Supply and delivery of heater elements to lethabo power station - 5-Year as-and-when-required contract

• Closing date for tender submissions: 7 August 2026 at 10:00.
• No other dates (e.g., briefings, site visits, clarification deadlines) are specified in the document.

• Project Address: Lethabo Power Station, Deneysville / Viljoensdrift Road, Private Bag X415, Vereeniging, 1930 SA.
• No specific contact person, email, or phone number is provided in the extracted text.

• Submit the required OHS tender returnables as listed in the document.
• Ensure Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) is signed and submitted.
• Provide a detailed Health and Safety Plan addressing project risks and aligned with specifications.
• Submit detailed costing for OHS management, broken down by item, not as a lump sum.
• Include a Baseline OHS Risk Assessment (BRA) with methodology.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Submit an OHS policy signed by the CEO, complying with OHS Act Section 7.
• Demonstrate OHS competency with CVs, qualifications, and certificates as required.
• Ensure all returnables are complete; incomplete submissions risk disqualification.

Eligible suppliers must: Be registered with the Compensation Commissioner and provide a valid Letter of Good Standing. Have a CEO-signed OHS policy compliant with legislation. Demonstrate OHS competency relevant to the scope. Provide detailed OHS costing and a risk-based safety plan. Acknowledge and commit to complying with all Eskom OHS requirements and Life-Saving Rules. The main contractor is fully responsible for the OHS performance of any appointed sub-contractors.

• Scope: Supply and delivery of heater elements to Lethabo Power Station for a five-year period on an 'as and when required' basis.
• The contractor must develop an OHS plan meeting Eskom's minimum requirements and all applicable legislation.
• Key references include: Occupational Health and Safety Act, National Road Traffic Act, Eskom procedures (e.g., 32-136 Contractor Health and Safety Requirements, 32-520 Risk Assessment), ISO 45001, and others.
• The contractor is accountable for health and safety programme execution for their employees and appointed contractors.
• Requirements cover legal compliance, SHEQ policy, hazardous biological agents (e.g., Covid-19 policy), COID registration, statutory appointments, Eskom Life-Saving Rules, substance abuse, organisational structure, roles and responsibilities, risk assessments, safe work procedures, fire equipment, first aid, OHS communication, training, vehicle management, housekeeping, stacking and storage, auditing, smoking, cellular phone use, occupational health, PPE, incident investigation, emergency management, non-conformance, OHS files, work stoppage, hours of work, and contractor performance monitoring.

• B-BBEE Minimum Level: 2.
• Comply with Occupational Health and Safety Act and regulations.
• Register with Compensation for Occupational Injuries and Diseases Act (COID) and provide a valid Letter of Good Standing.
• Adhere to Eskom's SHEQ Policy and develop an OHS plan.
• Follow Eskom Life-Saving Rules and substance abuse policies.
• Ensure statutory appointments (e.g., Section 16(2) appointee, incident investigator, risk assessor) are made.
• Comply with all relevant legislation including National Road Traffic Act, Basic Conditions of Employment Act, and others.
• Implement Covid-19 policy and baseline risk assessment for pandemic-related risks.
• Main contractor must manage and ensure compliance of appointed contractors.

• OHS tender evaluation will assess compliance with specific OHS returnables.
• Items evaluated include: Annexure B (acknowledgement form), Health and Safety Plan, detailed OHS costing, Baseline Risk Assessment, Letter of Good Standing, OHS policy, and OHS competency proof.
• Each item is marked Yes, No, or Not Applicable.
• Recommendations are made based on compliance; non-compliance may result in not being recommended.
• The evaluation ensures bidders meet Eskom's SHEQ Policy and legislative obligations.

Suppliers must qualify under 'Category 3: Quality Requirements'. Key eligibility hinges on providing verifiable documented information proving: capability/capacity to execute the scope (potentially including an OEM letter), successful execution of similar projects, operation of a QMS aligned with ISO 9001:2015, and completion of all mandatory tender returnables (Form A, plans, registers).

Scope: Supply and delivery of heater elements to Lethabo Power Station for a five-year period on an 'as and when required' basis.

Quality Requirements: The tender falls under Category 3 (Quality Requirements Deliverables). The pre-contract award quality requirements are applicable. The supplier must comply with ISO 9001 standard clauses including context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement.

No specific compliance requirements (e.g., tax, B-BBEE) are stated in the provided text. The focus is on quality management system requirements.

Quality requirements are evaluated in five sections with scores:

• Section A: Quality Management System Requirements (ISO 9001) – Score up to 4 points. Requires:
• A.1: Quality method statement/operational plan based on scope, or a valid ISO 9001 certification/OEM letter.
• A.2: Verifiable customer satisfaction survey record from a similar project.
• A.3: Verifiable documented evidence of successful experience in supply and delivery of heater elements.
• A.4: Documented information for control of non-conforming outputs and customer complaints (ISO 9001:2015 Clause 8.7).
• Section B: Evidence of QMS in operation – Score up to 2 points. Requires:
• B.1: Documented organizational chart and responsibility matrix including quality management role (ISO 9001:2015 Clause 5.3).
• B.2: Documented process for control of externally provided processes, products, and services (ISO 9001:2015 Clause 8.4).
• Section C: Contract Quality Plan Requirements – Score 1 point. Requires a draft contract quality plan specific to the scope (ref ISO 10005).
• Section D: Quality Control Plan Requirements – Score 1 point. Requires a draft example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.
• Section E: User-defined additional requirements – Score up to 2 points. Requires:
• E.1: Completed and signed Form A.
• E.2: Product/service risk register listing risks and mitigation actions (quality risk register, not safety).

• Purchaser general contact: Tel 011 800 8111.
• Supply Manager address: Lethabo Power Station, Private Bag X 415, Vereeniging, 1830. Tel +27 16 457 5267.

Supplier must be a legally registered entity (registration number required). Must comply with Broad-Based Black Economic Empowerment (B-BBEE) requirements; decrease in B-BBEE status post-award may lead to contract renegotiation or termination. Joint ventures are permitted but members are jointly and severally liable. Supplier must not have had a business rescue order granted against it. Supplier and its personnel must adhere to strict ethical clauses (Z12) prohibiting corrupt, coercive, collusive, fraudulent, or obstructive actions.

• Supply and delivery of Heater Elements to Lethabo Power Station for a five-year period on an “as and when required” basis.
• Goods Information is in Part C3: Scope of Work and all referenced documents and drawings.
• Delivery place is Lethabo Power Station Main Stores.
• Supplier must provide a roadworthy delivery vehicle appropriate for the material.

• Payment terms: Supplier must provide a tax invoice within one week of receiving a payment certificate from the Supply Manager.
• Payment is made within thirty days after assessment and receipt of undisputed contractor tax invoice.
• For contracts valued above R50,000,000 (including VAT), Eskom's standard payment term is 60 days.
• Prices are fixed and firm for the first year; price adjustment for inflation (CPA) applies for subsequent years.
• Performance bond may be required: 10% of the Contract Value if supplier is deemed financially unstable.
• Delay damages: 2% per day per line item until delivery, capped at 10% of the line-item purchase order value.

• B-BBEE: Supplier must notify Purchaser within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days.
• Joint ventures/consortia are jointly and severally liable; key binding authority must be notified within two weeks of Contract Date.
• Supplier must comply with all applicable health, safety, and environmental laws and regulations.
• Supplier must include Eskom’s VAT number 4740101508 on each invoice.

• Low performance damages: 1% per day for not meeting quality standards including documents.