Electrical building maintenance services for ESKOM properties in mpumalanga (5-Year as-and-when-required contract)

• Closing date and time: 10 August 2026 at 10h00.
• Tender validity period: 90 days from closing date.
• Clarification meeting: Non-compulsory meeting on 28 July 2026 at 11h00 via Microsoft Teams. Link: Join the meeting now. Meeting ID: 335 157 387 365 20, Passcode: qU6GF2Ui. Confirm attendance with Eskom Representative.
• Deadline for clarification queries: 5 working days before tender submission deadline.

• Eskom Representative: Koketso Mokalapa.
• Telephone: 053 830 5922.
• Email: [email protected].
• All queries must be addressed in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-Tendering at https://etendering.eskom.co.za/login by the closing date and time.
• Upload documents under folders: Technical, Commercial, Financial, and Other.
• Submit documents in PDF and Excel format (max 50MB per file, total submission 900MB).
• Do not submit zip/compressed files or hard copies.
• Ensure submission status is marked as complete; only the latest submission will be considered.
• Mandatory returnables required at tender closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E), SBD 1 (Annexure H), SBD 4 (Annexure J), NEC3 Term Service Contract completed, completed BOQ/pricing schedule.
• Additional returnables required (non-disqualifiable but may lead to disqualification if not submitted within 5 working days after request): Tax Clearance Certificate (if applicable), Employment Equity Act compliance proof (SA tenderers only), CIDB proof of grading.
• Failure to submit mandatory documents by the deadline will render the tender non-responsive.

Tenderers must: have a CIDB contractor grading of 2EB or higher (or joint venture meeting specified combined grading); be registered with ECA/CEA(SA); not be on any international sanctions list or restricted by National Treasury/Eskom; not submit more than one tender (except on E-Tendering with size limits); not have conflicts of interest; not subcontract 100% of the work; and must be eligible to do business with Eskom/state-owned companies. Joint ventures must provide JV agreement with joint and several liability.

• Scope: Provision of core technical services (electrical building maintenance) for Property Management facilities at Highveld in Mpumalanga Operating Unit on an 'as and when required' basis for five years.
• Mandatory technical requirements: Valid registration certificate with ECA/CEA(SA) (certificate or proof of application); proof of registration with CIDB.
• Technical evaluation: Functionality criteria weighted 100% with a 75% threshold; evaluated using a weighted score-card against specifications.
• Contract form: NEC3 Term Service Contract.
• Additional documents: Refer to technical criteria in the tender documents.

• Technical evaluation uses functionality criteria with 100% weight and 75% threshold.
• A weighted score-card approach evaluates technical compliance against specifications.
• Tenders passing the threshold proceed to further evaluation.

• Pricing schedule/BOQ must be submitted in PDF and Excel format (if not contained in the NEC contract).
• Upload size limit: 500MB per document, total submission 4GB.
• Pricing schedule is a mandatory returnable.

• Pricing schedule/BOQ must be submitted in PDF and Excel format (if not contained in the NEC contract).
• Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days.
• Performance security: If required, tenderer must select at least two financial institutions from Eskom-approved list.
• Financial analysis: Submit latest approved annual financial statements (not drafts) including director’s report, auditor’s report, financial statements, notes, and public interest score (if applicable). For unincorporated JVs/SPVs, each partner must submit statements.

• Mandatory contractual requirement: Proof of CSD registration (CSD number/report).
• Additional contractual requirements: Commercial compliance, safety and health, environmental, quality, SDL&I, financial analysis.
• Safety: COIDA certificate of good standing or proof of application (South African tenderers only).
• Quality: As per 'Quality Requirements' document.
• Environmental: As per 'Environmental Requirements' document.
• B-BBEE: Submit valid B-BBEE certificate, sworn affidavit, or CIPC affidavit as per requirements. Improvement/retention plan required within 30 days of contract signing.
• CIDB: Tenderers must possess CIDB grading of 2EB or higher, or joint venture members must each be registered with combined grading meeting requirements.
• Eligibility restrictions: Tenderers must not be on international sanctions lists, submit multiple tenders, have conflicts of interest, be restricted by National Treasury/Eskom, or subcontract 100% of scope.

• Safety requirement: COIDA certificate of good standing or proof of application (South African tenderers only).
• Additional safety/quality documents as per 'Quality/safety Requirements'.
• Environmental requirements as per 'Environmental Requirements' document.
• Quality requirements as per 'Quality Requirements' document.

• Contract duration: Five years on an 'as and when required' basis.
• Contract form: NEC3 Term Service Contract.
• Eligibility: Tenderers must not be on international sanctions lists, submit multiple tenders, have conflicts of interest, be restricted by National Treasury/Eskom, or subcontract 100% of scope.
• Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days.
• Performance security: If required, select at least two Eskom-approved financial institutions.
• Eskom reserves right to negotiate with preferred bidders if prices are not market-related.

• Provision of core technical services for electrical building maintenance at Eskom Distribution Property Management facilities in the Highveld area, Mpumalanga Operating Unit.
• Service is on an 'as and when required' basis for a period of five years (60 months).

• Employer: Eskom Holdings SOC Ltd.
• Tel: 011 800 8111.
• Registered Address: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.
• Service Manager details: To be confirmed (TBC).

• Submit the signed C1.1 Form of Offer and Acceptance as a returnable document.
• The tenderer's duly authorised representative must sign the Offer part of the Form.
• The offer is binding once accepted by the Employer within the validity period.
• Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of agreement may constitute repudiation.

Contractor must be a registered legal entity. Must have a CIDB registration number (indicated in Form of Offer). Must be able to provide required insurances (including covering Eskom's policy deductibles). Joint ventures are permitted but are jointly and severally liable. Must comply with South African law, including VAT registration (Eskom's VAT number: 4740101508). B-BBEE status is a critical eligibility and ongoing compliance factor.

• Scope: Provide core technical services for electrical building maintenance at Eskom Distribution Property Management facilities in the Highveld area of the Mpumalanga Operating Unit.
• Service Period: 60 months (five years) on an 'as and when required' basis.
• Key Personnel: Must submit CVs and details for key people (names, jobs, responsibilities, qualifications, experience) as part of technical requirements.
• Asbestos Management: Work may involve asbestos; the Employer ensures ambient air meets regulations. Contractor personnel may stop work if unsafe and can request certification.
• Quality Standards: All materials must be SABS approved. Proprietary items must be of specified brand or approved by the Eskom Dx Facilities Official.
• Electrical Registration: All electrical contractors must be registered with the Labour Department as an Electrical Contractor under the Occupational Health & Safety Act. The Registered Person (Installation Electrician or Master Electrician) must be employed full-time.
• Certificates of Compliance (COC): Work must be supported by a COC Certificate as per the Electrical Installation Regulations.
• SHEQ Requirements: The contractor must compile a SHEQ file, supply personal protective equipment, and provide equipment for working at heights.
• Maintenance Core Team: Includes roles such as Construction SHE Officer (SACPCMP), Electrical Supervisor, Installation Electrician, Qualified Electrician, Semi-Skilled Assistant, and General Worker/Labourer for ad-hoc work.

• Contractor must provide details of key people (names, jobs, responsibilities, qualifications, experience) and submit CVs as part of technical requirements.
• Electrical contractors must be registered with the Labour Department as an Electrical Contractor under the Occupational Health & Safety Act.
• The Registered Person (Installation Electrician or Master Electrician) must be employed in a full-time capacity.
• Maintenance core team roles include: Construction SHE Officer (SACPCMP), Electrical Supervisor, Installation Electrician, Qualified Electrician, Semi-Skilled Assistant, General Worker/Labourer.

• Occupational hygiene inspections must be conducted by a SANAS accredited and Department of Employment and Labour approved asbestos inspection authority (AAIA).

• Pricing Data is in Part C2 of the contract.
• Option A is a priced contract with a price list; items can be lump sums or rates multiplied by quantities.
• Price List includes sections for SHEQ Requirements, Travelling, Maintenance Core Team (with rates for normal hours, Saturdays, Sundays/Public Holidays), and Plant & Material (with a 10% mark-up).
• Labour rates are based on Gazetted Labour Rates.
• Transport is charged from Middelburg industrial site Eskom premises.
• Task orders are used to authorize work; prior written approval from Eskom Dx Facilities Official is required.

• Contract Type: NEC3 Term Service Contract (TSC3) Option A - Priced contract with price list.
• Payment Terms: Assessments are made on the last day of each month. Payments are made within four weeks.
• Currency: South African Rand.
• Interest Rate: The publicly quoted prime rate from Standard Bank of South Africa Limited for ZAR amounts; LIBOR for other currencies.
• VAT: The Employer's VAT number 4740101508 must be included on all invoices.
• Tax Invoice: Contractor must provide a tax invoice within one week of receiving a payment certificate.
• Pricing: Work is priced via a price list with items as lump sums or rates multiplied by quantities. Prices are fixed for the first 16 months, then subject to escalation.
• Price Adjustment: Based on indices (75% Labour, 10% Transport, 15% Fixed) with a base date one month prior to tender closing.
• Task Orders: A task order will be supplied for each task; work only after quotation and task order approval.
• Rates: Labour rates are based on Gazetted Labour Rates. Transport/traveling paid from Highveld, including toll fees with prior approval.
• Overtime: Work may occur during normal hours (Monday-Friday) and after hours; pricing must account for this with no separate claims.
• Call-out Work: Compensated at normal hour rates if started during working hours, or after-hours rates if started after hours.
• Materials Mark-up: A 10% mark-up applies to equipment, material, and spares required for maintenance.

• B-BBEE: Contractor must notify the Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in status may lead to re-negotiation or termination.
• Joint Ventures: If a joint venture, all parties are jointly and severally liable. The key person binding the contractor must be notified within two weeks of contract date.
• Insurance: Contractor must provide insurance as per Insurance Table A, covering liabilities such as loss/damage to Employer's property, plant and materials, equipment, and public liability. Minimum indemnity for employee death/bodily injury is R500,000.
• Health & Safety: Contractor must comply with Construction Regulations 2014, all applicable health & safety laws, and Eskom's rules. May be appointed as Principal Contractor.
• Environmental: Contractor must comply with all applicable environmental laws and regulations.
• Confidentiality: Contractor must not disclose contract information and must ensure subcontractors comply.
• Ethics: Prohibited actions include coercive, collusive, corrupt, fraudulent, or obstructive actions. Employer may terminate for such actions.
• Asbestos: Contractor must follow asbestos regulations and may stop work if unsafe conditions exist.
• Electrical Compliance: Must be registered with the Labour Department as an Electrical Contractor and employ a full-time Registered Person (Installation Electrician or Master Electrician).

• Contractor must take all reasonable precautions for health and safety and may be appointed as Principal Contractor under Construction Regulations 2014.
• Contractor warrants that pricing includes sufficient amount for compliance with health & safety laws and regulations.
• Asbestos exposure limits: Occupational Exposure Limit (OEL) is 0.2 regulated asbestos fibres per ml as a 4-hour time-weighted average (TWA); short-term limit is 0.6 fibres per ml as a 10-minute TWA.
• If asbestos is identified, a risk assessment is conducted; immediate control measures and air monitoring are implemented if action level is exceeded.
• Contractor personnel may stop work and leave if area is contaminated until declared safe.
• SHEQ Requirements: Contractor must compile a SHEQ file, supply PPE (safety boots, protective clothing, gloves, hard hat, ear/eye protection, first aid box, safety vests), and provide fall protection equipment.
• Medical surveillance for personnel working at heights is required.
• A Construction SHE Officer (SACPCMP) must be part of the maintenance core team.

• Asbestos removal and disposal must be done by a registered asbestos contractor, instructed by the Employer at its expense, in line with South African legislation.
• Contract dates may be extended by notification periods required under Asbestos Regulations 2001.

• Contract Duration: 60 months (five years).
• Governing Law: Republic of South Africa.
• Language: English.
• Dispute Resolution: Adjudication via ICE-SA panel or AFSA, then arbitration under Association of Arbitrators (Southern Africa) rules.
• Insurance: Contractor must provide insurance as per Insurance Table A (covering loss/damage to property, liability for bodily injury/death). Employer provides insurance as per Insurance Table B (e.g., All Risk, Contract Works, Environmental Liability).
• Liability Limits: Contractor's liability for indirect/consequential loss is limited to replacement value. Liability for loss/damage to Employer's property is limited to the deductible amount under the Employer's insurance.
• Termination: Employer may terminate if Contractor's B-BBEE status decreases, or for prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive).
• Confidentiality: Contractor must not disclose contract information.
• Changes in Law: Price adjustment for inflation applies after first 16 months.
• Task Orders: Contractor must submit a task order programme within two days of receipt.
• Asbestos: Employer manages asbestos per its Asbestos Standard; Contractor may stop work if unsafe and can request air quality certification.

• Supplier rate must include management and compliance with Eskom Safety, Health, Environmental and Quality requirements.

Closing date: 10 August 2026 at 10:00 (UTC).

Department: Eskom Park Highveld Zone, Property Management Mpumalanga Operating Unit.

Based on company size: Exempted Micro Enterprises (≤R10M revenue) use first affidavit; Qualifying Small Enterprises (R10M-50M revenue) use second affidavit; Larger enterprises (>R50M) need SANAS-accredited B-BBEE certificate. Must meet objective criteria (if specified). B-BBEE status affects scoring: Level 1=20 points, Level 2=18 points, etc.

Scope: Provision of Core Technical Services (Electrical Building Maintenance Services) at Eskom Park Highveld Zone, Property Management Mpumalanga Operating Unit.

• Basis: As-and-when-required.
• Duration: 5 years (60 months).

B-BBEE Requirements:

• Valid B-BBEE certificate or sworn affidavit required for contract award.

• Exempted Micro Enterprise (EME): Annual total revenue ≤ R10M → Sworn Affidavit acceptable.
• Qualifying Small Enterprise (QSE): Annual total revenue R10M–R50M → Sworn Affidavit acceptable if ≥51% Black-owned; otherwise, full QSE scorecard compliance required.
• Annual total revenue > R50M → Valid B-BBEE certificate mandatory.

• Sworn Affidavit validity rules:

• Must include deponent’s full name, ID, designation (director/owner/member), enterprise name, physical address, and registration details.
• Must specify % Black Ownership, Black Female Ownership, and Black Designated Group Ownership (with breakdown: Youth, Disabled, Unemployed, Rural, Military Veterans).
• Must state total revenue, financial year-end, and B-BBEE status level (one only).
• Must be signed in presence of Commissioner of Oath (same date for deponent and Commissioner).
• Commissioner cannot be affiliated with the enterprise.

• Additional compliance:

• Proof of ownership/shareholding (CIPC documentation preferred).
• Certified ID copies of shareholder(s).
• Proof of Disability (if applicable).
• For trusts/consortia/JVs: Consolidated B-BBEE verification certificate.

• SDL&I Obligations (contractual, not scored):

• B-BBEE Improvement/Retention Plan submission within 30 days of contract signing.
• Mandatory milestones for B-BBEE level migration (e.g., Level 4 → Level 3 by end of Year 1; Levels 5–8/Non-compliant → Level 4 by end of Year 1, then improve annually).
• Quarterly SDL&I compliance reports required.
• Penalties: 2.5% of invoice/contract value for non-compliance; 2.5% retention on invoices until SDL&I obligations fulfilled.

• Designated Sectors: SBD 6.2 Declaration Form and Annex C (Local Content Declaration) required if applicable (determined per task order).

Scoring system: 80/20 (Price: 80 points, Specific Goals: 20 points).

• B-BBEE Status Level Contributor Points (20 points max):

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

• Total score (Price + Specific Goals) rounded to two decimal places. Contract awarded to highest scorer per PPPFA clause 2(1)(f).
• Required documents to claim preference points:

• Valid B-BBEE certificate (SANAS-accredited) OR sworn affidavit (no electronic signatures) OR CIPS affidavit.
• Proof of ownership/shareholding (CIPC documentation preferred) with breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (if applicable).
• For trusts/consortia/JVs: Consolidated B-BBEE status verification certificate.

• Failure to submit documentation: Scores 0/20 for Specific Goals; only price points (max 80) considered.
• Objective criteria (if included) must align with PPPFA and be stated in the enquiry. Non-compliance may lead to second-ranked tenderer being awarded.

Scope: Provision of electrical building maintenance services to Eskom Property Management facilities in Mpumalanga on an 'as and when required' basis for five years.

Key focus areas:

• Compliance with Eskom’s OHS and legal requirements.
• Submission of mandatory SHE-related documents and certifications.
• Risk assessment and mitigation for all SHE hazards related to the scope of work.

Submit the following returnable documents as part of your tender:

• Fully signed Eskom SHE rules and requirements form (Annexure B).
• SHE policy signed by CEO/MD, including next review date, complying with OHS Act Section 7.
• Company organogram indicating key SHE personnel and general employees, with dates and CEO signature.
• Baseline Risk Assessment (BRA) relevant to the scope of work, addressing SHE hazards, risk ratings, and mitigation measures, including methodology.
• Costing for Safety, Health, and Environmental Management.
• Company Incident Management Procedure.
• Signed acknowledgement of understanding Eskom OHS legal and other requirements (Annexure B).

Must be registered with Department of Labour as Electrical Company; Must have valid OHS compliance documents; Must demonstrate SHE management competency; Must provide proof of medical fitness for personnel; Must acknowledge and comply with Eskom's OHS standards and legal requirements.

Scope: Provision of core technical services (electrical building maintenance) on an 'as and when required' basis for Eskom Property Management facilities in Mpumalanga.

Minimum OHS-related technical requirements for bidders:

• Valid Letter of Good Standing (COID, FEMA, or RMA) depicting the correct nature of business.
• SHE competency training certificates for:
• First aid training.
• Fire fighting training.
• Risk assessment/HIRA.
• Fall protection plan developer (US 229994).
• FAS and rescue training (US 229995).
• Working at heights (US 229998).
• SHE representative.
• Incident management/investigation training.
• Health and safety officer competency (SAMTRAC or equivalent).
• Valid medical fitness certificates for individuals whose training certificates were provided.
• Valid registration with the Department of Labour as a Registered Electrical Company.
• Substance abuse policy.
• Compliance with Eskom contractor Health and Safety requirements standards 32-136, OHS Act, and COID Act.

Mandatory compliance requirements:

• Compliance with Eskom contractor Health and Safety requirements standards 32-136.
• Compliance with Occupational Health and Safety Act and Compensation for Occupational Diseases and Illnesses Act.
• Post-award: Full alignment of company processes to Eskom’s OHS requirements (policies, procedures, standards).
• All employees (contractors/suppliers) must undergo relevant Eskom induction.
• Main contractor/supplier must:
• Demonstrate process and selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to appointing contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to comply with legal and Eskom OHS requirements.
• Monitor contractors/suppliers via audits/assessments for OHS compliance.
• Provide grounds for termination of non-compliant contractors/suppliers.
• Address non-conformances directly with main contractor/supplier.
• Eskom reserves the right to verify compliance and request testimonials/references.
• Penalties apply for non-conformance to Eskom or statutory OHS requirements.

Scoring for OHS returnables:

• 0 = Non-responsive (document not submitted or fails minimum requirements).
• 1 = Responsive (document submitted and meets minimum SHE requirements).
• Evaluation process includes first and second evaluations (second within 07 working days).
• Final status: Responsive or outstanding.

Scope: Provision of electrical building maintenance services on an as-and-when-required basis.

• Location: Highveld, Property Management Mpumalanga Operating Unit (LimLanga cluster).
• Duration: 5 years (60 months).

Contractors must comply with SHEQ requirements, including training and PPE provision. Labor roles require specific qualifications (e.g., SACPCMP for SHE Officer, electrician certifications). Pricing must align with specified rates for labor, SHEQ items, and materials.

Scope: Provision of core technical services for electrical building maintenance on an as-and-when-required basis.

• Location: Property Management Facilities at Highveld, Mpumalanga Operating Unit (LimLanga cluster).
• Duration: 60 months (5 years).
• Work Hours: Ad-hoc work from Monday to Friday, 07:00–16:00. Weekend/public holiday work only under instruction.
• Core Team Roles: Part-time Construction SHE Officer (SACPCMP), Electrical Supervisor, Installation Electrician, Qualified Electrician, Semi-Skilled Assistant, General Worker/Labourer.
• Equipment: Supply of PPE (e.g., safety boots, gloves, hard hats, ear/eye protection, high-visibility vests), fall protection equipment (safety harnesses, lanyards), and first aid kits.
• SHEQ Requirements: Compilation of annual SHEQ file, legal liability, and mandatory training (e.g., SHE legal, working at heights, first aid, fire fighting, emergency preparedness, HIRA, RCAT, hazardous chemicals handling).
• Additional Services: Medical surveillance for personnel working at heights, fall protection plans, and other SHEQ documentation.

Pricing Structure:

• Labour Rates: Hourly rates for core team roles (standard and weekend/public holiday rates provided).
• Equipment/Materials: Defined cost-plus-fee basis for maintenance equipment, materials, and spares (10% mark-up).
• Specialised Equipment: Day rates for equipment like Skyjack Mobile Boom Lift (20m).
• Certifications: Cost for issuing Certificates of Compliance (COC) at R1,700 per unit.
• Travel: Reimbursement at standard AA rate (R5.84775/km) for LDV or staff travel from zone’s central point.

• Closing date and time: As per Tender Data (South African Standard Time, determined by Telkom time signal).
• Compulsory site visit or clarification meeting: Details (date, time, venue) are stated in the Tender Data. Attendance is mandatory.
• Clarification requests: Must be submitted in writing to the Eskom Representative before the closing date; responses published on tender platforms.
• Addenda: Published before closing; tenderers must check Eskom Tender Bulletin and NT e-Tender Portal regularly.

• Eskom will publish clarification requests and responses on tender platforms without divulging tenderer names.

• All communications must be directed to the Eskom Representative identified in the enquiry document, in writing.
• No contact details (name, email, phone, address) are provided in the extracted text; refer to Tender Data for specific submission address and contacts.

• Submit a complete original tender in paper form plus one (1) complete hard copy.
• Ensure delivery to the address and tender box specified in the Tender Data by the closing date and time.
• Proof of posting or courier delivery is not proof of receipt; late tenders will not be accepted.
• Tenders must be submitted in English, completed in ink (not pencil).
• Sign the original tender; the signatory will be held liable.
• Package the original and copy separately, marking them as "ORIGINAL" and "COPY". Seal both in an outer confidential package with the required details.
• Return all mandatory tender returnables by the submission deadline. Incomplete or missing mandatory documents will lead to disqualification.
• Attend any compulsory site visit or clarification meeting; failure results in disqualification.
• All communications must be in writing to the Eskom Representative only.

• Submit complete original tender and one hard copy by closing date and time at specified address/tender box.
• Return mandatory tender returnables by submission deadline; ensure documents are valid, current, and original for the validity period.
• Package original and copy separately, marking them clearly, and seal in an outer confidential package with required details.
• Mandatory documents missing by deadlines will lead to disqualification.

Must meet eligibility criteria stated in Tender Data; not under restriction from doing business with Eskom/state-owned companies; must be registered with CIDB if required (or capable within 21 days); must comply with B-BBEE, PPPFA, and other relevant legislation; must have valid SHEQ systems; financial stability may be evaluated.

• The tender is for electrical building maintenance services at Highveld facilities in Mpumalanga, on an 'as and when required' basis for five years.
• Tenderers must check enquiry documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• The Acknowledgement Form must be completed and submitted, stating if the tender is for the whole or part of the works/services/supply identified in the specification.

• Eskom will not compensate for tendering costs, including testing to satisfy evaluation criteria.
• Check enquiry documents on receipt and notify Eskom representative of discrepancies; submit completed Acknowledgement Form.

• Include all duties, taxes, and levies in prices, fixed for contract duration unless adjustments are provided.
• State prices in South African Rand unless instructed otherwise.
• Do not make alterations to tender documents except to comply with instructions or correct errors; initial all changes.
• Submit alternative tenders only if permitted and alongside a main tender.
• Provide clarification during evaluation if requested; mandatory returnables cannot be submitted after closing.
• Arithmetical errors will be corrected; tenderers must confirm or accept corrections.

• Include all duties, taxes (including VAT), and levies applicable 14 days prior to closing in the rates, prices, and tendered total.
• Provide fixed rates and prices for the contract duration, unless price adjustment is provided for in the Enquiry.
• State prices in South African Rand unless otherwise instructed.
• Arithmetical errors will be checked; discrepancies between figures and words will favour words. Tenderers must confirm or accept corrected prices.
• If a performance bond or demand guarantee is required, select at least two financial institutions from Eskom's approved list.

• Comply with eligibility criteria in Tender Data; ineligible tenderers will be disqualified.
• Adhere to relevant legislation: National Treasury instructions, CIDB regulations, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements.
• Provide proof of valid SHEQ systems, policies, and capabilities by the stipulated deadline.
• If CIDB grading is stipulated, be registered with the CIDB at closing or capable of registration within 21 working days.
• If awarded, achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) as per CIDB standards.
• Misrepresentation or falsification of information, including B-BBEE certificates, may lead to disqualification and reporting to the B-BBEE Commission.

• Comply with OHS Act and Eskom's Safety, Health, Environment and Quality (SHEQ) requirements.
• Provide proof of SHEQ systems, policies, and capabilities by the stipulated deadline.
• If awarded, achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) as per CIDB standards.

• Eskom may cancel the tender before contract conclusion and is not liable for losses from participation, amendment, termination, suspension, or exclusion.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tenders must be held valid for acceptance within the validity period and extended if requested; refusal leads to exclusion.
• Treat all procurement matters confidentially; use Eskom documents only for tender preparation.
• Attend compulsory site visits or clarification meetings; details are in Tender Data.
• If a performance bond or guarantee is required, select at least two Eskom-approved financial institutions.

• Submit a tender only if meeting eligibility criteria in Tender Data and not restricted from doing business with Eskom or State-Owned Companies.
• If CIDB grading is stipulated, be registered with CIDB at closing or capable of registration within 21 working days.
• Meet designated materials requirements if stipulated; failure leads to disqualification.

Purpose: To appoint a contractor for electrical maintenance services at Eskom properties in the Mpumalanga Operating Unit (LimLanga Cluster) on an 'as and when required' basis for five years.

Scope: The work involves supervision, qualified labour, plant, materials, equipment, and travel to perform building electrical maintenance. The contractor must respond within 24 hours (immediately for emergencies). Services cover multi-story offices, Customer Network Centres, and other premises.

1. Must meet all Mandatory Requirements (Table 1) to proceed past desktop Phase 1. 2. Must achieve a minimum score of 75% in the Functional Requirements (Phase 2) to proceed to Site Assessment. 3. Must achieve a minimum score of 75% in the Site Assessment & Verification stage to be deemed technically successful. 4. Certificates (trade test, registration) must be valid at tender closing date and certified copies not older than 6 months. 5. Vehicle/tool documents must show company/owner name or valid hiring agreements from bona fide companies.

Scope of work: Provide electrical building maintenance services on an 'as and when required' basis for Eskom properties in the Mpumalanga Operating Unit (LimLanga Cluster), including multi-story offices and Customer Network Centres.

Key service requirements:

• Respond within 24 hours for normal calls; immediate response for emergencies.
• Work includes supervision, qualified labour, plant, materials, equipment, and travel.
• Services include corrective, preventive, and planned maintenance up to 380V.
• Must be able to work after hours and attend to specialized/hazardous installations as required.

Detailed maintenance tasks and frequencies:

1. Distribution Board Inspection and Maintenance: Annually.
2. Interior & Exterior Light Fittings, Isolators, Sockets: Monthly.
3. Perimeter/Security Lights: Quarterly.
4. Back-Up/Emergency Lights: Quarterly.
5. Earth Leakage Testing: Quarterly.
6. Infra-Red Scanning: Annually.
7. Issue Certificates of Compliance: Annually/per new installation.
8. Cable Marking/Labelling: As required.
9. Electrical and UPS System Service: As required.
10. Charger and Batteries Service: As required.
11. Standby and Call Outs: Ad hoc.
12. Travelling: Ad hoc, starting from Middelburg office.

Material purchasing:

• Materials and hired equipment reimbursed at actual proven cost-plus percentage.
• All materials used must be SABS approved.

Contractor responsibilities:

• Provide all labour, supervision, tools, equipment, and materials.
• Notify Eskom of any discrepancies before starting work.
• Obtain the latest revision of applicable standards.
• Clear site and cart away rubble on completion.

Evaluation methodology:

• The technical evaluation follows a defined process adopted by LimLanga Cluster.
• It includes desktop evaluation (mandatory and functional requirements) followed by site assessment and verification.

Experience and qualifications requirements:

• Submit certified trade test certificates for Electrical Supervisor, Installation Electrician, Electrician, and Semi-Skilled Assistant. Certificates must be valid and not older than six months.
• Provide an organogram showing key personnel with detailed CVs.
• Demonstrate company experience: submit proof (completion certificates or signed letters) for previous Building Electrical Maintenance projects. Scoring based on number of projects.

Quality standards and requirements:

• Adherence to ISO 9001 Quality Management Systems.
• Compliance with Eskom's QM 58 – Supplier Contract Quality Requirements Specifications.
• Follow Eskom's Tender Technical Evaluation Procedure (240-48929482).
• Detailed inspection and reporting for all maintenance tasks (e.g., distribution boards, lighting, emergency lights, earth leakage tests).
• All materials must be SABS approved.
• Maintain and submit logbooks, test records, and certificates of compliance to Eskom.

Mandatory compliance documents (must be submitted for desktop evaluation):

• Company Registration as an Electrical Contractor: Valid registration certificate with ECA/CEA(SA) in company or director's name.
• CIDB Registration: Valid proof of registration, Grade 2EB.

Note: If any mandatory documentation is not submitted, your tender will be disqualified without a request for outstanding documents.

Functional compliance (scored):

• Training, Accreditations & Qualifications: Submit certified copies of trade test certificates, appointment letters, and organogram for key personnel (Electrical Supervisor, Installation Electrician, Electrician, Semi-Skilled Assistant). Certificates must be valid at tender closing and not older than six months.
• Company Relevant Experience: Submit proof (completion certificates or signed letters on company letterhead) for previous Building Electrical Maintenance projects. Scoring: 3+ projects = 35%, 2 projects = 20%, 1 project = 10%.
• Vehicles: Submit certified vehicle registration documents (company/owner name) or bona fide rental agreements. Minimum: two 4x4/4x2 bakkies capable of carrying four workers; two transport vehicles for workers (not open bakkie, all with safety belts). Documents must not be older than three months.
• Tools & Equipment: Complete and submit Annexure A (Tools and Equipment List/Register) indicating owned/hired status. Minimum quantities: electrical toolbox with testers (x2), electrical toolbox (x2), step ladders (x2), drilling machine (x2), grinder (x2), generator (x1). Provide hiring agreements if applicable.

Important: Sharing of resources (tools, vehicles, certificates) among contractors is strictly prohibited and will result in disqualification.

Health and safety requirements:

• Emergency response time must be immediate.
• Attend to specialized and hazardous installations as required.
• Perform safety checks on electrical installations: inspect for cracked sockets, loose wiring, proper operation of safety shutters, and earth continuity bonding.
• Ensure transport vehicles for workers have safety belts (not open bakkies).
• Follow detailed procedures for UPS system checks, battery inspections, and thermal scanning to prevent hazards.

Key contractual points:

• The contractor is called on an 'as and when required' basis. Eskom has no obligation to provide a minimum volume of work.
• Materials and hired equipment will be reimbursed at actual proven cost-plus percentage.
• All materials used must be SABS approved.
• Sharing of resources (vehicles, tools & equipment) among contractors is prohibited and will result in disqualification.
• The contractor must provide proof of vehicle ownership or bona fide rental agreements.
• Tools and equipment must be listed in Annexure A, indicating owned/hired status.

Evaluation is a two-stage process:

• Stage 1: Desktop Evaluation.
• Phase 1: Mandatory Requirements. Full compliance required to proceed.
• Phase 2: Functional Requirements. Minimum 75% threshold to proceed.
• Stage 2: Site Assessment & Verification.
• On-site verification of vehicles, tools, and equipment.
• Minimum 75% threshold to be deemed successful.

Scoring weights:

• Training, Accreditations & Qualifications: 30%
• Company Relevant Experience: 30%
• Vehicles: 20%
• Tools & Equipment: 20%

Scope: Provision of electrical building maintenance services to Eskom Distribution Property Management facilities in Mpumalanga (Highveld, Emalahleni Zone, Eskom Park, Ermelo Zone, Mbombela) on an 'as and when required' basis for 5 years.

Key Points:

• Services include maintenance, testing, and repair of electrical systems in Eskom’s property management facilities.
• Work is performed on an ad-hoc basis as requested by Eskom.
• Suppliers must demonstrate capability to manage quality, safety, and compliance for electrical maintenance work.
• All activities must align with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001 standards.

Closing date: 10 August 2026 at 10:00 AM (UTC).

• Post-contract award: Submit Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP) within 30 days of contract award for Eskom review and acceptance.
• Quality kick-off meeting to be held at the start of the contract and subsequent phases.
• Mandatory pre-inspection meetings convened by Eskom or its inspection agency.

Contact the Eskom Quality Representative for this tender:

• Name: Mbongeni Malindisa
• Role: Supplier Quality Representative
• Department: Supply Chain Management
• Date of Issuance: 30 October 2023
• For submission or queries, refer to the tender document or Eskom’s official procurement portal.

Submit the following returnable documents as per the tender requirements:

• Completed and signed Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/QM 58 and ISO 9001).
• Quality method statement based on ISO 9001, specific to the scope of work (electrical building maintenance services).
• Signed/approved quality policy aligned with the supplier’s strategic direction.
• Copy of quality objectives (documented information).
• Documented information for Control of Externally Provided Processes, Products, and Services.
• Documented information for roles, responsibilities, and authorities specific to the project/scope of work (e.g., organization charts, job descriptions, work instructions, duty statements, manuals, procedures).
• Ensure all documents are submitted in English and comply with Eskom’s templates where applicable.

Suppliers must meet Category 4 quality requirements: demonstrate a developed QMS based on ISO 9001 principles, submit all specified 'returnable' documents (Form A, Method Statement, Quality Policy, Quality Objectives, org/docs for roles and external provider control). No mandatory ISO 9001 certification is required for this category. Eskom will evaluate based on the provided documentation.

Scope: Provision of core technical services (electrical building maintenance services) to Eskom Distribution Property Management facilities at Highveld, Emalahleni Zone, Eskom Park, Ermelo Zone, and Mbombela in Mpumalanga on an 'as and when required' basis for 5 years.

Key Technical Requirements:

• Develop, implement, maintain, and improve a Quality Management System (QMS) conforming to ISO 9001 or equivalent.
• Submit a Contract Quality Plan (CQP) outlining how quality will be achieved for the scope of work, including:
• Management of records (e.g., material tests, PMI testing, certifications).
• Access provisions for Eskom inspections.
• Special processes (e.g., welding, NDT, coating) must be pre-qualified and submitted for Eskom review.
• Personnel qualifications (e.g., SETA-accredited training, competency certificates).
• Submit a Quality Control Plan (QCP)/Inspection and Test Plan (ITP) covering:
• Materials certification, fabrication, in-process inspections, final acceptance tests, packaging, preservation, and commissioning.
• Hold points, witness points, and intervention points for Eskom oversight.
• Ensure all sub-suppliers comply with Eskom’s QMS requirements and submit their own CQPs/QCPs for review.
• Preservation of materials and equipment as per Eskom’s specifications, including storage, handling, and transit requirements.
• Nonconformities must be addressed within 14 calendar days, with root cause analysis and corrective actions.

Mandatory Compliance Requirements:

• B-BBEE: Minimum Level 1 compliance required.
• Quality Management System (QMS): Must conform to ISO 9001 or equivalent standards. For Category 4, submit a quality method statement, quality policy, and quality objectives.
• Documented Information: Submit evidence of roles, responsibilities, authorities, and control of externally provided processes/products/services.
• Form A: Must be completed and signed to acknowledge acceptance of Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001 requirements.
• CIDB Registration: Required for construction-related services (if applicable).
• Tax Compliance: Valid tax clearance certificate.
• CIPC Registration: Valid company registration with the Companies and Intellectual Property Commission (CIPC).
• Professional Registrations: Where applicable, ensure personnel are registered with relevant statutory bodies (e.g., ECSA for engineers).
• Local Content: Preference may be given to suppliers with local content and skills development initiatives as per PPPFA.

Evaluation is based on compliance with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001. Key criteria:

• Submission of Form A (mandatory for all categories).
• Quality method statement, policy, and objectives for Category 4.
• Documented QMS evidence (e.g., manuals, procedures, audit reports).
• Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP) for scope of work.
• Control of externally provided processes, products, and services.
• Roles, responsibilities, and authorities documented.
• Nonconformity management and corrective actions.
• Scoring uses the List of Tender Returnables (240-12248652) with weighted criteria for quality, compliance, and performance.

The tender is for the provision of core technical services (electrical building maintenance services) to property management facilities at Highveld in Mpumalanga on an 'as and when required' basis for five years. The attached document is an Eskom tax questionnaire for service contracts to determine contractor classification for tax purposes.

Group Taxation contact email: [email protected].

No submission guidelines found in the document. The extracted text is a tax questionnaire for service contracts.

All contractors bidding for Eskom service contracts must complete this questionnaire. Key tests include: 1) Must be South African residents (non-residents require special handling), 2) Companies must employ 3+ full-time non-connected persons to avoid PAYE withholding, 3) No connected persons may personally render services, 4) Not more than 80% of income from single client, 5) Services not mainly performed at Eskom premises, 6) Not subject to Eskom control/supervision. Failure to meet criteria results in PAYE withholding.

Scope: Provision of core technical services (electrical building maintenance services) to property management facilities at Highveld in Mpumalanga Operating Unit on an 'as and when required' basis for a period of five years.

The document is a tax questionnaire to determine contractor classification (e.g., Independent Contractor, Personal Service Provider) for Employees' Tax (PAYE) withholding. Key compliance points: - Complete the relevant evaluation pack (A for companies/CCs/trusts, B for individuals). - Provide signed affidavits and declarations as required by the questionnaire (e.g., Appendix 1 for employee count, Appendix 2 for connected persons, Appendix 4 for income concentration). - Failure to provide required affidavits may result in PAYE withholding from payments.