Full refurbishment, testing and delivery of medium voltage motors at arnot power station for a period of 4 years

I. Eskom HOLDINGS SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2002/015527/06 [hereinafter referred to as “the Disclosing Party”.

No specific requirements found

Must be registered on National Treasury's Central Supplier Database (CSD) prior to award. Must demonstrate tax compliance status via SARS E-filing. Must be tax compliant as per SBD 1 requirements. Foreign suppliers or those not on CSD must provide current valid tax compliance certificate by contract award stage. Subcontractors must be disclosed with B-BBEE level and designated group verification if subcontracting is intended.

The tenderer must furnish the following particulars where applicable:

• Complete the tenderer's particulars form.
• If subcontractors are to be used, provide details for the main sub-contractor(s).
• Provide Eskom vendor registration number if currently registered.
• Provide National Treasury Central Supplier Database (CSD) registration number if currently registered.
• Provide SARS E-filing PIN number to verify tax compliance.
• If required to be tax compliant but not on CSD (e.g., foreign suppliers), attach a current valid tax compliance certificate by contract award stage.
• If sub-contracting is prescribed, complete sections 7.1 to 7.9 regarding sub-contractor details, CSD registration, B-BBEE level, and designated group.
• Indicate the type of tendering structure (individual, joint venture, etc.) and provide applicable registration numbers.
• Provide CIPC registration number or disclosure certificate, VAT registration number, and CIDB registration number and grade (if applicable) for the tenderer and each joint venture member.
• Provide contact person details, telephone number, email address, postal address, and physical address.

The tenderer must meet the following compliance requirements:

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory prior to award, but not at the time of tender submission.
• Tax compliance is required as per SBD 1; provide SARS E-filing PIN or attach a current valid tax compliance certificate by contract award stage.
• If sub-contracting, the sub-contractor's CSD registration and B-BBEE level must be confirmed.
• Provide CIPC registration number or disclosure certificate.
• Provide VAT registration number.
• Provide CIDB registration number and contractor grading designation (if applicable).
• For joint ventures, provide registration numbers for each member.

Open to both local and foreign suppliers. Foreign suppliers must truthfully complete the questionnaire regarding their presence and tax obligations in South Africa. Suppliers must confirm understanding and truthfulness of responses with signature, designation, date, and company details.

• Foreign suppliers with no local footprint (no branch or representative registered in South Africa) are exempt from submitting a tax clearance certificate.
• These suppliers are also exempt from registering on the National Treasury’s Central Supplier Database.
• To confirm exemption status, complete the pre-award questionnaire in the document.
• If the answer is 'No' to all questions, obtaining a tax clearance certificate or SARS pin code is not required.

Business Unit: Arnot Power Station.

Name of Buyer: Lebohang Malema.

Returnable Documents: The following documents are required to claim preference points:

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS affidavit. Note: Eskom will not accept a sworn affidavit with an electronic signature.
• Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (where applicable).
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory and must be tender returnables if applicable.
• Subcontracting agreement signed by both parties with subcontractors’ company registration documents (CK and B-BBEE certificate or sworn affidavit) or copies of sub-contracting contracts (agreements) or copies of letters from the tenderer to the sub-contractors, stating the intent to sub-contract.
• B-BBEE Improvement Plan must be submitted within 30 days of signing the contract.

Note: Tenderers failing to provide documentation for the allocation of preference points will not be disqualified, but may only score points out of 80/90 for price and score 0 points out of 20/10 for specific goals.

Scope of Work: Full refurbishment, testing and delivery of medium voltage motors at Arnot Power Station for a period of 4 years.

Duration: 4 (four) years.

Financial obligations:

• Eskom will retain 2% of every invoice (excluding VAT) as security for the fulfilment of all SDL&I Obligations.
• Retention amounts shall only be released upon: Eskom receiving SDL&I progress reports, fulfilment of all SDL&I obligations by the contractor, and submission of an approved compliance report by SDL&I Department.
• Eskom will apply a penalty of 2% of the invoice amount for failure to meet SDL&I obligations.
• Eskom will apply a penalty of 2% of the Contract Value for failure to meet SDL&I obligations.

B-BBEE Requirements:

• A valid B-BBEE certificate or Sworn Affidavit is a condition for contract award.
• If your company’s annual Total Revenue is R10 Million or less, you qualify as an Exempted Micro Enterprise and can submit a Sworn Affidavit.
• If your annual Total Revenue is R50 Million or less, you qualify as a Qualifying Small Enterprise and must comply with all elements of the QSE scorecard relevant to your sector, unless the entity is at least 51% Black owned, in which case a Sworn affidavit is required.
• If your Annual Total Revenue is above R50m, you need to submit a Valid B-BBEE certificate.
• Tenderers must submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract.
• Tenderers with B-BBEE status level 4 at award must achieve Level 3 by the end of the first year and improve thereafter.
• Tenderers with B-BBEE status Level 5 to 8 or non-compliant at award must achieve Level 4 by the end of the first year and improve at least one level higher each year from the second year.

Local Content Requirements:

• Tenderers must achieve stipulated minimum thresholds for Local Production and Content.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory returnables if applicable.

Subcontracting Requirements:

• Tenderers shall subcontract a minimum of 5% of the contract value to an EME or QSE which is 51% owned by black people living in rural or underdeveloped areas or townships.
• Potential scope for subcontracting includes labour (refurbishment) and transportation of material.

1. All bidding contractors must comply fully with this standard. 2. Contractor personnel must be medically fit, trained, and authorized for specific tasks (e.g., electrical work, working at heights). 3. Contractors must have processes to enforce rules and manage disciplinary actions. 4. Compliance with referenced normative documents (e.g., ISO 9001, OHS Act, Eskom procedures) is mandatory.

• The contractor must comply with Eskom's Life-Saving Rules, which apply to all employees, agents, consultants, and contractors.
• The rules are designed to enforce zero tolerance for serious at-risk behaviours that could cause serious injury or fatality.
• The scope of the rules applies at all Eskom sites to promote a safe working environment.
• Key safety rules include:
• Rule 1 (Electrical Safety): No work on or near electrical apparatus unless the person is trained, authorised, has a valid permit where required, conducts a pre-task risk assessment, follows specific isolation and safety procedures, and wears appropriate PPE.
• Rule 2 (Working at Height): No work at height unless the person is medically fit, a risk assessment is conducted, they are appropriately trained and secured, and an Eskom-approved fall arrest system is used where applicable.
• Rule 3 (Vehicle Safety): Seat belts are mandatory for all drivers and passengers in all vehicles/equipment used for Eskom business.
• Rule 4 (Substance Abuse): No person under the influence of intoxicating liquor or drugs is permitted on site or to conduct Eskom business.
• Rule 5 (Permit to Work): No work shall be performed without the required Permit to Work where an authorisation limitation exists.
• Contractors must ensure all employees understand and adhere to these rules. Violations are treated as serious misconduct and lead to disciplinary action.
• Contractors are responsible for removing any employee who violates a rule from site immediately and initiating a disciplinary process within five working days.

• Contractors must comply with Eskom's Life-Saving Rules and associated procedures.
• Key referenced compliance documents include:
• ISO 9001 Quality Management Systems.
• Eskom's Safety, Health, Environment and Quality Policy (32-727).
• Contractor Health and Safety Requirements (32-136).
• Working at Heights Standard (32-418).
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (32-848).
• Eskom Personal Protective Equipment Specification (240-44175132).
• Vehicle and Driver Safety Management Procedure (240-62946386).
• Medical Surveillance Procedure (240-84733329).
• Contractors must also adhere to the National Road Traffic Act and the Occupational Health and Safety Act.
• A contractor is defined as any person formally contracted by Eskom to perform work or supply services, products, equipment, or materials, including consultants, vendors, suppliers, agents, joint ventures, and subcontractors.

• Contractors must comply with Eskom's comprehensive health and safety framework, including the Life-Saving Rules.
• Key referenced safety documents include:
• Substance Abuse Procedure (32-37).
• Environmental, Occupational Health and Safety Incident Management Procedure (32-95).
• Contractor Health and Safety Requirements (32-136).
• Behavioural Safety Observations (32-407).
• Working at Heights Standard (32-418).
• Safety, Health and Environment Training and Development Procedure (32-477).
• Occupational Health and Safety Risk Assessment Procedure (32-520).
• Plant Safety Regulations (36-681).
• Operating Regulations for High Voltage Systems (32-848).
• Disciplinary Code and Procedure (32-1112, 32-1113).
• Eskom Personal Protective Equipment Specification (240-44175132).
• Vehicle and Driver Safety Management Procedure (240-62946386).
• Right to Refuse Procedure (240-43848327).
• Medical Surveillance Procedure (240-84733329).
• Personal Protective Equipment for Working at Heights Specification (240-100979499).
• Contractors must also adhere to the National Road Traffic Act and the Occupational Health and Safety Act.
• The Life-Saving Rules detail specific mandatory procedures for electrical safety, working at height, vehicle safety, substance sobriety, and permit-to-work systems.
• Violations result in immediate removal from site, disciplinary action, and potential suspension of contractor activities.

• The tender evaluation will reference ISO 9001 Quality Management Systems.
• The tender evaluation will reference Eskom's Safety, Health, Environment and Quality Policy (document 32-727).

• Bidders must complete and submit a detailed Supplier Declaration of Interest form.
• The declaration requires disclosure of any relationships with Eskom employees or directors that could constitute a conflict of interest.
• Required disclosures include:
• Whether any person with an interest in the supplier (shareholder, director, etc.) is employed by or is a director of Eskom.
• Whether any such person is a close family member or associate of an Eskom employee/director involved in the procurement.
• Awareness of any close family or associate relationships between the supplier's representatives and Eskom personnel involved in the process.
• Any exchange of business courtesies (gifts, favours, hospitality) with Eskom employees/directors in the last 12 months.
• If acting as a consultant, details of other services currently being rendered to Eskom or its related entities.

You must submit a Declaration of Shareholding or Beneficiaries form (Tender Schedule T2.2a No 8). The form requires:

• Full disclosure of all individual and company shareholders/beneficiaries in your organisation.
• The authorised representative's declaration.
• A yes/no declaration on whether any shareholders/beneficiaries are Eskom employees or their close family members.
• If yes, details of the Eskom employee's position and the nature of the shareholder's interest.
• Signature, date, and designation of the authorised representative.

Bidders must be legally authorized to submit the tender. Must fully disclose all shareholders/beneficiaries. Must declare any potential conflicts of interest with Eskom employees. The declaration must be signed by an authorized representative with their designation and date.

You must submit a completed Declaration of Shareholding or Beneficiaries form. This form requires:

• The name, registration number, and authorised representative of your company or trust.
• A list of all shareholders/beneficiaries and their share percentages.
• A declaration of whether any shareholders/beneficiaries are employed by or are close family members of Eskom employees.
• If yes, details of the Eskom employee's position and the shareholder's interest.

The tender document does not contain specific important dates for the tender process. The extracted text mentions a policy authorisation date of 05 October 2020 and a policy next review date of October 2025, but these are not tender-related dates. No briefing, site visit, or clarification deadlines are stated.

While not specifying financial or technical pre-qualification, the policy establishes non-negotiable SHEQ eligibility criteria. The bidding organization must demonstrate: 1. Adherence to the standards listed in the normative references (e.g., ISO standards, South African Acts). 2. A documented SHEQ management system aligned with Eskom's. 3. A commitment to and track record of 'Zero Harm' principles. 4. Processes to ensure its employees and subcontractors comply with Eskom's SHEQ requirements on site.

The tender document does not contain specific technical specifications for the refurbishment of medium voltage motors. The extracted text is Eskom's general Safety, Health, Environment, and Quality (SHEQ) Policy, which states:

• Eskom's commitment to implementing management systems aligned with ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001.
• The application of risk-based assessment methodologies.
• The requirement for contractors to meet Eskom's SHEQ requirements.
• Adherence to Eskom's Life-saving Rules (e.g., isolation procedures, working at heights, permit to work).
• Compliance with referenced standards and acts, including the Occupational Health and Safety Act.

The document defines key terms and outlines roles related to SHEQ management:

• Defines terms such as Accident, Contractor, Incident, and Zero Harm.
• Specifies that Eskom's leadership is accountable for SHEQ risk management.
• Employees are responsible for incorporating SHEQ into daily work.
• Contractors are responsible for meeting Eskom's SHEQ compliance obligations.
• The policy is monitored through audit schedules.

The document indicates Eskom's quality management approach is aligned with international standards:

• The SHEQ Policy is aligned with the latest ISO 9001, ISO 14001, and ISO 45001 standards.
• Revisions to the policy ensure it meets updated business requirements and standards.

The tender document does not contain specific compliance requirements for bidders (e.g., CSD, tax, B-BBEE, CIDB). The extracted text is Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy, which outlines the company's internal commitment to SHEQ principles and legal compliance. It references standards like ISO 9001, ISO 14001, and ISO 45001, and acts such as the Occupational Health and Safety Act, but does not state these as mandatory bidder submission requirements.

The document outlines Eskom's health and safety commitments:

• Commitment to Zero Harm for employees, contractors, and the public.
• Implementation of management systems per ISO 45001/OHSAS 18001.
• Adherence to Life-saving Rules (e.g., isolation procedures, working at heights, permit to work).
• Compliance with the Occupational Health and Safety Act and other relevant legislation.
• Contractors are responsible for meeting Eskom's safety requirements.

The document outlines Eskom's environmental commitments within its Zero Harm goal:

• Striving for zero environmental incidents.
• Proactively managing Eskom's environmental footprint and minimising pollution.
• Transitioning to a cleaner energy mix and prioritising resource efficiency.

Mandatory returnable: E-Tendering Training Acknowledgement Form.

• Complete all fields: Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address.
• Select and complete the acknowledgment paragraph.
• Provide authorized signature, designation, and date.
• Failure to fully complete and submit within the prescribed period will result in disqualification.

Based solely on this document: Eligibility is contingent on submitting this fully completed mandatory form. The tenderer must be capable of using Eskom's E-Tendering system, as confirmed by this acknowledgement. Other standard eligibility criteria (e.g., B-BBEE status, financial standing, technical capability) are not detailed in this excerpt but would be in the main tender documents.

This document is an E-Tendering Training Acknowledgement Form. Bidders must complete self-training via the e-Tendering Noddy Guide, video, or a clarification meeting, and acknowledge their ability to operate the E-Tendering Solution.

The tender is for the supply and delivery of plant and equipment, either fully or partly manufactured or supplied from locally held imported stocks. The technical scope includes:

• Supply and delivery of medium voltage motors.
• Installation and commissioning may be applicable.
• The work involves refurbishment, testing, and delivery at Arnot Power Station.

The tenderer must specify:

• The base date for indices.
• The closing date of the tender.
• Provide signature and date.
• Accept either paragraphs A1 to A6 or all of section B.

The tender requires completion of the Contract Price Adjustment (CPA) form. Key financial requirements:

• Failure to propose cost price adjustment methods will result in that portion of the tender price being considered fixed.
• The tender/contract price remains fixed if the period between tender closing and contractual completion is less than one year.
• Tenderers must complete sections for cost of manufacture, transport, and installation/erection, specifying fixed portions and adjustable percentages linked to published indices (e.g., SEIFSA, Statistics SA).
• All percentages for cost components must sum to 100% or 1 as applicable.
• Claims for transport escalation must be accompanied by evidence of transport method (rail or road).
• Eskom may request documentary evidence to substantiate claims.
• Submit separate schedules if space is insufficient or costs are quoted per item.

The tender/contract price shall remain fixed where the period between the closing date of tenders and the contractual completion date is less than one year.

• Mandatory evaluation criteria and qualitative technical evaluation criteria are referenced but not detailed in this document.
• Technical Support Services is responsible for Quality Checks (QC) on all delivered goods.
• Bidders should expect quality checks as part of the monitoring process.

• Scope: Site collection, total refurbishment, testing and delivery of medium voltage motors (185kW to 5800kW) to Arnot Power Station on a 4-year fixed term contract.
• Key activities include:
• Motor collection from stripping and assessment workshop.
• Replacement of broken nuts, bolts, washers.
• Repair of loose wedges and end-winding bracing.
• Repair of stator and rotor core defects per OEM recommendations.
• Repair of rotor fan/bar defects.
• Micro welding of cracks and replacement of defective bearing insulation.
• Manufacturing of explosion-proof terminal boxes as required.
• Replacement of defective heater wiring and resistive elements.
• Recording of all tests and inspections.
• No-load test runs after assembly with couplings fitted.
• Painting: motor frame (dark battleship grey), terminal boxes (red), fan cowl (orange).
• Delivery to Arnot Power Station.
• Provision of motor build data pack.
• Note: If a motor is deemed beyond repair and scrapped by Eskom, the contractor must reassemble it as best as possible and return it to Arnot.
• Detailed motor data for 18 specific motor types is provided, including make, weight, voltage, power, frame size, speed, bearing sizes, and shaft dimensions.
• Normative references: Eskom work instruction 240-89217674 (Refurbishment and Repair of Power Station Electrical Motors) and standard 240-56360387 (Storage of Power Station Electric Motors).

• The scope includes testing and vibration analysis prior to delivery.
• All tests and inspections during motor build must be recorded.
• No-load test runs are required after motor assembly with couplings fitted.
• Technical Support Services is responsible for Quality Checks (QC) on all delivered goods.
• The monitoring process involves following the materials management goods receipt process for QC.

• Mandatory evaluation criteria and qualitative technical evaluation criteria are referenced but not detailed.
• Quality Check (QC) is a key element, with Technical Support Services responsible for QC on all delivered goods.