Supply, delivery, and installation of air-conditioning systems for PRASA stations in eastern cape (36-Month contract)

{"closingDate":"14 August 2026","closingTime":"12:00 PM","briefingSession":"{"date":"04 August 2026","time":"10h00","venue":"East London station. The briefing session will start","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"043 700 2329","department":null,"address":"SSOCIATED"}

Returnable Documents: Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Bidders are urged to ensure that these documents are returned with the quotation based on the consequences of non- submission as indicated below: 16.1. Mandatory Returnable Documents Failure to provide Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with their Quotations. 17 BRIEFING SESSION - COMPULSORY A Compulsory RFQ briefing session will be held on the 04 August 2026 for a period of an hour at East London station. The briefing session will start punctually at 10h00, and information will not be repeated for the benefit of respondents arriving late. SECTION 3

Properties for a period of thirty-six (36) months in the eastern cape region

No.

Price Schedule/ BOQ and Pricing and delivery Schedule (Section 4) must be

completed in full and submitted as Volume 2 in Envelope 2

a)

accordance with this price schedule and not utilize a different format.

3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

Valid Tax Clearance Certificate (must be valid on closing date of submission of the

Tax compliance

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CENTRAL SUPPLIER DATABASE No: MAAA

Central supplier database (csd), a csd

Central supplier database

Central Supplier Database (CSD) which has

completion certificate Score 1 point: 1 Similar project

completion certificate/reference letter should

on the National Treasury e-Tender Publication Portal, (www.etenders.gov.za), on CIDB website for

in a Bidder’s disqualification. Bidders are therefore urged to ensure that all documents are returned with

VAT registration number

Supplier compliance status tax compliance

Central supplier

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

N IT is not a requirement to register for a tax compliance status

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Points Allocation: 80 points

B-BBEE Details: FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis

being requested to do so, PRASA reserves the right to award the business to the next highest ranked

bidder provided that he/she/it is still prepared to provide the required goods at the quoted price.

acceptance or rejection by PRASA’s Legal Counsel, prior to consideration for an award of business.

10 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. PRASA is required to ensure that price quotations are

invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a

bidder who has failed to register on the CSD. Only foreign suppliers with no local registered entity need

not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/.

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

that we understand that where it is found that we have made a false declaration or statement in this bid,

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, 3 and 4 ABOVE IS

Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the

items are in accordance with PRASA’s requirements, and fit for the purpose for which they are intended,

and will remain free from defects for a period of one year (unless another period is stated in the Order)

from acceptance of the items by PRASA.

The Supplier indemnifies PRASA against all actions, suits, claims, demands, costs, charges and

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

The Supplier indemnifies PRASA against claims, proceedings, compensation and costs payable arising

out of infringement by the Supplier of the rights of others, except an infringement which arose out of the

use by the Supplier of things provided by PRASA.

Assignment and sub-contracting

The successful Bidder awarded the contract may only enter into a subcontracting arrangement with

PRASA’s prior approval. The contract will be concluded between the successful Bidder and PRASA,

therefore, the successful Bidder and not the sub-contractor will be held liable for performance in terms

of its contractual obligations.

Governing law

The order/contract is governed by the law of the Republic of South Africa and the parties hereby submit

to the non-exclusive jurisdiction of the South African courts.

Section 6 sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions

of the enterprise.

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

3 Bidder’s declaration regarding PEPs/PIPs

PRASA requires bidders to disclose if they have Politically Exposed Persons (“PEP”)2 or Prominent

Influential Persons (“PIP”)3 and related individuals in their organisation and/or beneficial owners /

shareholders who are PEP/PIP.

PRASA reserves the right not to enter into a business relationship with such person, official or entity,

provided there are objective factors that justify the conclusion of such business relationship, and the

decision is based on achieving the best interest of PRASA.4

3.1 Is the bidder a PEP/PIP? YES/NO

3.2 Does the bidder have an existing relationship with a PEP/PIP? YES/NO

3.3 Where a relationship with a PEP/PIP exists, the bidder is required to furnish particulars of the nature

of the exposure, term of the office and description of activities relating to exposure, in table below.

Name of PEP/PIP & Nature Term of the office Description of activities relating to

of the Exposure/Influence Exposure/Influence

3.4 Declaration:

2 Both foreign and domestic politically exposed person as specified in Schedule 3A and 3B of the Financial

Intelligence Centre Act No. as amended. (refer to Annexure 2 of the PRASA Code of Conduct for

dealing with Politically Exposed Persons, Prominent Influential Persons and Related Parties).

3 As reflected in Schedule 3C of the Financial Intelligence Centre Act No. (refer to Annexure 2.1.2

of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential Persons and

Related Parties).

4 Clause 4.5 of the PRASA Code of Conduct for dealing with Politically Exposed Persons, Prominent Influential

Persons and Related Parties.

I/We the undersigned ____________________________________________________ (Name) hereby

certify that the PEP/PIP information furnished in this bid document is true and correct. We further certify

that we understand that where it is found that we have made a false declaration or statement in this bid,

PRASA may disqualify our bid or terminate a contract we may have with PRASA where we are successful

in this tender.

Signature Date

Position Name of bidder

1.1 PRASA may appoint a bidder other than the successful bidder under the following

instances:

(i) When a successful bidder, after having been informed of the acceptance of its

Bid, fails to sign a contract within a prescribe period of time e.g. 14 (fourteen)

days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or

guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of

business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not

agreed upon.

1.2 PRASA will only award a bid to a bidder other than the highest scoring bidder provided

that such bid is still within the bid validity period.

1.3 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the

third ranked bidder.

Section 4

expenses arising in connection therewith arising from the negligence, infringement of intellectual or legal

rights or breach of statutory duty of the Supplier, his subcontractors, agents or servants, or from the

Supplier’s defective design, materials or workmanship.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................29

Section 7

Stage 1A – Mandatory Requirements

If you do not submit the following mandatory documents/requirements, your bid will be automatically disqualified.

Only bidders who comply with stage 1A will be evaluated further.

Description of requirement

No.

Price Schedule/ BOQ and Pricing and delivery Schedule (Section 4) must be

completed in full and submitted as Volume 2 in Envelope 2

To facilitate like-for like comparison bidders must submit pricing strictly in

a)

accordance with this price schedule and not utilize a different format.

Deviation from this pricing schedule will result in a bid being declared non-

responsive.

Attendance Certificate of Compulsory Briefing (Briefing Session Form D) or proof

b) of attendance of briefing session (Signing of attendance register)

The proof of Active CIDB grading level of 4ME or higher. Joint Venture Bidders

c) must submit joint / consolidated grading certificate.

Bidders to fill and sign the submission register at reception at SCM Offices on

d) submission of tender documents

Submission of Trade test certificate and Category B certificate.

e)

Stage 1B –Other Mandatory Requirements

If you do not submit the following basic compliance documents and should an award, be made, these basic

compliance documents must be made available within seven (7) days of request from PRASA, failing of which the

award will be recalled.

No. Description of requirement

a) Proof of Company Registration documents, (Certificate of Incoporation or CK1 or

Ck2)

b) Copies of Directors ID documents

c) Valid Tax Clearance Certificate (must be valid on closing date of submission of the

proposal) and SARS Issued pin

d) Completion of ALL RFQ documentation (includes ALL declarations)

e) CSD supplier registration number / CSD reference number

f) Proof of Bank Account (i.e., cancelled cheque or letter issued by the bank

g) Joint Venture / Consortium agreement / Trust Deed/ Confirmation in writing of their

intention to enter into a JV or consortium agreement signed by all parties. (If

applicable)

h) Valid Original, or certified copy of Letter of Good Standing (COID)

Stage 1C: Documents required for Scoring - The following Non-Mandatory Documents used for purposes

of scoring a bid. If not submitted by the closing date and time of this bid will not result in a Respondent’s

disqualification. However, Bidders will receive a score of zero for the applicable evaluation criterion.

No. Description of requirement

a) Certified copy of ID Documents of the Owners

b) Audited Annual Financials/ B-BBEE Certificate/Affidavit

c) CIPC Documents / B-BBEE Certificate / Affidavit

d) Certified copy of ID Documents of the owners and Doctor’s note confirming the disability

Stage 2

Technical evaluation

Scoring of Functionality:

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements outlined

above. The minimum threshold for the technical/functionality requirements is 60% as per the standard

Evaluation Criteria presented in Table 1 above. Bidders who score below this minimum requirement shall not

be considered for further evaluation in stage 3

Details of the technical/functional requirements are presented in Table 5 below.

Item criteria weight

1.1 Organisational Experience 50

1.2 Qualifications and Technical 50

Total 100

Table 5: Technical Evaluation Criteria

Functional Evaluation Criteria

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements outlined

above. The minimum threshold for the technical/functionality requirements is 60% as per the standard

Evaluation Criteria presented above. Bidders who score below this minimum requirement shall not be

considered for further evaluation in stage 3. Details of the technical/functional requirements are presented in

the table below.

Criteria indicator scores weight (%)

ORGANIZATIONAL Score will be based on successfully

EXPERIENCE (N.B. Provide proof of each similar executed and completed similar projects

project successfully completed

project/s in the following sequence: in the supply delivery and installation of 50

air-conditioning systems.

1. Copy of an appointment

Score 0: Zero (0) Similar Projects/non-

letter/contract/purchase order (on a

company letterhead) submission/incomplete submission

2. Attach completion certificate Score 1 point: 1 Similar project

signed by client/ reference letter

from the client confirming Score 2 points: 2 Similar projects

successful completion of the Score 3 points: 3 Similar projects

project.

Score 4 points: 4 Similar projects

Score 5 points: 5 and above Similar

Either the appointment

projects

letter/contract/order/completion

certificate/reference letter should

have the value of the project

QUALIFICATIONS Qualifications and Technical Score 0: No information

AND TECHNICAL Experience (based on Submitted provided/incomplete submission/less than

CVs) of Key Staff

5 years’ experience. 50 The bidder shall provide the

following personnel and supporting Score 1 point: 1 year of experience

documentation:

Score 2 points: 2 years of experience a) Qualified Trade-Tested

Refrigeration Technicians (HVAC Score 3 points: 3 years of experience

Systems)

Score 4 points: 4 years of experience A minimum of two (2) qualified

Trade-Tested Refrigeration Score 5 points: 5 and above years of

Technicians who each possess: experience

i. A valid Trade Test Certificate in

Refrigeration (HVAC Systems);

and

ii. A comprehensive Curriculum

Vitae (CV) demonstrating post-

trade test experience in

refrigeration and air conditioning

systems.

b) Registered Gas Practitioners

A minimum of two (2) registered

Gas Practitioners who each

possess:

i. A valid Category B Gas

Practitioner Certificate.

Note: The Trade-Tested

Refrigeration Technician and the

Registered Gas Practitioner may

be the same individual, provided

that the individual meets all the

above requirements and submits

all the required supporting

documentation.

100 total

Stage 3

• Price and Specific Goals

The following formula, shall be used to allocate scores to the interested bidders :

The maximum points for this tender are allocated as follows:

Details points

Price 80

Specific goals 20

Total points for price and 100

PS = 80 (1 − Pt−Pmin)

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Points awarded for specific goals

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Acceptable Evidence Number of points Number of points

allocated claimed (80/20

The specific goals allocated

(80/20 system) system)

points in terms of this tender

(To be completed by (To be completed

the organ of state) by the tenderer)

51% Black Women Owned Certified copy of ID 4

Documents of the owners

51% Black Youth Owned Certified copy of ID 4

Documents of the owners

EME 51% Black Women Audited Annual financial/ B- 4

Owned BBEE Certificate/Affidavit

51% Black Owned (CIPC documents/ BBBEE 4

Certificate /Affidavit)

Owned by Black People with Certified copy of ID 4

Disability (PWD) Documents of the owners and

Doctors note confirming the

disability

Appointments other than the successful bidder

1.1 PRASA may appoint a bidder other than the successful bidder under the following

instances:

(i) When a successful bidder, after having been informed of the acceptance of its

Bid, fails to sign a contract within a prescribe period of time e.g. 14 (fourteen)

days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security, bonds or

guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the award of

business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a contract is not

agreed upon.

1.2 PRASA will only award a bid to a bidder other than the highest scoring bidder provided

that such bid is still within the bid validity period.

1.3 Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the

third ranked bidder.

Section 4

Pricing and delivery schedule

Bidders are required to complete the attached Pricing Schedule Annexure A

1 Prices must be quoted in South African Rand, inclusive of all applicable taxes.

2 Price offer is firm and clearly indicate the basis thereof.

3 Pricing Bill of Quantity is completed in line with schedule if applicable (delete if not applicable).

4 Cost breakdown must be indicated.

5 Price escalation basis and formula must be indicated.

6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price

schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid

being declared non-responsive.

7 Please note that should you have offered a discounted price(s), PRASA will only consider such

price discount(s) in the final evaluation stage on an unconditional basis.

8 Bidders are to note that if price offered by the highest scoring bidder is not market related, PRASA

may not award the contract to the Bidder. PRASA may:

9 Negotiate a market-related price with the Bidder scoring the highest points;

10 If that Bidder does not agree to a market-related price, negotiate a market-related price with the Bidder

scoring the second highest points;

11 If the Bidder scoring the second highest points does not agree to a market-related price, negotiate

a market-related price with the Bidder scoring the third highest points;

12 If a market-related price is not agreed with the Bidder scoring the third highest points, PRASA must

cancel the RFQ.

I / We ______________________________________________________________ (Insert Name of

Bidding Entity) of

_____________________________________________________________________ code

(Full address) conducting business under the style or title of:

_________________________________________ represented by:

________________________________________________________________ in my capacity as:

____________________________________________________________________ being duly

authorised, hereby offer to undertake and complete the above-mentioned work/services at the prices

quoted in the bills of quantities / schedule of quantities or, where these do not form part of the contract,

at a lumpsum, of R

_________________________________________________________________ (amount in

numbers);

(amount in words) Incl. VAT.

DELIVERY PERIOD: Suppliers are requested to offer their earliest delivery period possible.

Delivery will be effected within ............. working days from date of order. (To be completed by Service

provider)

Section 5

PRASA general conditions of purchase

General

PRASA and the Supplier enter into an order/contract on these conditions to supply the items

(goods/services/works) as described in the order/contract.

Conditions

These conditions form the basis of the contract between PRASA and the Supplier. Notwithstanding

anything to the contrary in any document issued or sent by the Supplier, these conditions apply except

as expressly agreed in writing by PRASA.

No servant or agent of PRASA has authority to vary these conditions orally. These general conditions

of purchase are subject to such further special conditions as may be prescribed in writing by PRASA in

the order/contract.

Price and payment

The price or rates for the items stated in the order/contract may include an amount for price adjustment,

which is calculated in accordance with the formula stated in the order/contract.

The Supplier may be paid in one currency other than South African Rand. Only one exchange rate is

used to convert from this currency to South African Rand. Payment to the Supplier in this currency other

than South African Rand, does not exceed the amounts stated in the order/contract. PRASA pays for

the item within 30 days of receipt of the Suppliers correct tax invoice.

Delivery and documents

The Supplier’s obligation is to deliver the items on or before the date stated in the order/contract. Late

deliveries or late completion of the items may be subject to a penalty if this is imposed in the

order/contract. No payment is made if the Supplier does not provide the item as stated in order/contract.

Where items are to be delivered the Supplier:

Clearly marks the outside of each consignment or package with the Supplier’s name and full details of

the destination in accordance with the order and includes a packing note stating the contents thereof; On

dispatch of each consignment, sends to PRASA at the address for delivery of the items, an advice note

specifying the means of transport, weight, number of volume as appropriate and the point and date of

dispatch; Sends to PRASA a detailed priced invoice as soon as is reasonably practical after dispatch of

the items, and states on all communications in respect of the order the order number and code number

(if any).

Containers / packing material

Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or

return to the Supplier.

Title and risk

Without prejudice to rights of rejection under these conditions, title to and risk in the items passes to

PRASA when accepted by PRASA.

Rejection

If the Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part

of the items by giving written notice to the Supplier specifying the reason for rejection and whether and

within what period replacement of items or re-work are required.

In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier’s risk

and expense. Any money paid to the Supplier in respect of the items not replaced within the time

required, together with the costs of returning rejected items to the Supplier and obtaining replacement

items from a third party, are paid by the Supplier to PRASA.

In the case of service, the Supplier corrects non-conformances as indicated by PRASA.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.3. Formulae for disposal or leasing of state assets and income

Generating procurement

3.3.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as may

be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state

must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will

apply and that the lowest acceptable tender will be used to determine the applicable

preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and

80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either 80/20 preference point system is applicable, corresponding

points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Acceptable Evidence Number of points Number of points

allocated claimed (80/20

The specific goals allocated

(80/20 system) system)

points in terms of this tender

(To be completed by (To be completed

the organ of state) by the tenderer)

51% Black Women Owned Certified copy of ID 4

Documents of the owners

51% Black Youth Owned Certified copy of ID 4

Documents of the owners

EME 51% Black Women Audited Annual financial/ B- 4

Owned BBEE Certificate/Affidavit

51% Black Owned (CIPC documents/ BBBEE 4

Certificate /Affidavit)

Owned by Black People with Certified copy of ID 4

Disability (PWD) Documents of the owners and

Doctors note confirming the

disability

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................29

Section 7

Certificate of attendance of compulsory RFQ briefing

Request number: ECR/F/12/07/2026

Appointment one (01) service provider for an as and when

Request forProposal:

Contract for the supply, delivery and installation of new air-

Conditioning systems at various PRASA stations and associated

Properties for a period of thirty-six months in the eastern cape

Region

Attendance

This is to certify that has / have today attended the site

inspection / RFQ briefing session to which this enquiry relates.

THUS DONE and SIGNED at this day of ________________________

for / on behalf of PRASA Designation

Acknowledgement

This is to certify that the Bidder attended the above-mentioned briefing session/ site inspection

and has / have acquainted himself / themselves with the Contract, Project Specification /

Special Conditions, Specifications and / or Bills of Quantities / Schedule of Quantities /

Schedule of Prices, together with the drawings enumerated therein, as laid down by the PRASA

for the carrying out of the proposed WORKS to which the enquiry relates

THUS DONE and SIGNED at

on this day of

Duly authorised signatory(ies) witnesses