Nelson Mandela corridor project Erven 1/822, 2/822, 3/822, 5/822, 1... - City of

Returnable Documents:

❖ Administrative and mandatory requirements ❖ Demonstrate financial capacity ❖ Development Plan 9. STAGES OF EVALUATION The following tenders will be evaluated according to the following stages: Stage 1: Administration Compliance Stage 2: Mandatory Requirements Stage 3: Functionality Criteria Stage 4: Preferential Point System STAGE 1: ADMINISTRATIVE COMPLIANCE All the bids will be evaluated against the administrative responsiveness requirements as set out in the list of returnable documents. Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) a) To enable The City to verify the Tax status must be bidder’s tax compliance status, the compliant before the bidder must provide; award. • Tax compliance status PIN. or • Central Supplier Database (CSD) b) A copy of their Central Supplier CSD must be valid. Database (CSD) registration; or indicate their Master Registration Number / CSD Number; c) Confirmation that the bidding Was a Municipal Account company’s rates and taxes are up to Statement or landlord date: Original or copy of Municipal letter provided for the Account Statement of the Bidder bidding company? The (bidding company) not older than 3 name and / or addresses months and account must not be in of the bidder’s statement Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) arrears for more than ninety (90) days; correspond with CIPC or ,signed lease agreement or In case document, Address on of bidders located in informal CSD or Company profile? settlement, rural areas or areas where Are all payment(s) up to they are not required to pay Rates and date (i.e. not in arrears for Taxes a letter from the local councillor more than 90 days? confirming they are operating in that area d) In addition to the above, confirmation Was a Municipal Account that all the bidding company’s owners Statement or landlord / members / directors / major letter provided for the shareholders rates and taxes are up to bidding company? The date: • Original or copy of Municipal name and / or addresses Account Statement of all the South of the bidder’s statement African based owners / members / correspond with CIPC directors / major shareholders not document, Address on older than 3 months and the account/s CSD or Company profile? may not be in arrears for more than Are all payment(s) up to ninety (90) days; or a signed lease date (i.e. not in arrears for agreement of owners / members / more than 90 days? directors / major shareholders or In case of bidders located in informal settlement, rural areas or areas where they are not required to pay Rates and Taxes a letter from the local councillor confirming they are residing in that area e) Duly Signed and completed MBD All documents fully forms (MBD 1, 4, 5, 8 and 9) The completed (i.e. no blank person signing the bid documentation spaces)? All documents must be authorized to sign on behalf of fully signed by (any the bidder. Where the signatory is not director / member / trustee a Director / Member / Owner / as indicated on the CIPC Shareholder of the company, an document, alternatively a official letter of authorization or delegation of authority delegation of authority should be would be required? submitted with the bid document. Documents completed in black ink (i.e. no “Tippex” corrections, no pencil, no NB: Bidders must ensure that the other colour ink, or non- directors, trustees, managers, submission of the MBD principal shareholders, or stakeholders of this company, Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) declare any interest in any other forms, will be related companies or business, considered)? whether or not they are bidding for this contract. See Question 3.14 of MBD 4. Failure to declare interest will result in a disqualification f) Audited Financial Statements for the Applicable for tenders most recent three (3) years or Audited above R10m in Financial Statements from date of conjunction with MBD 5) existence for companies less than three years old. NB: The bidder must submit signed Are Audited financial audited annual financial statements for statements provided the most recent three years, or if (Audited financials must established for a shorter period, submit be signed by auditor) Or audited annual financial statements proof that the bidder is not from date of establishment. required by law to prepare audited financial statements. If the bidder is not required by law to prepare signed annual financial statements for auditing purposes, then the bidder must submit proof that the bidder is not required by law to prepare audited financial statements. g) Joint Ventures (JV) – (Only applicable If applicable. JV when the bidder tenders as a joint agreement provided? JV venture) Where the bidder bids as a agreement complete and joint venture (JV), the required or relevant? relevant documents as per (a) to (f) above must be provided for all JV Agreement signed by all parties. In addition to the above the parties? All required bidder must submit a Joint Venture documents as per (i.e. a to (JV) agreement signed by the relevant f) must be provided for all parties. partners of the JV. NB: It is a condition of this bid that the successful bidder will continue with the same Joint Venture (JV) for the duration of the contract unless prior approval is obtained from the City. Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) h) Bidder attended a compulsory briefing A compulsory briefing session where applicable register must be signed by the bidder. Bidders will be disqualified should they fail to attend

No specific requirements found B-BBEE Minimum Level: 1