Specialised ultrasonic inspection services for ESKOM nuclear operating unit (5-year as-and-when-required contract)

Returnable Documents:

• No specific submission guidelines, deadlines, or returnables are detailed in the extracted text.

Contractors must be legally compliant and registered with the Compensation Commissioner (COID). They must have proven competence in specialized ultrasonic inspection within high-hazard industrial or nuclear environments. The organizational structure must include a defined hierarchy with appointed, competent supervisors and safety officers. Financial capacity to cover all SHE costs (training, PPE, medicals) as part of the bid is essential. International suppliers must provide equivalent compensation certificates from their country of origin.

Project Name: Provide Specialized Ultrasonic Inspection services on an as and when required basis at Nuclear Operating Unit

Scope of Work:

• Conduct phased array ultrasonic inspection for requalification of welds, vessels, piping during outages or non-outage periods.
• Perform BOP inspections as per I&T’s major inspection programmes: Flow Accelerated Corrosion (FAC) and Risk Based Inspections (RBI); Pressure Equipment Regulations (PER) / Occupational Health and Safety Assurance (OH&SA).
• Perform BOP inspections in support of maintenance major component outages, during repair and replacement activities.
• Perform BOP inspections on safety class 1, 2, 3 and non-safety class systems.
• Services include but are not limited to: Ultrasonic inspections of pressure vessel and piping welds, ultrasonic wall thickness monitoring, ultrasonic level checks, and engineering ad-hoc requests.
• The contractor awarded will be the 'principal contractor'; any subcontractor appointed will be an 'appointed contractor'.
• A copy of the scope of works must be retained by the contractor.

No specific requirements found

Health, Safety, and Environmental (SHE) Requirements:

• Comply with Occupational Health and Safety Act 1993 (Act 85 of 1993) and its Regulations.
• Comply with National Environmental Management Act 1998 (Act 107 of 1998), Environment Conservation Act 1989 (Act 73 of 1989), National Water Act 1998 (Act 36 of 1998).
• Comply with Compensation for Occupational Injuries and Diseases Act 130 of 1993; contractor must be registered and provide a valid letter of good standing.
• Comply with Basic Conditions of Employment Act No 75 of 1997, including prohibitions on child labour.
• Comply with National Road Traffic Act 93 of 1996.
• Adhere to Eskom Koeberg Operating Unit's SHE specification, policies, and life-saving rules.
• Develop a SHE plan meeting legislative and Eskom requirements.
• Appoint competent personnel, including a part-time Health and Safety Officer with SAMTRAC/NQF Level 5 OHS qualification, hazard identification, incident investigation training, and minimum 2 years experience.
• Implement occupational hygiene programme, including exposure risk assessments, monitoring, and medical surveillance.
• Ensure statutory appointments as per OHS Act (e.g., incident investigator, health and safety representative, first aider).
• Implement substance abuse programme with zero tolerance for alcohol and drugs on site.
• Provide and maintain personal protective equipment (PPE) as per risk assessments.
• Conduct risk assessments, method statements, and daily pre-task briefings.
• Adhere to specific hazards controls: working at heights, confined spaces, electrical safety, fire safety, chemical control.
• Maintain SHE files, incident reporting, and audit compliance.

• Contract starting date: 19 April 2026.
• Service period: Five (5) years.
• Prices are fixed for the first 12 months, with annual adjustments thereafter.
• Employer must inform Contractor of personnel and inspection schedule at least 12 weeks prior to outage services and at least 2 weeks prior to non-outage services.

• Service Manager: Khutso Moahloli.
• Address: Nuclear Operating Unit, R27 Off West Coast Road, Melkbosstrand.
• Phone: +27 21 522 3018 or +27 21 550 5115.
• Email: [email protected].
• For payment queries: Finance Shared Service call centre 011 800 5060 or email [email protected].
• Tax invoices must be emailed to [email protected].

• Submission details are not explicitly stated in the extracted text. The document is a contract template, not a tender call. Bidders should refer to the original tender advertisement for submission instructions, deadlines, and required returnable documents.

Personnel must be certified as Level II and Level III in UT; must meet KAR-240 requirements for qualification and certification of inspection personnel; must comply with Fitness for Duty requirements (FFD procedure 335-68) including security background verification, drug and alcohol testing, medical examinations, and competency assessments; contractor employees must have valid identification documents and work permits; security clearance required for access to National Key Point site; fraudulent documentation or false declarations result in permanent denial of site access

• Scope: Provide specialised ultrasonic inspection services (Phased Array Ultrasonic Testing - PAUT, and Guided Wave - GUL) on an as-and-when-required basis at Koeberg Nuclear Power Station.
• Services are for weld requalification after repair/replacement per ASME B31.1 (2018) and for ad-hoc engineering requests.
• Required for both outage and non-outage periods.
• Contractor must use own procedures and equipment, which must be reviewed and accepted by Eskom NDT Level 3 prior to work.
• Equipment must be verified by Koeberg calibration laboratory.
• NDT personnel must be certified as at least Level II and Level III in UT and meet requirements of KAR-240.
• All personnel must undergo Koeberg-specific induction training and Fitness for Duty (FFD) clearance.
• Work may require 24/7 shift cover during critical outage paths.
• Contractor must provide inspection schedules/plans and attend daily meetings during outages.

• Pricing is per a Price List with hourly rates for PAUT/GUL teams, equipment, and Level 3 reviewers, plus additional costs for per diem, air tickets, and kilometres.
• Prices are exclusive of VAT.
• Rates are fixed for the first 12 months; thereafter, 90% of the rate is subject to annual adjustment per clause X1, 10% remains fixed.
• No upfront payments.
• Payment assessment interval: from the 25th of each month to the 24th of the next.
• Payment period: within four weeks.
• Interest rate: LIBOR rate as defined.
• Contractor must submit a tax invoice within one week of receiving a payment certificate, including Eskom VAT number 4740101508.

• Contractor must comply with the Basic Conditions of Employment Act No. 75 of 1997.
• B-BBEE: Contractor must notify Employer of any change in B-BBEE status within 7 days; a decrease may lead to contract re-negotiation or termination.
• Insurance: Contractor must provide insurances as per Insurance Table A, including liability for damage to Employer's property, plant and materials, and employee injury.
• Health, Safety, and Environment: Contractor must comply with all applicable laws, including Construction Regulations 2014 and Occupational Health & Safety Act.
• Confidentiality: Contractor must not disclose contract information and requires written consent for any photography on site.
• Ethics: Prohibited actions include coercive, collusive, corrupt, fraudulent, or obstructive acts, which may lead to termination.

Outage periods (subject to change, communicated timeously):

• Outage 128: 28 February 2027 to 4 April 2027.
• Outage 228: 21 February 2028 to 27 March 2028.
• Outage 129: 11 September 2029 to 10 November 2029.
• Outage 229: 3 September 2030 to 2 November 2030.
• Outage 130: 29 April 2031 to 3 June 2031.

Services may be required during outages, non-outage periods, or on an as-and-when-required basis. Task instructions will specify exact periods.

Submit the following returnable documents with your proposal:

• All commercial documentation as required by the tender enquiry.
• Contractor NDT Certification Procedure (Written Practice).
• Evidence of Eskom Contractor Assessment.
• List of personnel, including qualifications and certifications.
• Availability of equipment to be used for inspection, including calibration certificates.

During the contract, deliver a personnel certification and qualification records file (one month before start of inspections) containing:

• Name of certified individual.
• Level of certification and NDT method.
• Educational background and experience records.
• Evidence of satisfactory completion of training.
• Vision examination results.
• Evidence of successful completion of examinations.
• Evidence of satisfactory qualifications if used in lieu of prescribed examinations (per SNT-TC-1A).
• Name and signature of NDT Level III verifying qualifications.
• Certification obtained and expiry dates.
• Name and signature of certifying authority (e.g., SAIW Examination Manager, Contractor’s Manager).

Submit with proposal:

• All commercial documentation as required by the tender enquiry.
• Contractor NDT Certification Procedure (Written Practice).
• Evidence of Eskom Contractor Assessment.
• List of personnel with qualifications and certifications.
• Equipment availability and calibration certificates.

During contract:

• Personnel certification and qualification records file (one month before inspections start).

Applicants must have NDT personnel certified to Level II in Ultrasonic Testing (PAUT/GUL), preferably for all weld configurations; must have a reviewed and accepted NDT procedure by an Eskom NDT Level III; must provide evidence of Eskom Contractor Assessment; must have the capability to provide SDL&I training; and must comply with all referenced Eskom procedures and nuclear industry standards (ASME III, ASME B31.1, SNT-TC-1A).

Scope of Work:

• Provide specialized ultrasonic services (Phased Array, Guided Wave, etc.) for requalification of welds, vessels, and piping during outages or non-outage periods at Koeberg Nuclear Operating Unit.
• Services include:
• Ultrasonic inspections of pressure vessel and piping welds.
• Ultrasonic wall thickness monitoring of vessels and piping.
• Ultrasonic level checks on piping and vessels.
• Engineering ad-hoc requests.

Requirements:

• Scope managed by Eskom’s I&T Group within Koeberg processes.
• Contractor must use own procedures and equipment, reviewed and accepted by Eskom NDT Level 3.
• Ultrasonic equipment and calibration certificates must be verified by Koeberg’s calibration laboratory before use.
• NDT personnel must undergo in-house induction training and assessment.
• Work may be required during outages, non-outage periods, or as-and-when-required.
• Compliance with ASME III (2021) and ASME B31.1 (2018) for repair/replacement activities.

Equipment:

• Contractor must provide all equipment and tools, representing the latest technology, reliable, and producing comparable future results.
• Reserve equipment, tooling, spare parts, and materials must be available on-site or within a short timeframe in case of breakdowns.
• Contaminated equipment must comply with IAEA TS-R-1 and KAA-634 for safe transport and radioactive material control.
• Contractor must provide evidence of performing inspections under strict safety and radiologically considered guidelines.

Employer-Supplied Items:

• Contractor must specify needs for on-site work (e.g., hoisting, scaffolding, shielding, tenting, fluid supplies, HVAC connections, storage, laydown areas).
• Contractor is responsible for employer-supplied equipment.

Contractor must:

• Use own procedures and equipment, reviewed and accepted by Eskom NDT Level 3.
• Transport equipment to/from site timeously; reserve equipment must be available on-site or within a short timeframe to avoid delays.
• Ensure equipment represents the latest technology and produces comparable future results.
• Work is performed on an as-and-when-required basis during outages or non-outage periods per task instructions.

Personnel must meet the following:

• Minimum Level II certification in Ultrasonic Testing (PAUT/GUL) for welds (all configurations preferred).
• Certification and documentation must comply with KAR-240.
• Personnel records file must include: name, certification level, NDT method, education, experience, training evidence, vision test results, exam results, qualifications (if substituting exams), NDT Level III verification, certification dates, expiry dates, and certifying authority signature.

The work described in this specification is classified Q2, requiring strict adherence to Eskom’s quality standards, ASME codes, and KAR-240 certification procedures.

Personnel Certification:

• NDT personnel must be at least Level II certified in Ultrasonic Testing (PAUT/GUL) for welds (all configurations preferred).
• Certification procedures and personnel documentation must meet KAR-240 requirements.

Training and Competencies:

• All staff must complete training before service commencement.
• Mandatory FFD (Fitness for Duty) requirements:
• Security Screening Enrolment, Drug Test, and Criminal Check (criminal check must pass before booking other training).
• Medical examination (external, results presented to FFD Medical Centre).
• Fall Arrest Training (external, results presented to FFD centre).
• Competencies required: Material Handling, Plant Induction, Foreign Material Exclusion, Human Performance, Radiation Worker Training, Safety Induction Course.
• Plant Induction Training (PIT) is Koeberg-specific and paid for by Eskom (4 hours training + 2 hours assessment).
• Meeting FFD requirements is the Contractor’s responsibility, performed offsite at their cost per procedure 335-68 paragraph 5.1.

B-bbee:

• Minimum B-BBEE Level 3 required.

Safety and PPE:

• Contractor must supply PPE (hard hats, safety shoes, eye protection, hearing protection) meeting SABS standards or equivalent.
• Contractor must supply office space for personnel and equipment storage.

Local Content and Development:

• Provide PAUT/GUL training to eligible candidates per SDL&I criteria.
• Number of trainees to be confirmed during negotiation with the successful contractor.
• Training: 40 hours classroom (external provider e.g., SAIW, PCN) + 40 hours theoretical/practical for PAUT and GUL UT techniques.

B-BBEE Level 3 minimum required. Contractor must provide PAUT/GUL training to eligible candidates per SDL&I criteria, with trainee numbers confirmed during negotiation.

Mandatory safety and radiological compliance:

• All personnel must complete FFD requirements: Security Screening, Drug Test, Criminal Check, Medical Examination, Fall Arrest Training.
• Competencies required: Material Handling, Plant Induction, Foreign Material Exclusion, Human Performance, Radiation Worker Training, Safety Induction Course.
• Contractor must supply PPE (hard hats, safety shoes, eye/hearing protection) meeting SABS standards.
• Contaminated equipment must comply with IAEA TS-R-1 and KAA-634 for radioactive material transport and control.
• Evidence of inspections performed under strict safety and radiological guidelines required.
• Plant Induction Training (PIT) is Koeberg-specific and paid for by Eskom (4 hours training + 2 hours assessment).
• Contractor bears all offsite FFD costs per procedure 335-68 paragraph 5.1.

General requirements:

• NDT personnel must undergo in-house induction training and assessment.
• Contractor must specify needs for employer-supplied items (hoisting, scaffolding, shielding, tenting, fluids, HVAC, storage, laydown areas).
• Plant Induction Training (PIT) is Koeberg-specific and paid for by Eskom.
• All FFD activities must be completed offsite at the Contractor’s cost before employee registration on the FFD system.

Work is classified as Q2. Evaluation will ensure compliance with ASME III (2021) and ASME B31.1 (2018) standards, KAR-240 certification requirements, and Eskom NDT Level 3 approval of contractor procedures and equipment calibration.

Mandatory returnables include SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule).

• Jobs creation and retention proposals are required.
• Sworn affidavits must meet validity criteria.

Not a set-aside procurement (no designated group targeting). Open to all bidders meeting technical requirements. B-BBEE compliance affects scoring but not initial eligibility. Must comply with local content declarations (SBD 6.2 and Annex C mandatory). Objective criteria may affect award but not disqualification.

The scope is the provision of specialised ultrasonic inspection services on an as and when required basis at the Nuclear Operating Unit.

• The project duration is five (5) years.
• The successful tenderer will be obligated to skill one candidate for every R5 million cumulative spend through purchase orders.
• The specific skill type is Phased Array Ultrasonic inspection/testing (PAUT) Level 1.
• The objective is to obtain PAUT Level 1 certification after theoretical/practical training and examinations at a selected NDT training facility.
• Trainees should preferably be identified within a 16-kilometre radius of Koeberg Power Station.
• Tenderers must take full financial responsibility for skills development; Eskom will not contribute.
• Tenderers are advised to approach relevant SETAs for grants and SARS for tax rebates.
• Suppliers must submit quarterly SDL&I performance reports using a Data Collection Template.

Skills development involves using SETA-accredited training providers.

• Tenderers bear full cost; Eskom provides no financial contribution.
• Tenderers should approach SETAs for grants and SARS for tax rebates.
• SDL&I performance reports are assessed against an implementation plan.
• Non-compliance results in a 2.5% retention; compliance leads to release of retained funds.

Skills development includes achieving PAUT Level 1 certification.

• One candidate must be skilled per R5 million cumulative spend.
• Training and examinations at a selected NDT facility.
• Trainees preferably from within 16 km of Koeberg Power Station.

Pricing must separate local and imported components as per the Price Schedule.

• 'Local Procurement Content' is value added in South Africa.
• Local content is total spend minus imported component.

The tender requires pricing to be separated into local and imported components as per the Price Schedule.

• 'Local Procurement Content' refers to value added in South Africa by South African resources.
• Local content is total spending minus the imported component.
• Eskom applies a 2.5% retention on every invoice amount (excluding VAT) for failure to meet SDL&I obligations or submit quarterly reports.

Pre-qualification criteria indicate this is a set-aside procurement targeting designated groups.

• The transaction is a set-aside.
• Targeted groups include EMEs or QSEs at least 51% owned by black people, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, cooperatives, and black military veterans.
• B-BBEE compliance is critical:
• A valid B-BBEE certificate or sworn affidavit is a condition for contract award.
• For companies with annual total revenue ≤ R10 million (EME), a sworn affidavit is acceptable.
• For companies with annual total revenue ≤ R50 million (QSE), comply with all QSE scorecard elements unless at least 51% black owned, then a sworn affidavit is required.
• For companies with annual total revenue > R50 million, a valid B-BBEE certificate is required.
• Mandatory returnables include SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule).
• SDL&I objectives (Transformation, Local Procurement Content, Procurement from designated groups, Jobs, Skills Development) are contractual obligations but do not form part of scoring.
• Tenderers must submit a B-BBEE improvement or retention plan within 30 days of contract signing.
• Specific improvement milestones are required based on initial B-BBEE status level.
• Local procurement content target is 100%.
• Procurement spend targets from designated groups:
• Black Owned: 4.0%.
• Black Women Owned: 3.0%.
• Black Youth Owned: 2.0%.
• Black Persons with Disability: 1.0%.
• Tenderers must propose jobs to be created and retained.
• Sworn affidavits must meet detailed validity requirements regarding deponent details, ownership percentages, revenue, status level, and commissioning.

B-BBEE is a key compliance and contractual element.

• Valid certificate or sworn affidavit required for contract award.
• Thresholds based on annual revenue determine acceptable documentation.
• Improvement/retention plan required within 30 days of contract signing.
• Specific annual improvement milestones mandated.
• Local procurement content target: 100%.
• Procurement spend targets from designated black-owned groups.
• SDL&I objectives form contractual obligations but not scoring.

SDL&I obligations are contractual.

• B-BBEE Improvement or Retention Plan must be submitted within 30 days of contract signing.
• Specific B-BBEE improvement milestones are required based on initial status level.
• Local Procurement Content target is 100%.
• Procurement spend targets from designated black-owned groups.
• Jobs creation and retention proposals required.
• Skills development obligation: skill one candidate per R5 million cumulative spend, focusing on PAUT Level 1 certification.
• Eskom applies a 2.5% retention on invoices for failure to meet SDL&I obligations or submit quarterly reports.
• Quarterly SDL&I performance reports are mandatory.
• Eskom reviews reports within 60 days and notifies suppliers of non-compliance.
• Suppliers must implement corrective measures before the next report.
• Sworn affidavits must meet detailed validity criteria.

This is a set-aside procurement.

• Targeted groups: EMEs or QSEs at least 51% owned by black people, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, cooperatives, and black military veterans.

The evaluation uses a preference point system combining price and B-BBEE status.

• Maximum of 10/20 points for specific goals (B-BBEE).
• Points are added to price score and rounded to two decimals.
• Award goes to the highest total points.
• B-BBEE points table provided.
• Documentation required: valid B-BBEE certificate, sworn affidavit, or CIPC affidavit.
• Failure to provide documentation means scoring only on price and zero for specific goals.