This Tender Has Expired

The tender is for the appointment of a service provider to calibrate and transport 14 Mark X Breathalyzer machines (Alco Visor Mark X). The service provider must: service, calibrate, and ensure compliance with manufacturers’ specifications for all 14 machines; issue a calibration certificate upon completion; collect equipment from East London Risk Department, Support Service Building.

Closing date: 12 June 2026. Closing time: 12:00 PM. Validity period: 60 working days from the closing date. PRASA may request an extension of the validity period if internal processes are not finalized within this period.

Bid enquiries: Nomkhitha Nguqu. Telephone: 043 700 2006. Email: [email protected]. Submission address: No. 8 Station Street, Station Building, East London, 5200. Complaints: Email [email protected]. Include in complaints: Bid/Tender Description, Bid/Tender Reference Number, Closing Date, Supplier Name, Supplier Contact Details, and Detailed Complaint.

Submit bids by 12 June 2026 at 12:00 PM to the bid box at: No. 8 Station Street, Station Building, East London, 5200. Late bids will not be accepted. Bids must be: submitted on the official forms provided (not re-typed), in the manner prescribed in the bid document, sealed in an envelope, and accompanied by a filled and signed Submission Register at the SCM Offices reception upon submission. Failure to provide mandatory returnable documents (e.g., SBD forms, pricing schedule) will result in disqualification. Do not include references to other quotations or proposals. Any attempt to canvass SCM Officers or PRASA employees during the bid process may lead to disqualification.

Evaluation is conducted in two stages: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A (Mandatory Requirements): Automatic disqualification if any of the following are not met: completed Price Schedule and Pricing/Delivery Form (Section 4), submission of a valid SANAS ISO/IEC 17025 Accreditation Certificate for calibration, and signing the Submission Register at SCM Offices reception. Stage 1B (Other Mandatory Requirements): Must be submitted within 7 days of request if not provided with the bid: Company Registration documents, Copies of Directors’ ID documents, Valid Tax Clearance Certificate (valid on closing date) and SARS PIN, CSD supplier registration number, Proof of Bank Account, Joint Venture/Consortium agreement (if applicable), and completion of ALL RFQ documentation (including declarations and SBDs). Stage 1C (Scoring Documents): Non-mandatory but required for scoring: Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC Documents/B-BBEE Certificate/Affidavit. Stage 2 (Price and Specific Goals): Scoring is 80 points for price (using the 80/20 Preference Point System formula: PS = 80(1 − (Pt−Pmin)/Pmin)) and 20 points for Specific Goals (e.g., 51% Black Owned with Audited Annual Financial/B-BBEE Certificate or CIPC Documents/B-BBEE Certificate/Affidavit, 10 points each). Disqualification risks: late or incomplete submissions, failure to meet mandatory requirements, non-compliance with bid instructions, or false declarations.

Scope: Calibration and transportation of 14 Mark X Breathalyzer machines (Alco Visor Mark X). Requirements: Service, calibrate, and ensure compliance with manufacturers’ specifications for all 14 machines. Issue a calibration certificate upon completion. Collect equipment from East London Risk Department, Support Service Building. Machines to be serviced (Serial and Asset Numbers): 1. 168575-M276396, 2. 168541-M276395, 3. 168544-M276387, 4. 168558-M276389, 5. 168664-M276388, 6. 168668-M276394, 7. 168645-M276384, 8. 168658-M276391, 9. 168656-M276390, 10. 168559-M276393, 11. 168640-M276385, 12. 168574-M276386, 13. 168647-M276392, 14. 168566-M276383.

Complete the Pricing Schedule (Section 8) in full. Pricing requirements: Quoted in South African Rand (ZAR), inclusive of VAT (15%). Use the official pricing schedule format; deviation may result in disqualification. Provide a cost breakdown and indicate the price escalation basis and formula. Discounted prices are considered only in the final evaluation stage on an unconditional basis. Pricing Schedule details: Item: Calibration of Mark X Machines, Unit of Measure: Each (ea.), Quantity: 14. Total, VAT, and Grand Total must be clearly indicated.

Pricing must be quoted in South African Rand (ZAR), inclusive of VAT (15%). Complete the attached Pricing Schedule (Section 8) strictly in the prescribed format; deviation may result in disqualification. Provide a cost breakdown and indicate the price escalation basis and formula. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with the top three highest-scoring bidders if the highest bid is not market-related. Payment terms: PRASA pays within 30 days of receipt of the supplier’s correct tax invoice. Delivery period: Specify the earliest possible delivery period in working days from the date of order. Pricing Schedule includes: Item: Calibration of Mark X Machines, Unit of Measure: Each (ea.), Quantity: 14, Total, VAT, and Grand Total must be clearly indicated.

Tax Compliance: Submit a valid Tax Clearance Certificate (valid on closing date) and SARS-issued PIN. Apply for a Tax Compliance Status (TCS) PIN via e-Filing at www.sars.gov.za. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. Central Supplier Database (CSD): Bidders must self-register on the National Treasury’s CSD at https://secure.csd.gov.za/. Foreign suppliers with no local registered entity are exempt. B-BBEE: Submit Audited Annual Financial/B-BBEE Certificate/Affidavit or CIPC Documents/B-BBEE Certificate/Affidavit to claim preference points (e.g., 51% Black Owned). Joint Ventures/Consortia: Each party must submit a separate TCS Certificate/PIN/CSD number. Disqualification: Bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees will not be considered. Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

Warranty: Supplier warrants that items meet PRASA’s requirements, are fit for purpose, and will remain free from defects for one year from acceptance (unless another period is stated). Indemnity: Supplier indemnifies PRASA against all actions, claims, costs, and expenses arising from negligence, infringement of intellectual/legal rights, breach of statutory duty, or defective design/materials/workmanship. Subcontracting: Successful bidder may only subcontract with PRASA’s prior written approval; the successful bidder remains liable for performance. Governing Law: Contract is governed by South African law; parties submit to the non-exclusive jurisdiction of South African courts. Rejection: PRASA may reject non-compliant items and return them at the supplier’s risk and expense; supplier must correct non-conformances as indicated by PRASA. Payment: PRASA pays within 30 days of receipt of a correct tax invoice. Late deliveries may incur penalties. Title and Risk: Title and risk pass to PRASA upon acceptance of the items. Assignment: No oral variations to the contract are permitted; special conditions may be prescribed in writing by PRASA.