ESKOM supplier quality management system specification for tenders

Additional OHS tender returnables may be populated if applicable to the scope and evaluated prior to contract award. This section should be deleted if not applicable.

Applicants must demonstrate: Valid COIDA compliance (Letter of Good Standing), CEO commitment via signed OHS policy, qualified Safety Officer (3-year diploma minimum), capability to conduct baseline risk assessments, ability to provide detailed OHS costing, and alignment with Eskom's OHS legal requirements. The tender appears specific to Atlas Copco (Pty) Ltd as the named service provider.

Scope: Maintenance and improvement of reliability for FFP compressors and dryers.

Costing for OHS must be detailed and broken down, not provided as a lump sum.

• Costing must be based on the overall scope of work/service.
• The scope of work and risk assessment may serve as a guideline.

OHS Compliance Requirements:

• Submit signed acknowledgement of Eskom's OHS legal and other requirements form (Annexure B).
• Submit a Health and Safety Plan addressing project OHS risks.
• Submit a Baseline OHS Risk Assessment (BRA) with methodology.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Submit an OHS policy signed by the CEO complying with OHS Act Section 7.
• Provide evidence of OHS competency: Safety Officer with a 3-year qualification/diploma (submit CVs and certificates).
• Refer to document 240-77433139 Annexure A: Supplier Risk Category for explanatory notes.

OHS policy must be signed by the CEO and comply with OHS Act Section 7.

For explanatory notes on OHS requirements, refer to document 240-77433139 Annexure A: Supplier Risk Category.

Evaluation uses Annexure C 1: OHS Tender Evaluation Template (High risk).

Department: as per tender Number/ Contract. Address: relationships with interested parties.

Returnable Documents: Submit all required returnable documents as specified in the tender.

Not explicitly stated in template. Likely requires: Atlas Copco (Pty) Ltd as specified service provider or authorized partner, relevant compressor plant maintenance experience, NEC contract compliance capability, quality management system (QM Category 4), South African operations capability, and valid safety/technical certifications for compressor plant service.

• Outline the scope of work as detailed in the Works Information of the NEC contract.
• Note the relevant discipline.
• List the required PPE for executing the scope of work.
• List the tools, equipment, and infrastructure (including testing/measurements) required to deliver the scope of work.
• Describe the organisation's mission, vision, values, and how they are communicated.
• Provide method statement details including title, compiler designation, and contact number.
• Define scope of work objectives: list 2-3 SMART objectives in relation to the SOW outputs.

• Provide method statement details including compiler designation, title as per tender/RFQ title, and compiler contact number.
• Describe the scope of work as per the contract document/order/RFQ, including tender number if available.
• Define scope of work objectives: list 2-3 SMART objectives in relation to the SOW outputs.

Detail the skills, competencies, training, and human resources required to deliver the tender/order scope of work.

• Identify the authority required for delivering the SOW.
• List the required PPE for executing the scope of work.
• List the tools, equipment, and infrastructure (including testing/measurements) required to deliver the scope of work.
• Describe the organisation's mission, vision, values, and how they are communicated.
• Identify how customer needs are identified and communicated to affected personnel.
• Undertake improvements to meet or exceed customer/regulatory requirements.
• Improve the efficiency and effectiveness of business processes.
• Analyse data for improvement on the scope of work and for future decision-making.
• Manage relationships with interested parties (e.g., suppliers), including identification, selection, evaluation, and performance monitoring.

No specific compliance requirements found. Risks affecting SOW outputs must be identified and managed with actions to minimise and mitigate them.

Identify and manage risks that affect the outputs of the processes and overall outcomes of the SOW, with actions to minimise and mitigate identified risks.

The primary focus of quality personnel in the organisation is to meet customer requirements and strive to exceed customer expectations.

This is a sole-source tender specifically for Atlas Copco (Pty) Ltd as the Original Equipment Manufacturer of the FFP compressors and dryers. No other bidders are eligible. The contractor must have OEM expertise, certified technicians, access to genuine OEM parts, and capability to service ZT250 compressors, FD1000 refrigerant dryers, and CD850+ desiccant dryers per manufacturer specifications.

• Scope: Servicing and maintenance of the Fabric Filter Plant (FFP) compressors and dryers at Grootvei Power Station, as per OEM and Eskom standards.
• Purpose: To ensure scheduled maintenance is done correctly and establish a common understanding between contractor and Eskom.
• Applicability: Applies to Grootvei Power Station FFP compressor house, the appointed contractor, and all Eskom personnel involved in review, maintenance, approval, witnessing, and acceptance.
• System Description: The FFP compressor train consists of:

• Four 2-stage, oil-free screw electric motor driven compressors (ZT250).
• Two refrigerant air dryers (FD1000).
• Two desiccant dryers (CD850+).
• Drier inlet filters (PD 850+F) and outlet filters (PD 780F).
• Four air receivers (2.6 m³ capacity each).

• Service Requirements:

• Minor (A) service every 4000 hours on compressors, filters, and dryers.
• Major (B) service every 8000 hours on compressors, pre-filters, and dryers.
• Overhaul (E) service every 40,000 hours on compressors.
• Monthly inspections on compressors and FD dryers.

• Specific Tasks Include (amongst others):

• Taking service readings (air and oil).
• Checking/changing air filter elements, oil filters, and condensate drains.
• Checking for leaks, cooler functions, and motor alignment.
• Performing refrigerant leak tests and measuring dewpoint.
• Inspecting/replacing desiccant, silencers, and dryer components.
• Checking safety valves, switches, and electrical contactors.

• Once-off Projects: Compressor electrical repairs, piping modifications (with prior technical report), and dryer repairs including condenser replacement.
• Deliverables: Report findings must be sent for review along with the QCP.

• For desiccant dryers: drain condensate water and oil, check all dryer components, recalibrate or replace dewpoint sensor, check condition of desiccant, measure dewpoint, replace silencers, replace desiccant as per condition or every 4 years.
• For compressor overhaul: tasks include taking service readings, changing air filter elements, replacing gear case breather filters, checking air intake throttle valve, replacing diaphragm and bearing block of air throttle valve, checking motor alignment, overhauling air intake valve, replacing blow-off silencer, checking cooler functions, overhauling check valve, changing balance piston diaphragm, checking/cleaning condensate drain, greasing motor bearings, cleaning fan cowl, overhauling main drive motor, cleaning cooler block, checking for leaks, replacing drive coupling inserts, checking drive gear teeth, replacing LP/HP element, replacing main shaft bearings, replacing rubber buffers, blast cleaning cubicle, checking wiring, overhauling oil pump, checking sensitive bolt connections, cleaning injector nozzle breather.
• For FD dryers: check display settings, take service reading, check for leaks, check/clean condensate drains and test functionality, check Pdp Gauge, check refrigerant sight glass, check and clean condenser, check cooling fan assembly.
• Once-off projects: compressor electrical repairs (replacing contactors and cables), piping modifications (submitting prior technical report), dryer repairs (replacing condensers, consumables, and accessories).

• Maintenance must be performed per OEM standards to keep compressors, dryers, and filters in good operational condition.
• Maintenance intervals are planned, and shutdowns are scheduled in advance.
• The FFP compressor house supplies dry compressed air at 700 kPa, 24°C, with 0% moisture and oil contamination.
• The contract includes installation of an equalizer 4.0 PRO control for 4 compressors, involving 2 visits per annum based on running hours, and 3 training sessions per annum.
• The FFP compressor train consists of four compressors, two refrigerant dryers, two desiccant dryers, inlet/outlet filters, and four air receivers.
• Supplier must perform Minor (A) service every 4000 hours, Major (B) service every 8000 hours, and Overhaul (E) service every 40,000 hours on compressors, per OEM manual.
• Report findings must be sent for review along with QCP.
• Minor service tasks include taking service readings, checking cooler functions, changing intercooler condensate check valve, checking for leaks, inspecting/changing air filter elements, replacing gear case breather filters, checking air intake throttle valve, servicing condensate drains, checking motor alignment, checking balance piston diaphragm, cleaning fan cowl, greasing motor bearings, checking rubber inserts, blast cleaning cubicle, checking wiring, checking sensitive bolt connections, cleaning injector nozzle breather, checking safety valves, changing oil filter, and checking air intake chamber.

• The contractor must comply with all referenced normative standards, including:

• ISO 9001 Quality Management Systems.
• Eskom Generation Plant Safety Regulations (32-681).
• Eskom SHEQ Policy (32-727).
• Occupational Health and Safety Act (OHSACT).
• Eskom standards for Low Pressure Pipelines and Compressed Air Systems.
• VGB-R 171e guidelines for technical documentation.

• The contractor must submit a Quality Control Plan (QCP) prior to work commencement, for approval by the system engineer.
• All stipulated quality documents and processes must be adhered to.
• Roles and Responsibilities: Grootvei Boiler Maintenance ensures activities are carried out per scope; Quality Department ensures adherence to documents and processes; Boiler Engineering reviews and approves QCP and issues scope based on report findings.

• The contractor must comply with referenced safety standards including Eskom Generation Plant Safety Regulations (32-681), SHEQ Policy (32-727), and the Occupational Health and Safety Act (OHSACT).
• Definitions provided for compressed air, dewpoint, free air delivery, redundancy, relative humidity, and compressor train components.
• Abbreviations include FFP, FAD, FD, CD, ISO, PDP, NRV, QCP, OEM.
• Roles: Grootvei Boiler Maintenance ensures activities are carried out per scope; Quality Department ensures adherence to documents and processes; Boiler Engineering reviews and approves QCP and issues scope based on report findings.
• Process: Contractor must submit a QCP prior to any work, approved by system engineer with intervention points.
• Specific maintenance tasks involve safety checks: checking for air, water, oil leaks; checking safety valves and switches; operating safety valves manually; checking for presence of water in lube oil; performing refrigerant leak tests; checking refrigerant HP shut down switch; checking Pdp gauge; checking refrigerant sight glass; checking condenser and cooling fan assembly.

• All Grootvei personnel involved in the review, maintenance, approval, witnessing, and acceptance of work, including system engineer and contract managers, are covered.
• All engineering, maintenance, and quality activities directly impacting the condition, performance, reliability, and documentation of the FFP compressor and dryers are applicable.

• Grootvei Power Station Boiler Maintenance is responsible to ensure activities are carried out per this scope and maintenance strategy.
• Grootvei Quality Department is responsible for ensuring all stipulated quality documents and processes are adhered to.
• Boiler Engineering reviews and approves the Quality Control Plan (QCP) prior to work and issues scope based on report findings after each visit.

• The contractor must submit a Quality Control Plan (QCP) prior to work, for approval.
• Work must adhere to Eskom and OEM standards, with correct tasks performed.
• A common understanding must be established between contractor and Eskom regarding each service activity, quality standards, documentation, and approvals.
• All engineering, maintenance, and quality activities directly impacting the condition, performance, reliability, and documentation of the FFP compressor and dryers are applicable.
• Compliance with ISO 9001 Quality Management Systems is required.

• All documents mentioned in the evaluation summary list are compulsory and must be submitted.
• Ensure your submission is aligned with the authorised version of the document from Eskom's system.
• No part of this document may be reproduced without the expressed consent of Eskom Holdings SOC Ltd.

Service providers must demonstrate comprehensive SHE management systems including documented policies, site-specific environmental plans, legal compliance with NEMA 107 of 1998, qualified SHE personnel, and trained workforce. All documentation must be current and signed by appropriate management levels.

• The purpose is to objectively evaluate the supplier's/contractor's capabilities, expertise, experience, capacity, processes, facilities, and equipment.
• The goal is to determine if the supplier can provide the required services to Grootvlei Power Station.
• An evaluation/scoring system will be used where: √ indicates a document was provided, and 0 indicates a document was not provided.
• All documents listed in the evaluation summary are compulsory for submission.
• The evaluation includes a 'SHE Knowledge: Base requirements' section.

• The appointed SHE Officer must have basic environmental knowledge/background.

• Submit a SHE (Safety, Health, Environment) Policy demonstrating commitment to environmental compliance and pollution prevention, signed by the Company Owner/CEO/MD.
• Present a sound Environmental Management Strategy, including a site/work-specific Environmental Management Plan.
• Provide a letter from top management guaranteeing the protection of workers refusing to do environmentally hazardous work under section 29 of NEMA 107 of 1998.
• Appoint a SHE Officer with basic environmental knowledge/background.
• Provide proof of environmental and related training for personnel.

• Provide a SHE Policy signed by the Company Owner/CEO/MD demonstrating commitment to environmental compliance.
• Present a sound Environmental Management Strategy and a site/work-specific Environmental Management Plan.
• Submit a letter from top management guaranteeing worker protection under section 29 of NEMA 107 of 1998 for refusing environmentally hazardous work.
• Appoint a SHE Officer with basic environmental knowledge.
• Provide proof of environmental and related training.
• A SHE evaluation will be conducted and verified with signatures.

• The bidder is responsible for ensuring the document used aligns with the authorised version on Eskom's system.
• No part of this document may be reproduced without the expressed consent of Eskom Holdings SOC Ltd.

• The review date for the evaluation criteria is February 2026.

Returnable Documents: The tender document indicates that returnable documents are required, but specifics are not provided. Bidders should prepare all standard bid submission forms and any supporting documents as per the tender type.

Scope: Provision of FFP Compressor Plant Service and maintenance by Atlas Copco (Pty) Ltd. This appears to be a sole source bidding process, indicating a specific supplier is intended.

Failed to open XLSX workbook. Bidders must ensure they meet all standard compliance requirements for Eskom tenders, including CSD registration, tax clearance, and B-BBEE status, but specific details are unavailable from the document.

• Closing date: 17 October 2021 (as per specification authorisation).
• Note: The tender closing date in the tender record is 14 August 2026; refer to tender record for submission deadline.

• Department: Supply Chain Management.
• No specific contact names, emails, phones, or addresses provided in the document.

• Complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
• Submit quality documentation as per the tender selected category (Category 1, 2, 3, or 4) indicated in Form A.
• Use the List of Tender Returnables document (240-12248652) to determine specific required documents.
• Returnables vary by category and may include: valid ISO 9001 certificate, audit reports, draft contract quality plan, inspection and test plan examples, documented QMS information, and management review records.
• Ensure all returnables are submitted with the tender response.

• Suppliers must complete and return Form A with other returnables as listed in document 240-12248652.
• Quality documentation categories (1-4) determine specific returnables per tender.

Eligibility is contingent on demonstrating compliance with the Supplier Quality Management Specification. Key criteria include: 1) Possession of a valid ISO 9001 certificate (for Category 1) or evidence of a developed QMS (Categories 2-4). 2) Ability to submit all required 'tender returnables' as per the selected category and Eskom's List of Tender Returnables (240-12248652). 3) Acceptance of Eskom's standard conditions, including rights of access, audit, and oversight of sub-suppliers. 4) For critical work, successful completion of a pre-contract capability and capacity assessment.

• Scope: Specifies minimum quality requirements for all Eskom suppliers and sub-suppliers.
• Purpose: Outlines requirements for suppliers to develop, implement, maintain, and continually improve a QMS based on ISO 9001.
• Applicability: Applies throughout Eskom divisions, subsidiaries, and all procurement requests (RFI/RFQ/RFP).
• Key requirements include: Supplier and sub-supplier QMS requirements, Quality Plans, Contract Quality Plans (CQP), Quality Control Plans (QCP)/Inspection and Test Plans (ITP).
• Defines critical plant items (Level 1, 2, 3), nonconformity management, special processes, and preservation programmes.
• Requires submission of specific quality documentation pre- and post-contract award.

• Requires clear description of equipment, locations, and reference documents for quality verification activities.
• Preservation programme must include tracking compliance, evaluation of storage sites, and oversight of preservation plans.
• Supplier must deploy documented programme for preservation of physical assets.

• Quality audits must be carried out by trained, accredited, and experienced personnel.

• Detailed requirements for supplier and sub-supplier QMS conforming to ISO 9001.
• Mandates quality plans, contract quality plans (CQP), and quality control plans (QCP)/inspection and test plans (ITP).
• Includes definitions, roles, monitoring processes, and pre/post-contract award quality requirements.
• Categories 1-4 specify minimum returnable documentation.

• References PPPFA (Preferential Procurement Policy Framework Act) and CIDB 1004 for evaluation.
• Requires compliance with Eskom Procurement and Supply Chain Management Policy and Procedure.
• No specific B-BBEE level or other compliance details (e.g., tax, CSD) stated in the extracted content.
• Quality compliance is central, focusing on ISO 9001 QMS and related standards.

• References Eskom's SHEQ Policy (32-727) and other safety-related standards.
• No specific health and safety requirements detailed in extracted content.

• Supplier must ensure clear preservation requirements are documented in purchase orders and work authorisations.
• Eskom has rights to free access to all preservation records for inspection and audit.
• Supplier responsible for comprehensive preservation management programme execution.

• Capability and capacity assessments required for suppliers providing high-risk products/services, working on critical plant, supplying critical components, or providing special processes.
• Critical plant includes Generation Level 1 & 2, Transmission and Distribution Power Plant & Control Plant, and Mega Projects.

• Quality criteria defined for supplier selection and evaluation.
• Based on ISO 9001 and supporting standards.
• References PPPFA, CIDB 1004, and Eskom's own quality requirements.

Returnable documents must be completed as part of the tender submission. Ensure all required forms are filled out and submitted.

• The tenderer must appoint a quality representative and complete the relevant section in the tender documents.

ISO 9001:2015 certification mandatory. Proven capability and capacity as Main Supplier with sub-supplier management systems. Experience with FFP compressor plant maintenance. Ability to operate at Grootvlei Power Station. Compliance with Eskom's quality audit and monitoring requirements. Financial and technical capacity for 5-year contract.

• The methodology must align with ISO 9001 quality management principles.
• Key aspects include: context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement.
• Quality principles to be applied: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

• Post-contract award, Eskom will oversee contract execution.
• Supplier quality performance monitoring will be conducted.

No specific compliance requirements stated in the provided document.

• Performance evaluations are a key component.
• Pre-contract award quality requirements apply.
• Supplier quality performance monitoring will occur.
• Quality audits related conditions are applicable.
• ISO 9001 standard clauses and principles are used for evaluation.

• The document is an acknowledgement form (Annexure B) that must be completed and returned as a returnable document.
• Required fields to complete:

• Company/Supplier Name
• Name of Authorised Person (CEO/Director/Managing Director)
• Signature of authorised person
• Date
• Witness 1 signature
• Witness 2 signature

• By signing, the supplier confirms they have obtained copies of the referenced OHS documents, fully understand them, and accept consequences of non-compliance.
• This form must be submitted as part of the tender response for the FFP Compressor Plant Service and Maintenance contract.

The form must be signed by an authorized person (CEO/Director/Managing Director) of the company/supplier with two witnesses. The company must demonstrate ability to comply with all listed OHS acts, standards, and Eskom-specific requirements, including management of sub-contractor OHS compliance.

• The document does not contain technical specifications for the FFP Compressor Plant Service and Maintenance.
• It outlines contractor/supplier management obligations that the main supplier must meet:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers
• Notify Eskom prior to appointing any contractors or suppliers for commencement of work
• Ensure contractors/suppliers have adequate resources and competencies
• Remain accountable for management of contractors/suppliers to ensure compliance with applicable legal and Eskom requirements
• Monitor contractors/suppliers through audits and assessments for OHS compliance during work execution
• Define grounds for termination of work by contractors/suppliers
• Handle all non-conformances/non-compliance by contractors/suppliers (all tiers) directly via performance and penalty processes
• Allow Eskom to verify compliance; may be required to provide testimonials/references and client contact details (including Eskom) for similar previous work

• Mandatory OHS compliance documents (supplier must understand and comply with):

• Eskom Contractor Health and Safety Requirements Standards (32-136)
• OHS specifications/requirements provided by Eskom
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

• Post-award obligation: Align company processes to Eskom’s OHS requirements (policies, procedures, standards).
• Penalties: Enforced on main supplier for non-conformances related to Eskom and/or statutory OHS requirements (applies to main supplier, its contractors, and suppliers).
• Induction: All employees (contractors/suppliers) must undergo relevant Eskom induction and company’s own induction.
• Contractor/Supplier Management (main supplier responsibilities):

• Demonstrate appointment process and selection criteria to Eskom
• Notify Eskom before appointing contractors/suppliers
• Ensure contractors/suppliers have adequate resources and competencies
• Accountable for contractors/suppliers’ compliance with legal and Eskom requirements
• Monitor via audits and assessments for OHS compliance
• Define termination grounds for contractor/supplier work
• Manage non-conformances/non-compliance through performance and penalty processes
• Allow Eskom verification; provide testimonials/references and client contacts for similar work if requested

• Acknowledgement: Authorised signatory (CEO/Director/Managing Director) must sign the acknowledgement form confirming understanding and acceptance.

• Effective date of OHS requirements: May 2025 (Revision 3 of document 240-77471499).
• Supplier/contractor/tenderer must understand and comply with the following when working at/rendering services to Eskom:

a) Eskom Contractor Health and Safety Requirements Standards (32-136)

b) OHS specifications/requirements provided by Eskom

c) Occupational Health and Safety Act

d) Compensation for Occupational Diseases and Illnesses Act

• Post-contract award: Supplier must fully align company processes to Eskom’s OHS requirements (policies, procedures, standards).
• Penalties: Enforced on main supplier for non-conformances (including those by its contractors/suppliers) pertaining to Eskom and/or statutory OHS requirements.
• Induction: All employees (contractors/suppliers) must undergo relevant Eskom induction and the company’s own induction.
• Acknowledgement: Authorised person (CEO/Director/Managing Director) must sign confirming they have obtained copies of the above documents, fully understand them, and accept consequences of non-compliance. Witness signatures required.

• Main supplier obligations for contractor/supplier management:

a) Demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.

b) Provide notification to Eskom prior to appointment of contractors or suppliers for commencement of work.

c) Ensure contractors/suppliers have adequate resources and competencies.

d) Remain accountable for management of contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.

e) Monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.

f) Define grounds for termination of work done by contractors/suppliers.

g) Handle all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier via performance and penalty processes.

h) Allow Eskom to verify compliance; may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous similar work.

• Department: Grootvlei Power Station
• Buyer Name: Nsukuzonke Buthelezi

• For subcontracting, submit signed agreement with subcontractor's registration and B-BBEE docs, or copies of contracts/letters of intent.

Tenderers must meet objective criteria for contract award: B-BBEE compliance (certificate/affidavit), and if contract > R30 million, mandatory subcontracting to EME/QSE (51% black-owned in rural/township areas). Failure to meet these may lead to disqualification or award to the next-ranked tenderer. CIDB skills development is not applicable here. Financial thresholds determine B-BBEE submission type: ≤R10M (affidavit), ≤R50M (QSE scorecard/affidavit), >R50M (full certificate).

• Scope: Provision of FFP Compressor Plant Service and maintenance.
• Project Duration: 60 months.
• CIDB Skills Development: No CIDB compulsory training is applicable for this tender.
• Failure to meet the CIDB Construction Skills Development Goal (CSDG) mandatory percentage will render the tender non-responsive.
• National Industrial Participation Programme (NIPP) applies only if the contract has an imported/foreign content equal to or exceeding USD 5 million.
• Mandatory subcontracting applies for contracts above R30 million: a minimum of 10% of contract value must be subcontracted to an EME or QSE which is 51% owned by black people living in rural/underdeveloped areas or townships.
• Subcontracting is a condition for contract award; a supplier may not subcontract more than 25% of the contract value to any entity without an equal or higher B-BBEE status, unless subcontracting to a capable EME.
• Skills Development Obligation: The successful tenderer must skill one candidate for every R15 million cumulative spend; candidates must be sourced from the vicinity of the station and bursaries must be for a minimum of 24 months.
• Market Research indicates no current suppliers; the market is open.

• Potential subcontracting scope includes transportation and other areas.

• Skills development obligation: one candidate per R15 million cumulative spend.
• Implementation required one month after threshold reached.
• Monthly progress demonstration required.
• Candidates sourced from station vicinity.
• Bursaries minimum 24 months.

• Pricing must be separated into components as per the Price Schedule.
• Local procurement content is calculated as total spending minus imported component.

• Pricing must be separated into local and imported components as per the Price Schedule.
• Local procurement content is total spending minus the imported component.
• Eskom will retain 2.5% of every invoice (excluding VAT) as security for fulfilling SDL&I obligations; retained amounts are released only upon fulfilment.
• A penalty of 2.5% of the contract value applies for failure to meet SDL&I obligations.

• B-BBEE compliance is mandatory for contract award.
• B-BBEE points are allocated per the 80/20 system as detailed in evaluation criteria.
• Valid B-BBEE certificate or sworn affidavit is required:

• Exempted Micro Enterprise (annual revenue ≤ R10 million): may submit a sworn affidavit.
• Qualifying Small Enterprise (annual revenue ≤ R50 million): must comply with QSE scorecard unless at least 51% black-owned, then a sworn affidavit is required.
• Entities with annual revenue above R50 million: must submit a valid B-BBEE certificate.

• Sworn affidavits must meet specific validity requirements including deponent details, enterprise registration, black ownership percentages, revenue disclosure, and commissioner of oath details.
• Designated Sectors: Not applicable for this commodity.
• CIDB Skills Development: Not applicable.
• National Industrial Participation Programme (NIPP) applies if imported content ≥ USD 5 million, requiring an obligation agreement with the dtic before contract signing.
• Mandatory subcontracting for contracts above R30 million to designated groups.
• SDL&I Objectives (Transformation, Local Procurement Content, Jobs, Skills Development) form contractual obligations but do not affect scoring.
• Suppliers must submit a B-BBEE improvement or retention plan within 30 days of contract signing, with required annual improvements based on initial B-BBEE level.
• Local Procurement Content target is 100%.
• Suppliers must propose job creation and retention numbers.
• Quarterly SDL&I reporting is required, with corrective measures if obligations are not met.

• Sworn affidavits must meet specific validity requirements regarding deponent, enterprise, ownership, revenue, and commissioner details.

• Quarterly SDL&I reports required.
• Eskom reviews reports within 30 days and notifies if obligations not met.
• Corrective measures must be implemented before next report, else retention clauses invoked.
• SDL&I Implementation Schedule must be completed and returned within 28 days after contract award for monitoring.

• Subcontracting limit: no more than 25% of contract value to entities with lower B-BBEE status, unless to a capable EME.

• Failure to provide B-BBEE documentation results in scoring 0 for specific goals and only price points.

• Tender closing: 14 August 2026 at 10h00.
• Clarification meeting (non-compulsory): 23 July 2026 at 11h30 via MS Teams. Confirm attendance by accepting meeting invite.
• Deadline for clarification queries: 5 working days before tender closing date.

• Eskom Representative for queries/clarifications: Neo Sithole.
• Tel: (017) 779 7249.
• Email: [email protected].
• All queries must be in writing to the Eskom Representative only.
• Submission address: Grootvlei Power Station, Attention: Miss Nsukuzonke Buthelezi, Procurement Department.

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za.
• Deadline: 14 August 2026 at 10h00. Late submissions will not be accepted.
• Upload documents under Technical, Commercial, Financial, and other folders.
• Required formats: All documents in PDF; price list must be in both PDF and Excel.
• File size limits: Maximum 500 MB per document, total submission restricted to 4 GB.
• No zip/compressed files allowed. No hard copies accepted.
• Ensure submission status is marked as complete.
• Mandatory returnables at closing (disqualifiable if incomplete/missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/imported goods (Annexure E/F if applicable), SBD 6.2 for local content (Annexure G1-G4 if applicable), SBD 1 (Annexure H), SBD 4 (Annexure J).
• Non-disqualifiable returnables at closing: SBD 6.1 Preference Points Claim Form (Annexure I) – if missing, you will have 5 working days to submit after request.
• Other required documents: E-tendering Help Manual acknowledgement form, NEC or other Contract fully completed, Pricing Schedule/BOQ.
• For joint ventures: Submit letter of intent/JV agreement, confirmation of single business entity, details of a single designated bank account.

Tenderers must not be on international sanctions lists, submit only one tender, have no conflict of interest, and not subcontract 100% of the work. They must not be restricted by National Treasury or on Eskom's Tender Defaulters list. Joint ventures must provide an agreement with joint and several liability. Tenderers from sanctioned countries or with unauthorized signatures are ineligible. Eligibility is strictly enforced; non-compliance leads to disqualification.

• Scope: Refurbishment of Sampling Conditioning Panel, Supply & Delivery of spares and consumables, Maintenance and Service of unit 1-3 online analyser, water treatment plant and Reverse Osmosis Plant for a period of 60 Months at Grootvlei Power Station.
• Deliverables include service and maintenance of FFP Compressor Plant.
• Quality Management System required: Either ISO 9001 certification (Option 1) or documented QMS complying with ISO 9001 (Option 2).
• Evidence needed: Product/service scoping, valid certificates, QMS manual, quality policy/objectives, document control procedures, nonconformity control, internal audit records.
• Compliance proof: Valid materials/product test certificates, calibration certificates for tools/equipment.
• Preservation requirements: Proof of compliant warehousing/manufacturing facility.
• Project risk register required (excluding OHS risk assessment).
• Health and Safety: COIDA certificate (South African tenderers), Health and Safety Plan, OHS policy signed by CEO, Baseline OHS Risk Assessment, Safety Officer with 3-year qualification/diploma.
• Environmental: SHE Policy signed by top management, Environmental Management Plan, letter guaranteeing worker protection under NEMA, appointment of SHE Officer with environmental knowledge, proof of environmental training.

• Quality Management System required: Option 1 – Valid ISO 9001 certification with defined scope, approved authority, international accreditation, valid expiry. Option 2 – Documented QMS complying with ISO 9001, including QMS manual, quality policy/objectives, document control, nonconformity control, corrective action, internal audit records.
• Evidence of QMS operation: Organization chart/responsibility matrix, criteria for external providers, compliance certificates for materials/equipment, calibration certificates, proof of warehousing/manufacturing facility, project risk register (excluding OHS).
• Additional requirement: Form A completed and signed.

• Pricing Schedule/BOQ must be submitted (if not in NEC Contract).
• Submit in PDF and Excel formats.
• File size limit: 500 MB per document, total 4 GB.
• Cataloguing may be required; include line item in pricing schedule.
• Completed pricing schedule is a required returnable at tender closing.

• Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts above R50 million (incl. VAT), payment within 60 days.
• Pricing schedule/BOQ must be submitted in PDF and Excel formats.
• Cataloguing may be required post-award; include line item for cataloguing in pricing schedule if applicable.
• Financial capacity: Additional contractual requirement may include submission of latest annual financial statements (not drafts).

• Mandatory: Proof of valid CSD registration.
• B-BBEE: Submit SBD 6.1 Preference Points Claim Form. Proof of B-BBEE status via certificate, sworn affidavit, or as per B-BBEE Act.
• Tax compliance: Tax clearance certificate required for local tenderers not on CSD/without SARS PIN, and foreign tenderers with SA footprint. Foreign suppliers without SA footprint complete SBD1 only.
• Local content: If designated materials included, complete SBD 6.2 and Annexures G1-G4.
• Employment Equity Act: South African designated employers must provide proof of compliance.
• CIDB requirements: Not applicable.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG): Not applicable.
• Integrity: Submit Integrity Declaration Form (Annexure D).
• Eligibility criteria: Tenderer must not be on international sanctions list, not submit multiple tenders (except on E-Tendering with size limits), JV/consortium must have joint/several liability agreement, no conflict of interest, not restricted by National Treasury, not on Tender Defaulters list, not subcontract 100% of scope.

• Safety requirements: COIDA certificate of good standing or proof of application (South African tenderers), Health and Safety Plan, OHS policy signed by CEO, Baseline OHS Risk Assessment, Safety Officer with 3-year qualification/diploma.
• Environmental requirements: SHE Policy signed by top management, Environmental Management Plan, letter guaranteeing worker protection under NEMA, appointment of SHE Officer with environmental knowledge.
• Additional SHEQ requirements may apply.

• Environmental requirements: SHE Policy demonstrating commitment to compliance/pollution prevention, signed by Company Owner/CEO/MD.
• Site-specific Environmental Management Plan.
• Letter from top management guaranteeing protection of workers refusing environmentally hazardous work under NEMA section 29.
• Appointment of SHE Officer with environmental knowledge/background.
• Proof of environmental and related training.

• Payment terms: Below R50 million (incl. VAT) – 30 days; above R50 million – 60 days from undisputed invoice receipt.
• Eligibility restrictions: No nationality from sanctioned countries, no multiple tenders (except E-Tendering size limits), JV/consortium must have joint/several liability, no conflict of interest, not restricted by National Treasury, not on Tender Defaulters list, no 100% subcontracting.
• Cataloguing may be required post-award; include in pricing schedule.
• Alternative tenders not allowed.

• Pricing scored out of 80 points.
• Specific Goals scored out of 20 points under PPPFA 2022.
• Functionality requirements not applicable.
• Price evaluation includes VAT, arithmetic corrections, NPV comparison, unconditional discounts considered.
• Failure to submit Specific Goals evidence results in 0 points, not disqualification.
• Ranking via 80/20 system.
• Objective criteria apply; Eskom may negotiate with top three ranked tenderers.
• Contractual requirements assessed after ranking.
• Quality requirements evaluated separately with scoring for ISO 9001 or documented QMS.