Appointment of a service provider to operate the retail spaces (restaurant, coffee shop and canteen) in //hapo building) and catering as and when required for three year period

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Returnable Documents: Ready Menu Structure (Sample), SBD Forms & Declarations pg. 9, INVITATION TO BID Freedom Park invites experienced, suitably qualified Service Providers (Operating Partners) to submit bids to operate the Restaurant, Coffee Shop, and Canteen located within the //hapo building at Freedom Park Heritage Site & Museum.

Bidders must be registered on the Central Supplier Database (CSD), have a valid tax clearance certificate, provide BBBEE certificate/affidavit, demonstrate relevant experience (minimum 3 projects with proof), score ≥70/100 in functionality evaluation, and not be in the service of the state or listed on bid defaulters register.

3. Contract Period

4. Objectives

5. Staffing Requirements

6. Foot Tracking & Data System Requirement

7. Compliance & Insurance Requirements

8. Evaluation Process

o Stage 1: Mandatory Criteria

o Stage 2: Functionality

o Stage 3: Financial Evaluation

o Stage Allocation of points for Specific Goals

10. Revenue Model

11. Financial Proposal Format

12. Performance Security

13. Governance & Rights Reserved

Freedom Park is a national heritage institution established under the National Heritage

Resources Act (Act ). Provider must demonstrate a clear and compelling ability

to position the Freedom Park restaurant offering as the restaurant of choice within its

market, effectively promoting its full range of offerings to diverse customer segments. This

includes proactively marketing the venue to potential clients for special events and private

bookings such as corporate functions, conferences, celebrations, community gatherings,

educational programs while also driving consistent patronage for regular sit-down dining

experiences. There is a requirement to implement targeted marketing strategies that

highlight the restaurant’s unique location, ambiance, heritage value, and quality cuisine,

ensuring strong visibility and brand recognition. Through a combination of digital

marketing, stakeholder engagement, partnerships, promotions, and customer relationship

management, the Service Provider should consistently attract guests for breakfast, lunch,

and dinner service, thereby maximizing occupancy, revenue generation, and the overall

reputation of the Freedom Park restaurant as a premier dining and events destination.

The institution seeks to appoint a professional Service Provider to manage and operate its

food and beverage facilities in accordance with:

• Heritage preservation objectives

• National reconciliation mandate

• Pan-African representation

• Diplomatic hosting standards

• Sustainable commercial viability

3. Contract period

Three (3) years from date of award, subject to:

• Annual performance review

• Financial compliance

• KPI achievement

• Audit verification

pg. 10

4. Objectives

The purpose of the Freedom Park restaurant is to serve as a living extension of South

Africa’s rich heritage, translating the nation’s history, diversity, and cultural memory

into a meaningful culinary experience. Inspired by the spirit of Freedom Park, the

restaurant seeks to honour the country’s journey by showcasing indigenous

ingredients, traditional cooking methods, and recipes rooted in the varied communities

that shape South Africa’s identity. Through thoughtfully curated menus, storytelling

through food, and the celebration of local farmers and artisans, the restaurant becomes

more than a dining space it becomes a cultural platform where cuisine reflects

resilience, unity, and remembrance. Each dish is designed to embody the flavours,

traditions, and narratives of the nation, allowing guests to engage with South Africa’s

heritage not only intellectually and emotionally, but also sensorially through taste

The appointment aims to:

• Enhance visitor experience

• Position Freedom Park as a heritage culinary/food destination

• Provide professional catering for diplomatic and state events, VIP, etc

• Generate sustainable revenue

• Heritage Educational through culinary artistry

5.1 Operational Scope

The Service Provider shall:

• Operate Restaurant, Coffee Lounge, and Canteen daily

• Provide catering for internal and external events

• Manage bar services (subject to liquor licence)

• Maintain hygiene and food safety standards

• Provide trained management personnel on-site

Freedom Restaurant should embody the rich and diverse heritage of South Africa

by weaving its cultural narrative into every layer of the experience from a

thoughtfully curated menu inspired by indigenous ingredients and traditional

cooking methods to décor, music, and service rituals that reflect the spirit of the

nation.

pg. 11

5.2 Culinary/Food Scope

The menu can celebrate regional flavors reimagined with contemporary flair, while

sourcing locally to honor community and sustainability. Offering and operations

should mirror the philosophy of ubuntu warm, generous hospitality that makes

every guest feel part of a shared story. The concepts are required to be unique

and site-specific, which should draw inspiration from the history and character of

its exact location, integrating local art, storytelling installations, and design

elements that pay tribute to the area’s past and present.

Menu must include:

• Representation of all 9 Provinces of South Africa (rotational)

• Pan-African cuisine

• International fine-dining capability

• Breakfast, buffet and à la carte options

• Special dietary capability

• Heritage storytelling integration

6. Staffing requirements

Minimum Key Personnel:

• Executive Chef (10+ years’ experience)

• Restaurant Manager

• Events Catering Manager

• HACCP-certified kitchen team

• Pastry Chef

• Bar & waitron team

Each CV must include:

• Cv

• Certified copy of ID (not older than 6 months)

• Certified qualifications

• Certified trade certificates (where applicable)

7. Foot tracking & data system requirement

The appointed Service Provider must:

• Install an electronic foot tracking system(s)

• Integrate POS reporting with turnover analytics

pg. 12

• Provide monthly visitor analytics reports

• Track peak hours & visitor conversion

• Allow Freedom Park audit access

Failure to implement within 90 days may trigger contractual penalties.

8. Compliance requirements

Mandatory documentation:

Bidders must adhere to the mandatory requirements outlined below. Failure to meet

these criteria will result in disqualification

• Valid SARS PIN / Tax Clearance

• CSD Registration Report

• BBBEE Certificate or Affidavit

• Certificate of Acceptability (Food Business Permit)

• Public Liability Insurance Minimum R20 million)

• Financial statements/proof of financial capacity

• Proof of Membership to the Federated Hospitality Association of Southern Africa

(FEDHASA) /Restaurant Association of South Africa (RASA)

• Signed SBD forms

No franchise agreements permitted.

No subletting permitted.

9. Evaluation process

Evaluation will occur in four stages:

Stage 1 – Mandatory Compliance (Pass/Fail)

Stage 2 – Functionality (Minimum 70/100)

Stage 3 – Financial (80 Points)

Stage 4 – B-BBEE (20 Points)

9.1 Technical evaluation criteria

(Stage 2 – functionality)

The technical evaluation will be conducted in two stages:

• Stage 1: Mandatory Evaluation Criteria (Pass/Fail)

• Stage 2: Qualitative Evaluation Criteria (Weighted)

A bidder who scores less than 70 points out of 100 in the functionality phase shall

be excluded from further evaluation.

pg. 13

Stage 2: qualitative evaluation criteria

(To tal = 100 Points | Minimum Threshold = 70 Points)

1. Experience in similar facilities

Maximum 30 Points

The bidder must demonstrate experience in operating restaurants or catering

facilities within:

• Heritage sites / museums / public institutions; and/or

• 3 - star and above establishments; and/or

• Large-scale event catering (minimum 300+ pax).

Required Supporting Documents:

• Appointment Letters (minimum 3)

• Completion Certificates (minimum 3)

• Verifiable Reference Letters (minimum 3)

Scoring Breakdown:

Experience Submitted Points

No similar experience 0

1 Project (with proof) 10

2 Projects (with proof) 20

3 or more Projects (with 30

proof)

Maximum Points: 30

9.2 Operational methodology

Maximum 20 Points

The bidder must provide a detailed, project-specific Operational Plan addressing:

• Operational structure

• Staffing plan

• Food safety & compliance

• Event coordination strategy

• Revenue growth model

• Risk management

pg. 14

• Heritage alignment

Scoring Breakdown:

Evaluation Level Points

No methodology submitted 0

Generic methodology lacking project specifics 5

Adequate methodology addressing most elements 10

Comprehensive, structured & Freedom Park-specific methodology 20

Maximum Points: 20

9.2.1 Strategic marketing plan

Maximum 10 Points

The bidder must provide a detailed, project-specific Marketing Plan addressing:

• Increase Brand Awareness
• Attract New Customers
• Build Customer Loyalty
• Increase Sales Revenue
• Strengthen Brand Identity
• Improve Online Presence
• Generate Positive Reviews & Reputation
• Promote Special Events & Offers
• Differentiate from Competitors
• Increase Customer Engagement

Scoring Breakdown:

Evaluation Level Points

No strategic marketing plan submitted 0

Generic strategic marketing plan lacking project specifics 5

Comprehensive, structured & Freedom Park-specific strategic 10

marketing plan

Maximum Points: 10

9.2.3. Foot tracking & data analytics system

Maximum 10 Points

The bidder must provide a digital system capable of:

• Electronic foot traffic tracking

• POS-integrated reporting

pg. 15

• Visitor analytics dashboard

• Monthly reporting capability

• Tracking peak hours and conversion rates

Scoring Breakdown:

System Capability Points

No tracking system proposed 0

Manual tracking process 3

POS reporting only 5

Fully integrated digital tracking & analytics system 10

Maximum Points: 10

9.2.4. Key personnel and curriculum vitae (cv)

Maximum 30 Points

Each CV must include:

• Cv

• Certified copy of ID (not older than 6 months)

• Certified qualifications

• Relevant trade certificates where applicable

9.2.5 Executive Chef

Maximum 10 Points

Qualification & Experience Points

No relevant experience 0

1–5 years + Culinary Diploma 5

6–10 years + Culinary Diploma/Degree 8

10+ years + Executive Chef level + International exposure 10

9.2.6 Restaurant Manager

Maximum 10 Points

Qualification & Experience Points

No experience 0

pg. 16

1–5 years + Hospitality qualification 5

6–10 years + Diploma/Degree 8

10+ years + Experience in diplomatic/government hosting/VIP 10

9.2.7 Events Catering Manager

Maximum 10 Points

Qualification & Experience Points

No experience 0

1–5 years in events catering 5

6–10 years in events catering 8

10+ years managing 300+ pax events 10

Maximum Personnel Points: 30

9.2.8 Culinary alignment to heritage mandate

Maximum 10 Points

The bidder must demonstrate:

• Inclusion of all 9 Provinces of South Africa

• Depiction of Culinary Influences from other countries and integration into South

African Heritage

• Pan-African menu integration

• Proposal International diplomatic capability

• Heritage expression and storytelling within menu offering

Scoring Breakdown:

Alignment Level Points

No alignment demonstrated 0

Limited alignment 5

Comprehensive, structured alignment 10

Maximum Points: 10

Total functionality score: 100 points

Minimum Required to Proceed: 70 Points

pg. 17

Stage 3: financial evaluation (80 points).

Assume that Gross Revenue/ is R 8 000 000 Annually

1. Gross Revenue Share – 50 Points

Score = (Bidder % ÷ Highest %) × 50

(Assume that Gross Revenue/ is R 8 000 000 Annually)

2. Monthly Rental Offer – 20 Points

Score = (Bidder Rental ÷ Highest Rental) × 20

3. Event Revenue Share – 10 Points

Score = (Bidder % ÷ Highest %) × 10

STAGE 4: Specific Goals (20 Points)

Allocated per PPPFA 80/20 regulations.

10. Financial proposal format (to be completed by bidder)

Percentage of Gross Monthly Turnover Offered: ______ %

Monthly Infrastructure Rental: R __________

Event Revenue Share: _________ %

11. Performance security

The successful bidder must:

• Provide a Performance Guarantee equal to 5% of projected annual turnover (+- 8

million Annually)

• Submit monthly turnover reconciliation

• Permit quarterly audits

• Undergo annual performance review

12. Governance & rights reserved

Freedom Park reserves the right to:

• Negotiate improved financial terms

• Reject unsustainable offers

• Cancel the tender

• Conduct audits

pg. 18

• Enforce penalties for non-performance

13. Returnable documents checklist

• Tax Clearance

• CSD Report

• BBBEE Certificate

• Coa

• Insurance Certificate

• Financial Proposal

• Methodology Plan

• CVs with certified documents

• Signed SBD forms

14. READY MENU STRUCTURE (Sample)

The reconciliation table

At Freedom Park

– Our Story

A short narrative:

“Food is memory. Food is reconciliation. Food is unity.”

– The Nine Provinces of South Africa

Each province presented as:

a) Province Name

b) Dish Name

c) Heritage Description

d) Modern Interpretation

e) Price Range

– The Pan-African Collection

Rotational continental menu:

• North Africa

• West Africa

• East Africa

• Southern Africa

– Diplomatic Selection

• French contemporary

pg. 19

• Italian classics

• Japanese selection

• Middle Eastern cuisine

• Custom embassy menu

– Beverages of South Africa

• Western Cape wines

• Craft gins

• Indigenous teas

• Amarula cocktails

Premium whisky selection

15. Pricing instruction

15.1 General

15.2 This section provides the tenderer with guidelines and requirements with

regard to the completion of the Price Schedule. The Schedule has to be

completed in black ink, and the tenderer is referred to the Tender

Specifications in regard to the correction of errors.

15.3 The Price Schedule shall be read with all the documents which form part of

this Contract.

15.4 The following words shall have the meanings hereby assigned to them:

Unit: The unit of measurement for each item of work in terms of the

Specifications and the Project Specifications.

• Quantity: The number of units of work for each item.
• Rate: The payment per unit of work at which the tenderer tenders to

do the work.

• Price: The product of the quantity and the rate tendered for an

item.

• Lump sum: An amount tendered for an item, the extent of which is

described in the Price Schedule, the Specification and the Scope of

Work, but the quantity of work of which is not measured in any

units.

15.5 Units of Measurements

The units of measurement described in the Price Schedule are metric units.

Abbreviations used in the of Quantities are as follows:

Mm = millimetre h = hour

M = metre kg = kilogram

km = kilometre t = ton (1000kg)

m2 = square metre no. = number

m2.pass = square metre pass sum = lump sum

ha = hectare MN = meganewton

m3 = cubic metre MN.m = meganewton-

metre

m3.km = cubic metre-kilometre PC sum = Prime Cost

pg. 20

sum

l = litre Prov sum = Provisional sum

kl = kilolitre % = Per cent

MPa = megaspascal kW = kilowatt

16 Rates

16.1 This price list has columns for quantity, rate and price for the goods. Entries in

these columns are made as follows:

16.2 If the Supplier is to be paid an amount for the goods which is a fixed price for

an item or a fixed price for each of a series of items, the tendering supplier

enters the amount in the price column only, the other two columns being left

blank.

16.3 If the Supplier is to be paid an amount for the goods which is the unit rate for

each item multiplied by the quantity of the item supplied, (i.e. a ‘Price

Schedule’ arrangement) - the tendering supplier enters the rate which is then

multiplied by the quantity (which has been entered either by him or by the

Purchaser) to produce the price which is also entered.

16.4 If the Supplier is to be paid an amount for an item of the goods which is the

rate multiplied by the quantity supplied -whatever that quantity turns out to be

(i.e. a ‘schedule of rates’ arrangement) - the tendering supplier enters the rate

only; the other two columns being left blank. The tendering supplier’s offer

cannot include a total of the prices which covers all the

items which the Supplier has to supply if any of the supply is dealt with using

items with a rate only.

16.5 Rate only entries must not be made for work covered by other items.

Correction of entries made by tenderer

Any entry made by the Tenderer in the Price Schedule, forms, etc, which the tenderer

desires to change, shall not be erased or painted out. A line shall be drawn through

the incorrect entry, and the correct entry shall be written above in black ink and the full

signature of the Tenderer shall be placed next to the correction.

Bid response documents may be deposited in the bid box situated at (street address)

Freedom Park Offices (Admin Building)

Cnr. Koch & 7th Avenue

Salvokop

Pretoria

Bidding procedure enquiries may be

Directed to technical enquiries may be directed to:

Contact person contact person

Telephone

Number telephone number

Facsimile

Number facsimile number

E-mail address e-mail address

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick applicable

Level sworn affidavit box]

Verification

CERTIFICATE Yes No

Yes No

pg. 24

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST

Be submitted in order to qualify for preference points for b-bbee]

Are you the

ACCREDITED Yes No

Are you a foreign

Representative

Based supplier for the

In south africa [if yes, answer

Goods /services

FOR THE GOODS Yes No THE

/Works offered?

/Services questionnaire

/Works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)?

Yes NO

Does the entity have a branch in the RSA?

Yes NO

Does the entity have a permanent establishment in the RSA?

Yes NO

Does the entity have any source of income in the RSA?

Yes NO

Is the entity liable in the RSA for any form of taxation?

Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for

A tax compliance status system pin code from the south african revenue service

(SARS) and if not register as per 2.3 Below.

pg. 25

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct

Address. Late bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to

Be re-typed) or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy

Framework act, 2000 and the preferential procurement

Regulations, 2017, the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a

Written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal

Identification number (pin) issued by SARS to enable the organ of

State to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-

Filing through the SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with

The bid.

2.5 In bids where consortia / joint ventures / sub-contractors are

Involved, each party must submit a separate tcs certificate / pin

/ Csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the

Central supplier database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the

State, companies with directors who are persons in the service

Of the state, or close corporations with members persons in the

Service of the state.”

Nb: failure to provide / or comply with any of the above particulars

May render the bid invalid.

Name of company owner/director: ..............................................................

Signature of bidder:

...................................................

Capacity under which this bid is signed:

...................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

................................................

pg. 26

Sbd 2

Tax clearance certficate requiremen

It is a condition of bid that the taxes of the successful bidder must be in order, or that

satisfactory arrangements have been made with South African Revenue Service (SARS) to

meet the bidder’s tax obligations.

1 In order to meet this requirement bidders are required to complete in full the attached form

TCC 001 “Application for a Tax Clearance Certificate” and submit it to any SARS branch office

nationally. The Tax Clearance Certificate Requirements are also applicable to foreign bidders

/ individuals who wish to submit bids.

2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a

period of 1 (one) year from the date of approval.

3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to

submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid.

Certified copies of the Tax Clearance Certificate will not be acceptable.

4 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must

submit a separate Tax Clearance Certificate.

5 Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from

any SARS branch office nationally or on the website www.sars.gov.za.

6 Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use

this provision, taxpayers will need to register with SARS as eFilers through the website

www.sars.gov.za.

pg. 27

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices

(Including prices subject to rates of exchange variations)

Will not be considered

In cases where different delivery points influence the

Pricing, a separate pricing schedule must be submitted for

Each delivery point

NB: Bidders are hereby requested to submit their pricing proposals as outlined

in paragraph 10 above

pg. 28

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa and further expressed

in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of

the enterprise.

pg. 29

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Freedom Park invites experienced, suitably qualified Service Providers (Operating

Partners) to submit bids to operate the Restaurant, Coffee Shop, and Canteen located

within the //hapo building at Freedom Park Heritage Site & Museum.

2. Introduction

Resources Act (Act ). Provider must demonstrate a clear and compelling ability

to position the Freedom Park restaurant offering as the restaurant of choice within its

market, effectively promoting its full range of offerings to diverse customer segments. This

includes proactively marketing the venue to potential clients for special events and private

bookings such as corporate functions, conferences, celebrations, community gatherings,

educational programs while also driving consistent patronage for regular sit-down dining

experiences. There is a requirement to implement targeted marketing strategies that

highlight the restaurant’s unique location, ambiance, heritage value, and quality cuisine,

ensuring strong visibility and brand recognition. Through a combination of digital

marketing, stakeholder engagement, partnerships, promotions, and customer relationship

management, the Service Provider should consistently attract guests for breakfast, lunch,

and dinner service, thereby maximizing occupancy, revenue generation, and the overall

reputation of the Freedom Park restaurant as a premier dining and events destination.

Africa’s rich heritage, translating the nation’s history, diversity, and cultural memory

into a meaningful culinary experience. Inspired by the spirit of Freedom Park, the

restaurant seeks to honour the country’s journey by showcasing indigenous

ingredients, traditional cooking methods, and recipes rooted in the varied communities

that shape South Africa’s identity. Through thoughtfully curated menus, storytelling

through food, and the celebration of local farmers and artisans, the restaurant becomes

more than a dining space it becomes a cultural platform where cuisine reflects

resilience, unity, and remembrance. Each dish is designed to embody the flavours,

traditions, and narratives of the nation, allowing guests to engage with South Africa’s

heritage not only intellectually and emotionally, but also sensorially through taste

• Enhance visitor experience

• Position Freedom Park as a heritage culinary/food destination

• Provide professional catering for diplomatic and state events, VIP, etc

• Generate sustainable revenue

• Heritage Educational through culinary artistry

5. Scope of services

5.1 Operational Scope

by weaving its cultural narrative into every layer of the experience from a

thoughtfully curated menu inspired by indigenous ingredients and traditional

cooking methods to décor, music, and service rituals that reflect the spirit of the

nation.

pg. 11

5.2 Culinary/Food Scope

• Executive Chef (10+ years’ experience)

• Restaurant Manager

• Events Catering Manager

• HACCP-certified kitchen team

• Pastry Chef

• Bar & waitron team

• Cv

• Certified copy of ID (not older than 6 months)

• Certified qualifications

• Certified trade certificates (where applicable)

No tracking system proposed 0

Manual tracking process 3

POS reporting only 5

Fully integrated digital tracking & analytics system 10

Maximum Points: 10

9.2.4. Key personnel and curriculum vitae (cv)

Maximum 30 Points

• Cv

• Certified copy of ID (not older than 6 months)

• Certified qualifications

• Relevant trade certificates where applicable

9.2.5 Executive Chef

Maximum 10 Points

No relevant experience 0

1–5 years + Culinary Diploma 5

6–10 years + Culinary Diploma/Degree 8

10+ years + Executive Chef level + International exposure 10

9.2.6 Restaurant Manager

Maximum 10 Points

No experience 0

pg. 16

1–5 years + Hospitality qualification 5

6–10 years + Diploma/Degree 8

10+ years + Experience in diplomatic/government hosting/VIP 10

9.2.7 Events Catering Manager

Maximum 10 Points

No experience 0

1–5 years in events catering 5

6–10 years in events catering 8

10+ years managing 300+ pax events 10

Maximum Personnel Points: 30

9.2.8 Culinary alignment to heritage mandate

Maximum 10 Points

1 Experience (Similar to Freedom Park scope of work) (4) 20

2 Contactable reference (Similar to Freedom Park scope of work) (4) 20

(minimum contract value R2 million) attached proofs or 1 Reference =

letters. The letter should have the following information: 1

1. Letterhead of Department/Entities or Orgaisation 2 References =
2. Project Description 2
3. Contract Value 3 References =
4. Signature of the delegated person 3

4 References =

5 + References

= 5

3 Site Manager's Experience (Horticulturist) (4) 20

Landscaping and Management Experience (attach CV 0 - 1 year = 1

and Qualifications (Diploma will be minimum requirement) 2 - 3 years =2

• ID copy 3 - 4 years =3
• Driver license 4 - 5 years= 4

5 + years = 5

4 Site Supervisor's Experience 20

Experience and training completed (Attach CV and 0 - 1 year = 1

Qualification of Irrigation competency 2 - 3 years =2

• ID copy 3 - 4 years =3
• Driver license 4 - 5 years= 4

5 + years = 5

5 Project Plan 10

pg. 22

Estimated Value: R2 million

Bid Bond: Performance Guarantee equal to 5% of projected annual turnover (+- 8

million Annually)

• Submit monthly turnover reconciliation
• Permit quarterly audits
• Undergo annual performance review

12. Governance & rights reserved

Freedom Park reserves the right to:

• Negotiate improved financial terms
• Reject un

valid tax Clearance Certificate or

valid Tax Clearance Certificate will result in the invalidation of the bid

Tax compliance status system pin code from the south african revenue service

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e

Tcs pin is available but the bidder is registered on the

Csd number

CSD Number will be

CSD Report

CSD Registration Report

Csd number must be provided

central supplier database and with CSD Number will be

Central supplier database (csd), a csd number must be provided

Completion Certificates (minimum 3)

Appointment Letters (minimum 3)

Very important notice of disqualifications

5 Pricing Schedule/BOQ

6 Invitation to Bids SBD 1

7 Tax Clearance Certificate SDB 2

8 Declaration of Interest SBD 4

9 Preference points claimed form SBD 6.1

Company Registration Certificate

Copy or original of valid tax Clearance Certificate or

• Provide a Performance Guarantee equal to 5% of projected annual turnover (+- 8
• Tax Clearance
• CSD Report
• CVs with certified documents
• Appointment Letters (minimum 3)
• Completion Certificates (minimum 3)

these criteria will result in disqualification

Points Allocation: 20 points

B-BBEE Details: icate or Affidavit

• Certificate of Acceptability (Food Business Permit)
• Public Liability Insurance Minimum R20 million)
• Financial statements/proof of financial capacity
• Proof of Membership to the Federated Hospitality Association of Southern Africa

(FEDHASA) /Restaurant Association of South Africa (RASA)

• Signed SBD forms

No franchise agreements permitted.

No subletting permitted.

9. Evaluation process

Evaluation will occur in four stages:

Stage 1 – Mandatory Compliance (Pass/Fail)

Stage 2 – Functionality (Minimum 70/100)

Stage 3 – Financial (80 Points)

Stage 4 – B-BBEE (20 Points)

9.1 Technical evaluation criteria

(Stage 2 – functionality)

The technical evaluation will be conducted in two stages:

• Stage 1: Mandatory Evaluation Criteria (Pass/Fail)
• Stage 2: Qualitative Evaluation Criteria (Weighted)

A bidder who scores less than 70 points out of 100 in the functionality phase shall

be excluded from further evaluation.

pg. 13

Stage 2: qualitative evaluation criteria

(To tal = 100 Points | Minimum Threshold = 70 Points)

1. Experience in similar facilities

Maximum 30 Points

The bidder must demonstrate experience in operating restaurants or catering

facilities within:

• Heritage sites / museums / public institutions; and/or
• 3 - star and above establishments; and/or
• Large-scale event catering (minimum 300+ pax).

Required Supporting Documents:

• Appointment Letters (minimum 3)
• Completion Certificates (minimum 3)
• Verifiable Reference Letters (minimum 3)

Scoring Breakdown:

Experience Submitted Points

No similar experience 0

1 Project (with proof) 10

2 Projects (with proof) 20

3 or more Projects (with 30

proof)

Maximum Points: 30

9.2 Operational methodology

Maximum 20 Points

The b

not being an “Acceptable bid”, and as such will be rejected.

“Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and

specifications as set out in the bid documents, including conditions as specified in the

Preferential Procurement Policy Framework Act (Act ) and related legislation as

published in Government Gazette number 22549, dated 10 August 2001, in terms of which

provision is made for this policy.

By resolution of the members at the meeting on the .....................200.......at

...........................Mr. / Ms ........................whose signature appear below,

has been duly authorized to sign all documents in connection with

Bid NO. fp 01/2026 cs

• Operate Restaurant, Coffee Lounge, and Canteen daily

• Provide catering for internal and external events

• Manage bar services (subject to liquor licence)

• Maintain hygiene and food safety standards

• Provide trained management personnel on-site

• Operational structure

• Staffing plan

• Food safety & compliance

• Event coordination strategy

• Revenue growth model

• Risk management

pg. 14

• Heritage alignment

4 Bid requirements

5 Pricing Schedule/BOQ

6 Invitation to Bids SBD 1

7 Tax Clearance Certificate SDB 2

8 Declaration of Interest SBD 4

9 Preference points claimed form SBD 6.1

List of returnable documents that should form part of bid document (neatly binded

with annexures)

Company Registration Certificate

Copy or original of valid tax Clearance Certificate or

Unique Pin

CSD Report

Comprehensive proposal that responds to functionality

Proof of Membership to the Federated Hospitality

Association of Southern Africa (FEDHASA) /Restaurant

Association of South Africa (RASA)

Government Procurement General Conditions of Contract

pg. 3

Very important notice of disqualifications

A bid not complying with the peremptory requirements stated hereunder will be regarded as

not being an “Acceptable bid”, and as such will be rejected.

“Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and

specifications as set out in the bid documents, including conditions as specified in the

Preferential Procurement Policy Framework Act (Act ) and related legislation as

published in Government Gazette number 22549, dated 10 August 2001, in terms of which

provision is made for this policy.

1. If any pages have been removed from the bid document, and have therefore not been

submitted, or a copy of the original bid document has been submitted.

2. If the bid document is completed using a pencil. Only black ink must be used to

complete the bid document.

3. The bidder attempts to influence or has in fact influenced the evaluation and/or

awarding of the contract.

4. The bid has been submitted after the relevant closing date and time.
5. If any bidder who during the last five years has failed to perform satisfactorily on a

previous contract with the Freedom Park or any other organ of state after written notice

was given to that bidder that performance was unsatisfactory.

6. The accounting officer must ensure that irrespective of the procurement process

followed, no award may be given to a person –

(a) Who is in the service of the state, or.

(b) If that person is not a natural person, of which any director, manager, principal

shareholder or stakeholder, is a person in the service of the state.

(c) Who is an advisor or consultant contracted with the Freedom Park in respect

of contract that would cause a conflict of Interest?

7. Bid offers will be rejected if the bidder or any of his directors is listed on the Register

of Bid Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of

2004 as a person prohibited from doing business with the public sector

8. Bid offers will be rejected if the bidder has abused the Freedom Park Supply Chain

Management System.

9 Failure to complete and sign the certificate of independent determination or disclosing

of wrong information.

Failure to submit the above will lead to immediate disqualification.

Bidder Signature (compulsory)

pg. 4

Certificate of authority for signatory

Status of concern submitting tender (delete whichever is not applicable.)

Company /partnership /one-person business / closecorporation/ joint

Venture

A. Companies

If the bidder is a company, a certified copy of the resolution of the Board of Directors,

personally signed by the chairperson of the board, authorizing the person to signs this

bid to do so, as well as to sign any contract resulting from this bid and any other

documents and correspondence in connection with this bid or contract on behalf of the

company must be submitted with this Bid.

An example is shown below:

By resolution of the board of Directors on.........20....., Mr. / Ms .........................

....................has been duly authorized to sign all documents in connection with

Bid NO: fp 01/2026 cs

Signed on behalf of the company ...................................................

In his capacity as: .................................................................................

Date: .................................................................

Signature of

Signatory: .......................................

Witnesses:

................................................................................................

................................................................................................

pg. 5

B. Partnership

The following particulars in respect of every partner must be furnished and signed by

every partner:

Full name of partner Residential address Signature

.............................. ............................... ..........................

.............................. ................................. ...........................

.............................. ................................. ...........................

We, the undersigned partners in the business trading as ...........................

Hereby authorize ............................................ .............................. to sign

this bid as well as any contract resulting from the bid and any other documents

and correspondence in connection with this bid / or contract on our behalf.

.................................... ........................................ .....................

Signature Signature Signature

..................... ..................... .,....................

Date Date Date

pg. 6

C. One-person business

I, the undersign .............................................. hereby confirm that I am the

sole owner of the business trading as...................................................

.................................... ........... ....................................

Signature Date

D. Close corporation

If the case of a close corporation submitting a bid, a certified copy of the founding

Statement of such corporation shall be included with the Bid, together with a resolution

by its members authorizing a member or other official of the corporation to sign the

documents and correspondence in connection with this bid or contract on behalf of the

company must be submitted with this Bid.

An example is shown below:

By resolution of the members at the meeting on the .....................200.......at

...........................Mr. / Ms ........................whose signature appear below,

has been duly authorized to sign all documents in connection with

Bid NO. fp 01/2026 cs

Signed on behalf of the close corporation:

........................................

In his / her capacity as: .........................................................

Date: ........................................................................................

Signature of signatory: .........................................................

Witnesses:1. ............................................................................

2...............................................................................

pg. 7

Certificate of Authority for Joint Ventures

This Returnable Schedule is to be completed by joint ventures.

We, the undersigned, are submitting this bid offer in Joint Venture and hereby authorize

Mr. /Ms..................................................................................... ...., authorized

signatory of the company...................................................., acting in the capacity of lead

partner, to sign all documents in connection with the bid offer and any contract resulting from

it on our behalf.

Name of firm address duly authorised

Signatory

Partner

Signature. . . . . . . . . . . ....

Name ...........................

Designation ...................

Signature. . . . . . . . . . . ....

Name ...........................

Designation ...................

Signature. . . . . . . . . . . ....

Name ..........................

Designation ..................

Signature. . . . . . . . . . . ....

Name ..........................

Designation ...................

pg. 8

Appointment of a service provider to operate the retail spaces (restaurant, coffee shop

and canteen) in //hapo building) and catering as and when required for three-year period

Table of contents

1. Invitation to Bid

The bid will be evaluated in 3 phases as follows:

1. Phase 1: Admin compliance
2. Phase 2: Functionality
3. Price

17.1 Phase 1 Admin compliance

a) The bidders must submit the required returnable documents as required

by the Freedom Park’s Supply Chain Management.

b) The tenderer’s bids will be evaluated based on the Supply Chain bid

compliance and mandatory returnable documents as specified in the bid.

pg. 21

17.2 Phase 2 Functionality

17.2.1 The evaluation criteria for measuring functionality and the weighting attached

to each criterion is listed in the table below, and will be rated as follows:

1 = Poor 2 = Average 3 = Good 4 = very good 5=Excellent

a) The system comprises of the elements with total point up to 100.

b) The minimum score that can be achieved is 70.

No Criteria Weighting Total

1 Experience (Similar to Freedom Park scope of work) (4) 20

Service provider years of experience. Bidders to provide

a list of projects executed in the previous years. The list 0 - 1 years = 1

should contain the following information. 2 - 3 years = 2

1. Date of appointment 3 - 4 year = 3
2. Name of Organisation 4 - 5 years = 4
3. Project Description 5 + year = 5
4. Contract Amount
5. Contract Period
6. Contact Person

2 Contactable reference (Similar to Freedom Park scope of work) (4) 20

(minimum contract value R2 million) attached proofs or 1 Reference =

letters. The letter should have the following information: 1

1. Letterhead of Department/Entities or Orgaisation 2 References =
2. Project Description 2
3. Contract Value 3 References =
4. Signature of the delegated person 3

4 References =

5 + References

= 5

3 Site Manager's Experience (Horticulturist) (4) 20

Landscaping and Management Experience (attach CV 0 - 1 year = 1

and Qualifications (Diploma will be minimum requirement) 2 - 3 years =2

• ID copy 3 - 4 years =3
• Driver license 4 - 5 years= 4

5 + years = 5

4 Site Supervisor's Experience 20

Experience and training completed (Attach CV and 0 - 1 year = 1

Qualification of Irrigation competency 2 - 3 years =2

• ID copy 3 - 4 years =3
• Driver license 4 - 5 years= 4

5 + years = 5

5 Project Plan 10

pg. 22

Detailed Project Execution Plan including Proposed site Comprehensive

Structure/organogram, Health and Safety plan. project

management

plan submitted =

Not submitted =

6 Contingency Plan 10

contingency plan (in case of staff illness or industrial Contingency

action) plan submitted =

No contingency

plan = 0

Bidders are expected to score a minimum of 70% to proceed to the next phase.

17.3 Phase 3: 80/20 Preference Point system as prescribed in Preferential

Regulation 2022, (Price and Promotion of Specific Goals)

pg. 23

Sbd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public

Entity)