Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
14 Merriam- Makeba Street - Bloemfontein - Bloemfontein - 9300
Organization Type
GOVERNMENT
Published
29 May 2026
OCDS Reference
ocds-9t57fa-157537
The free state department of social development invites bids for the appointment of service provider(s) to manage air travel, car hire, shuttle services, and accommodation for domestic and international travel over a three-year period. The tender targets travel management companies capable of delivering cost-effective, compliant, and efficient travel solutions in line with government policies.
Submit bids by 30 June 2026 at 11:00 AM to the bid box at Main Entrance Foyer, Civilia Building, 14 Merriam Makeba Street, Bloemfontein, 9300. Use official forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1) without re-typing. Late bids are disqualified. Bids must include: company name, CSD registration number, and completed checklist. Joint ventures must submit Annexure A. Bids from state employees or their companies are disqualified. Failure to comply with submission requirements may invalidate the bid.
{
"general": [
"Open to all legal entities (natural/juristic persons).",
"No state employees or entities with state-employed directors/members may bid.",
"Not listed in Register for Tender Defaulters or Restricted Suppliers.",
"Compliance with tax obligations (TCS PIN or CSD number required).",
"Foreign bidders: Must have a RSA branch/permanent establishment or income source (unless exempt)."
],
"preferential": [
"Black Women-owned (51%+): 5 points (CIPC certificate or sworn affidavit).",
"Youth-owned (51%+): 5 points (CIPC certificate or sworn affidavit).",
"Disability-owned: 5 points (medical certificate required).",
"SMMEs: 5 points (sworn affidavit or B-BBEE certificate)."
],
"financial": [
"Must provide firm prices (valid for 120 days).",
"Pricing must include VAT and all applicable taxes.",
"Escalation rates for Years 1–3 must be specified for all services."
]
}
Scope: Provide travel management services (air travel, car hire, shuttle services, accommodation) for domestic/international travel for Free State Department of Social Development for 3 years. Services include: reservations (min 3 price comparisons per request), air travel (full-service/low-cost carriers, charter flights, e-ticket management), accommodation (booking within National Treasury rate matrix, vouchers, cancellations), car rental/shuttle (approved categories, transfers, rail/bus), after-hours/emergency services (24/7 call centre, VIP support), financial management (30-day bill-back, invoice consolidation, cost savings reporting), technology (GDS capability, data feed to National Treasury, Excel reports), account management (dedicated manager, SLA reports, training). Must adhere to Free State Social Development Travel Policy and National Treasury Cost Containment Instructions. Value-added services: destination info, SMS notifications, travel audits, risk management, VIP services.
Request for Bid(Open-Tender)
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
FSDSD T 002 2026 TRAVEL AGENCY TENDER FOR A PERIOD OF THREE YEARS 29 May 2026.pdf
The Free State Department of Social Development invites bids for the appointment of service provider(s) to manage air travel, car hire, shuttle services, and accommodation (domestic/international) for a 3-year period. The tender (FSDSD (T) 002/2026) closes on 30 June 2026 at 11:00 AM. The contract aims to ensure cost-effective, reliable travel management services aligned with government policies, including compliance with tax, B-BBEE, and preferential procurement regulations.
Date & Time
Tuesday, 30 June 2026 - 11:00
Venue
null
29 May
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 4 877 987
Range
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Pricing: Submit firm prices only (non-firm prices disqualified). Pricing schedule (SBD 3.1) must include fixed fees per service (e.g., booking fees, admin fees, cancellation fees) for domestic/international air travel, accommodation, car hire, shuttle, charters, bundles. Escalation percentages for years 2 and 3 must be specified. Payment terms: 30-day bill-back account facility for accommodation/ground transport. Pre-payments processed by TMC for same-day bookings. Invoices must include Travel Authorisation/Purchase Order and supporting docs. Transaction fees must be fixed amounts (not percentages of third-party costs).
Tax compliance: Submit TCS PIN (via SARS e-filing) or CSD registration number. If no TCS PIN, CSD number is mandatory. Consortia/JVs: Each party must submit separate TCS/CSD proof. B-BBEE: Preference points for 51%+ Black Women-owned (5 pts), 51%+ Youth-owned (5 pts), Disability-owned (5 pts), SMME (5 pts). Proof: CIPC certificate, DTIC affidavit, or SANAS-accredited B-BBEE certificate. Disability: Medical certificate. CSD registration: All bidders must provide CSD number. Disqualifications: State employees, companies with state-employed directors/members, or entities listed in Register for Tender Defaulters/Restricted Suppliers. Declaration of Interest (SBD 4) and Preference Points Claim Form (SBD 6.1) must be completed.
Point Allocation
Closing date and time: 30 June 2026 at 11:00 AM. Bid validity period: 120 days from closing date.
Bidding procedure enquiries: Nthabiseng Mabula, Tel: 051 409 0533, Email: [email protected]. Technical enquiries: Patrice Nkhatho, Tel: 051 409 0535, Email: [email protected]. Submission address: Bid Box, Main Entrance Foyer, Civilia Building, 14 Merriam Makeba Street, Bloemfontein, 9300.
14 Merriam- Makeba Street - Bloemfontein - Bloemfontein - 9300
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: CATHSSETA Accreditation, Tourism Grading, FEDHASA Membership
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Free State - Social DevelopmentContact Person
Mr. Patrice Nkhatho
Phone
051-409-0535
[email protected]
Website
www.dsd.gov.za/
Address
HSRC Building, 134 Pretorius St, Pretoria Central, Pretoria, 0001, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
29 May 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
The Department of Social Development oversees South Africa's social welfare, NPO regulation, and social grant systems.
Key Personnel
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Data conflicts
None detected
HSRC Building, 134 Pretorius St, Pretoria Central, Pretoria, 0001, South Africa
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