Panel of civil contractors for municipal infrastructure works (CIDB 1CE-3CE & 4ce+)

• Establishment of a panel of up to thirty (30) 1CE to 3CE and ten (10) 4CE or higher civil contractors for construction, rehabilitation, repairs, and maintenance of municipal infrastructure for 36 months.
• Includes similar panel for general building contractors (1GB to 3GB and 4GB or higher).

• Closing date and time: 20 August 2026 at 12:00.
• Bid documents available from 12:00 on Monday 20 July 2026 on www.edumbe.gov.za and www.etenders.gov.za.
• No briefing session dates are specified in the document.

• SCM related enquiries: Ms. Z Nkambule, email [email protected], telephone 034 995 1650.
• Technical enquiries (PMU): Mr. MF Madi, email [email protected], telephone 034 995 1873.
• Fax number for both: 034 995 1192.
• Submission address: Tender Box at Municipal Offices, 10 High Street, Paulpietersburg, 3180.

• Submit bid documents in a sealed envelope, endorsed with tender number and project name.
• Deposit in the Tender Box at Municipal Offices, 10 High Street, Paulpietersburg, 3180.
• Deadline: 20 August 2026 at 12:00. Late, telegraphic, or facsimile tenders will not be considered.
• Use the official bid documentation provided by the Municipality; do not retype.
• For contractors with CIDB grading 1CE/GB to 3CE/GB: you must reside within eDumbe Local Municipality area. Provide proof of address via municipal utility bill or affidavit.
• Complete all returnable documents fully and sign all pages where required.
• Submit authority to sign documents with the tender.
• Joint ventures must include a Joint Venture Agreement.
• Corrupt practices like canvassing are prohibited and will lead to disqualification.

• Compulsory documents: proof of purchase (if applicable), valid tax PIN, company registration certificates, CIDB certificate, CSD proof, rates clearance, Workman’s Compensation registration, declarations of interest and past SCM practices, certificate of independent bid determination, OHSA section 37(2) agreement, record of addenda, certificate of authority to sign.
• All documents must be fully completed and signed; each page with signing space must be signed.

Mandatory: Registration and good standing with the CIDB. For CIDB gradings 1CE to 3CE: Bid is restricted to bidders residing within the eDumbe Local Municipality area (proof via utility bill or affidavit). For CIDB gradings 4CE or higher: No geographic restriction specified. All bidders must be tax compliant (provide SARS PIN/TCS certificate or CSD number). Companies/individuals in the service of the state may not bid.

• Scope: Establishment of a panel of up to thirty (30) 1CE to 3CE and ten (10) 4CE or higher civil contractors for construction, rehabilitation, repairs, and maintenance of municipal infrastructure.
• Contract duration: 36 months (3 years).
• Services include: repairs and maintenance of sports fields, parks, gardens, roads, stormwater, bridges, causeways; supply of materials; construction of new roads, stormwater, bridges, cemeteries, waste disposal sites; refurbishment of existing waste disposal sites; rehabilitation of storm-damaged infrastructure.
• Project site: All eDumbe Municipality wards.
• Minimum resource requirements: Contract Manager (NQF Level 4 with experience, service vehicle), Site Agent (National Diploma with experience, construction plant/equipment), Foreman (secondary education with experience), Health and Safety Officer (qualification).
• Performance timeframes: submission of documentation within 5 days of acceptance, site establishment within 2 days, response to requests within 8 hours, delivery of goods within 5 days of order.
• Must adhere to OHSA health and safety requirements and be available 24/7 for emergencies.
• Skills transfer to municipality personnel is required during project execution.

• Panel appointment: contractors ranked by tender scores, CIDB grading, or processing order.
• Work allocation: competitive bidding or rotation among panel members based on ability to deliver.
• Emergency response: first available pre-approved contractor selected.
• Skills transfer strategy required as part of tender.

• Minimum resources required: Contract Manager (NQF Level 4 with experience), Site Agent (National Diploma with experience), Foreman (secondary education with experience), Health and Safety Officer (qualification).
• Only qualified and experienced personnel may perform work; unqualified personnel may only assist.
• Skills transfer to municipality personnel required during project execution.
• Professional registered or competent experienced people must be used for skills transfer.

• Tender documents must be fully completed and signed; all pages with signing spaces must be signed.
• Fraudulent practices lead to disqualification.
• Quality presented during bidding must be maintained and will form part of the service level agreement.
• Monitoring and reporting: performance/progress reports required as supporting documents for invoices.
• Inspections and testing may apply to service provider’s premises, quality of materials, workmanship, and project milestones.
• Communication format: formal approvals in hardcopy; ad-hoc communication via fax or email.
• Contract administration meetings: regular and special meetings may be convened; minutes kept but not used for confirming actions.
• Skills transfer strategy required as part of tender.

• Pricing will be requested at RFQ stage from panel members.
• Quotes evaluated based on functionality, price, and preference points.
• Municipality may negotiate with lowest acceptable bid.
• No upward amendments to tendered prices allowed.
• Performance security: 10% of contract value required.
• Payment terms: 30 days after valid tax invoice submitted at month-end.
• Penalties for delays may apply.

• Pricing will be requested at RFQ stage from panel members; quotes evaluated based on functionality, price, and preference points.
• The municipality reserves the right to negotiate a reasonable price with the lowest acceptable bid.
• No upward amendments to tendered prices are allowed; attempts will invalidate the tender.
• Payment: Upon delivery of service, via electronic transfer within 30 days of a valid tax invoice submitted at month-end. Invoices must be accompanied by signed monthly reports, travel logbooks, job cards/time sheets.
• No payment for work outside the contract or without approved variation orders.
• Penalties may apply for failure to perform within specified periods, with deductions from contract price.
• Performance security: 10% of contract value required within 30 days of award notification.

• Mandatory CIDB registration and good standing: grading 1CE to 3CE and 4CE or higher for civil contractors.
• Tax compliance: Submit valid Tax Compliance Status PIN or CSD number. Foreign suppliers must complete a pre-award questionnaire.
• Central Supplier Database (CSD) registration is compulsory.
• Compulsory returnable documents include: proof of purchase (if applicable), valid tax PIN, company registration certificates, CIDB certificate, rates clearance certificate, Workman’s Compensation registration, declarations of interest and past SCM practices, certificate of independent bid determination, agreement under OHSA section 37(2), record of addenda, certificate of authority to sign.
• Joint ventures require a Joint Venture Agreement and power of attorney.
• Bidders must not be in arrears on municipal rates/tariffs for more than 3 months.
• No bids accepted from persons in the service of the state.
• B-BBEE requirements are referenced but no specific level is stated in the extracted text.

• Adherence to Occupational Health and Safety Act (OHSA) is mandatory.
• Agreement in terms of section 37(2) of the OHSA is a compulsory returnable document.
• Health and Safety Officer qualification required as part of minimum resources.
• Service provider must be available 24/7 for emergencies.

• Scope includes construction of new cemeteries, new waste disposal sites, and refurbishment of existing waste disposal sites.

• Contract duration: 36 months from date of appointment.
• General Conditions of Contract for Construction Work 3rd Edition 2015 applies.
• The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or part.
• No assignment of obligations without prior written consent.
• Subcontracts must be notified in writing.
• Patent rights: service provider indemnifies municipality against third-party claims.
• Insurance required for goods/services against loss or damage.
• Performance security: 10% of contract value required within 30 days of award.
• Warranty: goods must be new, unused, defect-free; warranty period to be determined per project.
• Inspections and testing may be conducted at any reasonable time at project site or service provider’s premises.
• Confidentiality: contract documents and information may not be disclosed without prior written consent.
• Termination for default, settlement, and dispute resolution clauses included.
• Mandatory objection period: 14 days for appeals after award decision.

• For contractors with CIDB grading 1CE/GB to 3CE/GB: bid open only to bidders residing within eDumbe Local Municipality area. Proof of address via municipal utility bill or affidavit required.
• Late, telegraphic, or facsimile tenders not accepted.
• Corrupt practices prohibited.
• Registration on council’s database mandatory for successful bidder.

• CIDB registration and good standing: grading 1CE to 3CE and 4CE or higher.
• Tax compliance: submit TCS PIN or CSD number.
• CSD registration compulsory.
• Joint ventures require Joint Venture Agreement.
• No arrears on municipal rates/tariffs for more than 3 months.
• No bids from persons in service of the state.

• Minimum functionality score of 70 points required for panel consideration.
• Second stage evaluation at RFQ: 80 points for price, 20 points for specific/RDP goals.
• Key personnel and quality presented during bidding must be maintained.