This Tender Has Expired

• Briefing (MS Teams): 12 February 2026, 12:00‑13:00 (Meeting ID 331 437 068 753 93, Passcode M4BG3dp6).
• Enquiry submission deadline: 12 February 2026, 16:30 (email [email protected]).
• Closing date and time for proposal submission: 18 February 2026, 16:30 SAST.

Email: [email protected]

Phone: null

Department: Supply Chain / Enquiries Management

Address: not specified in the document.

• Submit proposals electronically only to [email protected]; no hard‑copy submissions.
• Use the EOI number (8122/18/02/2026) and description in the email subject.
• Two separate emails are required: one for the Technical Proposal and one for the Pricing Proposal (including specific goals documentation).
• All files must be clearly labelled, short and simple; cloud‑sharing links (WeTransfer, Google Drive, Dropbox, etc.) are not accepted.
• Proposals must be signed by an authorised signatory and sent to the correct email address – any other address will be rejected.
• Late submissions (after 18 February 2026 16:30 SAST) will not be considered.
• If the total file size exceeds 25 MB, split the submission into multiple emails.
• All mandatory returnable documents listed in Annexure E must be attached; missing returnables will lead to disqualification.
• All dates/times are South African Standard Time; the CSIR may extend the deadline at its discretion, and any extension applies to all requirements.

Phase 1 – Elimination (minimum thresholds):

• Late bids, wrong email address, cloud‑based submissions, non‑registration on CSD, presence on Tender Defaulters/Restricted Suppliers list, or missing mandatory returnables will be eliminated.

Phase 2 – Technical/Functional Evaluation (70 % of total score):

• Track record – minimum three relevant references (2020‑2025) – 40 % weight.
• Experience of key personnel (team lead/supervisor) – minimum 3 years – 30 % weight.
• Proposed service approach (logistics, SHEQ, etc.) – 30 % weight.
• Any bidder scoring less than 70 % overall or less than 50 % on any individual element is eliminated.

Phase 3 – Price and Preference Points (30 % of total score):

• Only bidders passing Phase 2 are evaluated on price (Annexure D) and any applicable preference points (Annexure G).
• The highest‑scoring bidder (technical + price + preference) will be awarded, subject to PPPFA provisions allowing deviation.

Minimum overall threshold to be considered: 80 points out of 100 (as stated in the evaluation criteria).

Scope of work: relocation of office furniture, appliances and equipment (including printers, fridges, ICT equipment – excluding laptops/PCs) within the CSIR Scientia campus and occasional sites in Gauteng on an “as‑and‑when‑required” basis for five years. Deliverables include disassembly, removal, transport, reassembly, packing, labelling, waste disposal, and set‑up for special events. Required resources: appropriate trucks (1‑ton, 2.5‑3‑ton, 6‑ton), packing materials, PPE, and public‑liability insurance. Personnel: team lead/supervisor with ≥3 years experience, staff must wear uniforms, carry CSIR‑issued ID cards, and be medically fit; health insurance for staff is mandatory. Safety: comprehensive safety file (risk assessments, emergency procedures, training records) and permit‑to‑work before any move. Waste management: certified landfill disposal or documented recycling, with waste manifest required for payment. Service Level Agreement: bidders must comment on draft SLA (Annexure K) using track changes; CSIR may accept or reject amendments. Performance: rotational allocation of work among up to three panel members, with priority for consistent high‑quality performance.

• Pricing must be in South African Rand, inclusive of all taxes (excluding unconditional discounts) and any travel or incidental costs.
• Use the Pricing Schedule in Annexure D; pricing must follow the schedule strictly.
• Payment will be made according to CSIR Payment Terms and Conditions (specific terms not detailed in the excerpt).
• No mention of performance bonds or guarantees; bidders should be prepared to provide any required guarantees if requested during contract negotiations.
• All financial information must be submitted as part of the Pricing Proposal (cover letter, completed Annexure D, CSD registration report for RSA suppliers).

• Central Supplier Database (CSD) registration is mandatory for South African suppliers; provide CSD reference number.
• Tax compliance: bidders must be tax‑compliant and provide SARS Tax Clearance Certificate or TCS PIN; non‑compliance may lead to disqualification.
• Tender Defaulters/Restricted Suppliers: bidders appearing on National Treasury lists are ineligible.
• B‑BBEE: joint‑venture bidders must submit a valid B‑BBEE scorecard and disclose lead partner.
• POPI Act: bidders must protect personal information, maintain a safety file, and allow CSIR audits.
• Fronting is prohibited; any indication of fronting may result in bid invalidation and restriction from public‑sector contracts for up to ten years.
• Health & safety compliance, including Occupational Health and Safety Act, is required.
• All documentation must be in English.