Supply and delivery of coal plant spares for eskom’s majuba power station

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Mandatory returnable: Fully complete and submit the E-Tendering Training Acknowledgement Form to Eskom within the prescribed period. Failure to do so will disqualify the bidder from the procurement process.

Mandatory returnable: E-Tendering Training Acknowledgement Form. Must be fully completed and submitted to Eskom within the prescribed period. Failure to submit will disqualify the bidder. Required fields: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, Email, Tenderer’s Name, Authorized Signature, Designation, Date. Acknowledgment statement: Confirm self-training via E-Tendering Noddy Guide, video, or clarification meeting and ability to operate the E-Tendering Solution.

Mandatory returnable: E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period. Non-compliance will result in disqualification from the procurement process.

Bidders must sign a Non-Disclosure Agreement (NDA) with Eskom before accessing or participating in the tender process. Key obligations include:

• Not disclosing confidential information (e.g., project specifications, trade secrets, operational methods) to third parties without Eskom’s written consent.
• Protecting and securely storing all confidential information to prevent unauthorised access.
• Returning all documents, notes, or data related to Eskom or the project upon request or when leaving Eskom’s employment.
• Exclusions apply to information already in the public domain, legally obtained from a third party, or required by law (with prior written notice to Eskom).
• The NDA is valid for 3 years from the date of signing or first disclosure of confidential information, whichever is earlier.

The NDA outlines the following contractual terms for bidders:

• Confidentiality Obligations: Bidders must not disclose or use Eskom’s confidential information (e.g., project details, trade secrets, operational methods) without prior written consent. Access to such information is restricted to employees who have signed NDAs.
• Information Protection: Bidders must securely store and handle confidential information to prevent unauthorised disclosure.
• Exclusions: Confidentiality does not apply to information already public, legally obtained from a third party, or required by law (with written notice to Eskom before disclosure).
• Duration: The agreement is binding from the date of first disclosure and lasts for 3 years from the signing date.
• Remedies for Breach: Eskom may pursue legal remedies if a bidder breaches the NDA and fails to remedy the breach within 7 calendar days of written notice.
• Governing Law: The agreement is governed by the laws of the Republic of South Africa.
• Amendments: Any changes to the agreement must be in writing and signed by both parties.
• Termination Clause: The NDA replaces any prior confidentiality agreements signed by the bidder for the project.
• Return of Information: Upon request or termination of involvement, bidders must return all documents, notes, or data related to Eskom or the project.
• Signing Authority: The agreement must be signed by an Eskom representative no lower than an E-Band Manager.

Department: Supply Chain Management. No specific names, emails, phones, or addresses provided in the document.

Required Returnable Documents:

1. Previous Similar Supply Experience:

• Client names and contact details
• Contract descriptions and values
• Purchase orders/contracts
• Completion certificates
• Delivery notes
• Reference letters

2. Supply Capability:

• OEM authorization letters
• Distributor agreements
• Manufacturer accreditations
• Manufacturing capability statements
• Warehouse details
• Stockholding capability
• Supply chain arrangements with proof
• Local content capability
• Emergency response capability
• Import/export capability
• Standard and emergency lead times
• Product certifications
• Approvals

3. Technical Compliance to Specifications:

• Completed technical compliance schedule
• Technical datasheets
• Product catalogues
• Material specifications
• Drawings
• OEM certifications
• Performance data
• Deviation register

4. Quality Assurance:

• Quality policy and objectives
• ISO 9001 certification (where applicable)
• Quality Control Plans (QCPs)
• Inspection and Test Plans (ITPs)
• Factory Acceptance Test (FAT) procedures
• Performance test procedures
• Sample inspection reports
• Material certificates
• Calibration certificates
• Non-conformance management procedures
• Corrective and preventive action processes
• Traceability procedures
• Document control processes

Scope: Supply and delivery of Coal Plant Spares for Majuba Power Station. The contract scope is as described in the NEC document.

Required Spares Include:

• Conveyor pulleys, idlers, and rollers
• Conveyor belting and accessories
• Conveyor drive assemblies, gearboxes, couplings, bearings
• Chute liners and wear materials
• Conveyor structures
• Stacker and reclaimer spares
• Wagon tippler spares
• Crusher and feeder spares
• Other bulk material handling equipment and associated spares

Standards and References:

• ISO 9001 Quality Management Systems
• Eskom Procurement and Supply Chain Management Policy (32-1-33)
• Eskom Procurement and Supply Management Procedure (32-1034)
• NEC3 Supply Contract Goods Information (C3.1)

Bidders must demonstrate compliance with all mandatory technical requirements and provide supporting documentation (e.g., technical datasheets, OEM certifications, performance data).

Previous Similar Supply Experience Requirements:

• Demonstrate successful supply and delivery of similar spare parts and equipment within the last 5 years.
• Similar supply experience includes conveyor pulleys, idlers, rollers, belting, accessories, drive assemblies, gearboxes, couplings, bearings, chute liners, wear materials, conveyor structures, stacker/reclaimer spares, wagon tippler spares, crusher/feeder spares, and other bulk material handling equipment.
• Submit client names, contact details, contract descriptions, values, purchase orders, completion certificates, delivery notes, and reference letters.
• Contracts must be within power generation, mining, or bulk material handling sectors and individually represent at least 30% of the estimated annual contract value.

Scoring:

• 0%: No evidence submitted.
• 40%: Evidence of 1 qualifying contract.
• 60%: Evidence of 2 qualifying contracts.
• 80%: Evidence of 3 qualifying contracts.
• 100%: Evidence of 4 or more qualifying contracts.

Quality Management Requirements:

• Submit a quality management system applicable to the supplied products.
• Include quality policy and objectives, ISO 9001 certification (where applicable), Quality Control Plans (QCPs), Inspection and Test Plans (ITPs), Factory Acceptance Test (FAT) procedures, performance test procedures, sample inspection reports, material certificates, calibration certificates, non-conformance management procedures, corrective/preventive action processes, traceability procedures, and document control processes.
• QCPs and ITPs must identify inspection stages, hold points, witness points, dimensional inspections, material verification, non-destructive testing (where applicable), functional testing, and FAT requirements.
• Evidence of implementation and historical quality performance is required.

Bidders must provide evidence of compliance with the following:

• Previous similar supply contracts: Submit completion certificates, delivery notes, reference letters, purchase orders, and contract descriptions. Contracts must be within power generation, mining, or bulk material handling sectors and individually represent at least 30% of the estimated annual contract value.

• Quality Management: Submit ISO 9001 certification (where applicable), Quality Control Plans (QCPs), Inspection and Test Plans (ITPs), and other quality assurance documentation.

• Technical Compliance: Submit technical datasheets, product catalogues, material specifications, drawings, OEM certifications, performance data, and a deviation register.

• Supply Capability: Submit OEM authorization letters, distributor agreements, manufacturer accreditations, warehouse details, and proof of stockholding capability.

Note: All documents must be current, verifiable, and relevant to the tender scope.

No acceptable or unacceptable technical exceptions/conditions or risks are explicitly listed in the document. All mandatory technical requirements must be met without exception.

3.1.1 Mandatory Criteria Evaluation Not Applicable

Evaluation is conducted in two stages: Stage 1 (Mandatory Technical Evaluation Criteria) and Stage 2 (Qualitative Technical Evaluation Criteria). Mandatory criteria are 'must meet' and assessed on a Yes/No basis. Qualitative criteria are weighted as follows: Previous similar supply experience (30%), Supply Capability (25%), Technical Compliance to specifications (25%), Quality Assurance (20%). Minimum threshold for qualification is 70%.

Submit the following returnable documents as part of your bid:

• Form A: Must be completed and signed.

Required returnable documents:

• Form A: Must be completed and signed.

Quality Requirements:

• Compliance with ISO 9001:2015 standards for Quality Management System (QMS).
• Additional customer-specific requirements may apply as per the scope of work or specification.

Additional requirements may apply as per the scope of work or specification.

Evaluation is based on quality management and control deliverables, scored as follows:

SECTION A: Quality Management System (QMS) Requirements (ISO 9001) – Max 7 points

• QMS Manual or document defining the QMS and its scope.
• Quality Policy approved by top management.
• Quality Objectives approved by top management.
• Documented information for Control of Documented Information (Clause 7.5 of ISO 9001:2015).
• Documented information for Control of Nonconforming Outputs (Clause 8.7 of ISO 9001:2015).
• Documented information for Nonconformity and Corrective Action (Clause 10.2 of ISO 9001:2015).
• Documented information for Internal Audit (Clause 9.2 of ISO 9001:2015).

SECTION B: Evidence of QMS in Operation – Max 2 points

• Documented roles, responsibilities, and authorities (e.g., organisation chart, responsibility matrix, including quality management function).
• Documented information for Control of Externally Provided Processes, Products, and Services (criteria for evaluation, selection, monitoring, and re-evaluation of external providers – Clause 8.4 of ISO 9001:2015).

SECTION C: Contract Quality Plan Requirements – Max 1 point

• Draft Contract Quality Plan specific to the scope of work (Ref: ISO 10005).

SECTION D: Quality Control Plan Requirements – Max 1 point

• Draft/Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work (Ref: ISO 10005).

SECTION E: User-Defined Additional Requirements – Max 2 points

• Form A completed and signed.
• Additional requirements as per the scope of work or specification.

• Bidders must complete the Bidder’s Disclosure Form (SBD4) as part of the submission.
• Automatic disqualification if the bidder, or any of its directors/trustees/shareholders/members/partners (or any person with controlling interest), is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare if they, or any connected person, are employed by the state or have a relationship with any employee of the procuring institution (Eskom).
• Bidders must declare any interest in other related enterprises, whether or not they are bidding for this contract.
• Bidders must certify that their bid was prepared independently, without collusion with competitors.
• Bidders must confirm no prior or ongoing consultations, communications, or agreements with Eskom officials regarding this procurement, except for clarification requests.
• Bids found to be non-compliant with these declarations may be rejected, and the bidder may face penalties, including reporting to the Competition Commission, NPA, or a 10-year public sector restriction under the Prevention and Combating of Corrupt Activities Act.

• Bidders certify the accuracy of all information provided and accept that false declarations may result in bid rejection or action under PFMA SCM Instruction 22 on preventing SCM abuse.

Closing date and time: 21 July 2026 at 10h00 SAT. Clarification meeting (non-mandatory): 09 July 2026 at 13h00 via Microsoft Teams (link: https://teams.microsoft.com/meet/38216680405353?p=tTAxBRrCZwrETjunyU). Clarification queries deadline: 5 working days before tender closing (16 July 2026). Tender validity period: 52 weeks from closing date.

Eskom Representative: Ashritha Harichund. Tel: 017 799 3244. Email: [email protected]. Fraud/corruption reporting: 0800 11 2722 or [email protected]. All queries must be directed to the Eskom Representative in writing.

Submit electronically via Eskom E-tendering site by 21 July 2026 at 10h00 SAT. Upload all documents in PDF format under folders: Technical, Commercial, Financial, and Other. Maximum upload size per document: 500MB; total submission: 4GB. No hard copies or ZIP files accepted. Latest submission version overrides previous ones. Ensure submission status is marked as 'complete'. Mandatory returnables at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E, if applicable), CPA for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1-G4, if applicable), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 Bidders Disclosure (Annexure J), E-tendering Help Manual acknowledgement form (Annexure K). Non-submission of disqualifiable returnables by deadline results in disqualification. Non-disqualifiable returnables may be requested within 5 working days if missing or incomplete.

Tenderers must not be from countries on international sanctions lists; must not submit more than one tender (except for system size limits); JV/consortium must have joint and severally liable agreement; no conflict of interest; not signed by unauthorized persons; not restricted by National Treasury, Eskom, or on Tender Defaulters list; cannot subcontract 100% of scope; must not have nationality of sanctioned country or be under business restrictions with Eskom/State-Owned Companies.

Supply and delivery of Coal Plant Spares on an 'as and when' required basis for Majuba Power Station. Scope includes designated components with local content thresholds: Pumps/MV Motors (70%), Conveyer Idlers (70%), Conveyor Belt (100%), Rubber (100%). Technical evaluation strategy referenced in document 559-93927363. Cataloguing information may be required post-award, with materials labelled per Eskom specifications. Successful tenderers must comply with attached quality, safety, and environmental requirements.

Pricing Schedule/BOQ contained in NEC/Contract. Must be submitted in PDF for e-tendering. Completed pricing schedule required (if not in NEC). Reverse e-auction not applicable. E-tendering Help Manual (Annexures K-L) provided for supplier guidance.

Pricing schedule must be submitted in PDF (if not in NEC/Contract). Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M (incl. VAT). Prices must be inclusive of VAT and clearly stated as such. Unconditional discounts are considered in evaluation; conditional discounts applied at payment. No performance security required. Eskom reserves right to negotiate prices post-bidding if not market-related.

Mandatory: CSD registration, SBD 4 Form. Additional: SHEQ requirements, financial viability (latest approved financial statements), SDL&I requirements, COIDA certificate (South African tenderers), Employment Equity compliance (if designated employer), Tax Clearance Certificate (local/foreign with SA footprint), B-BBEE status proof (certificate/affidavit). CIDB grading proof required if applicable (within 21 working days post-closing if agreed). NIPP applies if import/foreign content ≥ USD 5M (obligation agreement with dtic required pre-contract). Joint ventures must declare subsidiary subcontracting. Subcontractors must be listed via www.csd.gov.za.

SHEQ requirements mandatory. Safety: COIDA certificate (or proof of application) required for South African tenderers. Quality: Refer to attached quality requirements. Other safety/quality documents required per scope of works. Environmental: Refer to attached environmental requirements.

Contract terms: NEC applies. Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M (incl. VAT). Eskom reserves right to award in whole/part or to multiple suppliers. Tender validity: 52 weeks from closing. No public tender opening; tenders downloaded electronically. Prices not read aloud. Eskom may negotiate post-bidding if prices are not market-related.

Functionality (100% weight, 80% threshold) and Price (80/90 points) are primary criteria. Specific Goals (20/10 points) per PPPFA 2022. Local content thresholds: Pumps/MV Motors (70%), Conveyer Idlers (70%), Conveyor Belt (100%), Rubber (100%). Tenderers below functionality threshold are disqualified. Pricing includes VAT, excludes contingencies, and considers unconditional discounts. Ranking uses 90/10 or 80/20 system. Objective criteria may override highest score. Failure to submit Specific Goals evidence scores 0 but does not disqualify.

Contract period: 01 November 2026 to 31 October 2031. Period for reply: 5 days. Defects date: 4 weeks after delivery. Defect correction period: 2 weeks.

Supply Manager: Steven Malatsi. Address: Private Bag 9001, Volksrust, 2470. Phone: 017 799 2056. Email: [email protected]. Purchaser: Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199.

Submit the following returnable documents as part of your offer: Form of Offer and Acceptance, Schedule of Deviations (if applicable), and all returnable schedules listed in the Tender Data. Ensure all documents are fully completed, signed, and returned before the end of the period of validity stated in the Tender Data. Failure to submit required documentation may result in disqualification. Alternative tenders must be submitted on a separate Form of Offer and Acceptance.

and addenda thereto as listed in the Returnable Schedules, and by submitting this Offer has accepted the

Scope: Supply and delivery of Coal Plant Spares on an 'as and when' required basis for Majuba Power Station. Goods Information and Supply Requirements are detailed in Part C3 (Scope of Work) and Annexure A of the Contract Data. Delivery dates are as per the Price List. Supplier must not deliver goods more than one week before the Delivery Date. Defects date is 4 weeks after delivery, with a 2-week defect correction period. Technical specifications for individual spares (e.g., gearboxes, couplings, winches) are listed in the Price Schedule (Part C2).

Price Schedule (Part C2) must include all items for the supply of Coal Plant Spares. Pricing can be lump sum or rate-based (quantity × rate). Prices are fixed unless adjusted via compensation events. Supplier must include costs for defect correction, compliance, and all other obligations. Examples of items: Gearboxes (e.g., reduction ratio 13.48:1, 45 kW), conveyor drive train assemblies, fluid couplings, winches, bearings, and other spares as listed. Delivery periods for each item must be specified. Price adjustment for inflation applies (70% materials, 15% freight, 15% fixed).

Pricing: Submit a Price Schedule (Part C2) with lump sum or rate-based pricing for each item. Prices must be fully inclusive of all costs (e.g., defect correction, compliance). Payment terms: Assessment interval is between the 25th day of each month. Currency: South African Rand. Payment period: 30 days. Interest rate: Standard Bank prime rate (Rands) or LIBOR (other currencies). VAT: 15% must be included; Purchaser’s VAT number (4740101508) must appear on all invoices. Tax invoices must be submitted within one week of receiving a payment certificate. Delay in invoice submission extends payment timeframe. Price adjustment for inflation: Base date is one month prior to tender date, with 70% linked to SEIFSA Mechanical Table G1, 15% to SEIFSA Road Freight Table L2(B), and 15% non-adjustable.

B-BBEE: Supplier must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in termination. Joint ventures/consortia: All members are jointly and severally liable. Composition changes require Eskom’s written consent. Insurance: Supplier must provide certificates for required insurances (e.g., loss/damage to goods, liability for property damage, bodily injury). Purchaser provides additional insurances (e.g., Assets All Risk, Contract Works, Environmental Liability). Confidentiality: Supplier must not disclose contract-related information without Eskom’s consent. Ethics: Prohibited actions (e.g., coercive, collusive, corrupt, fraudulent, obstructive) are grounds for termination. Nuclear Liability: Eskom indemnifies Supplier against nuclear damage liabilities, except in cases of unlawful intent or unauthorized presence at Koeberg Nuclear Power Station. Asbestos: Supplier must comply with Eskom’s Asbestos Standard 32-303 and South African regulations. Removal/disposal of asbestos is handled by a registered contractor at Eskom’s expense.

Supplier must maintain and report its B-BBEE status. Any change in legal status, ownership, or business composition affecting B-BBEE status must be notified to Eskom within 7 days. Updated verification certificate and supporting documentation must be submitted within 30 days. If B-BBEE status decreases, Eskom may renegotiate or terminate the contract. Failure to notify changes may result in termination.

Supplier must comply with all applicable health and safety laws, regulations, and Eskom’s procedures. Key requirements: Prices must include costs for health and safety compliance. Supplier and subcontractors must observe all health and safety rules. Asbestos-specific: Ambient air must conform to South African standards (OEL: 0.2 fibres/ml over 4 hours; short-term: 0.6 fibres/ml over 10 minutes). Supplier may conduct parallel measurements at its own expense. If asbestos is identified, risk assessments and control measures must be implemented. Supplier personnel may stop work in contaminated areas until declared safe. Contract dates may be extended for compliance with asbestos regulations.

Supplier must comply with all applicable environmental laws and Eskom’s procedures. Asbestos management: Eskom ensures ambient air meets South African standards. Removal and disposal of asbestos/ACM must be done by a registered contractor at Eskom’s expense, in line with local legislation. Supplier must adhere to Eskom’s Asbestos Standard 32-303 for safe processing, handling, storage, and disposal.

Contract is governed by NEC3 Supply Contract (April 2013) with Options X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages: R400/day), and X17 (Low performance damages: R5,000). Additional conditions (Z1-Z15) apply, including: Cession/assignment requires Eskom’s written consent. Joint ventures are jointly and severally liable. B-BBEE status changes must be reported. Confidentiality and ethics clauses are mandatory. Liability limits: Supplier’s total liability capped at the total of the Prices; end of liability date is 12 months after delivery. Dispute resolution: Adjudication via ICE-SA or AFSA; arbitration per Association of Arbitrators (Southern Africa) rules. Contract duration: 01 November 2026 to 31 October 2031. Delivery and defect correction periods as specified. Termination triggers include business rescue, failure to notify B-BBEE changes, or prohibited actions.

2 The Supplier’s main responsibilities Data required by this section of the core clauses is provided by the Supplier in Part 2 and terms in italics used in this section are identified elsewhere in this Contract Data.

10.1 The Purchaser is (name): Eskom Holdings SOC Ltd (reg no: 2002/015527/30), a state owned company incorporated in terms of the company laws of the Republic of South Africa

• Closing date and time: As specified in the Tender Data (South African Standard Time).
• A compulsory site visit and/or clarification meeting may be required; details are in the Tender Data. Failure to attend leads to disqualification.
• Tender validity period: Tenders must remain valid for acceptance within the period after closing. Eskom may request an extension.

• Attend compulsory site visit and/or clarification meeting as detailed in the Tender Data.
• Failure to attend leads to disqualification.
• Questions may be asked during the visit or meeting.

• All communication must be in writing to the Eskom Representative identified in the enquiry document.
• Queries and requests for clarification must allow Eskom reasonable time to respond.
• Eskom publishes clarifications and addenda on the Eskom Tender Bulletin and NT e-Tender Portal.
• Specific contact details (name, email, phone, address) are provided in the Tender Data.

• Submit a complete original tender in paper form plus one (1) complete hard copy.
• Ensure Eskom receives the tender at the address and in the tender box specified in the Tender Data by the closing date and time.
• Proof of posting or courier delivery is not proof of delivery. Late tenders will not be accepted.
• Tenders must be submitted in English, completed in ink (not pencil).
• Sign the original tender; the signatory is held liable.
• Package the original and copy separately, marking them "ORIGINAL" and "COPY". Seal both in an outer confidential package with the required details.
• Submit all mandatory tender returnables by the submission deadline. Incomplete or missing mandatory documents will lead to disqualification.
• If submitting by agent, include an authenticated copy of the authority to act.
• Do not submit by fax or email unless explicitly permitted in the Tender Data.
• Regularly check the Eskom Tender Bulletin and NT e-Tender Portal for addenda and deadline changes.

• Submit complete original and one copy in paper form by the deadline.
• Package and label as "ORIGINAL", "COPY", and "ELECTRONIC COPY" if required.
• Include all mandatory tender returnables; incomplete submissions lead to disqualification.
• Where an agent submits, include authenticated authority.
• Do not make alterations except to correct errors or comply with instructions; initial all changes.
• Late tenders are returned unopened.

• The tender is for the supply and delivery of Coal Plant spares at Majuba Power Station.
• Tenderers must check the enquiry documents on receipt and notify the Eskom representative of any discrepancies.
• The Acknowledgement Form must state if the tender is for the whole or part of the works, services, or supply identified in the specification.
• Tenderers should obtain and familiarise themselves with standardised specifications referenced in the enquiry documents.

• Eskom will not compensate for tender preparation costs, including testing to satisfy evaluation criteria.
• Check enquiry documents on receipt and report discrepancies.
• Complete and submit the Acknowledgement Form, stating if tender is for whole or part of the specified works/services/supply.

• Include all duties, taxes, and levies in prices.
• Provide fixed rates and prices for the contract duration.
• State prices in South African Rand unless otherwise instructed.
• Include a cataloguing line item if required.
• Correct arithmetical errors as per Eskom’s process; refusal leads to rejection.

• Include all duties, taxes (including VAT), and levies applicable 14 days prior to closing in your rates and prices.
• Provide fixed rates and prices for the contract duration, unless price adjustment is provided for in the Enquiry.
• Prices must be stated in South African Rand unless otherwise instructed.
• If required, include a line item for cataloguing in the Pricing Schedule; Eskom will pay for cataloguing.
• If a performance bond or demand guarantee is required, select at least two Eskom-approved financial institutions.
• Insurance cover provided by Eskom may not be full; seek qualified advice.

• Comply with eligibility criteria in the Tender Data. Ineligible tenderers will be disqualified.
• Adhere to relevant legislation: National Treasury instructions, CIDB Regulations, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.
• Provide proof of valid SHEQ systems, policies, and capabilities by the stipulated deadline.
• If CIDB grading is a qualification criterion, be registered or capable of registration within 21 working days from tender closing.
• If awarded, achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) where applicable.
• Misrepresentation or falsification of information, including B-BBEE certificates, leads to disqualification and reporting to the B-BBEE Commission.

• Comply with Amended B-BBEE Codes.
• If awarded, achieve Contract Skills Development Goals (CSDG) for contracts meeting duration and value thresholds.
• Achieve Contract Participation Goals (CPG) for engagement of targeted enterprises in applicable construction works contracts.
• Misrepresentation or fronting related to B-BBEE certificates leads to disqualification and reporting to the B-BBEE Commission.

• Comply with OHS Act and Eskom’s Safety, Health, Environment and Quality (SHEQ) requirements.
• Provide proof of SHEQ systems, policies, and capabilities by the stipulated deadline.
• All SHEQ-related costs and personnel must be reflected in the tender.

• Eskom may cancel the tender before contract conclusion and provide written reasons upon request.
• Eskom is not liable for losses from participation, amendment, termination, suspension, or exclusion from the tender process.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tenders must remain valid for acceptance within the validity period; extension may be requested.
• Treat all procurement matters confidentially; use Eskom documents only for tender preparation.
• The Acknowledgement Form must be completed and submitted.
• If required, provide cataloguing information post-award.
• Performance security may require selection of two Eskom-approved financial institutions.
• Contract documents will be revised to include addenda, returnables, and negotiated changes.
• Authorised signatories must sign the Form of Agreement.

• Submit tender only if eligible and not restricted from doing business with Eskom or State-Owned Companies.
• Obtain and familiarise with standardised specifications referenced in enquiry documents.
• Alternative tenders are permitted only if a main tender is submitted and based on criteria in the Tender Data.
• Comply with all relevant legislation and regulatory instruments.
• If CIDB grading is stipulated, be registered or capable of registration within 21 working days.
• Grounds for rejection include proof of collusion, bid rigging, or fraudulent activity.

• Functionality scoring and minimum thresholds apply if stipulated.
• Financial risk analysis may be conducted.
• Price evaluation considers CPA, FOREX, discounts, NPV.
• Specific Goals are scored; missing proof yields zero points under 90/10 or 80/20.
• Ranking combines Pricing and Specific Goals scores.
• Objective Criteria may apply per PPPFA.
• Reverse e-auction may be used; submit tender without prices if indicated.

• Closing date: 21 July 2026 at 11:00.
• Contract duration: 60 months.

• Business unit: Majuba Power Station.
• Buyer name: Ashritha Harichund.

• The tender documents include a Price Schedule that must be used to separate local and imported components.
• If applicable, submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) as tender returnables.
• Failure to meet SDL&I obligations will result in a penalty of 2.5% of the Contract Value.
• Eskom will retain 2.5% of every invoice (excluding VAT) as security for SDL&I obligations; retained amounts are released only upon fulfilment of all SDL&I obligations.
• Suppliers must submit quarterly SDL&I compliance reports using the Data Collection Template.
• An SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days after contract award.

• To claim preference points, submit:
• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC) with breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• For trusts/consortia/joint ventures: consolidated B-BBEE certificate.
• If applicable, submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule).

• Scope: Supply and delivery of Coal Plant spares at Majuba Power Station.
• Designated sectors with local content thresholds apply:
• Pumps, Medium Voltage (MV) Motor and Associated Accessories: Motor (70%), Pumps (70%).
• Conveyer Idlers: 70%.
• Conveyor Belt: 100%.
• Rubber: 100%.
• CIDB compulsory training: Not applicable.
• National Industrial Participation Programme (NIPP) applies if imported content equals or exceeds USD 5 million.

• Skills development involves participation directly and through supply network; SETA-accredited training providers may be used.
• Tenderers bear full cost of skills development; Eskom provides no financial contribution.
• Tenderers advised to approach SETAs for grants, subsidies, incentives, and SARS for tax rebates.

• Tender response must separate components as per the Price Schedule included in the tender documents.
• Local procurement content is total spending minus the imported component.

• Pricing must separate local and imported components using the Price Schedule included in the tender documents.
• Local procurement content is total spending minus the imported component.
• Eskom target for local procurement content: 100%.

• B-BBEE documentation required to claim preference points:
• Valid B-BBEE certificate from a SANAS accredited verification agency, or sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• For trusts, consortia, or joint ventures: consolidated B-BBEE status level verification certificate.
• B-BBEE certificate or sworn affidavit is a condition for contract award:
• Exempted Micro Enterprise (annual total revenue ≤ R10 million): may submit sworn affidavit.
• Qualifying Small Enterprise (annual total revenue ≤ R50 million): must comply with QSE scorecard unless ≥51% black-owned, then sworn affidavit.
• Large enterprise (annual total revenue > R50 million): must submit valid B-BBEE certificate.
• Objective criteria (e.g., local content thresholds) are conditions for award; failure may lead to award to second-ranked tenderer.
• B-BBEE improvement or retention plan must be submitted within 30 days of signing the contract.
• Sworn affidavits must meet detailed validity requirements including deponent details, enterprise information, revenue, and commissioner of oath rules.

• B-BBEE points allocation as per status level (see evaluation criteria).
• Designated sectors with local content thresholds apply (see technical specifications).
• National Industrial Participation Programme (NIPP) applies if imported content equals or exceeds USD 5 million.
• B-BBEE improvement or retention plan required within 30 days of signing contract.
• B-BBEE migration requirements:
• Level 1: maintain status.
• Levels 2-3: indicate improvement/maintenance plan.
• Level 4: achieve Level 3 by end of first year, then improve annually.
• Levels 5-8 or non-compliant: achieve Level 4 by end of first year, then improve by one level each year.
• Local procurement content target: 100%.
• Job creation/retention proposals required.
• Skills development proposals required: one candidate skilled per R20 million cumulative spend, sourced locally, bursary minimum 24 months.

• SDL&I penalty: 2.5% of Contract Value for failure to meet obligations.
• SDL&I security: 2.5% of every invoice (excluding VAT) retained until obligations fulfilled.
• Reporting: quarterly SDL&I compliance reports required.
• SDL&I Implementation Schedule must be returned within 28 days after contract award.

• Objective criteria are conditions for contract award; failure may lead to award to second-ranked tenderer.
• CIDB compulsory training: Not applicable; failure to meet CIDB CSDG mandatory percentage renders tender non-responsive.
• Sworn affidavits must meet detailed validity requirements including deponent details, enterprise information, revenue, and commissioner of oath rules.

Scope: Supply and delivery of Coal Plant spares at Majuba Power Station.

Safety Risks to Address (if applicable to spares or related services):

• Motor Vehicle Accidents
• Noise Exposure
• Dust Exposure
• Explosion of M&G switchgear not internally arc proof
• Exposure to high temperatures
• Electrical contact
• Exposure to hazardous chemical substances
• Rigging failures
• Intoxication
• COVID-19 pandemic

For system issues with Tender Bulletin, eTendering, or OpenText: Contact the buyer responsible for the published tender. Automated submission confirmations are sent from [email protected].

Submit all tender documents electronically via the Eskom eTendering system. Steps: 1) Register on https://eTendering.eskom.co.za (requires CSD number). 2) Verify email and OTP sent to registered cellphone/email. 3) Select the tender reference number. 4) Click 'Create New Submission' and upload files under correct categories (Technical, Commercial, Finance). 5) Ensure each file is named, categorized, and does not exceed 50MB (total max 900MB). 6) Verify all documents are uploaded before clicking 'Finalize Submission'. 7) Confirm submission via pop-up and save the email with submission ID for records. Disqualification risk: Incomplete or incorrectly categorized submissions.

Required documents must be uploaded in the eTendering system under correct categories (Technical, Commercial, Finance). Steps: 1) Name the file. 2) Select the file type. 3) Choose the file. 4) Click 'Upload'. Verify all documents are uploaded before finalizing. File size limits: 50MB per file, 900MB total. Save the submission confirmation email with the submission ID for future reference.

A valid CSD (Central Supplier Database) number is required to access the eTendering system.

Closed tenders are not listed on TenderBulletin but are sent directly to pre-selected suppliers who meet the buyer's selection and evaluation criteria. These suppliers receive a private email link to submit bids.

Returnable documents:

• Completed and signed Supplier Declaration form must be submitted with your tender or negotiation attendance.

Mandatory compliance requirements:

• Submit a signed Supplier Declaration form certifying the accuracy of all information provided.
• Disclose any conflicts of interest involving Eskom employees/directors, including:
• Employment or directorship at Eskom.
• Close family or associate relationships with Eskom personnel involved in the procurement process.
• Business courtesies exchanged with Eskom employees/directors in the past 12 months.
• Consultants must declare any other services provided to Eskom or its strategic suppliers.
• Non-compliance or false declarations may lead to disqualification or legal action.

Special conditions for suppliers:

• Eskom employees and directors engaged in private work with the supplier must declare their positions and take an oath disclosing their interests.
• Private work includes any employment, commercial activity, or other interests outside Eskom that generate or aim to generate income.
• Close family members (related by birth, marriage, etc.) or associates (friends, business partners, etc.) of Eskom employees/directors must be disclosed if they may influence or be influenced in the procurement process.
• Business courtesies (gifts, meals, entertainment, etc.) exchanged with Eskom personnel must be declared if they occurred in the last 12 months.
• Participation in the procurement process includes involvement in conceptualisation, sourcing, evaluation, negotiation, or awarding of contracts.
• Consultants must disclose services provided to Eskom’s primary energy suppliers, strategic commodity suppliers, or key industrial customers.

Mandatory disclosure requirements for suppliers:

• Declare if any shareholder, director, member, partner, line manager, or employee of the supplier is employed by or serves as a director at Eskom. (YES/NO + details if applicable).
• Declare if any person with an interest in the supplier is a close family member or associate of an Eskom employee/director involved in the procurement process. (YES/NO + details if applicable).
• Declare awareness of any close family or associate relationships between supplier representatives and Eskom personnel involved in the procurement process. (YES/NO + details if applicable).
• Declare if any person with an interest in the supplier has given or received business courtesies from Eskom employees/directors in the last 12 months. (YES/NO + details if applicable).