Supply and installation of traffic calming measures for eskom’s ingula pumped storage scheme

Tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

Tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

Supply and installation of four (4) 70mm high semi-circular hot mix asphalt speed humps and five (5) transverse rumble strips for the Ingula Pumped Storage Scheme. Work includes all materials, labor, equipment, and site preparation as per Scope of Work (Attachment 3).

Compulsory clarification meeting: 23 June 2026 at 11:00, venue: Ingula Pump Storage, Off De Beers Road, Besters, Ladysmith (GPS: S2819781 E2932290). Confirm attendance by 14:00 on 22 June 2026 with Eskom Representative (include company name, attendee position, and contact details). Tender closing date: 01 July 2026 at 10:00. Tender validity period: 12 weeks from closing date. Clarification queries deadline: 5 working days before tender closing.

Eskom Representative: Sinazo Sizani. Email: [email protected]. Phone: 021 941 5763. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Submission portal: Eskom E-Tendering site and National Treasury E-Tender Portal.

Submit tender electronically via Eskom E-Tendering site by the closing date and time. All documents must be in PDF format (max 500MB per file, total submission max 4GB). No ZIP files or hard copies accepted. Late submissions are disqualified. Resubmissions replace previous versions. Ensure submission status is marked as 'complete'. Mandatory returnables at tender closing (disqualifiable if missing): Electronic tender copy (PDF), Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer’s Particulars), Annexure D (Integrity Pact Declaration), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 – Bidders Disclosure), E-tendering Help Manual acknowledgement form, JV/consortium documents (if applicable). Non-disqualifiable returnables: If missing, you have 5 working days to submit upon request (excludes CIDB proof of grading). For JVs: Submit letter of intent, valid JV agreement, confirmation of single business entity operation, and designated bank account details.

Scope: Supply and installation of four (4) 70mm high semi-circular hot mix asphalt speed humps and five (5) transverse rumble strips for Ingula Pumped Storage Scheme. Technical evaluation criteria: See Attachment 6. Quality requirements: Form A – Category 3, List of Tender Returnables – Category 3, Supplier Quality Management Specification. Safety requirements: Annexure B (H&S Acknowledgement Form), Annexure C1 (High Risk OHS Tender Evaluation), and compliance with Eskom’s OHS procedures (e.g., PPE, risk assessments, incident management).

Submit completed pricing schedule in PDF (max 500MB per file, total submission max 4GB). Must include all rates, quantities, and totals as per Attachment 5 (Pricing Schedule/BOQ). Pricing is evaluated for arithmetical errors, contingencies, and acceptable variations. Unconditional discounts are factored into evaluation; conditional discounts are applied at payment stage.

Payment terms: Contracts below R50M (incl. VAT) paid within 30 days of undisputed invoice receipt. Contracts above R50M (incl. VAT) paid within 60 days. Pricing schedule must be completed and submitted in PDF. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Prices must be inclusive of VAT, exclude contingencies, and be adjusted for arithmetical errors or acceptable variations. Financial statements (audited/approved) required for CIDB-related transactions from R30,000 (excl. VAT).

Mandatory: CSD registration (CSD number/report). CIDB grading: 2CE or higher for main contractors (or JV members must meet combined grading of 2CE or higher; lead partner must have 1CE or higher). CIDB registration must be valid at tender closing or obtainable within 21 working days post-closing. Tax clearance certificate (certified copy) required for local tenderers (unless SARS e-filing PIN provided) and foreign tenderers with SA footprint. B-BBEE: Valid certificate (SANAS/affidavit/CIPC), proof of ownership, shareholder IDs, disability proof (if applicable). Employment Equity Act compliance: Proof of submission of EE report (SA tenderers only). COIDA: Certificate of good standing or proof of application (SA tenderers only). SHEQ requirements and financial viability may apply. Local procurement content target: 100%.

Mandatory OHS compliance: Submit COIDA certificate of good standing or proof of application (SA tenderers only). Safety documents required: Annexure B (H&S Acknowledgement Form), Annexure C1 (High Risk OHS Tender Evaluation), Peaking BU Security Dept OHS Baseline Risk Assessment, High Risk OHS Requirements, Management of Substance Abuse in the Workplace, OHS Incident Management Procedure, Driver and Vehicle Safety Management Procedure, Life-Saving Rules Standard, PPE compliance, Employees’ Right of Refusal to Work in Unsafe Situations Procedure, OHS Risk Assessment Procedure.

Contract terms: NEC3 – Short Term Contract (ECSC3). Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M (incl. VAT). Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Subcontracting with subsidiaries must be declared to avoid fronting allegations. Contractual requirements (CSD registration, SHEQ, financial viability) are assessed post-evaluation. Failure to meet contractual requirements may render the tender non-responsive.

Functionality requirements apply with a 70% minimum threshold for qualification. Price evaluation (80 points): Inclusive of VAT, corrected for errors, excludes contingencies, adjusted for variations, and compared via Net Present Value. Specific Goals (20 points): B-BBEE compliance scored per PPPFA 2022. Documents required for preference points: Valid B-BBEE certificate, proof of ownership, shareholder IDs, disability proof (if applicable). Failure to submit results in 0 points for Specific Goals but not disqualification. Final ranking uses 80/20 system.

The tender requires the supply and installation of four (4) 70 mm high semi-circular hot mix asphalt speed humps and five (5) transverse rumble strips for the Ingula Pumped Storage Scheme. Bidders must select the applicable category (e.g., Category 3) and provide all required returnable documents as specified in the tender evaluation scorecard.

Complete and submit the following returnable documents as per the selected category: Form A, ISO 9001:2015 certificate (or equivalent QMS documentation), internal and external management system audit reports (including Nonconformity, Correction, and Corrective Action Reports), Draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per Scope of Works (ISO 10005 reference), and documented roles, responsibilities, and authorities. Save the completed template in PDF format, sign, and preferably lock the sheet before submission.

Evaluation is based on a weighted scoring system across five sections: Section A (25%): Quality Management System (QMS) requirements per ISO 9001:2015. Option 1: Valid ISO 9001:2015 certification with defined scope. Option 2: Evidence of QMS in operation, including QMS manual, quality policy, objectives, documented information control, nonconforming output control, corrective action records, and internal audit records. Section B (25%): Evidence of QMS in operation, including documented roles/responsibilities, control of externally provided processes, and audit reports (internal/external) with nonconformity and corrective action details. Section C (20%): Draft Contract Quality Plan (CQP) specific to the scope of work, referencing ISO 10005. Section D (20%): Quality Control Plan (QCP) or Inspection and Test Plan (ITP) as per Scope of Works, with examples from similar/previous projects. Section E (10%): Form A completion and additional customer-specific requirements. Minimum thresholds and preference points are not explicitly stated but are implied by the scoring structure.

Mandatory compliance with ISO 9001:2015 Quality Management System standards. Required documentation: QMS manual or equivalent, quality policy and objectives approved by top management, control of documented information (Clause 7.5), nonconforming output control (Clause 8.7), corrective action records (Clause 10.2), internal audit records (Clause 9.2), and defined roles/responsibilities (Clause 5.3). External and internal audit reports must include nonconformity, correction, and corrective action details. Suppliers must be registered with Eskom or meet Eskom’s supplier registration requirements.