This Tender Has Expired

• Closing date & time: 12 February 2026, 11:00 am.
• Submission must be hand‑delivered on that date.
• No other dates (briefings, site visits) are mentioned in the document.

Technical queries: Xolile Mbatha ([email protected]) or James Abrahams ([email protected]).

SCM queries: Dolly Phatlane ([email protected]), Patricia Mngomezulu ([email protected]), Thozama Dalindyebo ([email protected]).

Physical address for submission: Cnr Victoria Street & Linton Street, Chris Hani Village, Germiston 1400 (next to fire station).

• Deliver the sealed bid envelope to EHC head office at Cnr Victoria Street & Linton Street, Chris Hani Village, Germiston 1400 (next to fire station).
• Envelope must be marked with the description and RFQ No: EHCSPARES2026 and placed in the RED tender box at the reception.
• Sign the submission register on delivery; failure to sign results in disqualification.
• Bids must be hand‑delivered no later than 11:00 am on 12 February 2026. Late submissions will not be accepted.
• No electronic or postal submissions are permitted.
• Required submission documents (see compliance section) must be included in the envelope.

• Stage 1 – Phase 1 (Mandatory Compliance):

– Timely delivery and signed submission register.

– Provide latest 3 months bank statements showing positive cash flow or short‑term finance facility.

– Failure to meet any mandatory item leads to disqualification.

• Stage 1 – Phase 2 (Administrative Compliance):

– Certified Director’s ID (≤ 3 months old).

– CK document, up‑to‑date municipal account (no arrears > 90 days) or valid lease agreement.

– Company pricing on letterhead.

– Valid B‑B‑BEE certificate/affidavit (non‑compliance forfeits preference points).

– Bank letter (≤ 3 months old), signed MBD forms, valid Tax PIN.

• Stage 3 – Price and Preference Points (80/20 split):

– 80 points awarded to the lowest compliant price.

– 20 points allocated for specific socio‑economic goals (HDI 5 pts, Woman 3 pts, Disability 2 pts, Youth 2 pts, Within Ekurhuleni 8 pts).

• The entity may negotiate with shortlisted bidders and conduct due‑diligence site visits before award.

Scope: Supply and delivery of bulk spares for general maintenance stores on an ‘as and when required’ basis.

Delivery times: Plumbing items within 12 hours of request; all other items within 24 hours.

Items include:

– Plumbing spares (e.g., Kwikot spiral elements, flange gaskets, silicone sealant, thermostats, sink mixers, wax pan seals, tap heads, geyser gaskets, copper couplings, pollycop pipes, P‑traps, flexi hoses).

– Electrical spares (e.g., CBI/Crabtree wall socket plugs, switches, light fittings, insulation tape, various ampere circuit breakers, isolators, day/night switches, ceiling light fittings, lamp holders).

– Paint supplies (e.g., 20 L Velvaglo, white PVA, mould killer, sandpaper, rollers/brushes, primer, enamel, masking tape, thinners, acetone).

– Tools of trade (e.g., multifunction LED headlamp, 3‑ft & 6‑ft aluminium stepladders, pipe cutter, hand grinder, hacksaw, woodsaw, pop rivets).

Quantities for each item are listed in the RFQ schedule.

• Submit company pricing on official letterhead.
• Provide latest 3 months bank statements showing positive cash flow or access to short‑term finance (e.g., overdraft).
• Provide a bank letter (≤ 3 months old) confirming financial capacity.
• No explicit payment terms, invoicing schedule, performance bonds or guarantees are stated in the document.

Mandatory compliance:

– Timely, signed submission.

– 3 months bank statements showing financial capacity.

Administrative compliance:

– Certified Director’s ID (≤ 3 months old).

– CK document.

– Up‑to‑date municipal account (no arrears > 90 days) or valid lease agreement.

– Company pricing on letterhead.

– Valid B‑B‑BEE certificate/affidavit (required for preference points).

– Bank letter (≤ 3 months old).

– Signed MBD forms.

– Valid Tax PIN.

Other compliance:

– Preference points awarded for specific socio‑economic goals (HDI, Woman, Disability, Youth, Ekurhuleni location).

– Failure to meet mandatory items results in disqualification.