Supply and delivery of IT equipment (dell/hp/lenovo) for DFFE western cape via SITA RFB 740

Technical and bidding enquiries: Contact person at Department of Forestry, Fisheries and the Environment (DFFE). Email: [email protected]. Phone: 021 493 7152. Submission address: Bid box at 63 Strand Street, Cape Town, 8000.

Submit bids by 03 July 2026 at 11:00 to the bid box at Department of Forestry, Fisheries and the Environment, 63 Strand Street, Cape Town, 8000. Late bids will not be accepted. Bids must be submitted on official forms provided (SBD1, SBD3.2, SBD4, SBD6.1) and not re-typed. Electronic copy (USB) must match the master bid document. Bids must include: Master Bid Document (bound), Electronic Copy (USB), Valid B-BBEE Certificate (SANAS, CIPC, or Sworn Affidavit), CSD registration proof, Tax Compliance (SARS TCS PIN or CSD number), SBD1 (completed and signed), SBD3.2 (Pricing Schedule completed), SBD4 (Bidders Disclosure completed and signed), SBD6.1 (Preference Points Claim Form completed and signed). For Consortia/Joint Ventures: JV agreement (signed by all parties) and separate TCS/CSD proof for each party. Letter of Authority to sign on behalf of the company must be submitted. Consent and Indemnity Form must be completed and signed. Failure to comply with any of these may render the bid invalid.

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Supply and deliver IT equipment from SITA RFB 740 Transversal Contract suppliers (Dell, HP, Lenovo only). Items: 500 standard business laptops (14" WUXGA, Intel Core Ultra 5 235U vPro, 16GB DDR5, 512GB SSD, Windows 11 Pro, 3-year warranty), 100 senior management premium laptops (13.3" QHD+, Intel Core Ultra 5 236V vPro, 16GB LPDDR5x, 512GB SSD, Copilot+ PC, 3-year warranty), 30 GIS laptops (15" FHD+, Intel Core Ultra 7 255H, 32GB DDR5, 1TB SSD, dedicated GPU 4GB+ VRAM, 3-year warranty), 150 All-in-One desktops (23.8" FHD, Intel Core Ultra 5 245 vPro, 16GB DDR5, 512GB SSD, 3-year warranty), 290 laptop backpacks (15", 18L, water-resistant, 12-month warranty), 30 GIS laptop bags (18L, water-resistant, 12-month warranty), 210 laptop trolley bags (16", 28L, 2 wheels, telescopic handle, 12-month warranty), 250 monitors (23.8" FHD, HDMI/VGA, Kensington lock slot), 300 docking stations, 530 USB mice, 750 cable locks. All equipment must include Absolute DDS Professional 3-year NETTRACE, vPro capability, and meet energy efficiency standards (Energy Star, EPEAT Gold). Delivery within 8 weeks of SLA signing and purchase order receipt.

Submit SBD3.2 Pricing Schedule with all items quoted. Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Pricing is non-firm: adjustments allowed per SARB prevailing rates after 60 days. For foreign currency: provide financial institution details, currencies used, exchange rates, and portions subject to rate variations. Proof from bank required for average monthly exchange rates. Offer validity: 120 days from bid closing date. DFFE reserves the right to negotiate prices with recommended bidders.

Pricing must be comprehensive, inclusive of all costs, expenses, and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit SBD3.2 Pricing Schedule with all items quoted. Prices are firm for 60 days, thereafter adjusted per SARB prevailing rates. Price adjustments for non-firm prices use the formula: Pa = (1-V)Pt + D2 + D3 + D4 + VPt, where V=15%, Pt=original bid price, and D factors sum to 100%. For foreign currency, provide bank details, exchange rates, and portions subject to rate variations. DFFE reserves the right to negotiate prices with recommended bidders. Offer validity: 120 days from bid closing date.

Bidder must be an authorised reseller of Dell, HP, or Lenovo and submit proof of OEM certificate. Must be an accredited supplier on SITA RFB 740 for Western Cape and submit valid accreditation letter. Mandatory compliance: CSD registration (submit CSD number/proof), Tax Compliance (SARS TCS PIN or CSD number; apply via e-filing at www.sars.gov.za), Valid B-BBEE Certificate (SANAS, CIPC, or Sworn Affidavit). For Consortia/Joint Ventures: each party must submit separate TCS/CSD proof. Bidders in service of the state or with directors/members in state service are disqualified. Submit SBD1, SBD3.2, SBD4, SBD6.1, JV agreement (if applicable), Letter of Authority, and Consent and Indemnity Form. Failure to comply with any requirement may render the bid invalid.

Contract duration: Once-off purchase with delivery within 8 weeks of SLA signing and purchase order receipt. Warranty: 3-year Next Business Day Onsite Service for laptops/desktops (includes accidental damage protection, keep your hard drive). 12-month warranty for bags, monitors, docking stations, mice, and locks. Support: Premier Support Plus/ProSupport Plus for Dell/HP/Lenovo. Asset tracking: Absolute DDS Professional 3-year NETTRACE required for all laptops/desktops. Power: All equipment must include South African-compatible power cords (red top plug). Compliance: Energy Star and EPEAT Gold certification required for applicable devices.

Evaluation phases: Phase 1: Pre-compliance (administrative documents, tax, CSD registration). Phase 2: Mandatory Requirements (OEM certificate, SITA RFB 740 accreditation for Western Cape). Phase 3: Technical Specifications (100% compliance required; any 'NO' disqualifies bid). Phase 4: Price (80 points) and Preference Points (20 points). Price scoring: Ps = 80(1 - (Pt-Pmin)/Pmin). Preference points: 20 for >50% Black ownership, 20 for >50% Women ownership, 20 for >50% ownership by people with disabilities. Submit proof for claimed points. Non-compliance in Phases 1-3 results in disqualification.