger PAYE).

Scope: Maintenance of the fire protection system at boiler burners for a 5-year period during unit outages. Note: The provided document is a PAYE tax classification questionnaire, not a technical specification. Technical details are not included in this document.

Mandatory returnable: Submit the fully completed E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) to Eskom. Required fields: business name/JV, contact person, landline, cellphone, email, tenderer’s name, acknowledgment of self-training (via E-Tendering Noddy Guide, video, or clarification meeting), authorized signature, designation, and date. Failure to submit the fully completed form within the prescribed period will disqualify the tenderer from the procurement process.

Evaluation is based on: 1) Confirmation of self-training completion and ability to operate the e-tendering solution. 2) Full and accurate completion of the form. Incomplete submissions will lead to disqualification.

Closing date for submission: 27 January 2025. Form review date: August 2026.