Station road repairs – ESKOM open tender (civil engineering)

The document is a Quality Control Plan template (Document No. 380-136358) for Hendrina Power Station. It does not contain tender submission guidelines, returnable documents, or disqualification risks. Submission details are not covered in this template.

No eligibility criteria are specified in the provided QCP template. Typical Eskom tenders would require: CIDB registration, relevant experience, financial capacity, safety compliance, and B-BBEE certification - but these are not detailed here.

Quality Control Plan (QCP) template for Hendrina Power Station (Document No. 380-136358, effective September 2024, review September 2027).

• Scope: Defines quality control activities for maintenance/service work orders.
• Structure: Tabular format with columns for Activity No., Description of Activity, Specs/Procedure/Acceptance Standards, and intervention points.
• Intervention Points (IP):

• Hold: Mandatory hold point; cannot be waived. Requires sign-off from Eskom Maintenance/Service Provider, Eskom System Engineer, QA/QC/QE Personnel, and Approved Inspection Authority (AIA).

• Witness: Activity may proceed after notice/waiver given. Requires witness sign-off.

• Review: Documentation review required.

• Surveillance: Ongoing monitoring.

• Approvals: Each activity requires signatures and dates from Eskom Maintenance/Service Provider, System Engineer, Tech Advisor/QA/QC Personnel, and AIA.
• Final Acceptance: Includes Function Check and Final Acceptance Data Book sign-off.
• Remarks/Notes section for additional observations.

Guidance: Bidders should prepare a QCP aligned with this template, ensuring all hold/witness points are addressed and acceptance standards referenced.

The QCP template does not specify compliance requirements such as CSD registration, tax clearance, B-BBEE certification, CIDB grading, CIPC registration, professional registrations, or local content thresholds. Compliance requirements for the tender are likely detailed in separate tender documents.

• For system problems, contact the buyer responsible for the published tender.

• Submit electronically via the eTendering system at https://eTendering.eskom.co.za.
• You must register on the system first; an OTP will be sent to your cell phone and email.
• Upload required tender documents (e.g., Technical, Commercial, Finance) under the correct category.
• Each file must not exceed 50MB; total submission must not exceed 900MB.
• After uploading all documents, click 'Finalize Submission' to complete.
• A submission confirmation email with a Submission ID will be sent; save this for future reference.
• Returnable documents are required (as noted).

Must be a registered supplier with a valid CSD number. Must complete registration form with all required fields including CAPTCHA verification. Must verify email address via confirmation link. Must have access to registered phone/email for OTP authentication.

• The eTendering system is a web-based platform for uploading tender documents electronically.
• It replaces manual submission at Eskom tender offices.
• Suppliers must register on the system to gain access; an OTP is sent for verification.
• The system is accessible via https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.

• A CSD number is required to access the eTendering system.
• No other specific compliance requirements are stated.

The document does not specify explicit eligibility criteria (financial, experience, certifications) as it is a quality plan template. However, implied requirements include: ability to implement ISO 9001-compliant QMS; capacity to manage sub-suppliers with documented evaluation/monitoring processes; capability to produce and control extensive documented information; qualified personnel for QA/QC functions per organogram; calibrated equipment and tools; and compliance with SANS 466/ISO 10005 quality plan standards. Actual eligibility criteria would be in the main tender documents.

The tender requires a detailed Contract Quality Plan (CQP). The plan must address the following points:

• Define and document your quality management system, policies, and objectives.
• Clearly outline the scope of work as per the contract.
• Establish communication channels with Eskom, including contact details, meeting schedules, and reporting procedures.
• Provide an organisational chart showing roles, responsibilities, and qualifications, including QA/QC functions.
• List all interfacing documents, standards, codes, and specifications applicable to the work.
• Identify all suppliers and sub-suppliers, including materials to be purchased and specialised services to be outsourced.
• Describe how you will monitor and interface with sub-suppliers.
• List items to be manufactured, refurbished, or newly purchased.
• Identify activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP), both on-site and off-site.
• Detail special controls for processes like welding or NDT, governed by manufacturing/fabrication codes.
• Provide an index of all documented information (e.g., method statements, inspection reports, certificates) to be submitted to Eskom during the project.
• Explain how records will be controlled, retained, and retrieved.
• Describe processes for managing concessions, non-conformances, defects, and repairs.
• If applicable, detail the databook management process and operating & maintenance manuals.
• List tools and equipment to be used, including their calibration and maintenance status.
• Describe processes for handling customer property, product preservation, and identification/traceability.
• Outline any commissioning and post-delivery activities, including warranty, support, and customer satisfaction measurement.

Not explicitly stated in document. Implied requirements: proven experience in heavy-duty industrial road construction/rehabilitation; capability to handle legacy ash stabilization; compliance with Eskom SHEQR protocols; ability to provide approved QCP and EMS per ISO 14001; capacity for geotechnical investigation, pavement design (TRH4), and construction quality assurance per Eskom QM 58. Contractor responsible for legacy ash harvesting/transport (first 2km haul distance at contractor cost).

The scope is to repair the internal road network at Hendrina Power Station to restore safe and efficient access. The work is based on inspection findings from report 380-HEN-AABB-D00139-31 and is structured into several categories:

• Pothole and patch repair.
• Correction of road slope.
• Reseal of flexible pavement surfaces.
• Recycling and rehabilitation of severely deteriorated roads.
• Redesign and reconstruction of the 1.65 km coal truck road.

Detailed technical requirements:

• Underground services detection using Ground Penetrating Radar (GPR) must be performed by a competent specialist.
• A Traffic Management Plan must be submitted and approved before construction. Full road closures are not permitted.
• Pothole and patch repairs must follow SANRAL’s Routine Road Maintenance Manual (2014) and TRH3.
• Flexible pavement reseal must follow Sabita Manual 28/35 and TRH3 specifications.
• Road recycling and rehabilitation must follow Eskom Road Specification Manual (240-84418186), TRH12, and SANS 1200-MJ:1996, incorporating legacy ash.
• Coal truck road redesign requires detailed investigation, design, and a Category A road specification per TRH4. Legacy ash can be used in subbase/base layers only.
• Rigid (concrete) pavement repairs must follow SANRAL Routine Road Maintenance Manual and SANS 1200-GC:1996.
• All work must comply with numerous South African standards and specifications listed in the document.

For rigid (concrete) pavement repairs: follow SANRAL Routine Road Maintenance Manual (Chapter 9) and SANS 1200-GC:1996.

• Remove all loose material and clean exposed concrete.
• Fill spalled areas with asphalt, exceeding required thickness by 40% for compaction.
• Apply a 20 mm concrete cover.
• Where adhesion is problematic, treat concrete with epoxy-based bonding agents, allow to cure, then apply a tack coat of modified emulsion before placing asphalt.

Underground services detection using GPR must be performed by a competent and experienced specialist (e.g., engineer, surveyor). The specialist must analyse all GPR data and supply layout drawings mapping all underground utilities.

The contractor must prepare a Quality Control Plan (QCP) for approval by Engineering and the Quality Department before work begins.

• All work must adhere to Eskom’s QM 58 quality requirements.
• The number of Non-Conformance Reports (NCRs) may influence eligibility for future tenders.
• The QCP must be progressively signed by the Engineer/Supervisor, Eskom QC Inspector, Contractor QC Inspector, and/or Approved Inspection Authority (AIA).
• No work may proceed without scopes approved by the Quality Department.
• The contractor is subject to quality audits at any stage.

Submit pricing per the Bill of Quantities. Key items:

• Preliminary & General Items (sum items for site establishment, SHEQR, transport, tools, traffic control, underground service detection).
• Flexible Pavement Road Repair (quantities: isolated potholes 75 m², patch repair 560 m², recycling & rehabilitation 20,431 m², coal truck road 1,650 m).
• Reseal of flexible pavements (pavement reseal 540 m³, sinkhole treatment 90 m²).
• Concrete Pavement Repair (rigid pavement 5,500 m²).
• Reinstatement of Drainage & Road Markings (drainage repair 910 m, road markings 45,000 m²).
• Miscellaneous (site clean-up and demobilisation).

Pricing must be submitted according to the provided Bill of Quantities (BOQ). Key items include:

• Preliminary & General Items (site establishment, SHEQR, transport, tools, traffic control, underground service detection).
• Flexible Pavement Road Repair (isolated potholes: 75 m², patch repair: 560 m², recycling & rehabilitation: 20,431 m², coal truck road redesign: 1,650 m).
• Reseal of flexible pavements (pavement reseal: 540 m³, sinkhole treatment: 90 m²).
• Concrete Pavement Repair (rigid pavement: 5,500 m²).
• Reinstatement of Drainage & Road Markings (drainage repair: 910 m, road markings: 45,000 m²).
• Miscellaneous (site clean-up and demobilisation).

Note: All quantities are for tendering purposes only. Payment will be based on actual measured quantities.

B-BBEE Minimum Level: 4.

All work must comply with Hendrina Power Station’s SHEQR protocols and South African legislation, including:

• Completion of Hendrina Power Station induction before starting work.
• Securing all necessary permits to work.
• Maintaining a worker’s register and conducting daily risk assessments.
• Obtaining environmental authorisations per the National Environmental Management Act and EIA Regulations 982–985 (2014).
• Adhering to Eskom’s environmental procedures and submitting an environmental management system (EMS) file aligned with ISO 14001.
• Final payment is contingent on successful housekeeping inspection.

All work must comply with Hendrina Power Station’s SHEQR protocols and South African legislation. Key requirements:

• Complete Hendrina Power Station induction before starting.
• Secure all necessary permits to work.
• Maintain a worker’s register and conduct daily risk assessments.
• Obtain required environmental authorisations.
• Adhere to Eskom’s environmental procedures.
• Final payment is contingent on successful housekeeping inspection.

The contractor must comply with environmental legislation including the National Environmental Management Act and EIA Regulations 982–985 (2014), and ISO 14001.

• An environmental management system (EMS) file must be submitted.
• Use of legacy ash must comply with Eskom Road Specification Manual and environmental guidelines.
• Legacy ash shall not be stockpiled; it must be transported promptly to prevent pollution.
• Sustainable construction practices and environmental controls are required, especially for the coal truck road redesign.

The contractor must submit a Traffic Management Plan for approval before construction. Full road closures are not allowed; phased construction, temporary bypasses, or single lane alternating flow with flagmen must be used. The contractor provides all signage, barriers, and traffic control equipment and must maintain these measures throughout the project.

Pothole repairs must follow SANRAL’s Routine Road Maintenance Manual and TRH3. Isolated pothole repair involves cleaning, priming with emulsion, and filling with hot-mix asphalt (HMA). Potholes exceeding 300mm diameter and 100mm depth must be treated as patch repairs.

While not explicitly stated in this form, the selection of Category 2 (clause 3.5.3) suggests this tender requires suppliers with established quality management systems. The mandatory ISO 9001 compliance across all clauses indicates applicants must have certified or compliant QMS. The form implies capability for contract execution, performance monitoring, and adherence to Eskom's audit/access rights. Sub-supplier assessment (clause 3.6) is not selected, suggesting main contractor responsibility.

• The tenderer must complete and sign the provided form to acknowledge and accept Eskom's Supplier Quality Requirements.
• These requirements are specified in Eskom specification 240-105658000 and align with the ISO 9001 Standard.
• The form includes sections for pre-contract and post-contract award quality requirements.
• For this tender, Category 2 quality requirements (refer to clause 3.5.3 of 240-105658000) are applicable.
• The contract execution phase and supplier quality performance monitoring are required.
• Eskom reserves standard rights including access, information, preservation, quality audits, and management of nonconformities.

Returnable Documents: The Supplier Declaration of Interest questionnaire must be completed and submitted as a returnable with your enquiry, tender, or attendance at a negotiation.

The Supplier Declaration of Interest (Document 240-59385360 Rev 3) is a mandatory returnable. It includes a questionnaire requiring yes/no answers and particulars on:

• Any interest holders employed by or serving as directors at Eskom.
• Any close family or associate relationships with Eskom employees/directors participating in the procurement.
• Any awareness of such relationships between Supplier representatives and Eskom personnel.
• Any business courtesies exchanged with Eskom employees/directors in the last 12 months.
• For consultants, particulars of other services rendered to Eskom business units, divisions, subsidiaries, suppliers, or key industrial customers.

No explicit eligibility criteria stated in this declaration form. However, suppliers must not have undisclosed conflicts of interest with Eskom employees/directors involved in the procurement process. Suppliers with Eskom employees/directors as shareholders, directors, members, or partners must declare this. Suppliers must not have provided business courtesies to Eskom procurement participants in the past 12 months without declaration.

The Supplier Declaration of Interest requires:

• A signed declaration by an authorised signatory certifying the information is true and correct.
• Disclosure of any Eskom employment, directorship, close family, or associate relationships with Eskom employees/directors involved in the procurement.
• Disclosure of any business courtesies given or received from Eskom employees/directors in the last 12 months.
• For consultants, disclosure of other services currently rendered to Eskom entities.

Contractors must demonstrate compliance with ISO 14001:2015 environmental management system requirements, possess relevant environmental authorisations and permits for the scope of work, have qualified environmental representation on-site, provide comprehensive emergency response capabilities, and show evidence of trained personnel for hazardous activities. The evaluation uses a 14-point checklist with each item scored; tenders scoring below 80% (11.2 points) will not be considered.

• Emergency Preparedness for environmental-related emergencies is required.
• The contractor must provide protocols and contingencies for potential incidents such as oil/chemical spills and disasters.
• Method statements for specific activities as per the contract are required.
• A detailed, signed Contractor Environmental Management Plan (EMP) pertaining to site-specific activities is required.
• A detailed, signed Site Environmental Representative Appointment Letter is required.
• Register of all hazardous substances as per the scope of work is required.
• Safety Data Sheets (SDS) as per the scope of work are required.

• Certified copies of relevant Environmental Authorisations, Permits, and Licences are required (e.g., waste transporter licence, waste site licence).
• Proof of training and skills of persons performing significant activities (e.g., oil spills, application of herbicides) is required.
• ISO 14001 EMS Certificate is required if the company is certified.
• Copies of approved NEC/PR/Order contract are required.
• Copy of approved Environmental Management Programme is required.

Closing date: 28 July 2026 at 10:00.

• B-BBEE Improvement Plan must be submitted within 30 days of signing the contract.
• SDL&I Implementation Schedule must be returned to SDL&I representative for acceptance 28 days after contract award.

Business Unit: Hendrina Power Station.

Buyer Name: Zacharia Dunjane.

SDL&I Officer: Tshinanne Munasi.

Returnable Documents: The following documents are required to claim preference points:

• Valid B-BBEE certificate issued by a SANAS accredited verification agency, or sworn affidavit, or CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) inclusive of shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (where applicable).
• For a trust, consortium or joint venture: a consolidated B-BBEE status level verification certificate.
• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are tender returnables if applicable.
• B-BBEE Improvement or Retention Plan must be submitted within 30 days of signing the contract.
• SDL&I Implementation Schedule must be completed and returned to SDL&I representative for acceptance 28 days after contract award.

Tenderers must be CIDB registered with required grading for road repairs. Must meet CIDB CSDG mandatory percentage (non-compliance = non-responsive). Must provide valid B-BBEE certification (certificate for >R50M revenue, sworn affidavit for EME ≤R10M or QSE ≤R50M with 51% black ownership). Must commit to SDL&I obligations including local procurement, subcontracting to black-owned enterprises, job creation, and skills development. Must accept penalty clauses (1-5% contract value) and invoice retention (1-5%) for SDL&I non-compliance. Must submit B-BBEE improvement plan with specific migration targets based on current B-BBEE level.

Scope of Work: Road Repair at Hendrina Power Station.

Project Duration: 12 months.

Subcontracting Scope includes:

• Construction of side drains.
• Installation of pipe culverts and gabions.
• Slurry seals.
• Road markings.
• Installation of road studs.
• Temporary traffic accommodation.

SDL&I Penalty: Eskom will apply a penalty of 1-5% of the Contract Value for failure to meet SDL&I obligations.

Performance Security: Eskom will retain 1-5% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations; retained amounts released only upon fulfilment.

Payment Terms: Quarterly SDL&I reports required.

B-BBEE Requirements:

• Valid B-BBEE certificate or Sworn Affidavit is a condition for contract award.
• Exempted Micro Enterprise (annual total revenue ≤ R10 million) may submit Sworn Affidavit.
• Qualifying Small Enterprise (annual total revenue ≤ R50 million) must comply with QSE scorecard unless ≥51% Black owned, then Sworn Affidavit required.
• Entities with annual total revenue > R50 million must submit Valid B-BBEE certificate.
• Tenderers must submit B-BBEE Improvement or Retention Plan within 30 days of contract signing.
• B-BBEE status level migration required over contract period (e.g., Level 4 must achieve Level 3 by end of first year).

Local Content:

• Minimum thresholds for Local Production and Content must be achieved.
• Local Procurement Content refers to value added in South Africa by South African resources.
• Tenderers must submit proposals for procurement spends on entities with minimum 51% black ownership.
• Subcontracting to designated black owned enterprises required for specified activities.

Skills Development:

• Tenderers must submit proposals for developing skills of unemployed candidates, targeting Eskom’s core, scarce and critical skills.
• Candidates must be from all provinces, representative of South African demographics.
• Tenderers bear full cost; Eskom provides no financial contribution.

CIDB Requirements:

• Failure to meet CIDB CSDG mandatory % renders tender non-responsive.

• Closing date and time: 28 July 2026 at 10:00am.
• Non-compulsory clarification meeting: 16 July 2026, 10:00am–12:00pm at Hendrina Power Station Procurement Boardroom (01 Impala Road, Pullenshope, Mpumalanga, 1096). Attendees must bring own PPE (safety boots, hard hat, ear plugs, reflectors).
• Deadline for clarification queries: 20 July 2026 at 16:00 (5 working days before tender submission).
• Tender validity period: 90 days from closing date.

• Eskom Representative: Zacharia Dunjane.
• Contact: Tel 013 296 3922, Email [email protected].
• All queries and clarifications must be addressed in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site (TenderBulletin) by 28 July 2026 at 10:00am.
• Upload documents in PDF format; price list may be in Excel. Maximum upload size is 500 MB per document, total submission restricted to 4 GB.
• Do not submit zip/condensed files; no hard copies accepted.
• Ensure submission status is marked as complete. The latest version submitted will be accepted; previous submissions become void.
• Mandatory returnables required at closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Pact Declaration (Annexure D), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J), Tax Evaluation questionnaire.
• Failure to submit mandatory documents by the deadline will render the tender non-responsive.

Tenderers must: 1) Not be restricted from doing business with Eskom or State-Owned Companies, 2) Not be on National Treasury restricted list or Tender Defaulters list, 3) Not have nationality of sanctioned country, 4) Not submit more than one tender (individually or as JV partner), 5) If JV/consortium, agreement must state joint and several liability, 6) Have no conflict of interest (no controlling partner/shareholder in common, no relationships enabling information access/influence), 7) Tender must be signed by authorised persons, 8) Must not subcontract 100% of Scope of Work, 9) Must meet CIDB Grade 7 CE or higher for engineering/construction works

• Scope: Station road repairs at Hendrina Power Station for 12 months.
• Technical evaluation criteria (functionality) include:

• Project Execution Plan and Project Programme (weighting 10%): detailing execution, design, works, transport, waste disposal, road construction, handover.
• Organogram of key personnel (Construction Manager, SHEQ team, Project Manager, Resident/Site Engineer, Construction foreman/supervisor, Design Engineer PrEng/PrTech Eng in Civil Engineering).
• Method Statement and Traffic Management Plan (weighting 10%): site-specific and comprehensive.
• Company Experience (weighting 30%): minimum 2 similar road design, rehabilitation, construction, and drainage improvement projects within last 10 years; more projects yield higher scores.
• Design Engineer qualifications (weighting 25%): ECSA registration as PrEng/PrTech.Eng in Civil Engineering, minimum 5 years roads design and supervision experience, detailed CV.

• Minimum weighted average score for technical consideration: 80%.

• Project Execution Plan detailing execution, design, works, transport, waste disposal, road construction, handover.
• Method Statement and Traffic Management Plan: site-specific and comprehensive.
• Skills development: tenderers responsible for full cost of developing skills for unemployed candidates (excluding Eskom employees/learners); may approach SETAs for grants/SARS for tax rebates.

• Company experience: minimum 2 similar road design, rehabilitation, construction, drainage improvement projects within last 10 years; more projects yield higher scores. Submit schedule, completion certificates/appointment letters, descriptions, values, dates, references.
• Design Engineer: ECSA registration as PrEng/PrTech.Eng in Civil Engineering, minimum 5 years roads design and supervision experience, detailed CV, list of projects, copy of ID/passport.

• Quality Management System options: valid ISO 9001 certification or objective evidence of documented QMS complying with ISO 9001.
• Evidence of QMS in operation required.
• Contract Quality Plan and Quality Control Plan (QCP/checklist/ITP) per scope of works, referencing ISO 10005.
• Design Engineer must have ECSA registration and relevant experience.

• Pricing schedule/BOQ to be submitted in PDF or Excel format.
• Cataloguing: may be required post-award; include line item for cataloguing in pricing schedule.
• Alternative tenders not allowed.

• Payment terms: For contracts below R50 million (including VAT), Eskom pays within 30 days of undisputed invoice receipt. For contracts above R50 million, payment within 60 days.
• Pricing schedule/BOQ to be submitted in PDF or Excel format.
• Cataloguing: successful tenderer may need to provide cataloguing info post-award; pricing schedule must include a line item for cataloguing.
• No performance security required for this tender.

• Mandatory: Proof of CSD registration.
• B-BBEE: Submit valid certificate or sworn affidavit. Minimum level not specified, but points allocated per status level.
• Tax compliance: Tax Evaluation questionnaire required.
• CIDB: Grade 7 CE and above applicable for engineering and construction works.
• Contract Participation Goals (CPG) applicable.
• Contract Skills Development Goals (CSDG) not applicable.
• Additional requirements may include SHEQ, financial viability (financial statements), SDL&I, CSI 2%.
• Compliance documents are contractual requirements assessed after evaluation; failure to meet may render tender non-responsive.

• Health and Safety Plan required, addressing project OHS risks aligned with specifications.
• Detailed costing for OHS management, broken down, based on scope of work.
• Baseline OHS Risk Assessment (BRA) with methodology provided.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO complying with OHS Act Section 7.
• OHS competency CVs and certificates for roles: Incident Investigator, Risk Assessor, Safety Officer, First Aider.
• Safety Data Sheets (SDS) per scope of work.
• Non-compulsory briefing on 16 July 2026 requires own PPE (safety boots, hard hat, ear plugs, reflectors).

• ISO 14001 EMS Certificate if company certified.
• Detailed signed Contractor’s Environmental Management Plan (EMP) for site-specific activities.
• Certified copies of environmental authorisations, permits, licences (e.g., waste transporter, waste site licence).
• Waste Management Plan (method statement).
• Register of waste to be generated.

• Contract conditions: NEC3 Engineering Construction Contract (ECC3) with main option A (priced contract with activity schedule), W1 (dispute resolution), secondary options X2, X7, X16, X18, Z.
• Eligibility: tenderers must not be under international sanctions, submit only one tender (except on E-tendering with size limits), have JV/consortium agreement with joint liability, avoid conflicts of interest, not be restricted by National Treasury or on defaulters list, not subcontract 100% of work.
• Payment terms: 30 days for contracts < R50 million, 60 days for contracts ≥ R50 million.
• CIDB requirement: Grade 7 CE and above.
• Contract Participation Goals applicable; CSDG not applicable.

• Functionality threshold: 70%; failure to meet results in disqualification.
• Price scored out of 80 points, evaluated with VAT, arithmetic corrections, and discounts.
• Specific Goals (B-BBEE) scored out of 20 points using PPPFA 2022 regulations.
• Overall ranking via 80/20 system for tenders ≤ R50 million.
• Documents for preference points: B-BBEE certificate/affidavit, ownership proof, ID copies, disability proof if applicable.

• This document is an OHS Tender Evaluation Template for the Roads Repairs scope of work.
• Bidders must submit the following OHS returnable documents for evaluation prior to contract award:

1. Annexure B – Acknowledgement of Eskom's OHS legal and other requirements form, signed and submitted by the tenderer.
2. Health and Safety Plan – Must address the project/scope OHS risks and be aligned with the health and safety specification or requirements.
3. Baseline OHS Risk Assessment (BRA) – Identification, assessment, and management of OHS risks related to the scope of work; the risk assessment methodology must be provided.
4. Valid Letter of Good Standing (COIDA or equivalent).
5. OHS Policy signed by the CEO – Must comply with OHS Act Section 7.
6. Appointment and OHS Competency documentation for the following roles: Site Manager, Incident Investigator, Risk Assessor, Safety Officer, First Aider.

• Each returnable is assessed as Yes / No / Not Applicable.
• Overall recommendation: Recommended or Not Recommended based on compliance.

Eligibility is contingent on the complete and compliant submission of all listed OHS Tender Returnables. The tenderer must have a valid Letter of Good Standing from the Compensation Fund (COIDA) or equivalent. The OHS policy must be formally signed by the CEO. Failure to submit any required OHS document will likely result in disqualification or a 'Not Recommended' evaluation.

• Scope of work: Roads Repairs.
• OHS requirements must align with the project-specific health and safety specification.
• Bidders must demonstrate OHS risk management through a Baseline OHS Risk Assessment and a project-specific Health and Safety Plan.

• Compliance with the Occupational Health and Safety Act (OHS Act), specifically Section 7 (OHS policy).
• Valid Letter of Good Standing under COIDA (Compensation for Occupational Injuries and Diseases Act) or equivalent.
• Appointment of competent personnel for key OHS roles: Site Manager, Incident Investigator, Risk Assessor, Safety Officer, First Aider.
• Submission of signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• All listed OHS returnable documents must be submitted for evaluation prior to contract award.

Closing date: 2026-07-28 at 10:00. Completion date for the whole of the works is 12 months after contract award. Defects date is twelve weeks after Completion. Key dates: Submission of Safety file one week after kick-off meeting; Submission of programme 5 working days after kick-off meeting; Site access after Safety file approval.

Project Manager: Vusi Boya, Hendrina Power Station, Impala Road/P/Bag X1003 Pullenshope 1096, Tel: +27 17 799 3510, Email: [email protected]. Supervisor: Sama Sihlangu, Hendrina Power Station, Impala Road/P/Bag X1003 Pullenshope 1096, Tel: +27 13 296 3606, Email: [email protected]. Employer: Eskom Holdings SOC Ltd, Registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Invoicing address: Eskom Holdings SOC Ltd Hendrina Power Station Accounts Payable, P/Bag X1003 Pullenshope 1096.

Returnable Documents: The tenderer must submit the Offer and Acceptance form, including any Schedule of Deviations. The tenderer must examine the documents listed in the Tender Data and addenda. The Employer will accept the offer by signing the Acceptance part and returning one copy to the tenderer before the end of the validity period. Alternative tenders require another copy of the Form of Offer and Acceptance. A tenderer’s covering letter must not be included in the final contract document.

1. Appropriate CIDB grading for civil engineering/road works. 2) ISO 9001:2015 certification or documented compliance evidence. 3) Valid B-BBEE verification certificate. 4) Professional engineering registration (PrEng/PrTechEng) for pavement/geometric design personnel. 5) Demonstrated experience in: heavy-duty pavement design (Category A), Cemented Legacy Ash (CLA) technology, in-situ recycling/rehabilitation, rigid pavement repair, and working in live industrial/power station environments. 6) Financial capacity for 10% retention, insurance requirements, and performance guarantees. 7) Compliance with Occupational Health and Safety Act 85/1993, Construction Regulations 2014, and Eskom SHEQR specifications (HSPHO/058). 8) Ability to provide qualified full-time safety officer and competent supervision. 9) NEC3 contract experience preferred. 10) No conflicts of interest; ethics compliance per Z12 (no prohibited actions).

Scope: Comprehensive repair, rehabilitation, and partial reconstruction of the internal road network at Hendrina Power Station, focusing on restoring safe and reliable access for station operations and heavy coal haulage traffic. Works include pothole and patch repairs, flexible pavement reseals over approximately 6 km of internal roads, in-situ recycling and rehabilitation of severely deteriorated flexible pavements, and redesign and full reconstruction of the 1.65 km coal truck road to heavy-duty Category A standard for high-volume 34-ton truck traffic. Additional works: repair of rigid concrete pavements, reinstatement and upgrading of surface and subsurface stormwater drainage systems, reinstatement of all road markings, and comprehensive site housekeeping. All works must comply with defined South African standards and Eskom specifications. Working environment: Live power station environment; full road closures generally not permitted; phased construction required.

Contract is a lump sum form (NEC3 Option A) priced with an Activity Schedule. Only completed activities are assessed for payment at each assessment date. The offered total of the Prices exclusive of VAT is to be inserted. VAT is 15%. Payment assessment interval: between the 20th and 25th day of each month for completed activities. Payment period: 4 weeks or 30 days upon tax invoice submission. Interest rate: Standard Bank prime rate. Delay damages: R10,000 per day for late completion. Retention: 10% of Contract Value. The Contractor must provide a tax invoice within one week of receiving a payment certificate, including Eskom’s VAT number 4740101508.

B-BBEE: The Contractor must maintain their B-BBEE status for the full duration of the contract. Any decrease in status must be notified within seven days, and the Employer may re-negotiate or terminate. CIDB registration number must be provided if applicable. Compliance with the Preferential Procurement Policy Framework Act (PPPFA) and Accelerated Shared Growth Initiative – South Africa (ASGI-SA) is required. Tax: Contractor must comply with VAT Act and include Eskom’s VAT number on invoices. Health and Safety: Compliance with Occupational Health and Safety Act (No 85 of 1993), Construction Regulations, and all Eskom SHEQR requirements is mandatory. Environmental: Compliance with NEMWA, ISO 14001, and specific Hendrina Power Station environmental licenses and procedures is required.

Supporting document templates:

• Tender Technical Evaluation Report Template (240-53716746).
• Tender Technical Evaluation Results Form Template (240-53716712).
• Tender Technical Evaluation Scoring Form Template (240-53716726).

Note: All certified documents submitted must not be more than 6 months old.

No explicit mandatory criteria are listed, but qualification depends on achieving a minimum 70% overall score in the technical evaluation. Key qualitative criteria include: demonstrated company experience in similar road projects (scored based on number and documentation of projects), professional registration of lead design engineer, and proven experience of key site personnel. All supporting documents must be certified and valid within six months of tender closing.

Scope: Construction works for the Hendrina Power Station Roads Repair project, including certification of works as complete.

• The project requires issuing a completion certificate in accordance with the latest Construction Regulations.
• Key applicable standards and references:
• Normative: Eskom procurement policies and tender evaluation procedures.
• Informative: SANS 1200 (Civil Construction), SANS 3001 (Test Methods), SANRAL Routine Road Maintenance Manual.
• Definitions include Scope of Works, Technical Evaluation Team (TET), Professional Registration (e.g., ECSA), and Completion Certificate.
• The technical evaluation is based on the tenderer's ability to meet requirements in the document and the technical Scope of Works.

Evaluation methodology includes:

• Technical Evaluation Threshold: Minimum 70% weighted score.
• General Evaluation Criteria (10% weight): Project Execution Plan, Team Organogram, Project Programme.
• Civil Works Evaluation Criteria (90% weight): Method Statement and Traffic Management Plan.
• TET members review specific criteria including project plans, company experience, personnel qualifications, and document management.

Company Experience:

• Evaluated based on number of successfully completed similar road design, rehabilitation, construction, and drainage improvement projects within the last 10 years.
• Returnables: Schedule/list of projects, completion certificates/appointment letters, detailed descriptions, contract values, dates, and references.
• Scoring: 100% for 5+ projects, 80% for 4 projects, 40% for 2 projects, 0% for fewer than 2.
• A 20% deduction per missing returnable.

Key Personnel:

• Must submit comprehensive CVs and IDs for:
• Project/Construction Manager (civil engineering background).
• Site Agent/Resident Engineer (BSc/BEng/B.Tech in Civil Engineering).
• Roads Foreman/Supervisor (Diploma/N6 or equivalent).
• Site Safety (SHEQ) Officer (relevant qualification).
• Materials/Lab Technician (relevant qualification).
• Minimum 5 years of relevant experience on similar road projects required for main site staff.
• CVs must include name, qualification, registration, total relevant experience, list of projects, employer details, duties, and references.
• All certificates and qualifications must be recently certified and valid within six months of tender closing.
• A 20% deduction per missing returnable.

For the Design Engineer role, evaluation includes:

• Valid ECSA registration (PrEng/PrTech.Eng in Civil Engineering).
• Minimum 5 years of verifiable roads design and construction supervision experience.
• Scoring is based on experience level and completeness of supporting documents (CV, project lists, references).

Mandatory compliance criteria are not listed in this strategy document.

• The evaluation includes a review of contractors' CIDB registration certificates and grading (as per TET responsibility 3.3.1).
• All certified documents (e.g., certificates, qualifications) submitted must be recently certified and valid within six months from the tender closing date.
• A 20% scoring deduction will be applied for each missing returnable document under the qualitative evaluation criteria.

The project requires compliance with Construction Regulations under the Occupational Health and Safety Act.

• Key personnel must include a Site Safety (SHEQ) Officer responsible for Occupational Health and Safety, Environmental, and Quality systems during roadworks.

All evaluation documentation related to this tender must be kept for a minimum of 10 years, or longer if aligned with the manufacturer's warranty duration.

Normative References:

• Tender Technical Evaluation Procedure (240-48929482).
• PCM - Provide Engineering During Project Sourcing (240-44682850).
• Eskom Procurement and Supply Chain Management Policy (32-1033).
• Eskom Procurement and Supply Management Procedure (32-1034).

Informative References:

• SANS 1200 – Standard Specification for Civil Construction.
• SANS 3001 – Civil engineering test methods.
• SANRAL Routine Road Maintenance Manual.

Roles and responsibilities, and process for monitoring, are as per the Tender Technical Evaluation Procedure (240-48929482).

This document outlines the method and criteria for evaluating tenders in response to the prequalification invitation.

• The tax evaluation Pack is applicable from 1 March 2026 to 28 February 2027.
• No other specific tender-related dates (like closing, briefings) are stated in this document.

• Email Group Tax at [email protected] when submitting the completed Pack.
• For non-resident contractors, submit the Pack to your Eskom representative for referral to Eskom Group Tax Department in Megawatt Park.
• No other contact details (phone, address) are provided.

• Submit the completed tax evaluation questionnaire (Pack) to your Eskom contractor representative.
• Include the signed summary sheet and all required affidavits/declarations.
• Copy Group Tax via email at [email protected] when returning the Pack.
• Ensure all information is accurate and complete; false declarations may lead to tax withholding.
• The Pack applies for the 2026/2027 tax year (1 March 2026 to 28 February 2027).

• Appendix 1: Affidavit confirming three or more full-time non-connected employees.
• Appendix 2: Affidavit confirming no connected persons will render services to Eskom.
• Appendix 3: Affidavit confirming services not performed mainly at Eskom/not under Eskom control.
• Appendix 4: Affidavit confirming not more than 80% of income from one client.
• Appendix 5: Affidavit (individuals) confirming provision of a service (not people).
• Appendix 6: Declaration as a Labour Broker (with IRP30 certificate requirements).
• Appendix 7: Declaration as a Dependent Contractor/Personal Service Provider (PAYE withheld).
• Appendix 8: Declaration as an Independent Supplier/Contractor (no PAYE withheld).
• Appendix 9: Declaration as a non-resident of South Africa.
• Each must be signed, dated, and commissioned by a commissioner of oaths where applicable.

Open to Companies, Close Corporations, Trusts, and Individuals providing services to Eskom. Must be tax compliant and able to complete the classification questionnaire. Non-residents require special handling through Eskom Group Tax Department. Labour Brokers must possess valid IRP30 exemption certificate for PAYE exemption.

• This is a tax evaluation questionnaire for service contractors to Eskom.
• It assesses whether an Individual, Close Corporation, Company or Trust should be classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor.
• The Pack applies only to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries.
• It is based on the Income Tax Act and case law for the 2026/2027 tax year.
• Contractors must answer questions truthfully; the tool guides them to required affidavits/declarations.

• For Labour Brokers: If a valid IRP30 certificate is provided, no PAYE is withheld; an IT3(a) with code 3617 is issued. Without a valid IRP30 certificate, PAYE is withheld at individual tax rates until the certificate is provided; an IRP5 with code 3617 is issued.
• For Personal Service Providers/Dependent Contractors: PAYE is withheld at prevailing tax rates; payments are coded 3601 or 3616 on IRP5.
• For Independent Contractors: No PAYE withholding applies if conditions are met.

• If classified as a Personal Service Provider/Dependent Contractor (Appendix 7), PAYE will be withheld from payments at prevailing tax rates.
• For Labour Brokers (Appendix 6):

• If a valid IRP30 certificate is provided, no PAYE is withheld; an IT3(a) with code 3617 is issued.
• Without a valid IRP30 certificate, PAYE is withheld at individual tax rates until the certificate is provided; an IRP5 with code 3617 is issued.

• For Independent Contractors (Appendix 8), no PAYE withholding applies if conditions are met.

• Contractors must be residents of South Africa for tax purposes (non-residents sign Appendix 9).
• Companies/CCs/Trusts must employ three or more full-time employees who are not connected persons (Appendix 1).
• No connected persons may render services personally to Eskom (Appendix 2).
• Not more than 80% of income may come from one client or associated institution (Appendix 4).
• Services must not be performed mainly at Eskom premises under Eskom’s control/supervision (Appendix 3).
• Individuals must declare if they provide a service (Appendix 5) or people (with IRP30 certificate).
• Required registrations: VAT, Income Tax, Company/CC/Trust registration, and bank details.

• Eskom disclaims all liability for any loss or damages arising from use of this Pack.
• The contractor acknowledges responsibility for accuracy and completeness of information provided.
• The Pack is not automatically updated for legislative changes.

• For Individuals (Evaluation Pack B): Provide trading name, ID, tax registrations, contact, address, bank details. Answer questions on service/people test, IRP30 certificate, residency, employee numbers, place/control, and dominant impression.
• All fields marked with an asterisk (*) must be completed.

• The evaluation uses a questionnaire to classify contractors for tax purposes.
• Key factors include: residency, number of employees (three or more full-time non-connected persons), involvement of connected persons, income concentration (80% from one client), place/control/supervision, and dominant impression tests (e.g., payment terms, right to sub-contract, risk for quality).
• Outcomes determine whether PAYE is withheld and which appendix/declaration must be signed.

• Seek clarification in writing to Eskom Representative before closing; responses are published on tender platforms.

• All communication must be directed to the Eskom Representative only, in writing.
• Submission address and details are specified in the Tender Data.
• No specific contact names, emails, or phones are provided in this standard document.

• Submit the complete original tender plus one hard copy in paper form by the closing date and time, unless e-tendering is specified.
• For e-tendering, upload and finalize via Eskom Tender Bulletin site; no physical deposit allowed.
• Ensure documents are accessible, not corrupt, and submitted before the deadline; late submissions are not accepted.
• Package original and copy separately, mark as "ORIGINAL" and "COPY"; seal together in an outer confidential package with required details.
• Sign the tender; Eskom holds the signatory liable.
• Return all mandatory tender returnables by the closing date; incomplete or missing documents lead to disqualification.
• Do not subcontract 100% of the scope of work; such tenders are deemed ineligible.
• All communication must be in writing to the Eskom Representative only.

• Submit complete original tender and one hard copy by closing.
• For e-tendering, upload via Eskom Tender Bulletin site.
• Ensure documents are accessible and not corrupt.
• Package and label as specified.
• Return mandatory returnables by closing.

Tenderers must: (1) Not be under restriction to do business with Eskom or State-Owned Companies; (2) Meet eligibility criteria in Tender Data; (3) Be CIDB registered (or capable of registration within 21 working days) for applicable construction grades; (4) Have valid SHEQ systems/policies/capabilities at closing; (5) Not have misrepresented/falsified any information (fraud results in disqualification, reporting to B-BBEE Commission, up to 10-year suspension); (6) For joint ventures/consortiums, all partners must meet eligibility; (7) Provide proof of B-BBEE level at closing if pre-qualification criterion; (8) Submit sub-contractor B-BBEE certificates/CSD numbers if sub-contracting pre-qualification applies.

• Tenderers must check Invitation to Tender documents on receipt and report any discrepancies.
• The Acknowledgement Form must be completed and submitted, stating if the tender is for the whole or part of the works/services.
• Standardised specifications and other referenced documents must be obtained and familiarized with if required.
• Safety, Health, Environment, and Quality (SHEQ) systems and capabilities must be in place and proven at closing.

• Eskom does not compensate for tender preparation costs, including testing or negotiation.
• Check tender documents on receipt and notify Eskom of discrepancies; submit Acknowledgement Form.

• Include all duties, taxes, and levies in prices.
• Prices must be fixed unless otherwise stated.
• State prices in South African Rand unless instructed.
• Arithmetical errors are corrected per Eskom's process; tenderers must confirm or accept corrections.
• Specific Goals scoring requires supporting documentation.

• Include all duties, taxes (including VAT), and levies applicable 14 days prior to closing in rates and prices.
• Rates and prices must be fixed for the contract duration unless otherwise stated.
• State prices in South African Rand unless instructed otherwise.
• Do not make alterations to tender documents except to correct errors or comply with instructions; corrections must be initialed.
• Alternative tenders are only permitted if a main tender is submitted and allowed by the Invitation to Tender.
• Arithmetical errors are checked; discrepancies between figures and words favor the words.
• Tenderers may be asked to confirm or correct prices during evaluation.

• Comply with eligibility criteria in Tender Data; ineligible tenderers are disqualified.
• Provide proof of B-BBEE level via CSD report or certificate/affidavit; fraudulent or expired documents lead to disqualification or zero PPPFA points.
• Comply with relevant legislation including National Treasury instructions, CIDB Regulations, PPPFA, B-BBEE Codes, OHS Act, and Eskom SHEQ requirements.
• CIDB registration may be required at closing or within 21 working days; proof of application may be submitted pending registration.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply for certain contracts as per CIDB standards.
• Submit SDL&I Undertaking by contract award.
• Misrepresentation or falsification of information leads to disqualification and potential suspension or legal action.

• Comply with OHS Act and Eskom SHEQ requirements.
• Provide proof of SHEQ systems, policies, and capabilities at closing.

• Eskom may cancel the tender before contract conclusion and provide written reasons upon request.
• Eskom is not liable for losses from participation, amendment, termination, or exclusion from the tender process.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tender validity must be held for acceptance within the validity period; extensions may be requested.
• Treat all procurement matters as confidential; use Eskom documents only for tender preparation.
• Attend compulsory site visits or clarification meetings; failure results in disqualification.

• Submit tender only if eligible per Tender Data; do not subcontract 100% of scope.
• Meet basic compliance and mandatory returnables; failure renders tender non-responsive.

Returnable documents vary by category. Follow the template instructions: select only one category by typing '1' in the relevant box on the Cover tab. Complete the Returnables tab; applicable requirements will show as '1'. Save as PDF, sign, and submit. Ensure print area fits to one page.

Suppliers must meet quality requirements based on selected category: Category 1 requires ISO certificate and external audit reports; Category 2 requires implemented QMS with internal audit reports; Category 3 requires implemented QMS; Category 4 requires method statement and quality policy. All categories require Form A completion and defined roles/responsibilities.

Select the applicable category by typing '1' in the relevant block. Categories define required deliverables: Category 1 requires ISO certificate, audit reports, draft CQP and IPT. Category 2 requires implemented QMS, internal audit report, draft CQP and IPT. Category 3 requires implemented QMS, internal audit report, draft CQP and IPT. Category 4 requires method statement, roles/responsibilities info, quality objectives and policy.

No specific compliance requirements (e.g., CSD, tax, B-BBEE) are stated in the extracted text.